GPRA Annual Products ReportMEMORANDUM
December 27, 2001
TO:
FROM:
SUBJECT:
The Honorable Mayor and City Council Members
Michael C. Van Milligen, City Manager
2001 GPRA Annual Products Report for CLGs
Planning Services Manager Laura Carstens is transmitting the 2001 Government
Performance and Results Act Annual Products. The annual report is a form submitted
by all Certified Local Governments (CLGs) to the National Parks Service (NPS). The
NPS uses the report to help demonstrate to Congress the accomplishments of
programs that are funded by the Historic Preservation Fund.
Michael C. Van Milligen
MCVM/jh
Attachment
cc: Barry Lindahl, Corporation Counsel
Cindy Steinhauser, Assistant City Manager
Laura Carstens, Planning Services Manager
CITY OF DUBUQUE, IOWA
MEMORANDUM
December 18, 2001
TO:
FROM:
SUBJECT:
Michael C. Van Milligen, City Manager
Laura Carstens, Planning Services Manager
2001 GPRA Annual Products Report for CLGs
This memo transmits the 2001 Government Performance and Results Act (GPRA)
Annual Products Report and the GPRA baseline questionnaire forms for the City Council
to receive and file. The annual report is a form submitted by all Certified Local
Governments (CLGs) to the National Parks Service (NPS). The NPS uses the report to
help demonstrate to Congress the accomplishments of programs that are funded by the
Historic Preservafion Fund.
This report is submitted for the City Council's information. No action is requested or
required.
Attachment
Cc: Historic Preservation Commission
USE THIS FORM: 1) IF YOU HAVE NOT PREVIOUSLY CO1VIPLETED A BASEL]NE FORM, 2) IF YOUR
PRIOR BASELINE FORM NEEDS CORRECTIONS, OR 3) IF YOU DID NOT SUBMIT AN ANNUAL FORM FOR
FY 1998,1~ 1999, OR FY 2000.
GPRA Baseline Questionnaire for CLGs
CLG NAME:
CONTACT:
Cit~ of Dubuque
Laura Carstens
STATE:
TELEPHONE:
E-MAIL:
Iowa
(563)589-4210
lcarsten~cityofdubuque.org
Please read Guidance for Completing the GPRA Baseline Questionnaire for CLGs. This guidance
defines terms, explains what to count, and follows the questionnaire.
1. CLG Inventorv and Local Registers
a. What is the cumulative number (or your best estimate of the number) of historic
properties in your CLG inventory as of September 30, 2000? 620
b. In addition, does your local government have a list of designated historic
properties (such as a local register of historic places)? Yes 1~ No []
If the answer is "No," please skip to question 2.
c. If the answer is "Yes," what is the cumulative number (or your best estimate
of the number) of historic propeffies designated as of September 30, 2000? 620
2. Local Tax Incentives
a. Does your local government have a local historic preservation tax incentives
program that includes your office in some level of review or oversight? Yes ~1 No []
If the answer is "No," please skip to question 3.
b. If the answer is "Yes," what is the cumulative number (or your best
estimate of the number) of historic properties whose owners have taken
advantage of those incentives as of September 30, 2000? 228
3. Local Grant or Loan Programs
a. Does your local government have a historic preservation grant or loan
program derived fi~om local government revenue sources (i.e., not Federal and
not State funded) and run through, administered, or reviewed by your office? Yes-~ No []
If the answer is "No," please skip to question 4.
b. If the answer is "Yes," what is the cumulative number (or your best estimate
of the number) of historic properties assisted by these grants or loans
as of September 30, 2000? 14
CLG NAME: Citu of Dubu(lue STATE: Iowa
4. Local Regulatory Laws
Does your local government have local law that protects historic properties
through a regulatory review and compliance process (for example Commission
review of changes to historic properties) and that involve your office in some
level of review or oversight?
If the answer is "No," please skip to question 5.
If the answer is "Yes," what is the cumulative number (or your best estimate
of the number) of historic properties that your office has reviewed under that
process as of September 30, 2000?
5. Local Property Acquisition Programs
Does your local government acquire (by purchase, donation, condenmation, or
other means) some degree of title (e.g., fee simple interest or an easement) in
historic properties?
