Iowa Department of Transportation_Urban Youth Corps Grant AgreementTHE CITY OF
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TO: The Honorable Mayor and City Council Members
FROM: Michael C. Van Milligen, City Manager
SUBJECT: Department of Transportation Urban Youth Corps Grant Agreement
Approval
DATE: April 15, 2014
Leisure Services Manager Marie Ware recommends City Council approval of an Urban
Youth Corps Grant Agreement with the Iowa Department of Transportation Urban Youth
Corps Program.
The Iowa Department of Transportation Urban Youth Corps Program objective is to
provide transportation -related employment and training opportunities to youth between
the ages of 16 and 21 who face barriers to employment. They would be working to
accomplish meaningful and productive improvements to transportation facilities.
The Iowa Department of Transportation has awarded the City the full amount applied for
of $21,552. The terms of the agreement require a local cost share on a 70%/30%
basis, which will require the local match of $9,237. The match will come from the
supervision provided by the park division staff valued at $7,358 and $1,879 from park
area maintenance supplies for projects to be completed. The total project cost is
$30,789.
I concur with the recommendation and respectfully request Mayor and City Council
approval.
bri1144 c4.4
Mic ael C. Van Milligen
MCVM:jh
Attachment
cc: Barry Lindahl, City Attorney
Cindy Steinhauser, Assistant City Manager
Teri Goodmann, Assistant City Manager
Marie Ware, Leisure Services Manager
TO:Michael C. Van Milligen, City Manager
FROM:Marie L. Ware, Leisure Services Manager
DATE:April 15, 2014
SUBJECT:Department of Transportation Urban Youth Corps Grant Agreement Approval
INTRODUCTION
The purpose of this memorandum is to request Council approval of the grant agreement with the Iowa
Department of Transportation Urban Youth Corps program.
BACKGROUND
In March, 2014 Council approved the application for an Urban Youth Corps grant. The Iowa DOT
Urban Youth Corps program objective is to provide transportation-related employment and training
opportunities to youth between the ages of 16 and 21 who face barriers to employment. They would
be working to accomplish meaningful and productive improvements to transportation facilities.
The Iowa Department of Transportation has awarded the City the full amount applied for of $21,552.
The terms of the agreement require a local cost share on a 70%/30% basis which will require our local
match to be $9,237. The match is from the supervision provided by our park division staff valued at
$7,358 and $1,879 from park area maintenance supplies for projects to be completed. The total
project cost is $30,789.
Steve Fehsal, Park Division Manager, put together a summer work program for a three-person crew
through the grant that would include developing two rain gardens at Bergfeld Recreation Area and
complete a rain garden at Flora Park; install four handicap accessible picnic areas in three different
parks; and develop a recreational trail and footbridge at Westbrook Park. The crew would work from
May 13th through September 13th.
DISCUSSION
The opportunity to work with a small crew of youth facing employment barriers meets a number of the
Council’s goals. Specifically the goal outlined in the Safe Community Task recommendation on Social
Capital/Volunteerism goal #5 - “encourage community-wide support of initiatives that support self-
sufficiency.” One component of the grant is education and this will be addressed through a variety of
community partners. Goal #6 also refers to “support economic development efforts to create
opportunities.” These three summer positions are new hires, although temporary in nature that could
lead to newly created opportunities for each of the three crew members.
RECOMMENDATION
I respectfully recommend approval of the grant agreement.
Page 1 of 2Coversheet
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Prepared by:
MLW:et
cc:
Jenny Larson
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IOWA DEPARTMENT OF TRANSPORTATION
URBAN YOUTH CORPS GRANT AGREEMENT
IOWA DOT GRANT NUMBER: UYC-14-001
IOWA DOT PROJECT NUMBER: TAP -R -000S(733) --8T-00
AWARD AMOUNT: $21,552.00
GRANTEE FED. ID#: 42-6004596
This IOWA URBAN YOUTH CORPS AGREEMENT is made by and between the IOWA
DEPARTMENT OF TRANSPORTATION, 800 Lincoln Way, Ames, Iowa 50010 ("Department"
or 'DOT"), an agency of the State of Iowa, and City of Dubuque, Leisure Services Department,
2200 Bunker Hill Road, Dubuque, IA 52001, a city division.
The Department desires to make a grant to the Grantee and the Grantee desires to accept this
grant, all upon the terms and conditions set forth in this Agreement. THEREFORE, in
consideration of the mutual promises contained in this Agreement and other good and valuable
consideration, it is agreed as follows:
ARTICLE I
DEFINITIONS
As used in this Agreement, the following terms shall apply:
1.1 AWARD DATE. "Award Date" means the date on which the Department approved the
grant award.
