4 7 14 Clerk's Skeleton Notes and Meeting CallsTO: Kevin S. Firnstahl, City Clerk
You are hereby directed to call a Special Session of the City Council to be
held on Monday, April 07, 2014 at 5:00 PM in the Historic Federal Building for the
purpose of conducting a work session on community engagement.
Consent Items: Pages n/a
Roy D. Buol, Mayor
TO: Kevin S. Firnstahl, City Clerk
You are hereby directed to call a Regular Session of the City Council to be
held on Monday, April 07, 2014 at 6:30 PM in the Historic Federal Building for the
purpose of conducting such business that may properly come before the City
Council.
0 LI
Roy D. Buol, Mayor
Consent Items: Pages 1-4
CITY OF DUBUQUE, IOWA
CITY COUNCIL PROCEEDINGS
SPECIAL SESSION
The Dubuque City Council met in special session at 5:00 p.m. on April 7, 2014 in the
Historic Federal Building, 350 W. 6th Street.
-resent: Mayor F iol; Council Members -Brai ; CoGr(nors, JoKs, Ly,reh, Remick,
utton; City Manager-Milligen, City Attor Lindahl
Absent:
Mayor Buol read the call and stated this is a special session of the City Council called
for the purpose of conducting a work session on the community engagement.
WORK SESSION
Community Engagement
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Adjournment: L�
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CITY OF DUBUQUE, IOWA
CITY COUNCIL PROCEEDINGS
REGULAR SESSION
The Dubuque City Council met in regular session at 6:30 p.m. on April 7, 2014 in the
Historic Federal Building, 350 W. 6th Street.
Present: Mayor Sib Council Members 8'Faig, C ors, Jc' L ch, RT'
vSutton; City Manager VanI�11 ilIigen, City Attorn Lindahl
A
Mayor Buol read the call and stated this is a regular session of the City Council called
for the purpose of conducting such business that may properly come before the City
Council.
PROCLAMATION(S)
1. Smart Money Week (April 5-12, 2014):
2. Week of the Young Child (April 6-20, 2014)
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CONSENT ITEMS
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1. Minutes and Reports Submitted
Airport Commission of 3/24; Arts and Cultural Affairs Advisory Commission of 2/25;
Cable TV Commission of 3/5; City Council proceedings of 3/17; Community
Development Advisory Commission of 3/19; Proofs of Publication for City Council
Proceedings of 3/3, 3/5 and 3/17; Proof of Publication for List of Claims and Summary
of Revenues for Month Ending 2/28
Suggested Disposition: Receive and File
2. Notice of Claims and Suits
Alliant Energy for property damage (2), Ken Dryer for vehicle damage, Easy Street Bar
(David Schmitt) for property damage, Karen Gabrielson for property damage, Jill
O'Malley for vehicle damage, James Ridley for property damage, Steven Schumacher
for property damage, Terra Strohmeyer for vehicle damage, Wayne Welter for property
damage
Suggested Disposition: Receive and File; Refer to City Attorney
3. Disposition of Claims
City Attorney advising that the following claims have been referred to Public Entity Risk
Services of Iowa, the agent for the Iowa Communities Assurance Pool: Alliant Energy
(2) for property damage, Ken Dryer for property damage, Easy Street Bar (David
Schmitt) for property damage, Karen Gabrielson for property damage, Steven
Schumacher for property damage, Terra Strohmeyer for vehicle damage, Wayne Welter
for property damage
Suggested Disposition: Receive and File; Concur
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4. Code of Ordinances - Adoption of Supplement No. 14
City Clerk recommending adoption of Supplement No. 14 to the City of Dubuque Code
of Ordinances, which codifies Ordinance Nos. 53-13 through 56-13, 3-14, 6-14, 7-14, 8-
14, and 11-14 as adopted by the City Council and enacted through February 17, 2014.
RESOLUTION 95-14 Adopting Supplement No. 14 to the Code of Ordinances of the
City of Dubuque, Iowa
Suggested Disposition: Receive and File; Adopt Resolution(s)
5. Assistance to Firefighters Grant Application
City Manager recommending approval of the submission of the Assistance to
Firefighters Grant application for 9 tablet computers (IPad type) and software to be used
for building inspections by inspectors in the Fire Marshal's office and each of the fire
companies in the six fire stations.
Suggested Disposition: Receive and File; Approve
6. HyVee 2011 Property Tax Appeal - 2395 NW Arterial
City Attorney recommending approval of a Stipulation of Settlement for the HyVee 2011
Property Tax Appeal for 2395 NW Arterial.