If the answer is "Yes," what is the cumulative number (or your best estimate
of the number) of historic properties with an interest acquired by your local
government as of September 30, 2000?
Yes E No []
2,558
Yes [] No []
10
Thank you for completing tkis qnestionnaire. Please send it, not later than December 31, 2001, to:
Heritage Preservation Services Attention: John Renaud
National Center for Cultural Resources
National Park Service
1849 C Street, NW RoomNC-200
Washington, DC 20240
Alternatively, feel free to send the questionnaire to John Renaud by fax at 202-343-6004 or by e-mail at
John_Renaud~nps.gov. If you have any questions, please contact John by telephone at 202-343-1059, by fax, or
by e-mail. Because of its long-term uses, it will never be too late to provide this information.
GUIDANCE FOR COMPLETING
THE GPRA BASELINE QUESTIONNAIRE FOR CLGs
1. What is the purpose of this questionnaire?
The data that you provide on these selected programs and accomplishments will contribute to
establishing and maintaining a baseline on the achievements of the national historic preservation
parmership that CLGs accomplish. The data that we request all relate to a key program element for every
CLG; i.e., the designation and protection of historic and prehistoric properties. Except for the CLG inventory
(which is a Federal requirement), this questionnaire focuses on CLG accomplishments under local laws and
programs. We have information from other sources concerning CLG contributions to historic preservation
under Federal and State law and programs. The responses to this questionnaire provide critical information
and documentation for the Administration's and the Congress' budgetary decision-making process under
the Government Performance and Results Act (GPRA). On a long-term basis, we plan to post on the web
the results of the questionnaire. For your use and perusal, we have posted un our web site (www2.cr.nps.gov)
most of the results fxom FY 1997 through FY 2000. Look under the CLG program and CLG Statistics. In
this way, we can share information about your program and achievements with your colleagues and with the
public. We also expect that this information will be useful to you and to your colleagues in your State
Historic Preservation Office.
2. Will I have to fill out the Baseline Questionnaire every year?
No. Once you have provided us with the cumulative baseline figures, we will update the cumulative figures
based on the information on each year's products that you send us. After you complete the baseline
questionnaire, you only will need to revise it 1) if changes in your local historic programs mean that an
answer needs revision or 2) if subsequeat to your last baseline questionnaire you missed an annual report.
What should I do if my office missed a report or if, in retrospect, we discover that we made a mistake
in an earlier report?
Because of the long-term uses for this information, we hope that you take advantage of opportunities to
update the information that we have about your program. You have a choice as to how to accomplish this.
You may either provide/correct the earlier report or you may prepare a new cumulative baseline report for a
more recent year. For example, if your local govemmeat was a CLG during FY 1998 but your office has not
responded any of the questionnaires to date, you would have the following options. Your first option is to
prepare and send us a FY 1997 cumulative baseline response plus a FY 1998, a FY 1999, a FY 2000, and a
FY 2001 annual report. You can use this year's forms by changing the dates. Your second option is to
provide questionnaire answers and baseline data through FY 2000. We have prepared the baseline form for
data cumulative through FY 2000.
4. What definitions do I need to know to properly complete this questionnaire?
"Historic Property" means a property that, regardless of government action, meets the eligibility criteria for
listing in your local register or for listing in the National Register of Historic Places. A historic property can
include archeological as well as above ground resources. Other properties are outside the purview of this
questionnaire. In some communities, this term is equivalent to "historic resource," "historic landmark," or
some other similar term.
"Designation" as used in this document means that the local government has officially identified the property
as historic. Most CLGs have two levels of designation. That is, one level of designation is an evaluation of
2
significance that carries no consequences (CLGs often refer to this as the inventory or the survey). The other
level, of designatien carries consequences such as eligibility for benefits or design review for proposed
changes. CLGs often refer to this level of designation as the local register, landmarks list, etc.
"Protection" as used in this document means that because of government action, a historic property maintains
those elements that make the property historic.
"Cumulative" means since your local government historic preservation program began, including the time
before your local government became a CLG.
5. How do I report on historic properties whose protection is not carried out or monitored by my office?
You don't have to. For the purposes of this questionnaire, report only those historic properties whose
designation or protection has involved your local government's historic preservation office/commission in
some way; e.g., through review, approval, project administration, covenant or easement oversight, etc.