1.2 GRANT AGREEMENT or AGREEMENT. "Grant Agreement" or "Agreement" means
this Agreement and all of the exhibits, attachments and documents referred to in the Agreement
and all other instruments or documents executed by the parties or otherwise required in
connection with the Agreement.
1.3 PROJECT. "Project" means the detailed description of the work, services, and other
obligations to be performed or accomplished by the Grantee as described in this Agreement and
the Iowa Urban Youth Corps application approved by the Department.
1.4 PROJECT COMPLETION DATE. "Project Completion Date" means September 30,
2014, and is the date by which the Project tasks shall have been fully accomplished including
fulfillment of the obligations identified in Article VII.
ARTICLE II
FUNDING
2.1 FUNDING SOURCE. The source of funding for the Iowa Urban Youth Corps Program
Grant is Transportation Alternatives Program funds. The Grantee shall comply with the
requirements, conditions and rules of the Department and any other public or private entity
having authority over the funds or the Grant.
2.2 RECEIPT OF FUNDS. All payments under this Agreement are subject to receipt by the
Department of sufficient funds for the Iowa Urban Youth Corps Program. Any termination,
1
reduction or delay of funds to the Department shall, at the option of the Department, result in the
termination, reduction or delay of funds to the Grantee.
ARTICLE III
GRANT; TIME OF PERFORMANCE; WORK TO BE PERFORMED
3.1 GRANT. The Department grants $21,552.00 for the time period May 1, 2014, to September
30, 2014, to the Grantee for Iowa Urban Youth Corps activities. The maximum contract amount
shall not exceed the above amount.
3.2 WORK TO BE PERFORMED. Subject to the terms and conditions set forth in this
Agreement, DOT grants funds to the Grantee to perform activities and services as specifically
outlined in Exhibit A entitled "Grant Application" dated 2/21/2014, attached hereto, and
incorporated by this reference, and for such other tasks to which DOT and Grantee may agree in
writing.
ARTICLE IV
CONDITIONS TO DISBURSEMENT OF FUNDS
Unless and until the following conditions have been satisfied, the Department shall be under no
obligation to disburse to the Grantee any amounts under the Grant Agreement:
4.1 GRANT AGREEMENT EXECUTED. The Grant Agreement shall have been properly
executed and, where required, acknowledged by the person(s) with proper authority to enter such
an agreement.
4.2 AUTHORITY Resolution of the Board of Directors authorizing the execution and delivery
of this Grant Agreement and such other papers as the Department may reasonably request and
specifying the officer(s) authorized to execute the Grant Agreement and bind the Grantee.
ARTICLE V
REPRESENTATIONS AND WARRANTIES OF GRANTEE
To induce the Department to make the Grant referred to in this Agreement, the Grantee
represents, covenants and warrants that:
5.1 AUTHORITY. The Grantee is duly authorized and empowered to execute and deliver the
Grant Agreement. All action on the Grantee's part, such as appropriate resolution of its governing
board for the execution and delivery of the Grant Agreement, has been effectively taken.
5.2 FINANCIAL INFORMATION. All financial statements and related materials concerning
the Grantee and the Project provided to the Department are true and correct in all material
respects and completely and accurately represent the subject matter thereof as of the effective
date of the statements and related materials, and no material adverse change has occurred since
that date.
5.3 APPLICATION. The contents of the application the Grantee submitted to the Department
for funding is a complete and accurate representation of the Grantee and the Project as of the date
of submission and there has been no material adverse change in the organization, operation, or
key personnel of the Grantee since the date the application was submitted to the Department.
2
5.4 PRIOR AGREEMENTS. The Grantee has not entered into any verbal or written contracts,
agreements or arrangements of any kind which are inconsistent with the Grant Agreement.
