Loading...
Federal Building Third FloorWindow_Lead ProjectTHE CITY OF DUB E ~-~~ MEMORANDUM March 1, 2007 TO: The Honorable Mayor and City Council Members FROM: Michael C. Van Milligen, City Manager SUBJECT: Federal Building Exterior Window Lead Paint Removal & Painting And Renovated Areas Window Repair, Glass Replacement, Interior Window Lead Paint Removal & Painting Project CIP: 1001841 City Engineer Gus Psihoyos is recommending authorization of the public bidding procedure and to set a public hearing for the Federal Building Exterior Window Lead Paint Removal and Painting And Renovated Areas Window Repair, Glass Replacement, Interior Window Lead Paint Removal and Painting Project. I concur with the recommendation and respectfully request Mayor and City Council approval. Michael C. Van Milligen MCVM/jh Attachment cc: Barry Lindahl, City Attorney Cindy Steinhauser, Assistant City Manager Gus Psihoyos, City Engineer THE CITY OF DuB E MEMORANDUM ~-~~ February 28, 2007 TO: Michael C. Van Milligen, City Manage i r '/ FROM: Gus Psihoyos, City Eng nee SUBJECT: Federal Building Exterior Window Lead Paint Removal & Painting And Renovated Areas Window Repair, Glass Replacement, Interior Window Lead Paint Removal & Painting Project CIP: 1001841 INTRODUCTION The enclosed resolutions authorize the public bidding procedure for the Federal Building Exterior Window Lead Paint Removal & Painting And Renovated Areas Window Repair, Glass Replacement, Interior Window Lead Paint Removal & Painting Project. BACKGROUND The Federal Building is an historic structure anchoring downtown. On September 6, 2005, the City Council directed City staff (Resolution 427-05) to prepare the formal application to General Services Administration (GSA) for the conveyance of the Federal Building to the City of Dubuque. After an extended coordination process, the City of Dubuque took possession of the former US Post Office and Courthouse in July, 2006. After a consultant selection process was conducted, a professional services agreement was executed with The Durrant Group of Dubuque. In the fall of 2006, the scope of the initial renovation project was updated to include detailed studies of the existing building condition and remaining service life of all mechanical (HVAC), electrical and window systems within the building. On February 20, 2007, the City Council approved the initiation of the following work on second and third floors: 1. Second Floor - Conversion of the former courtroom to a public auditorium and meeting facility. - Conversion of the jury deliberation rooms for a small meeting room and a remote broadcast studio for local cable channel 8. - Work in these areas will include new painting, installation of 2. Third Floor DISCUSSION sound & video systems, plaster repair, ADA required improvements, new furnishings and HVAC/electrical updates. - The former office of the Social Security Administration will become the offices of the Housing & Community Development Departments. - The renovated area will contain a public reception area, approximately 20 office spaces, an ADA compliant bathroom and a breakroom. Anew security system will be installed to cover all renovated areas. - Work will include complete renovation by relocating interior walls, painting, flooring replacement, installation of voice & data systems and new furnishings. This phrase of the project will include the following scope of work: Federal Building Interior -Third Floor Renovated Areas: 1) Window lead paint removal. 2) Steel and wood window repair. 3) Thermo pane glass replacement in steel windows. 4) Window painting preparation work and painting. Federal Building Exterior: 1) Window & spandrel panel and lead paint removal. 2) Window & spandrel panel painting preparation and painting. PROJECT SCHEDULE Initiate Public Bidding Process 1St Advertisement for Bids 2"d Advertisement for Bids Receipt of Bids Notice of Public Hearing on Plans and Specifications Public Hearing Award of Contract Substantial Completion Date Project Turnover RECOMMENDATION March 5, 2007 March 6, 2007 March 9, 2007 March 27, 2007 March 23, 2007 April 2, 2007 April 2, 2007 August 1, 2007 August 15, 2007 It is recommended that the City Council establish the date of the public hearing and authorize the City Clerk to advertise for proposals for the Federal Building Exterior Window Lead Paint Removal & Painting And Renovated Areas Window Repair, Glass Replacement, Interior Window Lead Paint Removal & Painting Project. BUDGET IMPACT The estimate of probable cost for the Federal Building Exterior Window Lead Paint Removal & Painting And Renovated Areas Window Repair, Glass Replacement, Interior Window Lead Paint Removal & Painting Project: Estimate Construction Contract $ 468,000 Contingency (0% -Contingency funding covered by budget of main contract for the Federal Building) 0 Total Project Cost 468 000 The total project funding summary for all work at the Federal Building is as follows: CIP No. Fund Description Fund Amount 100-1841 102/290/350 Federal Building Renovation $3,194,843 To be recommended through Fiscal Year 2008 Budget process. 