6. How should I count historic districts?
Do not count a district as a single property. Count the total number of buildings, structures, sites, or objects
that contribute to the significance of the district. If you do not know the number of contributing prepe~es,
please provide your best estimate of the number.
We don't use the same terminology that appears on the form and in this guidance. Do we have to
change how we refer to things?
That decision is between you and your State Historic Preservation Office. A national report needs to use
national terms that follow Federal statutes and policy. For your own purposes, you should use terms that
make sense to you. All we ask is that you know how your terms relate to the national terms because we
won't understand the relationship. Therefore, for this questionnaire please make the conversion fzom your
terminology to the national terminology.
8. What is the difference between a "CLG inventory" and a "local register"?
As a CLG, under Federal law, you already have a CLG inventory, but you might not have a local register.
You have a "local register" only if your State's CLG procedures require it and/or your local government has
created a designation process under local law. Your community may have given your local register some
other name that means a list of locally designated historic properties. In most situations, you can think of
historic properties that are listed on your local register as a subset of the historic properties that are included
in your CLG inventory.
A CLG inventory encompasses everytlfing that you know about the resources within the jurisdiction of the
local government regardless of how you got the information. It doesn't matter, for example, if the inventory
information was gathered as a part of a State or Federally funded survey. For question la on the form, we are
interested in the number of CLG inventory properties that are historic properties. Under Federal law, there
are no legal consequences when you add property to your CLG inventory. Your local register (or whatever
name you give it), on the other hand, usually has consequences under local law. In fact, if your State's CLG
procedures require a local designation ordinance, there must be local consequences to designation under local
law. Usually, when a historic property is locally designated, the property becomes subject to some kind of
review process and/or becomes eligible for some kind of local benefits.
Because of the consequences that usually attend designation under local law, normally a CLG will have more
historic properties in its CLG inventory than it has on its local register. The annual additions to each will
vary.
10.
11.
12.
13.
3
We don't have anything called a "local register," but we do have other lists and overlay zones that
identify historic properties. Should I count those?
Yes, as long as you can count the number of historic properties that those lists or overlays include. Don't
worry about the titles given to the information that you have about historic properties. Use the guidance in
the answer to question 8 above, to help you determine where in the report to include the number of historic
properties. In some cases, you should report the number in both the blanks for question la and question lc
on the form and in some cases just in the blank for question la about CLG inventories.
Why do you have separate questions on "designated" and "protected" historic properties throughout
this questionnaire? Why not iust ask for the number of properties in our CLG inventory? In that
way, with one question, you could account for all historic properties that have been designated and
protected. All of our locally "listed" properties are included on our CLG inventory. All of our
properties that have been "protected" in one way or another are also "designated" properties.
Reporting separately on "designated" historic properties and "protected" properties better represents the
historic preservation work that you do. Each time the local government designates a property or (for
example) provides financial assistance to a property, that action adds to the protection inherent in being part
of your CLG inventory. We wish to give you full credit.
Also, this is the kind of information that citizens in your CLG and your colleagues in other CLGs or local
governments want to know. Folks living in a CLG or thinking about moving there want to know what kinds
of historic preservation opportunities exist. Communities that are considering whether to create historic
preservation programs want to know who else has the programs so that wheels don't have to be re-invented.
We will make this information available on the Web and upon request. For your use and perusal, we have
posted on our web site (www2.cr.nps.gov) most of the results f~om FY 1997 through FY 2000. Look under
the CLG program and CLG Statistics. We are seeking this information because it ks not available anywhere
else on a national basis.
Some historic properties are protected more than once (e.g, tax benefits achieved or permit reviews).
Should I count a property only once or each time that it is reviewed~ receives a grant~ etc.?
Count a property each time that it is reviewed, receives a grant, etc. This approach gives you credit for all the
protection that you give to a historic property, not just the initial instance. Note, however, that for this
reporting you do not have to know what happened to each historic property. What you need to know for this
report are total figures; i.e., the total number of properties designated, receiving tax benefits, etc.
For some of our local programs, the main purpose is not historic preservation~ but the program~
protect historic properties as an incidental consequence. Housing pro~rams are a ~ood examole.
