SRF Green Alley Project_Bid Set 2 - Year 1 AwardMasterpiece on the Mississippi
TO: The Honorable Mayor and City Council Members
FROM: Michael C. Van Milligen, City Manager
SUBJECT: SRF Green Alley Bid Set 2
(CIP 7102450)
DATE: March 26, 2014
Dubuque
band
AI -America City
11111r
2007 • 2012 • 2013
Sealed bids were received for the SRF Green Alley Bid Set 2 Project. City Engineer
Gus Psihoyos recommends award of the contract to the low bidder, Drew Cook and
Sons Excavating, in the amount of $189,683, which is 22.27% under the engineer's
estimate of probable cost. The majority of the cost savings was in the bid price of the
concrete pavement, stone and brick pavers Based on the bid results, it is hoped that
the final assessments levied to property owners will be reduced from the original
estimates due to the favorable bids received.
Based on the bid results, it is hoped that the final assessments levied to property
owners will be reduced from the original estimates due to the favorable bids received.
The average assessment, based on the engineer's estimate, including contingency and
engineering, was $1,057. If final costs hold with the bid results, the estimated average
assessment will be reduced to $883.
I concur with the recommendation and respectfully request Mayor and City Council
approval.
brill/14 ,,,,,
Mic ael C. Van Milligen
MCVM:jh
Attachment
cc: Barry Lindahl, City Attorney
Cindy Steinhauser, Assistant City Manager
Teri Goodmann, Assistant City Manager
Gus Psihoyos, City Engineer
THE CITY OF
DJU1
Masterpiece on the Mississippi
TO: Michael C. Van Milligen, City Manager
FROM: Gus Psihoyos, City Engineer
DATE: March 24, 2014
SUBJECT: SRF Green Alley Bid Set 2
(CIP 7102450)
INTRODUCTION
The enclosed resolution authorizes the award of the construction contract for the SRF
Green Alley Bid Set 2 Project.
DISCUSSION
Bid Set 2 will involve the reconstruction of four alleys in the Bee Branch Watershed. The
alley locations are as follows:
Dubuque
AD -America Citi
11111.
2007 • 2012 • 2013
• Alleys between Prince & Queen Streets from 22nd Street to 24th Street (2 alleys)
• Alley between Queen Street and Windsor Avenue from Regent Street to 24th Street
• Alley between Regent Street and 22nd Street from Prince to Queen Street
This project will reconstruct the second set of alleys for the SRF Green Alleys in the Bee
Branch Watershed. The Engineering Department and three private consulting firms are
working on the design and construction documents for the remainder of the alleys.
Additional construction bid sets will be developed in 2 to 10 alley groupings. The first
year of alley reconstructions include no utilities, except sewer manhole repairs where the
project affects them.
The reconstruction of the alleys will include:
- Removal of the existing alley pavement
- Excavation of the subgrade to allow the placement of clean washed stone for a
storage medium
- Installation of a concrete border for the brick pavers
- Installation of concrete headers at the alley intersection with the intersecting
streets.
- Reconstruction of the pavement surface with interlocking concrete pavers
This project will reconstruct the alleys into green alleys. These alleys allow rainwater to
infiltrate into the pavement rather than runoff into the storm sewers. This infiltration allows
for filtering of the water and recharge back into the aquifer. Monitoring wells are also
planned to be installed so that water quality improvements can be documented.
The project construction documents will follow the Statewide Urban Design and
Specifications (SUDAS) in the development of the construction documents.
The Iowa Department of Natural Resources (IDNR) have reviewed and approved the
plans so that the City cost can be covered with SRF funds.
This project will have special assessments.
BID RESULTS
The City of Dubuque received the following bids for the SRF Green Alley Project - Bid Set
2 on March 20, 2014:
Contractor Bid Results
Drew Cook and Sons Excavating $ 189,683.00
McDermott Excavating, Inc. $ 194,654.96
East Iowa Construction $ 222,395.45
Eastern Iowa Construction $ 228,473.60
Portzen Construction, Inc. $ 229,102.90
Horsfield Construction, Inc. $ 232,587.50
Tschiggfrie Excavating, inc. $ 237,855.94
Connelly Construction $ 244,805.24
Based on the bid results it is hoped that the final assessments levied to property owners
will be reduced from the original estimates due to the favorable bids received. The
average assessment based on the engineers estimate, including contingency and
engineering was $1,057. If final costs hold with the bid results, the estimated average
assessment will reduce to $883.00.