394,590 Available Total Project Funding $3,589,648 ACTION TO BE TAKEN The City Council is requested to establish the date of the public hearing and to authorize the City Clerk to advertise for proposals through the adoption of the attached resolutions. Prepared by Steven Sampson Brown, Project Manager cc: Bob Schiesl, PE, Assistant City Engineer Jenny Larson, Budget Director RESOLUTION NO. 129-07 PRELIMINARY APPROVAL OF PLANS, SPECIFICATIONS, FORM OF CONTRACT, AND ESTIMATED COST FOR THE FEDERAL BUILDING EXTERIOR WINDOW LEAD PAINT REMOVAL & PAINTING AND RENOVATED AREAS WINDOW REPAIR, GLASS REPLACEMENT, INTERIOR WINDOW LEAD PAINT REMOVAL & PAINTING PROJECT NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF DUBUQUE, IOWA: That the proposed plans, specifications, form of contract and estimated cost for the Federal Building Exterior Window Lead Paint Removal & Painting and Renovated Areas Window Repair, Glass Replacement, Interior Window Lead Paint Removal & Painting Project, in the estimated amount $468,000, are hereby preliminarily approved and ordered filed in the office of the City Clerk for public inspection. Passed, adopted and approved this 5th day of March, 2007 D. Buol, Mayor Attest: Jeanne F. Schneider, CMC, City Clerk RESOLUTION NO. 130-07 FIXING DATE OF PUBLIC HEARING ON PLANS, SPECIFICATIONS, FORM OF CONTRACT, AND ESTIMATED COST FOR THE FEDERAL BUILDING EXTERIOR WINDOW LEAD PAINT REMOVAL & PAINTING AND RENOVATED AREAS WINDOW REPAIR, GLASS REPLACEMENT, INTERIOR WINDOW LEAD PAINT REMOVAL 8~ PAINTING PROJECT Whereas, the City Council of the City of Dubuque, Iowa has given its preliminary approval to the proposed plans, specifications, form of contract, and estimated cost for the Federal Building Exterior Window Lead Paint Removal & Painting and Renovated Areas Window Repair, Glass Replacement, Interior Window Lead Paint Removal & Painting Project (the Project) and ordered the same to be on file in the office of the City Clerk for public inspection. NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF DUBUQUE, IOWA: That a public hearing will be held on the 2"d day of April, 2007, at 6:30 p.m. in the Public Library Auditorium at which time interested persons may appear and be heard for or against the proposed plans and specifications, form of contract and estimated cost of said Project, and the City Clerk be and is hereby directed to cause the attached notice of the time and place of such hearing to be published in a newspaper having general circulation in the City of Dubuque, Iowa, which notice shall. be published not less than four days nor more than twenty days prior to the date of such hearing. At the hearing, any interested person may appear and file objections to the proposed plans, specifications, form of contract, or estimated cost of the Project. Passed, adopted and approved this 5th day of March ,2007 Roy D. Buol, Attest: Jeanne F. Schneider, CMC, City Clerk NOTICE OF PUBLIC HEARING ON PLANS, SPECIFICATIONS, FORM OF CONTRACT, AND ESTIMATED COST FOR THE FEDERAL BUILDING EXTERIOR WINDOW LEAD PAINT REMOVAL & PAINTING AND RENOVATED AREAS WINDOW REPAIR, GLASS REPLACEMENT, INTERIOR WINDOW LEAD PAINT REMOVAL & PAINTING PROJECT NOTICE IS HEREBY GIVEN: The City Council of the City of Dubuque, Iowa will hold a public hearing on the proposed plans, specifications, form of contract and estimated cost for the Federal Building Exterior Window Lead Paint Removal & Painting and Renovated Areas Window Repair, Glass Replacement, Interior Window Lead Paint Removal & Painting Project, in accordance with the provisions of Chapter 26, Code of Iowa, at 6:30 p.m., on the 2"d day of April, 2007, in the Public Library Auditorium, 360 West 11th Street, Dubuque, Iowa. Said proposed plans, specifications, form of contract and estimated cost are now on file in the office of the City Clerk. At said hearing any interested person may appear and file objections thereto. The scope of the Project is as follows: Federal Building Interior -Third Floor Renovated Areas: 1) Window lead paint removal. 2) Steel and wood window repair. 3) Thermo pane glass replacement in steel windows. 4) Window painting preparation and painting. Federal Building Exterior: 1) Window & spandrel panel and lead paint removal. 