5.5 EFFECTIVE DATE. The covenants, warranties and representations of this Article are
made as of the date of this Agreement and shall be deemed to be renewed and restated by the
Grantee at the time of each request for disbursement of funds.
ARTICLE VI
COVENANTS OF GRANTEE
6.1 AFFIRMATIVE COVENANTS. The Grantee covenants with DOT that:
(a) PROJECT WORK AND SERVICES. The Grantee shall complete the work and
services detailed in its application.
(b) ACCESS TO RECORDS. The Grantee shall permit the Auditor of the State of
Iowa or any authorized representative of the State, and where federal funds are involved,
the Comptroller General of the United States or any other representative of the United
States Government, to access and examine, audit, excerpt and transcribe any directly
pertinent books, documents, papers and records of Grantee relating to orders, invoices, or
payments or any other documentation or materials pertaining to this contract.
(c) RECORDS RETENTION. All records of the Grantee relating to this contract shall
be retained for a period of three (3) years following the date of final payment or
completion of any required audit, whichever is earlier.
(d) USE OF GRANT FUNDS. The Grantee shall expend funds received under the
Grant only for the purposes and activities described in its application and approved by the
Department and in compliance with applicable federal and state law and regulations.
(e) DOCUMENTATION. The Grantee shall deliver to DOT, upon request, (i) copies
of all contracts or agreements relating to the Project, (ii) invoices, receipts, statements or
vouchers relating to the Project, (iii) a list of all unpaid bills for labor and materials in
connection with the Project, (iv) budgets and revisions showing estimated Project costs
and funds required at any given time to complete and pay for the Project, and (v) current
and year-to-date operating statements not older than sixty (60) days from the date of
request.
(f) NOTICE OF PROCEEDINGS. The Grantee shall promptly notify DOT of the
initiation of any claims, lawsuits or proceedings brought against the Grantee.
(g) REPORTS. The Grantee shall submit the following reports to DOT:
ITEM
# OF
COPIES
DATE DUE
FINAL REIMBURSEMENT 1 SEPTEMBER 30, 2014
FINAL PERFORMANCE REPORT 1 OCTOBER 31, 2014
3
(h) MAINTENANCE OF PROJECT PROPERTY AND INSURANCE. Grantee
shall maintain with financially sound and reputable insurers, insurance to protect its
properties against losses or damages of the kind customarily insured against by
corporations of established favorable reputation engaged in the same function or similarly
situated. Grantee shall, on request of DOT, furnish a schedule of all insurance carried by
it, setting forth in detail the amount and type of such insurance.
(i) INDEMNIFICATION. Grantee shall jointly and severally defend, indemnify and
hold DOT and any federal funding source, its successors and assigns, harmless from and
against any liability, loss, damage or expense, including reasonable counsel fees, which
DOT may incur or sustain by reason of (a) the failure of Grantee to fully perform and
comply with the terms and obligations of this grant; (b) Grantee's performance or
attempted performance of the Project; (c) Grantee's activities with subcontractors and
third parties.
(j) INTEREST AND UNEXPENDED PROCEEDS. The Grantee shall return all
unexpended Grant proceeds and interest accrued on Grant proceeds to the Department
within thirty (30) days after the agreement expiration date.
ARTICLE VII
GRANTEE OBLIGATIONS
7.1 GRANTEE OBLIGATIONS.
(a) Employ 3 Corps Members between the ages of 16-21 and 1 staff/team leader.
(b) Develop and administer a pay plan establishing corps member wages at a rate of
$8.00 per hour for 40 hours per week for 18 weeks.
(c) Provide administrative and supervisory personnel to insure all laws and regulations
governing the program as specified in the DOT administrative rules are complied with.
(d) Maintain proper worker's compensation and liability insurance covering the Grantee's
Urban Youth Corps operation and assume all responsibility for tort claims related to the
project.
(e) Submit a final performance report to the Department which shall include the number
of persons enrolled in the project, detailed demographics, number of weeks of operation,
corps member attrition rate, value of work accomplished by resource category, narratives
of significant project accomplishments, hours of work by resource category and value of
work, supplies and materials by resource category.