Suggested Disposition: Receive and File
7. HyVee 2013 Property Tax Appeal - 2395 NW Arterial
City Attorney recommending approval of Stipulation of Settlement for the HyVee 2013
Property Tax Appeal for 2395 NW Arterial.
Suggested Disposition: Receive and File; Approve
8. HyVee 2013 Property Tax Appeal - 300 South Locust
City Attorney recommending approval of a Stipulation of Settlement for the HyVee 2013
Property Tax Appeal for 300 South Locust.
Suggested Disposition: Receive and File; Approve
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9. Dubuque Industrial Center South - Lease Agreement with William Siegert
City Manager recommending approval of a Farm Lease Agreement with William Siegert
for access to property in the Dubuque Industrial Center South for agricultural purposes.
RESOLUTION 96-14 Approving a Farm Lease Agreement between the City of
Dubuque, Iowa and William Siegert
Suggested Disposition: Receive and File; Adopt Resolution(s)
10. MWH Americas, Inc. - License Agreement
City Manager recommending approval of a License Agreement for Site Assessment and
Remediation by MWH Americas, Inc. on behalf of MidAmerican Energy Company.
Suggested Disposition: Receive and File; Approve
11. Special Assessment - 2272 Central Avenue
City Manager recommending approval of the Final Assessment Schedule for two
properties at 2272 Central Avenue for the 2013-2014 Snow Removal from City Right -of -
Way Program.
RESOLUTION 97-14 Adopting the Final Assessment Schedule for the 2013-2014 Snow
Removal Assessment — Right -of -Way Obstruction Removal Assessment Project
Suggested Disposition: Receive and File; Adopt Resolution(s)
12. Burlington Trailways - Purchase of Service Agreement
City Manager recommending approval of an agreement with Burlington Trailways
effective June 1, 2014, until the Intermodal Facility construction is complete.
Suggested Disposition: Receive and File; Approve
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13. Growing Sustainable Community Conference Contract
City Manager recommending approval of an agreement with Sustainable City Network,
Inc. and Woodward Communications for co -management of the 7th Annual Growing
Sustainable Communities Conference to be held October 7 and 8, 2014.
Suggested Disposition: Receive and File; Approve
14. Gerald Hingtgen et al. vs. City of Dubuque et al.
City Attorney recommending approval of a Release and Dismissal with Prejudice related
to Gerald Hingtgen et al. vs. City of Dubuque et al.
Suggested Disposition: Receive and File; Approve
15. Iowa Economic Development Authority - Expansion of Enterprise Zone -1
City Manager recommending approval of a request to the Iowa Economic Development
Authority for an expansion of the existing Enterprise Zone -1.
RESOLUTION 98-14 Authorizing a request to the Iowa Economic Development
authority for an expansion of Enterprise Zone - 1 in the City of Dubuque
Suggested Disposition: Receive and File; Adopt Resolution(s)
16. Collective Bargaining Agreement - International Union of Operating Engineers
Local 234
City Manager recommending approval of a three-year collective bargaining agreement
with the International Union of Operating Engineers, Local #234, that provides for wage
increases.
RESOLUTION 99-14 Approving the agreement between the City of Dubuque, Iowa, and
the International Union of Operating Engineers, Local 234 and authorizing the Mayor to
sign the agreement
Suggested Disposition: Receive and File; Adopt Resolution(s)
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17. Collective Bargaining Agreement Amendment - Teamsters Local 120
City Manager recommending approval of an amendment to the Collective Bargaining
Agreement with the Teamsters Union Local 120 to provide for a work week that consists
of ten hours per day and four days per week for the Maintenanceworker, Airfield
Maintenanceworkers and Mechanic assigned to the Airport Department.
Suggested Disposition: Receive and File; Approve
18. Mediacom Communications Company
Correspondence from Mediacom Communications Company advising the City that it will
implement a non-standard converter fee and standardize the electronic reactivation
account and electronic change of service fee on or about May 1, 2014.
Suggested Disposition: Receive and File
19. Dubuque Golf & Country Club - Fireworks Request
Correspondence from Richard Bugalski, General of the Dubuque Golf & Country Club,
requesting permission to display fireworks on Friday, July 4, 2014 at about 9:30 p.m. on
the DG&CC grounds with a rain date of Saturday, July 5.
Suggested Disposition: Receive and File; Approve
20. Tri-State Advanced Manufacturing Center of Excellence - Letter of Support
City Manager recommending approval of a letter of support for Tri-State Advanced
Manufacturing Center of Excellence (being developed by NICC) for designation as a
"manufacturing community."