Should I count those?
Yes.- As long as historic properties are protected and your office is involved or has the data, count those
programs and the properties.
Our historic preservation financial assistance programs (grants~ loans, etc.) are not funded every year.
Should I report that we have the program or not?
Answer '`yes" to question 3a, if the ordinance authorizing the financial assistance is still in cf-feet. If the
authorizing ordinance is no longer in effect, but the protective agreements resulting ~om the financial
assistance were still in effect al~r certification as a CLG, answer '~/qo," but include those properties in
answering question 3b. If no authorizing ordinance was involved in the financial assistance program, answer
"Yes" to question 3a if the financial assistance program was either in effect during the baseline year or any
protective agreements resulting t~om the program were still in effect. If no authorizing ordinance was
involved in the financial assistance program, answer '~No" to question 3a but enter property numbers for
14.
15.
16.
4
question 3b in the following circumstances. Follow this approach if the financial assistance program was not
in effect for the baseline year but either was in effect since certification as a CLG or any protective
agreements resulting from the program were still in effect aRer certification.
For the purposes of the local historic preservation grants or loans blank, count a historic property if
preservation work (a.ka::~'bricks and mortar') is involved, or if a preservation agreement or covenant has
been executed, or both.
We administer some grants from the State and the staff of the State Historic Preservation Office helps
us with some of our locally funded programs. How should I treat these situations in responding to
questions 3a and 3b?
Count only grants supported by funds coming from local government sources. Do not count grants from
Federal (or matching) funds administered by State or local agencies or State government grants. For
example, don't count historic properties that you protect through Historic Preservation Fund CLG subgrants.
These are counted elsewhere on State or Federal Government forms. However, if the funds are local, count
the benefiting properties in this questionnaire even ffyou get technical assistance from other sources.
Many of our historic preservation accomplishments are achieved through the financial support of the
private sector or through non-profit organizations such as the National Trust's Main Street program.
Should we include these achievements in our reporting on the number of historic properties that we
protect through grants or loans?
No. Although, we recognize that a large percentage of current historic preservation would not take place
without the financial support of non-profits organizations and lhe private sector, this report is focussing on
the achievements of government historic preservation programs.
What should I count in the "Local Regulatory Laws" blanks? What does "review and compliance"
mean?
For the purposes of the "Local Regulatory Laws" blanks, include only local laws that provide historic
preservation protection to historic properties in a regulatory setting; e.g. through a permitting or certificate of
appropriateness process. Do not count laws providing protection to historic prope~es through financial
incentives (e.g., tax laws) or financial assistance (e.g., grants programs). Report these elsewhere on the
report. "Review and compliance" refers to the review of permits, plans, applications, etc. to help ensure
comphanco with regulatory laws related'to the protection of historic properties.
17. What does "Acquisition" include?
18.
Acquisition refers to any legally binding interest in the historic property that the local government has
obtained. The interest could be anything ranging from fee simple absolute to an easement. The means of
acquisition is not important here. Count any historic property that comes into local government ownership.
Where do I report publications, brochures, public education, site interpretation, historic plaques and
markers, and other historic preservation accomplishments that we have achieved?
These are not part of this questionnaire. While important, for GPRA purposes, we have limited the questions
to products that more directly affect specific historic properties. This reduces the burden in gathering and
reporting this dam. However, you may include your other aecomplish-ments as part ofyonr periodic
reporting to your State Historic Preservation Office (in some States this is required) or, if you wish, directly
to us.