ARTICLE VIII
DOCUMENTS INCORPORATED BY REFERENCE PRIORITY
8.1 DOCUMENTS INCORPORATED BY REFERENCE. The following documents are
hereby incorporated by reference:
1. Exhibit A, "GRANT APPLICATION"
2. Exhibit B, "APPROVED BUDGET"
4
8.2 ORDER OF PRIORITY. In the event of a conflict between documents of this agreement,
the following order of priority shall govern:
1. Articles I through XI herein.
2. Exhibit A, "GRANT APPLICATION"
3. Exhibit B, "APPROVED BUDGET"
ARTICLE IX
DEFAULT AND REMEDIES
9.1 EVENTS OF DEFAULT. The following shall constitute Events of Default under this Grant
Agreement:
(a) MATERIAL MISREPRESENTATION. If at any time any representation,
warranty or statement made or furnished to the Department by, or on behalf of, the
Grantee in connection with this Grant Agreement or to induce the Department to make a
grant to the Grantee shall be determined by the Department to be incorrect, false,
misleading or erroneous in any material respect when made or furnished and shall not
have been remedied to the Department's satisfaction within thirty (30) days after written
notice by the Department is given to the Grantee.
(b) LACK OF PROGRESS. If there is a failure of the Grantee to make substantial and
timely progress toward performance of the Project;
(c) NONCOMPLIANCE. If there is a failure by the Grantee to comply with any of the
covenants, terms or conditions contained in this Agreement.
(d) PROJECT COMPLETION DATE. If the Project, in the sole judgment of the
Department, is not completed on or before the Project Completion Date.
(e) MISSPENDING. If the Grantee expends Grant proceeds for purposes not described
in the application or authorized by the Department.
(f) INSOLVENCY OR BANKRUPTCY If the Grantee becomes insolvent or bankrupt,
or admits in writing its inability to pay its debts as they mature, or makes an assignment
for the benefit of creditors, or the Grantee applies for or consents to the appointment of a
trustee or receiver for the Grantee or for the major part of its property; or if a trustee or
receiver is appointed for the Grantee or for all or a substantial part of the assets of the
Grantee and the order of such appointment is not discharged, vacated or stayed within
sixty (60) days after such appointment; or if bankruptcy, reorganization, arrangement,
insolvency, or liquidation proceedings or other proceedings for relief under any
bankruptcy or similar law or laws for the relief of debtors, are instituted by or against the
Grantee and, if instituted against the Grantee is consented to, or, if contested by the
Grantee is not dismissed by the adverse parties or by an order, decree or judgment within
sixty (60) days after such institution.
(g) INSURANCE. If loss, theft, damage or destruction of any substantial portion of the
property of the Grantee occurs for which there is either no insurance coverage or for
which, in the opinion of the Department, there is insufficient insurance coverage.
5
9.2 NOTICE OF DEFAULT. DOT shall issue a written notice of default providing therein a
fifteen (15) day period in which the Grantee shall have an opportunity to cure, provided that cure
is possible and feasible.
9.3 REMEDIES UPON DEFAULT. If, after opportunity to cure, the default remains, DOT
may do one or more of the following:
(a) Exercise any remedy provided by law,
(b) Require immediate repayment of the full amount of funds disbursed to the
Grantee under the Grant Agreement plus interest.
(c) Terminate this Grant Agreement.
ARTICLE X
DISBURSEMENT PROCEDURES
10.1 REQUEST FOR REIMBURSEMENT. All disbursements of proceeds shall be subject to
receipt by the Department of requests for disbursement submitted by the Grantee. Requests for
disbursement shall be in form and content acceptable to the Department. Each requisition shall
be submitted to the Department according to the schedule shown in Article 6.1(g).
ARTICLE XI
GENERAL TERMS AND PROVISIONS
11.1 BINDING EFFECT. This Grant Agreement shall be binding upon the Grantee and the
Department, and their respective successors, legal representatives and assigns. The obligations,
covenants, warranties, acknowledgements, waivers, agreements, terms, provisions and conditions
of this Grant Agreement shall be jointly and severally enforceable against the parties to this Grant
Agreement.
11.2 COMPLIANCE WITH LAWS AND REGULATIONS. Grantee shall comply with all
applicable State and federal laws, rules, ordinances, regulations and orders.