2) Window & spandrel panel painting preparation and painting. Any visual or hearing-impaired persons needing special assistance or persons with special accessibility needs should contact the City Clerk's office at (563) 589-4120 or TDD at (563) 690-6678 at least 48 hours prior to the meeting. Published by order of the City Council given on the day of , 2007. Jeanne F. Schneider, CMC, City Clerk RESOLUTION NO. 131-07 ORDERING THE ADVERTISEMENT FOR BIDS FOR THE FEDERAL BUILDING EXTERIOR WINDOW LEAD PAINT REMOVAL 8~ PAINTING AND RENOVATED AREAS WINDOW REPAIR, GLASS REPLACEMENT, INTERIOR WINDOW LEAD PAINT REMOVAL 8~ PAINTING PROJECT NOW THEREFORE, BE IT RESOLVED BY THE COUNCIL OF THE CITY OF DUBUQUE, IOWA: That the Federal Building Exterior Window Lead Paint Removal & Painting And Renovated Areas Window Repair, Glass Replacement, Interior Window Lead Paint Removal & Painting Project is hereby ordered to be advertised for bids for construction. BE IT FURTHER RESOLVED, that the amount of the security to accompany each. bid shall be in an amount which shall conform to the provisions of the Notice to Bidders hereby approved. That the City Clerk is hereby directed to advertise for bids for the construction of the improvements herein provided, by publishing the attached Notice to Bidders to be published in a newspaper having general circulation in the City of Dubuque, Iowa, which notice shall be published more than twenty days but not more than forty-five days before the date for filing bids at 2:00 p.m. on the 27th day of March, 2007. Bids shall be opened and read by the City Clerk at said time and will be submitted to the City Council for final action at the public hearing at 6:30 p.m. on the 2"d day of April, 2007, in the Public Library Auditorium, 360 West 11th Street, Dubuque, Iowa. Passed, adopted and approved this 5th day of March, 2007. Roy D. Buol, Mayor Attest: Jeanne F. Schneider, CMC, City Clerk NOTICE TO BIDDERS CITY OF DUBUQUE PUBLIC IMPROVEMENT PROJECT FEDERAL BUILDING EXTERIOR WINDOW LEAD PAINT REMOVAL & PAINTING AND RENOVATED AREAS WINDOW REPAIR, GLASS REPLACEMENT, INTERIOR WINDOW LEAD PAINT REMOVAL & PAINTING PROJECT Time and Place for Filing Sealed Proposals. Sealed bids for the work comprising each improvement as stated below must be filed before 2:00 p.m. on March 27, 2007, in the Office of the City Clerk, City Hall -First Floor, 50 West 13th Street, Dubuque, Iowa. Time and Placed Sealed Proposals Will be Opened and Considered. Sealed proposals will be opened and bids tabulated at 2:00 p.m. on March 27, 2007, at City Hall -Conference Room A, 50 West 13th Street, Dubuque, Iowa, for consideration by the City Council (Council) at its meeting on April 2, 2007. The City of Dubuque, Iowa, reserves the right to reject any and all bids. Time for Commencement and Completion of Work. Work on each improvement shall be commenced within 10 days after the Notice to Proceed has been issued and shall be fully completed by August 15, 2007. Bid Security. Each bidder shall accompany its bid with a bid security as security that the successful bidder will enter into a contract for the work bid upon and will furnish after the award of contract a corporate surety bond, acceptable to the governmental entity, for the faithful performance of the contract, in an amount equal to one hundred percent of the amount of the contract. The bid security shall be in the amount of ten percent (10%) of the amount of the contract and shall be in the form of a cashier's check or certified check drawn on a state- chartered or federally chartered bank, or a certified share draft drawn on a state- chartered or federally chartered credit union, or the governmental entity may provide for a bidder's bond with corporate surety satisfactory to the governmental entity. The bid bond shall contain no conditions excepted as provided in this section. Contract Documents. Copies of the construction documents may be obtained in the City Engineer's office, City Hall -Second Floor, 50 West 13th Street, Dubuque, Iowa at the City Hall. No plan deposit is required. Preference for Iowa Products and Labor. By virtue of statutory authority, preference will be given to products and provisions grown and coal produced within the State of Iowa, and to Iowa domestic labor, to the extent lawfully required under Iowa statutes. Sales Tax. The bidder should not include sales tax in its bid. A sales tax exemption certificate will be available for all material purchased for incorporation in the project. General Nature of Public Improvement. Federal Building Renovation Project, CIP: 1001841 The Project shall consist of work in the following two areas: Federal Building Interior -Third Floor Renovated Areas: 1) Window lead paint removal. 2) Steel and wood window repair. 3) Thermo pane glass replacement in steel windows. 3) Window painting preparation and painting. Federal Building Exterior: 1) Window & spandrel panel lead paint removal. 2) Window & spandrel panel painting preparation and painting. Pre-Bid Construction Conference. Each prospective bidder is encouraged to attend the Pre-Bid Construction Conference to be held at 10 AM on March 15, 2007, at the Federal Building, 350 West 6th Street, Dubuque, Iowa. Attendance by all prospective bidders is not mandatory but highly recommended. Published in the Telegraph Herald, March 6 and 9, 2007.