RECOMMENDATION
I recommend that the contract for the for the SRF Green Alley Bid Set 2 Project be
awarded to Drew Cook and Sons Excavating of Dubuque, Iowa in the amount of
$189,683.00 which is 22.27% under the engineer's estimate of probable cost. The
majority of the cost savings was in the bid price of the concrete pavement, stone and
brick pavers. The IDNR have reviewed the bid tab and concur with the award of the
contract.
BUDGET IMPACT
2
The summary of cost for the SRF Green Alley Bid Set 2 Project is as follows:
Estimate Award
Construction Contract $232,415.50 $189,683.00
Contingency 23,241.55 23,241.55
Construction Engineering & Inspection 38,348.56 38,348.56
Total Project Cost $294,005.61 $251,273.11
The project funding summary is as follows:
Fund
CIP No. Fund Description Amount
7102450 SRF Green AIIey Project $ 210,056.11
Special Assessment — AIIey Improvement, Residential 31,346.82
Special Assessment — AIIey Improvement, Commercial 9,870.18
Total Project Funding $251,273.11
ACTION TO BE TAKEN
I recommend that the City Council adopt the attached resolution awarding for the SRF
Green AIIey Project Bid Set 2 to Drew Cook and Sons Excavating in the amount of
$189,683.00.
Prepared by Jon Dienst, PE
cc: Jenny Larson, Budget Director
Don Vogt, Public Works Director
John Klostermann, Street & Sewer Maintenance Supervisor
Deron Muehring, Civil Engineer II
Denise Ihrig, Environmental Engineer
3
RESOLUTION NO. 110-14
AWARDING PUBLIC IMPROVEMENT CONTRACT FOR THE SRF GREEN ALLEY
BID SET 2 PROJECT
Whereas, sealedproposals have been submitted by contractors for the SRF Green
Alley Bid Set 2 Project (the Project) pursuant to Resolution No. 54-14 and Notice to
Bidders published in a newspaper published in the City of Dubuque, Iowa on the 7th day
of March, 2014.
Whereas, said sealed proposals were opened and read on the 20th day of March,
2014, and it has been determined that Drew Cook and Sons Excavating of Dubuque,
Iowa, with a bid in the amount of $189,683.00, is the lowest responsive, responsible
bidder for the Project.
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
DUBUQUE, IOWA:
That a Public Improvement Contract for the Project is hereby awarded to Drew Cook
and Sons Excavating and the City Manager is hereby directed to execute a Public
Improvement Contract on behalf of the City of Dubuque for the Project.
Passed, approved and adopted this 7th day of April, 2014.
Attest:
Kevin `. - irnstahl, CMC, City Clerk
Roy D. Buol, Mayor
LINE
NO.
THE CITY OF
Dus
Masterpiece on the Mississippi
Project Name:
ITEM NUMBER
City of Dubuque, Iowa
Bid Tabulation
SRF ALLEY PROJECT - BID PAGtt 2
BID ITE M OE SCRIPTK N
Division 1 - General Provisions
1 1090-105-0 Mobilization
Division 2010 - E arthwork, Subgrade, and Subbase
2 2010-108-0-3 Topsoil, Off -ate
Bid Date
20 -alar -11
PLAN
QUANTITY
UNIT
3 2010-108-E-0 Excavation, Class 13
4 2010-108-G-0 Subgrade Preparation
5 2010-108-1-0 Subbase, Special Backfill - Gradation 30
6 2010-108-1-0 Subbase, Granular Subbase - Gradation 12a
7 2010-108-1-0 Subbase, Porous Aggregate - Gradation 3 (ASTM 57)
8 2010-108-1-0 Subbase, Porous Aggregate - Gradation 13 (ASTM 2)
9 2010-108-A-0 Clearing and Grubbing A
Engineer's Estimate
ESTIMATED
UNIT PRICE
TOTAL PRICE
Drew Cook & Son's Excavating
BID
UNIT PRICE
TOTAL PRICE
McDermott Excavating
BID
UNIT PRICE
TOTAL PRICE
Horsefield Construction, Inc.