Suggested Disposition: Receive and File; Approve
21. U.S. Department of Housing and Urban Development - Healthy Homes
Production Grant
Correspondence from the U.S. Department of Housing and Urban Development
requesting information required to close out the Healthy Homes Production Grant.
Suggested Disposition: Receive and File
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22. Tobacco Compliance — Civil Penalty for Tobacco License Holders - AWN Stop
Mart
City Manager recommending approval of the Acknowledgement/Settlement Agreement
for a tobacco compliance violation for AWN Stop Mart, 1998 Jackson Street.
Suggested Disposition: Receive and File; Approve
23. Tobacco Compliance — Civil Penalty for Tobacco License Holders - Dave's
Downtown Conoco
City Manager recommending approval of the Acknowledgement/Settlement Agreement
for a tobacco compliance violation for Dave's Downtown Conoco, 500 Locust Street.
Suggested Disposition: Receive and File; Approve
24. Tobacco Compliance — Civil Penalty for Tobacco License Holders - Wayne's
Convenience Store
City Manager recommending approval of the Acknowledgement/Settlement Agreement
for a tobacco compliance violation for Wayne's Convenience Store, 1965 Central
Avenue.
Suggested Disposition: Receive and File; Approve
25. Alcohol Compliance Civil Penalty for Alcohol License Holders - Bell Tower
Productions
City Manager recommending approval of the Acknowledgment/Settlement Agreement
for an alcohol compliance violation for Bell Tower Productions, 2728 Asbury Road.
Suggested Disposition: Receive and File; Approve
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26. Alcohol and Tobacco License Applications
City Manager recommending approval of annual liquor, beer, wine and tobacco licenses
applications as submitted.
RESOLUTION 100-14A Approving applications for beer, liquor, and/or wine permits, as
required by City of Dubuque Code of Ordinances Title 4 Business and License
Regulations, Chapter 2 Liquor Control, Article B Liquor, Beer and Wine Licenses and
Permits
RESOLUTION 100-14B Approving applications for retail cigarette/tobacco sales
permits, as required by Iowa Code 453A.47A
Suggested Disposition: Receive and File; Adopt Resolution(s)
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ITEMS TO BE SET FOR PUBLIC HEARING
1. Fiscal Year 2014 Second Budget Amendment 4/21 14
2. Spahn and Rose Lumber Co. Development Agreement 4/21/14
3. SRF Green Alley Project - Bid Set 4 5/5/14
4. Water Treatment Plant North Softening Basins Rehabilitation Project 5/5/14
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1. Fiscal Year 2014 Second Budget Amendment
City Manager recommending the second Fiscal Year 2014 Budget Amendment be set
for public hearing for April 21, 2014.
RESOLUTION 101-14 Setting the date for the public hearing on Amendment No. 2 to
the Fiscal Year 2014 Budget for the City of Dubuque
Suggested Disposition: Receive and File; Adopt Resolution(s), Set Public Hearing
4/21/14
2. Spahn and Rose Lumber Co. - Development Agreement
City Manager recommending that a public hearing be set for April 21, 2014 to consider
approval of a Development Agreement between the City of Dubuque and Spahn and
Rose Lumber Co.
RESOLUTION 102-14 Fixing the date for a public hearing of the City Council of the City
of Dubuque, Iowa on the proposed issuance of Urban Renewal Tax Increment Revenue
Grant Obligations and the approval of a Development Agreement with Spahn and Rose
Lumber Co., and providing for the publication of notice thereof
Suggested Disposition: Receive and File; Adopt Resolution(s), Set Public Hearing
4/21/14
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3. SRF Green Alley Project - Bid Set 4
City Manager recommending initiation of the bidding process for the SRF Green Alley
Bid Set 4 Project, and further recommends that a public hearing be set for May 5, 2014.
RESOLUTION 103-14 Preliminary approval of plans, specifications, form of contract,
and estimated cost; setting date of public hearing on plans, specifications, form of
contract, and estimated cost; and ordering the advertisement for bids
RESOLUTION 104-14 Approving the plats, schedule of assessments and estimate of
total cost for the SRF Green Alley Bid Set 4 Project
RESOLUTION 105-14 Resolution of Necessity for the SRF Green Alley Bid Set 4
Project
RESOLUTION 106-14 Fixing date of public hearing on Resolution of Necessity
Suggested Disposition: Receive and File; Adopt Resolutions, Set Public Hearing 5/5/14
4. Water Treatment Plant North Softening Basins Rehabilitation Project
City Manager recommending initiation of the bidding procedure for the Water Treatment
Plant North Softening Basins Rehabilitation Project, and further recommends that a
public hearing be set for May 5, 2014.