11.3 TERMINATION. After thirty (30) days written notice to Contractor, this agreement may
be terminated in the following circumstances:
(a) At DOT's discretion, without cause.
(b) As a result of the Grantee's default under this Agreement.
(c) As a result of the nonappropriation, termination of the program, or reduction of
funding to DOT.
(d) When the Department and the Grantee agree that the continuation of the Project
would not produce beneficial results commensurate with the future disbursement
of Grant funds.
11.4 PROCEDURE UPON TERMINATION. The Grantee shall not incur any obligations
after the effective date of the termination and shall cancel as many outstanding obligations as is
reasonably possible. The Department will allow full credit to the Grantee for the Department's
share of the noncancellable obligations allowable under the Grant Agreement and properly
incurred by the Grantee prior to termination.
If the Grant Agreement is terminated for convenience, an Event of Default or nonappropriation of
funds, disbursements shall be allowed for costs determined by the Department
6
to be in compliance with this Grant Agreement incurred up to the date of termination . The
Grantee shall return to the Department all unencumbered Grant proceeds within one (1) week of
receipt of Notice of Termination.
11.5 UNALLOWABLE COSTS. If DOT determines at any time, whether through
monitoring, audit, closeout procedures or by other means, that the Grantee has expended funds
which are unallowable, the Grantee will be notified of the questioned costs and given an
opportunity to justify questioned costs prior to DOT's final determination of the disallowance of
costs. If it is DOT's final determination that costs previously paid by the Department are
unallowable under the terms of the Agreement, the expenditures will be disallowed and the
Grantee shall repay to DOT any and all disallowed costs.
11.6 SURVIVAL OF AGREEMENT. If any portion of this Grant Agreement is held to be
invalid or unenforceable, the remainder shall be valid and enforceable. The provisions of this
Grant Agreement shall survive the execution of all instruments herein mentioned and shall
continue in full force until 3 years after the Grant is paid in full.
11.7 GOVERNING LAW. This Grant Agreement shall be interpreted in accordance with the
law of the State of Iowa, and any action relating to the Grant Agreement shall be commenced
only in the Iowa District Court for Story County or the United States District Court for the
Southern District of Iowa.
11.8 MODIFICATION.
(a) JOINT MODIFICATION. The Department or the Grantee may, during the
duration of this Agreement, deem it necessary to modify provisions of this Agreement, to
increase or decrease the total amount of the Agreement, make a substantial change in the
scope of services, add additional budget line items or transfer funds between line items
within a budget category. All changes shall be incorporated into this Agreement through
written amendment signed by both the Department and the Grantee. The provisions of
the amendment shall be in effect as of the date the modification is signed by both the
Department and the Grantee, unless otherwise specified within the amendment.
(b) MODIFICATION NOT REQUIRED. Budget modifications that do not require a
written amendment are those in which any or all of the administrative budget category is
transferred to the enrollee wages and fringe benefit category or those in which one or
more administrative budget line items changed but the total expenditures for
administrative budget categories does not exceed the approved budget for administrative
budget categories.
(c) UNILATERAL MODIFICATION. Notwithstanding paragraph "a" above, DOT
may unilaterally modify this Agreement at will in order to accommodate any change in
the Act or any change in the interpretation of the Act or any applicable federal, state or
local laws, regulations, rules or policies. Notice of such unilateral modification will be
given to the Grantee as an amendment to this Agreement.
11.9 NOTICES. Whenever this Grant Agreement requires or permits any notice or written
request by one party to another, it shall be in writing, enclosed in an envelope, addressed to the
party to be notified at the address heretofore stated (or at such other address as may have been
designated by written notice), properly stamped, sealed and deposited in the United States Mail as
Certified Mail, Return Receipt Requested. Any such notice given hereunder shall be deemed
7
delivered upon the earlier of actual receipt or two (2) business days after posting. The
Department may rely on the address of the Grantee set forth heretofore, as modified from time to
time, as being the address of the Grantee.
11.10 WAIVERS. No waiver by the Department of any default hereunder shall operate as a
waiver of any other default or of the same default on any future occasion. No delay on the part of
the Department in exercising any right or remedy hereunder shall operate as a waiver thereof. No
single or partial exercise of any right or remedy by the Department shall preclude future exercise
thereof or the exercise of any other right or remedy.