BID
UNIT PRICE
TOTAL PRICE
Eastern Iowa Excavating &
Concrete, LLC
BID
UNIT PRICE
TOTAL PRICE
1 LS $ 8,400.00 $ 8,400.00 $ 3,100.00 $ 3,100.00 $ 6,015.00 $ 6,015.00 $ 6,500.00 $ 6,500.00 $ 16,500.00 $ 16,500.00
23 CY $ 63.00 $ 1,449.00 $ 40.00 $ 920.00 $ 35.00 $ 805.00 $ 50.00 $ 1,150.00 $ 27.50 $ 632.50
1050 CY $ 11.00 $ 11,550.00 $ 9.00 $ 9,450.00 $ 15.80 $ 16,590.00 $ 11.00 $ 11,550.00 $ 11.20 $ 11,760.00
1900 SY $ 2.00 $ 3,800.00 $ 1.20 $ 2,280.00 $ 1.08 $ 2,052.00 $ 5.00 $ 9,500.00 $ 0.10 $ 190.00
350 TON $ 13.50 $ 4,725.00 $ 16.00 $ 5,600.00 $ 14.85 $ 5,197.50 $ 22.00 $ 7,700.00 $ 17.50 $ 6,125.00
240 TON $ 17.00 $ 4,080.00 $ 16.00 $ 3,840.00 $ 14.85 $ 3,564.00 $ 22.00 $ 5,280.00 $ 17.50 $ 4,200.00
650 TON $ 23.00 $ 14,950.00 $ 19.00 $ 12,350.00 $ 18.69 $ 12,148.50 $ 25.00 $ 16,250.00 $ 21.50 $ 13,975.00
1150 TON $ 31.00 $ 35,650.00 $ 26.00 $ 29,900.00 $ 24.95 $ 28,692.50 $ 28.00 $ 32,200.00 $ 28.50 $ 32,775.00
13.5 UNIT $ 37.04 $ 500.00 $ 18.52 $ 250.00 $ 48.15 $ 650.00 $ 375.00 $ 5,062.50 $ 192.60 $ 2,600.10
Division 4040 - Subdrains and Footing D rain Collectors
10 4040-108-A-0 Subdrain, 6" Perforated CPE
1000 LF $ 7.50 $ 7,500.00 $ 6.00 $ 6,000.00 $ 6.70 $ 6,700.00 $ 10.00 $ 10,000.00 $ 9.30 $ 9,300.00
11 4040-108-C-0 Groundwater Sampling Port
9 EA $ 300.00 $ 2,700.00 $ 300.00 $ 2,700.00 $ 365.00 $ 3,285.00 $ 500.00 $ 4,500.00 $ 455.00 $ 4,095.00
Division 7010 - Portland Cement Concrete Pavement
12 7010-108-A-0 Pavement, PCC, 7" (Thickness)
760 SY $ 55.00 $ 41,800.00 $ 40.00 $ 30,400.00 $ 37.40 $ 28,424.00 $ 36.00 $ 27,360.00 $ 55.70 $ 42,332.00
13 7010-108-E-0 Curb and Gutter, 30" (Width), 6" (Thickness)
50 LF $ 25.00 $ 1,250.00 $ 20.00 $ 1,000.00 $ 19.80 $ 990.00 $ 25.00 $ 1,250.00 $ 21.30 $ 1,065.00
Division 7030 - Sidewalks, Shared Use Paths, and Driveways
14 7030-108-A-0 Removal of Sidewalk
15 7030-108-E-0 Sidewalk, PCC, 4" (Thickness)
16 7030-108-E-0 Sidewalk, PCC, 6" (Thickness)
17 7030-108-G-0 Detectable Warning
18 7030-108-H-1 Driveway, Paved, PCC, 6" (Thickness)
19 7030-108-H-1 Driveway, Paved, HMA, 5" (Thickness)
125 SY $ 10.00 $ 1,250.00 $ 6.00 $ 750.00 $ 5.25 $ 656.25 $ 10.00 $ 1,250.00 $ 12.00 $ 1,500.00
90 SY $ 35.00 $ 3,150.00 $ 34.00 $ 3,060.00 $ 38.50 $ 3,465.00 $ 45.00 $ 4,050.00 $ 51.50 $ 4,635.00
40 SY $ 40.00 $ 1,600.00 $ 35.00 $ 1,400.00 $ 40.70 $ 1,628.00 $ 50.00 $ 2,000.00 $ 122.00 $ 4,880.00