RESOLUTION 107-14 Approval of specifications, form of contract, and estimated cost
for the Water Treatment Plant North Softening Basins Rehabilitation Project
Suggested Disposition: Receive and File; Adopt Resolution(s), Set Public Hearing
5/5/14
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BOARDS/COMMISSIONS
1. Sister City Relationship Advisory,ard• ,
One, 3 -year term through February 1, 2017 (Vacant term of Filimonenko)
Applicant: Richard Van Iten, 3273 Bittersweet Ln.
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PUBLIC HEARINGS
SUSPEND THE RULES
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1. Sale of City Property - 2250 Washington Street
Proof of publication on notice of public hearing to consider approval of a resolution
authorizing the sale of City -owned real property located at 2250 Washington Street to
Jodie L. Evans and the City Manager recommending approval.
RESOLUTION 108-14 Approving the sale of real estate located at 2250 Washington
Street in the City of Dubuque, Iowa
Suggested Disposition: Receive and File; Adopt Resolution(s)
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2. HMA Resurfacing Project - White Street from 11th Street to 21st Street
Proof of publication on notice of public hearing to consider approval of the plans,
specifications, form of contract and estimated cost for the White Street HMA
Resurfacing with Milling Project, from 11th Street to 21st Street and the City Manager
recommending approval.
RESOLUTION 109-14 Approval of plans, specifications, form of contract, and estimated
cost for the White Street HMA Resurfacing with Milling Project, from 11th To 21st Street
(Iowa DOT Project No. NHSN-52-2(132)-2R-31)
Suggested Disposition: Receive and File; Adopt Resolution(s)
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REINSTATE THE RULES
This action limits discussion to the City Council.
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ACTION ITEMS
1. Purchase of Services Fiscal Year 2015 Grant Funding Recommendation
City Manager requesting approval of the recommended funding for the Fiscal Year 2015
Purchase of Service Grant applications.
Suggested Disposition: Receive and File; Approve
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2. SRF Green AIIey Project - Bid Set 2 - Project Award
City Manager recommending award of the contract for the Award SRF Green AIIey
Project - Bid Set 2 to the low bidder Drew Cook and Sons Excavating.
RESOLUTION 110-14 Awarding public improvement contract for the SRF Green AIIey
Bid Set 2 Project
Suggested Disposition: Receive and File; Adopt Resolution(s)
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3. SRF Green AIIey Project - Bid Set 3 - Project Award
City Manager recommending award of the contract for the SRF Green AIIey Project -
Bid Set 3 to the low bidder Drew Cook and Sons Excavating.
RESOLUTION 111-14 Awarding public improvement contract for the SRF Green AIIey
Bid Set 3 Project
Suggested Disposition: Receive and File; Adopt Resolution(s)
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4. Iowa and Locust Parking Ramp Repair - Project Award
City Manager recommending award of the contract for the Iowa and Locust Ramp
Repair Project to the low bidder Western Waterproofing Company.
RESOLUTION 112-14 Awarding the public improvement contract for the Iowa and
Locust Parking Ramp Repair Project
Suggested Disposition: Receive and File; Adopt Resolution(s)
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5. Code of Ordinances Amendment - Title 10 Special Events and Waiver Policy
City Manager recommending approval of changes to the Special Events Permit
Ordinance. Staff will provide a presentation.
ORDINANCE 30-14 Amending City of Dubuque Code of Ordinances Title 10 Public
Ways and Property, Chapter 4 Parades and Assemblies by adding separate sections for
groups of 24 or less people and groups of 25 or more, clarifying that a Hold Harmless
Agreement is necessary for groups of over 25 people, distinguishing between events
that occur on City property, public right-of-way, or private property, clarifying when a
permit is necessary for events on private property, and adding a provision which allows
the City Manager to waive certain requirements per an adopted policy; and amending
Title 10 Public Ways and Property by adding a new Chapter 8, Valet Drop Off Parking;
Permit Requirements which moves the Valet Parking Regulations to a different location
within Title 10
Sucl Rec
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Motion A, Presentation
Final Reading and Adopt
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Motion A, Presentation
Final Reading and Adopt
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6. Request for Work Session - Bee Branch Creek Restoration Project
City Manager requesting a work session be scheduled for Monday, May 5, 2014 to
discuss the landscaping plan for the Upper Bee Branch Creek Restoration Project.
Suggested Disposition: Receive and File; Council
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CLOSED SESSION:
Pending Litigation and Proh5erty Acquisition - Chapter 21.5(1)(c), -(j) Code of Iowa
COUNCIL MEMBER REPORTS
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