11.11 LIMITATION. The Department shall not, under any circumstances, be obligated
financially under this Grant Agreement except to disburse funds according to the terms of the
Agreement.
11.12 ENFORCEMENT EXPENSES. The Grantee shall pay upon demand any and all
reasonable fees and expenses of the Department, including the fees and expenses of their
attorneys, experts and agents, in connection with the exercise or enforcement of any of the rights
of the Department under this Grant Agreement.
11.13 HEADINGS. The headings in this Grant Agreement are intended solely for convenience
of reference and shall be given no effect in the construction and interpretation of this Grant
Agreement.
11.14 COST VARIATION. In the event that the total Project cost is less than the amount
specified in this Agreement, DOT's participation shall be reduced at the same ratio as DOT funds
bear to the total Project cost, and any disbursement in excess of the reduced DOT participation
amount shall be returned immediately to DOT.
11.15 COMPLIANCE WITH EEO/AA PROVISIONS. Grantee shall comply with the
provisions of federal, state and local laws and regulations to insure that no employee or applicant
for employment is discriminated against because of race, religion, color, age, sex, national origin,
or disability. Grantee shall provide state or federal agencies with appropriate reports as required
to insure compliance with equal employment laws and regulations. Grantee shall insure that all
authorized subcontractors comply with provisions of this clause. A breach of this Article shall be
considered a material breach of this contract.
11.16 NON -ASSIGNMENT. This contract may not be assigned without prior DOT written
consent.
11.17 JOINT LIABILITY. If Grantee is a joint entity, consisting of more than one individual,
partnership, corporation or other business organization, all such entities shall be jointly and
severally liable for carrying out the activities and obligations of this contract, and for any default
of such activities and obligations.
11.18 INTEGRATION. This Grant Agreement contains the entire understanding between the
Grantee and the Department and any representations that may have been made before or after the
signing of this Grant Agreement, which are not contained herein, are nonbinding, void and of no
effect. Neither of the parties have relied on any such prior representation in entering into this
Grant Agreement.
8
11.19 COUNTERPARTS. This Agreement may be executed in any number of counterparts,
each of which shall be deemed to be an original, but all of which together shall constitute but one
and the same instrument.
11.20 NO THIRD PARTY BENEFICIARIES. The parties to this Grant Agreement do not
intend to create rights in any person not a party to this Agreement.
11.21 NO AGENCY RELATIONSHIP. By entering into this Agreement, the parties do not
intend to create a principal -agent relationship. Neither party may bind the other in transactions
with third parties.
IN WITNESS WHEREOF, the parties have executed this Grant Agreement on the la est day and
year specified below.
IOWA DEPARTMENT OF TRANSPORTATION City of Dubuque, lufe-SeFv-iees-
Derettitnent Mayor
By:
Date:
9
Date: April 21, 2014
Farm 5111MU2wd
1-13
General Information
Iowa Department of Transportation
Grant Application
Urban Youth Corps - 2013
PART I: COVER PAGE
Applicant Agency: City of Dubuque, Leisure Services Department
Contact Person (Name & Title): Stephen Fehsal, Park Division Manager
e -Mail: sfehsal@cityoldubuque.org
Complete Mailing Address: 2200 Bunker Hill Road
Street Address and/or Box No.
Dubuque IA 5200] 563-589-4260
City State Zip Daytime Phone
If more than one agency or organization is involved in this project, please state the name, contact person, mailing
address, and telephone number of the second agency. (Attach an additional page if more than two agencies are
involved.)
Applicant Agency: e -Mail:
Contact Person (Name & Title):
Complete Mailing Address:
Street Address and/or Box No.
City State Zip Daytime Phone
Project Information
Project Title: Rain Garden development, management and enhancement, Trail. development-, Handicap accessible picnic
areas.