National Park Service
National Center for Cul~r al Resourees
Heritage Preservation Services
GPRA Annual Products Report for CLGs
CLGNAIVIE: city of Dubuque STATE:
CONTACT: Laura Carstens TEI,EPHONE:
FEDERAL FISCAL YEAR: 2001 (Oct 1, 2000~ - Sept 30~ 2001) E-MAIL:
Iowa
(563) 589-4210
lcarsten~cityofdubuque.or9
Please read "Guidance for Completing the GPRA Annual Products Report for CLGs." This guidance
defines terms, explains what to count, and follows the form. Please enter the number of historic
properties that, during Federal fiscal year 2001 (October 1, 2000, through September 30, 2001) your
local government:
1. Added to your CLG inventory
0
0
7
8
73
1
Added to your local register (or similar list created by local law)
Assisted through your local government's historic preservation tax
incentives program
4. Assisted through a local historic preservation grant or loan
Reviewed for compliance w~th your local government s historic preservation
regulatory law(s) (e.g., an ordinance requiring Commission review of changes
to or impacts on properties Within a historic district)
6. Acquired (in whole or in part) through purchase, donation, or other means
Thank you for filling out this form. Please send it, no later than December 31, 2001, to:
State, Tribal, and Local Programs Branch
Heritage Preservation Services
National Center for Cultural Resources
National Park Service
1849 C Street, NW Room NC-200
Washington, DC 20240
Attention: John Renand
Alternatively, feel free to send the report to John Renaud by fax at 202-343-6004 or by e-mail at
John_Renaud~nps.gov. If you have any questions, please contact Joha by telephone at 202-343-1059, by fax, or
by e-mail. Because of its long-term uses, it will never be too late to provide this information.
Na~onal Park Service
National Center for Cultural Resources
Heritage Preservation Services
GUIDANCE FOR COMPLETING
THE GPRA ANNUAL PRODUCTS REPORT FOR CLGs
1. What is the purpose of this report?
The report data that you provide each year on the selected programs and accomplishments will contribute to
documenting achievements of the national historic preservation partnership that CLGs accomplish. The data
that we request all relate to a key program element for every CLG; i.e., the designation and protection of
historic and prehistoric properties. Except for the CLG inventory (which is a Federal requirement), this report
focuses on CLG accomplishments under local laws and programs. We have information from other sources
concerning CLG contributions to historic preservation under Federal and State law and programs. This report
provides critical information and documentation for the Administration's and the Congress' budgetm-y
decision-making process under the Government Performance and Results Act (GPRA). On a long-term basis,
we plan to post on the web the results of the report. For your use and perusal, we have posted on our web site
(www2.cr.nps.gov) most of the results from FY 1997 through FY 2000. Look under the CLG program and
CLG Statistics. In this way, we can share information about your program and achievements with your
colleagues and with the public. We also expect that this information will be useful to you and to your
colleagues in your State Historic Preservation Office. This information can be helpful in explaining to your
local and State government decision-makers what you have accomplished for historic preservation during the
year.
2. Are there any definitions or special instructions that I need to know to properly complete this form?
';Historic Property" means a property that, regardless of government action, meets the eligibility criteria for
listing in your local register or for listing in the National Register of Historic Places. A historic property can
include archenlogical as well as above ground resources. Other properties are outside the purview of this
questionnaire. In some communities, this term is equivalent to "historic resource," "historic landmark," or
some other similar term.
"Designation" as used in this document means that the local government has officially identified the property
as historic. Most CLGs have two levels of designation. That is, one level of designatiou is an evaluation of
significance that carries no consequences (CLGs often refer to this as the inventory or the survey). The other
level of designation carries consequences such as eligibility for benefits or design review for proposed changes.
CLGs Often refer to this level of designation as the local register, landmarks list, etc.
"Protection" as used in this document means that because of government action, a historic property maintains
those elements that make the property historic.
The "Federal fiscal year" begins on October 1 and ends the following September 30. For example, Federal
Fiscal Year 2001 began on October 1, 2000, and ended on September 30, 2001. If your local govemmeat
operates on a different time ftame for its fiscal year, please convert your yearly product totals to the Federal
time frame. If your yearly product totals do not lend themselves to conversion to the Federal fiscal year, please
provide your best estimates based on prorating the product totals or using another method. For example, if
your government's Fiscal Year 2001 began on July 1, 2000, and ended on June 30, 2001, three months (or 25
percent) of the year fall in Federal Fiscal Year 2000 and 9 months (or 75 percent) fall in Federal Fiscal Year
2001. Consequently, you would report 25 percent of your local FY 2001 totals as a part of the FY 2000 GPRA
Annual Report and 75 percent in the FY 2001 GPRA Annual Report.
Please fill in every blank. Insert '?q/A" if the subject matter does not apply to your local government. Insert
"0" if the subject matter applies, but there was no activity during the last completed Federal fiscal year.