112 SF $ 20.00 $ 2,240.00 $ 25.00 $ 2,800.00 $ 16.50 $ 1,848.00 $ 30.00 $ 3,360.00 $ 31.75 $ 3,556.00
225 SY $ 45.00 $ 10,125.00 $ 36.00 $ 8,100.00 $ 35.20 $ 7,920.00 $ 40.00 $ 9,000.00 $ 28.25 $ 6,356.25
12.6 SY $ 30.00 $ 378.00 $ 30.00 $ 378.00 $ 28.10 $ 354.06 $ 50.00 $ 630.00 $ 30.00 $ 378.00
Division 7040 - Pavement Rehabilitation
20 7040-108-H-0 Removal - Pavement
1765 SY $ 4.50 $ 7,942.50 $ 5.50 $ 9,707.50 $ 3.75 $ 6,618.75 $ 6.00 $ 10,590.00 $ 2.75 $ 4,853.75
21 7040-108-1-0 Removal - Curb and Gutter
22 7040-108-A-0 Full Depth Patches HMA
150 LF $ 8.00 $ 1,200.00 $ 6.50 $ 975.00 $ 4.00 $ 600.00 $ 5.00 $ 750.00 $ 4.50 $ 675.00
77 SY $ 45.00 $ 3,465.00 $ 40.00 $ 3,080.00 $ 40.40 $ 3,110.80 $ 45.00 $ 3,465.00 $ 43.00 $ 3,311.00
Division 7080 - Permeable Concrete Block Pauers
23 7080-108-A-0 Brick Pavement, Permeable, Type 1
10650 SF $ 5.50 $ 58,575.00 $ 3.75 $ 39,937.50 $ 3.94 $ 41,961.00 $ 4.00 $ 42,600.00 $ 4.00 $ 42,600.00
24 7080-108-E-1 Geotextile Fabric
2,270 SY $ 3.00 $ 6,810.00 $ 1.50 $ 3,405.00 $ 1.08 $ 2,451.60 $ 2.00 $ 4,540.00 $ 0.90 $ 2,043.00
IDOT Division 2528 -Traffic Control
25 IDOT 2528.04-A Traffic Control
Division 9020 - Sodding
26 9020-108-A-0 Sod
Division 9040 - E rosion and Sediment Control
27 9040-108-D-1 Filter Socks, 8"
1 LS $ 4,400.00 $ 4,400.00 $ 2,780.00 $ 2,780.00 $ 2,864.00 $ 2,864.00 $ 5,000.00 $ 5,000.00 $ 3,000.00 $ 3,000.00
22 SQ $ 125.00 $ 2,750.00 $ 135.00 $ 2,970.00 $ 142.00 $ 3,124.00 $ 135.00 $ 2,970.00 $ 155.00 $ 3,410.00
400 LF $ 2.00 $ 800.00 $ 3.50 $ 1,400.00 $ 4.50 $ 1,800.00 $ 5.00 $ 2,000.00 $ 2.00 $ 800.00
28 9040-108-0-2 Filter Socks, Removal
400 LF $ 4.00 $ 1,600.00 $ 1.50 $ 600.00 $ 1.75 :$ 700.00 $ 3.00 $ 1,200.00 $ 0.50 $ 200.00
29 9040-108-P-1 Dust Control, Water
22 loCAL $ 14.50 $ 319.00 $ 25.00 $ 550.00 $ 20.00 $ 440.00 $ 40.00 $ 880.00 $ 33.00 $ 726.00
% Ouer /under (-)
Total Est. $ 244,958.50
Total Bid $ 189,683.00
-22.57%
Total Bid $ 194,654.96
-20.54%
Total Bid $ 232,587.50
-5.05%
Total Bid $ 228,473.60
-6.73%
Total Bid Amount $ 244,958.50 $ 189,683.00 $ 194,654.96 $ 232587.50 $ 228,473.60
Total Selected Alternate(s) Amount $ - $ - $ - $ - $ -
Contract Award Amount: $ 244,958.50 $ 189,683.00 $ 194,654.96 $ 232587.50 $ 228,473.60
Masterpiece on the Mississippi
Project Name:
ITEM NUMBER
City of Dubuque, Iowa