Project Period: May 13, 2014 to September 13, 2014
County(ies) to be served: Dubuque
No. of people to be served: 3
Type of Agency or Organization: State Agency Other: Local Unit of Government
Project Budget and Funding Summary
Total Cost $ 30,789
UYC Fund Request (maximum 70% of total cost): $ 21,552
Local In-kind (maximum 10% of total cost): $ 0
Local Cash Share: $ 9,237
Expense Cateao
Costs
Participant Wages
$ 17,280
Participant Fringe Benefits
$ 1,668
Staff Pay
$ 7,358
Staff Fringe Benefits
$ 0
Travel and Per Diem
$ 0
Equipment
$ 0
Supplies
$ 4,483
Educational Costs
$ 0
Other
$ 0
1 of 8
Source(s) of Local matching Funds: City of Dubuque, General Fund
Are any state funds Involved in this project? ❑ Yes ® No
If yes, please explain the source and conditions
Are any other federal funds involved in this project? ❑ Yes ® No
If yes, please explain the source and conditions
Certification
®Minority Impact Statement is completed and signed (please check once signed)
The applicant certifies that to the best of its knowledge and belief, the information in this application Is true and
correct, and that it will comply with the program assurances and requirements if it receives the grant.
oL.---------...„___ o S
(Signature of Pe son Authorized Sign
for Applicant Agency)
:7/A
l
(D te)
Michael C. Van Milligen City Manager
(Typed Name) (Title)
2 of 8
PART 11: BUDGET DATA
Note: Each item of the budget should be broken down by category showing what is to be purchased,
the quantity of these items or services to be purchased, and the calculation of these costs.
Attach additional sheets if necessary. Refer to the program guidelines for definitions of allowable
costs. Asterisk each item which is an In-kind contribution. A minimum of 55 percent of the
budget must be allocated to wages and benefits of the participant(s).
New Maximum rates will take effect starting with 2010 projects:
Mileage: $0.39 (no receipt required but mileage record needed)
Lodging: $55 per day, plus applicable taxes (receipt required)
Food: $5 breakfast, $8 lunch, $15 dinner (receipt required)
For questions about what can qualify please contact the Urban Youth Corps Project
Manager.
A. Participant Wages
Position
UYC Participant
No. of
No. of Hourly Hours Per No. of
Slots X Rate X Week X Weeks X Total
3 $8.00 40 18 $17,280.00
B. Participant Fringe Benefits
Benefit Description
FICA (Employer's share)
TOTAL $17,280
Amount Rate
Percent/Rate Applied To Total
7.65% x $17,280.00 $1,322.00
• x
Worker's Compensation
2% x $17,280.00 $346.00
• x
• x
C. Staff Pay (Full-time sponsor staff not allowed)
Position
Seasonal Laborer
Total $1,668
No. of
No. of Slots Hourly Hours Per No. of
X Rate X Week X Weeks X Total
1 110.00-- 40.00 18 $7,358.00
310.
Total $7,358
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D. Staff Fringe Benefits (Full-time sponsor staff not allowed)
Amount Rate
Benefit Description Percent/Rate Applied To Total
FICA (Employer's Share) % x
Workers' Compensation % .. x
IPERS (Employer's Share) % x
Health Insurance % x
Life Insurance % x
Other ( ) % x
Other ( ) % x
E. Travel and Per Diem
Description
Total $0
Calculation of Costs Total
Work Related Transportation:
none
TOTAL $0
F. Equipment
Description Calculation of Costs Total
Rental:
Nonexpendable purchase of equipment with per unit cost of $100 or more:
TOTAL $0
G. Supplies
Description Quantity Cost (Each) Total
Safety Equipment & Supplies
Steel Toed Safety Boots , 3 x $100.00 $300.00
Safety Vests 3 x $20.00 $60.00
Hard Hats 3 x $25.00 $75.00
Eye Protection 3 x $15.00 $45.00.
x
Tools & Work Related Supplies:
Work Pants 6 x $40.00
$240,00
Work Shirts 9 x $35.00
$315.00
Concrete (25 yards) 20 x $75.00
Rebars, form lumber and base gravel 1 x $500.00
$1,500.00
$500.00
Lumber and hardward for bridge(see attached 1 x $1,403.00
estimates)
x
$1,403.00
4 of 8
Educational Supplies:
Resume Writing Guide Books
3 x $15.00 $45.00
x
x
Other:
x
Total $4,483
H. Education Costs
Description Unit Costs Total
Weekly classes at Multicultural Center $0.00
Work with City Spokesperson/Press Release $0.00
Work with City Filmcrew for Public TV $0.00
Other Costs
Description
TOTAL $0
Cost Total
None
TOTAL $
TOTAL PROGRAM COSTS (A — I TOTALS) $30,789
Program Requirements:
Starting with the 2009 round of projects, the Audit requirements are not warranted for the Urban Youth
Corps program. This was decided due to the A-133 General Audit Standard, talking to Federal Highway
and the Iowa DOT External Audit section. Since each of the project sponsors is not awarded of more
than $100,000, the external audit section waives the audit requirement. The A-133 Audit requirements
state the project sponsor needs to expend over $500,000 in a fiscal year to meet the audit requirement.