3. How do I report on historic properties whose protection is not carried out or monitored by my office?
You don't have to. For the purposes of this inquiry, report only those historic properties whose designation or
protection has involved your local government's historic preservation office/commission in some way; e.g.,
tlxrough review, approval, project administration, covenant or easement oversight, etc.
4. How should I count historic districts?
Do not count a district as a single property. Count the total number of buildings, structures, sites, or objects
that contribute to the significance of the district. If you do not know the number of contributing properties,
please provide your best estimate oftbe number.
We don't use the same terminology that appears on the form and in this guidance. Do we have to
change how we refer to things?
That decision is between you and your State Historic Preservation Office. A national report needs to use
national terms that follow Federal statutes and policy. For your own purposes, you should use terms that make
sense to you. All we ask is that you know how your terms relate to the national terms because we won't
understand the relationship. Taerefom, for this report please make the conversion fxom your terminology to
the national terminology.
6. What is the difference between a "CLG inventory" and a "local register"?
As a CLG, under Federal law, you already have a CLG inventory, but you might not have a local register. You
have a "local register" only if your State's CLG procedures require it and/or your local government has created
a designation process under local taw. Your community may have given your local register some other name
that means a list of locally designated historic properties. In most situations, you can think of historic
properties that are listed on your local register as a subset of the historic properties that are included in your
CLG inventory.
A CLG inventory encompasses everything that you know about the resoumes within the jurisdiction of the
local government regardless of how you got the information. It doesn't matter, for example, if the inventory
information was gathered as a part ora State or Federally funded survey. For question 1 on the form, we are
interested in the number of CLG inventory properties that are historic properties. Under Federal law, there are
no legal consequences when you add property to your CLG inventory. Your local register (or whatever name
you give it), on the other hand, usually has consequences under local law. In fact, if your State's CLG
procedures require a local designation ordinance, there must be local consequences to designation under local
law. Usually, when a historic property is locally designated, the property becomes subject to some kind of
review process and/or becomes eligible for some kind of local benefits.
Because of the consequences that usually attend designation under local law, normally a CLG will have more
historic properties in its CLG inventory than it has on its local register. The annual additions to each will vary.
We don't have anything called a "local register," but we do have other lists and overlay zones that
indicate historic properties. Should I count those?
Yes, as long ns you can count the number of historic properties that those lists or overlays include. Don't
worry about the titles given to the information that you have about historic properties. Use the guidance in the
answer to question 6 above, to help you determine where in the report to include the number of historic
properties. In some cases, you should report the number in both the blanks for question 1 and question 2 on the
form and in some cases just in the blank for question 1 about CLG inventories.
o
10.
11.
12.
Why do you have separate blanks for the number of "designated' ' and "protected' historic properties -
throughout this report? Why not iust ask for the number of properties in our CLG inventory? In that
way, with one question~ you could account for all historic properties that have been designated and
protected. All of our locally "listed" properties are included on our CLG inventory. All of our
properties that have been "protected" in one way or another are also "designated" properties.
Reporting separately on "designated" historic properties and "protected" properties better represents the
historic preservation work that you do. Each time the local government designates a property or (for example)
provides financial assistance to a property, that action adds to the protection inherent in being part of your CLG
inventory. We wish to give you full credit.
Also, this is the kind of information that citizens in your CLG and your colleagues in other CLGs or local
governments want to know. Folks living in a CLG or thinking about moving there want to know what kinds of
historic preservation opportanities exist. Communities that are considering creating historic preservation
programs want to know who else has the programs so those wheels don't have to be re-invented. We will
make this hfformation available on the Web and upon request. For your use and perusal, we have posted on
our web site (www2.cr.nps.guv) most of the results from FY 1997 through FY 2000. Look under the CLG
program and CLG Statistics. We are seeking this information because it is not available anywhere else on a
national basis.
Some historic properties are protected more than once (e.g., tax benefits achieved or permits reviewed).
Should I count a property only once or each time that it is reviewed, receives a grant~ etc.?
Count a property each time that it is reviewed, receives a grant, etc. This approach gives you credit for all the
protection that you give to a historic property, not just the initial instance. Note, however, that for this
reporting you do not have to know what happened to each historic property. What you need to know for this
report are total figures; i.e., the total number of properties listed, receiving tax benefits, etc.