Bid Tabulation
SRF ALLEY PROJECT -810 PACK 2
810 ITEM OE SCRIPT ION
Division 1 - General Provisions
1090-105-0 Mobilization
Division 2010 - Earthwork, Subgrade, and Subbase
2010-108-0-3 Topsoil, 0ff-ate
Bid Date
20 -Mar -14
Connolly Construction
PLAN
QUANTITY
UNIT
BID
UNIT PRICE
2010-108-E-0 Excavation, Class 13
2010-108-8-0 Subgrade Preparation
2010-108-1-0 Subbase, Special Backfill - Gradation 30
2010-108-1-0 Subbase, Granular Subbase - Gradation 12a
2010-108-1-0 Subbase, Porous Aggregate - Gradation 3 (ASTM 57)
2010-108-1-0 Subbase, Porous Aggregate - Gradation 13 (ASTM 2)
2010-108-A-0 Clearing and Grubbing A
Division 4040 - Subdrains and Footing 0 ra ih Collectors
4040-108-A-0 Subdrain, 6" Perforated CPE
4040-108-C-0 Groundwater Sampling Port
Division 7010 - Portland Cement Concrete Pavement
7010-108-A-0 Pavement, PCC, 7" (Thickness)
7010-108-E-0 Curb and Gutter, 30" (Width), 6" (Thickness)
Division 7030 - Sidewalks, Shared Use Paths, and Driveways
7030-108-A-0 Removal of Sidevalk
7030-108-E-0 Sidevalk, PCC, 4" (Thickness)
7030-108-E-0 Sidewalk, PCC, 6" (Thickness)
7030-108-8-0 Detectable Warning
7030-108-H-1 Drivevay, Paved, PCC, 6" (Thickness)
7030-108-H-1 Drivevay, Paved, HMA, 5" (Thickness)
TOTAL PRICE
Portzen Construction
BID
UNIT PRICE
TOTAL PRICE
Reuter Mechanical, INC dba East
Iowa Construction
Tschiggfrie Excavating
BID
UNIT PRICE
TOTAL PRICE
BID
UNIT PRICE
TOTAL PRICE
1 LS $ 10,295.00 $ 10,295.00 $ 9,000.00 $ 9,000.00 $ 10,000.00 $ 10,000.00 $ 12,207.00 $ 12,207.00
23 CY $ 37.00 $ 851.00 $ 65.00 $ 1,495.00 $ 48.00 $ 1,104.00 $ 25.65 $ 589.95
1050 CY $ 9.75 $ 10,237.50 $ 13.00 $ 13,650.00 $ 14.25 $ 14,962.50 $ 11.35 $ 11,917.50
1900 SY $ 3.35 $ 6,365.00 $ 0.85 $ 1,615.00 $ 1.00 $ 1,900.00 $ 2.15 $ 4,085.00
350 TON $ 24.00 $ 8,400.00 $ 17.00 $ 5,950.00 $ 17.90 $ 6,265.00 $ 18.30 $ 6,405.00
240 TON $ 24.00 $ 5,760.00 $ 17.00 $ 4,080.00 $ 17.90 $ 4,296.00 $ 18.45 $ 4,428.00
650 TON $ 27.00 $ 17,550.00 $ 20.00 $ 13,000.00 $ 19.90 $ 12,935.00 $ 23.90 $ 15,535.00
1150 TON $ 31.50 $ 36,225.00 $ 27.00 $ 31,050.00 $ 25.75 $ 29,612.50 $ 31.55 $ 36,282.50
13.5 UNIT $ 297.04 $ 4,010.04 $ 85.00 $ 1,147.50 $ 75.00 $ 1,012.50 $ 28.50 $ 384.75
1000 LF $ 12.75 $ 12,750.00 $ 10.00 $ 10,000.00 $ 8.00 $ 8,000.00 $ 10.85 $ 10,850.00
9 EA $ 525.00 $ 4,725.00 $ 550.00 $ 4,950.00 $ 500.00 $ 4,500.00 $ 368.00 $ 3,312.00
