US 20 Capacity Improvement Devon to MenardsTHE CITY OF
DUB E
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MEMORANDUM
March 1, 2007
TO: The Honorable Mayor and City Council Members
FROM: Michael C. Van Milligen, City Manager
SUBJECT: US 20 (Devon Drive to Menards) Capacity Improvements Project -Phase
II, Traffic Signal and Intelligent Transportation System Improvements
Iowa DOT Project No. STP-A-020-9(187)--22-31
On February 20, 2007, bids were received for the US 20 Capacity Improvements
Project -Phase II. The bids exceeded available funding and it was determined that
there was an error in the plan specifications.
City Engineer Gus Psihoyos is recommending that all bids be rejected and that staff
work with the Iowa Department of Transportation to re-bid the project.
I concur with the recommendation and respectfully request Mayor and City Council
approval.
~,; C, ,~~
M chael C. Van Milligen
MCVM/jh
Attachment
cc: Barry Lindahl, City Attorney
Cindy Steinhauser, Assistant City Manager
Gus Psihoyos, City Engineer
THE CITY OF
DuB E MEMORANDUM
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February 28, 2007
TO: Michael C. Van Milligen, City Manag(er~
FROM: Gus Psihoyos, City Engineer ~,~ _\~,.
SUBJECT: US 20 (Devon Drive to Menards) Capacity Improvements Project -Phase
II, Traffic Signal and Intelligent Transportation System Improvements
Iowa DOT Project No. STP-A-020-9(187)--22-31
INTRODUCTION
On July 7, 2006, the City Council approved (Res. 270-06) an agreement with the Iowa
Department of Transportation (Iowa DOT) and the City of Dubuque (City) for the funding
of the US 20 Capacity Improvements Project for the use of Iowa Clean Air Attainment
Program (ICAAP) funding.
Phase I of this project included the installation of fiber optic cable on US 20 from Devon
Drive to Hill Street and then on various City streets from US 20 and Hill Street to City
Hall. The Phase I contract was awarded to Volkens Excavating, Inc. in the amount of
$189,855.00 and is scheduled to begin April 2, 2007. The project is expected to be
completed in 25 working days.
Phase II of this project involves camera installation and traffic signalization
improvements on US 20 at the Menard's entrance, Iowa 32 (Northwest Arterial), Wacker
Drive, John F. Kennedy Road, and Devon Drive.
Under ICAAP funding, 80 percent (80%) or $260,370 of the total eligible project items
are reimbursable.
DISCUSSION
On February 20, 2007, the Iowa Department of Transportation (Iowa DOT) received the
bids for Phase II. After the bids were received, it was determined that the plans and
specifications were incorrect.
The project will be reviewed to meet the May 15, 2008 Iowa DOT bid-letting schedule.
RECOMMENDATION
recommend that the City Council reject all bids for the US 20 (Devon Drive to
Menards) Capacity Improvements Project -Phase II, Traffic Signal and Intelligent
Transportation System Improvements (Iowa DOT Project No. STP-A-020-9(187)--22-
31).
PROJECT COST -BUDGET IMPACT
The project funding summary for both Phase I and Phase II is as follows:
CIP No. Fund Descriution Fund Amount
Iowa Clean Air Attainment Program (ICAAP) Funding $ 260,370
3001266 Traffic Signal Interconnect 183,697
1021609 Fiber Optic Conduit -Private Subdivisions & Misc. Projects 117,027
Total Project Funding 561 094
Under the terms of the ICAAP funding agreement, 80 percent (80%) of the total eligible
project items are reimbursable or a maximum of $260,370. The remaining City matching
funds ($300,724) will be covered from the Traffic Signal Interconnect CIP and the Fiber
Optic Conduit -Private Subdivisions & Miscellaneous Projects CIP.
The Dubuque Metropolitan Area Transportation System (DMATS) has submitted the
funding into the Transportation Improvement Program (TIP) and the Iowa DOT has
submitted the funding into the Statewide Transportation Improvement Program (STIP)
for authorization of the federal funds. These funds remain available for the May 15,
2007 bid-letting.
ACTION TO BE TAKEN
I recommend that the City Council reject all bids received through the adoption of the
enclosed resolution for the US 20 (Devon Drive to Menards) Capacity Improvements
Project -Phase II, Traffic Signal and Intelligent Transportation System Improvements,
Iowa DOT Project No. STP-A-020-9(187)--22-31.
Prepared by David Ness, Civil Engineer
cc: Roger Walton, Iowa Department of Transportation
Bob Schiesl, Assistant City Engineer
Jenny Larson, Budget Director
RESOLUTION NO. 146-07
REJECTING BIDS FOR THE US 20 (DEVON DRIVE TO MENARDS)
CAPACITY IMPROVEMENTS PROJECT -PHASE II, TRAFFIC SIGNAL AND
INTELLIGENT TRANSPORTATION SYSTEM IMPROVEMENTS (IOWA DOT
PROJECT NO. STP-A-020-9(187)--22-31)
Whereas, sealed proposals have been submitted by contractors for the
US 20 (Devon Drive to Menards) Capacity Improvements Project -Phase II,
Traffic Signal and Intelligent Transportation System Improvements (Iowa DOT
Project No. STP-A-020-9(187)--22-31) (the Project) pursuant to Resolution No.
32-07 and notice to bidders published in the City of Dubuque, Iowa, on the 26th
day of January, 2007.
Whereas, sealed proposals were opened and read on the 20th day of
February, 2007, by the Iowa Department of Transportation; and
Whereas, the City Council has deemed it advisable to reject. all bids and
re-bid the Project at a later date.
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE
CITY OF DUBUQUE, IOWA:
Section 1. That the bids for the above Project be rejected.
Passed, adopted and approved this 5th day of March, 2007.
Roy D. Buol,
Attest:
Jeanne F. Schneider, CMC, City Clerk