For some of our local programs, the main purpose is not historic preservation~ but the programs protect
historic properties as an incidental consequence. Housing programs are a good example. Should I count
historic properties that are protected by those programs?
Yes. As long ns historic properties are protected and your office is involved or has the data, count the
properties protected by those programs.
Our historic preservation financial assistance programs (grants, loans, etc.) are not funded every year.
Should I report on the properties protected by the program or not?
Report on the number of properties in the "grant or loan" blank of the form, if the ordinance authorizing the
financial assistance is still in effect. If the authorizing ordinance was no longer in effect during the reporting
year, but the protective agreements resulting from the financial assistance were still in effect, also include those
properties in answering the "grant or loan" blank. If no authorizing ordinance was involved in the financial
assistance program, fill in the "grant or loan" blank if either the financial assistance program was in *fleet
during the reporting year or if any protf,~-~dve agreements resulting from the program were still in effect during
the year.
For the purposes of the local historic preservation grants or loans blank, count a historic property if
preservation work (a.k.a. "bricks and mortar") is involved, or ifa preservation agreement or covenant has been
executed during the reporting year, or both.
We administer some grants from the State and the staff of the State Historic Preservation Office helps us
with some of our locally funded programs. How should I treat these situations in responding to question
4 on grants and loans?
13.
Count only historic properties protected through grants supported by funds coming fxom local government
sources. Do not count grants from Federal (or matching) funds administered by State or local agencies or State
government grants. For example, don't count historic properties that you protect through Historic Preservation
Fund CLG subgrants. These are counted elsewhere on State or Federal Government forms. However, if the
funds are local, count the benefiting historic properties in this report even if you get technical assistance from
other sources.
Many of our historic preservation accomplishments are achieved through the financial support of the
private sector or through non-profit organizations such as the National Trust's Main Street program.
Should we include these achievements in our reporting on the number of historic properties that we
protect through grants or loans?
No. Although, we recognize that a large percentage of current historic preservation would not take place
without the financial support of non-profits organizations and the private sector, this report is focussing on the
achievements of government historic preservation programs.
14. What should I count in the "local regulatory laws" blank for question 5?
For the purposes of the "local regulatory laws" blank, include only historic properties for which local laws
have provided protection in a regulatory setting; e.g. through a review, permitting, or certificate of
appropriateness process. This program is often referred to as "review and compliance." Do not count historic
properties that local laws have protected through financial incentives (e.g., tax laws) or financial assistance
(e.g., grants programs). Report these elsewhere on the form. "Review and compliance" refers to the review of
permit~, plans, applications, etc. to help ensure compliance with local regulatory laws related to the protection
of historic properties.
15. What does acquisition include for question 6?
16.
17.
Acquisition refers to any legally binding interest in the historic property that the local government has
obtained. The interest could be anything ranging from fee simple absolute to an easement. The means of
acquisition is not important here. Count any historic property that comes into local government ownership.
Where do I report publications~ brochures~ public education, site interpretation~ historic plaques and
markers, and other historic preservation accomplishments that we have achieved?
These are not part of this report. While important, for GPRA purposes we have limited the products to those
that more directly affect specific historic properties. This reduces the burden in gathering and reporting this
data. However, you may include your other accomplishments as part of your periodic reporting to your State
Historic Preservation Office (in some States this is required) or, if you wish, directly to us.
What Should I do if my office missed the deadline, or missed a report~ or we discover that we made a
mistake in an earlier report?
Because of the long-term uses for this information, we hope that you take advantage of opportunities to update
the information that we have about your program. You have a choice as to how to accomplish this. You may
either provide/correct the earlier report or you may prepare a new cumulative baseline report for a more recent
year. For example, if your local government was a CLG during FY 1998 but your office has not responded any
of the questionnaires to date, you would have the following options. Your first option is to prepare and send us
a FY 1997 cumulative baseline response plus a FY 1998, a FY 1999, a FY 2000, and a FY 2001 annual report.
You can use this year's forms by changing the dRtes. If you take this option, please change the dates on the
current form that we have set up for the FY 2001 Annual Report. Your second option is to provide
questionnaire answers and baseline data through FY 2000. We have prepared the baseline form for data
cumulative through FY 2000.