760 SY $ 40.00 $ 30,400.00 $ 42.00 $ 31,920.00 $ 48.50 $ 36,860.00 $ 51.50 $ 39,140.00
50 LF $ 21.00 $ 1,050.00 $ 32.00 $ 1,600.00 $ 26.25 $ 1,312.50 $ 24.95 $ 1,247.50
125 SY $ 7.70 $ 962.50 $ 12.00 $ 1,500.00 $ 5.00 $ 625.00 $ 5.10 $ 637.50
90 SY $ 40.55 $ 3,649.50 $ 40.00 $ 3,600.00 $ 39.25 $ 3,532.50 $ 39.45 $ 3,550.50
40 SY $ 42.85 $ 1,714.00 $ 75.00 $ 3,000.00 $ 48.25 $ 1,930.00 9 47.60 $ 1,904.00
112 SF $ 17.50 $ 1,960.00 $ 30.00 $ 3,360.00 $ 35.00 $ 3,920.00 :$ 23.15 $ 2,592.80
225 SY $ 37.05 $ 8,336.25 $ 50.00 $ 11,250.00 $ 48.25 $ 10,856.25 $ 54.20 $ 12,195.00
12.6 SY $ 31.00 $ 390.60 $ 29.00 $ 365.40 $ 29.50 $ 371.70 $ 28.30 $ 356.58
Division 7040 - Pavement Rehabilitation
7040-108-H-0 Removal - Pavement
1765 SY $ 4.75 $ 8,383.75 $ 8.00 $ 14,120.00 $ 6.00 $ 10,590.00 $ 6.65 $ 11,737.25
7040-108-1-0 Removal - Curb and Gutter
150 LF $ 6.70 $ 1,005.00 $ 7.00 $ 1,050.00 $ 5.00 $ 750.00 $ 5.05 $ 757.50
7040-108-A-0 Full Depth Patches HMA
77 SY $ 45.00 $ 3,465.00 $ 55.00 $ 4,235.00 $ 42.50 $ 3,272.50 $ 39.43 $ 3,036.11
Division 7080 - Permeable Concrete B lock Pavers
7080-108-A-0 Brick P avem ent, P erm eable, Type 1
7080-108-E-1 Geotextile Fabric
IDOT D ivision 2528 - Traffic Control
IDOT 2528.04-A Traffic Control
Division 9020 - Sodding
9020-108-A-0 Sod
Division 9040 - E rosion and Sediment Control
9040-108-D-1 Filter Socks, 8"
9040-108-0-2 Filter Socks, Removal
9040-108-P-1 Dust Control, Water
10650 SF $ 5.00 $ 53,250.00 $ 4.00 $ 42,600.00 $ 3.85 $ 41,002.50 $ 3.84 $ 40,896.00
2,270 SY $ 0.75 $ 1,702.50 $ 2.50 $ 5,675.00 $ 2.50 $ 5,675.00 $ 250 $ 5,675.00
1 LS $ 3,225.00 $ 3,225.00 $ 3,000.00 $ 3,000.00 $ 2,800.00 $ 2,800.00 $ 2,850.00 $ 2,850.00
22 SQ $ 160.00 $ 3,520.00 $ 140.00 $ 3,080.00 $ 80.00 $ 1,760.00 $ 138.40 $ 3,044.80
400 LF $ 5.65 $ 2,260.00 $ 3.00 $ 1,200.00 $ 3.00 $ 1,200.00 $ 2.75 $ 1,100.00
400 LF $ 4.35 $ 1,740.00 $ 1.00 $ 400.00 $ 2.00 $ 800.00 $ 1.15 $ 460.00
22 .IGAL $ 28.30 $ 622.60 $ 55.00 $ 1,210.00 $ 25.00 $ 550.00 $ 30.85 $ 678.70
Total Bid :$ 244,805.24 Total Bid $ 229,102.90
% 0ver /Under (-) -0.06% -6.47%
Total Bid $ 222,395.45 Total Bid $ 237,855.94
-9.21 % -2.90%
Total Bid Amount $ 244,805.24 $ 229,102.90 $ 222,395.45 $ 237,855.94
Total Selected Alternate(s) Amount $ - $ - $ - $ -
Contract Award Amount: $ 244,805.24 $ 229,102.90 $ 222,395.45 $ 237,855.94