Since, this is not the case, all projects starting on March 1, 2009, will no longer have an audit
requirement, and therefore will not have the expense reimbursed.
Starting with the 2010 round of projects, the Iowa DOT will now be performing final audits for some of the
areas that have been worked on to ensure accurate compliance with federal regulations. A procedure
similar to I.M. 3.910 will be performed (the reference to I.M. 3.910 can be found at
http://www.iowadot.gov/local_systems/publications/im/3910.pdf).
5 of 8
PART III: WORK PROJECT PLAN
*If more than one kind of work is involved, please attach additional Work Project Plans to the application.
Project Director: Jeff Ahlers, Natural Areas/Sustainable Practices Specialist -.
Work Project Name: Rain Garden Development, Management , and Enhancement
Land Ownership: City of Dubuque
Project Location: Bergfeld Recreation Area and Flora Park
Type of Transportation Related Work (Choose One) (Must choose the category where the
majority of the work applies to)
Check all that apply:
[( Heavy equipment earth moving (Le. bull dozer, track hoe, skid loader)
]] Tree spading
LI Plantings larger than 12 inches in diameter (not height)
New recreational trail development
Installation of new concrete (do not check if re -pouring same grade)
Utility line installation
Trenching of any kind
El Installation of new camping pads
*If any of the above is checked please include a detailed map (preferably aerial or
topographical) indicating the location of the ground disturbance to the back of this plan.
El Check if none of the above applies.
Purpose, Need, Description and Benefits of Project:
The purpose of this project is to create a rain garden in Flora Park, and two rain gardens in the
Bergfeld Recreation area. These areas have major storm water runoff issues and we want to
develop rain gardens to keep as much rain water on site to soad into the ground and to
contain pollution. The rain gardens planned will enhance the beauty of the area as well as
add a sustainable practice the storm water run off issue we are currently experiencing
Youth will learn the benefits of rain gardens, how to calculate the size, plant materials needed
and maintenance plan required. Any maintenance that is done will be for educational
purposes and will be minor. Youth will also work with public relations staff preparing press
release information about the project and participate in the filming of their progress to be aired
as a program on our local City Public Access Channel.
Materials, Supplies & Equipment to be Used:
Materials, supplies, and equipment to be used include, shovels, rakes, wheelbarrows,
miscellaneous hand tools, plants and soil.
Supervisor Assigned & Instruction or Skills Needed by Corps Members:
One full time Maintenance Worker and one Seasonal Employee will lead this project. No
special skills are required for the youth.
Safety Hazards/Precautions:
Normal safety precautions will be followed.
6 of 8
Length of Time To Complete:
Estimated Value of Project:
Additional Comments/Notes:
Begin: May 13, 2014 End: June 21, 2014
$9,129 $16,000
Youth Corps Cost Cost if Contracted
7 of 8
PART III: WORK PROJECT PLAN
*If more than one kind of work is involved, please attach additional Work Project Plans to the application.
Project Director: Jeff Ahlers, Natural Areas/Sustainable Practices Specialist
Work Project Name: Trail Development
Land Ownership: City of Dubuque
Project Location: Westbrook Park
Type of Transportation Related Work (Choose One) (Must choose the category where the
majority of the work applies to)
Check all that apply:
CI Heavy equipment earth moving (Le. bull dozer, track hoe, skid loader)
j Tree spading
Plantings larger than 12 inches in diameter (not height)
0 New recreational trail development
J Installation of new concrete (do not check if re -pouring same grade)
[] Utility line installation
j Trenching of any kind
LI Installation of new camping pads
*If any of the above is checked please include a detailed map (preferably aerial or
topographical) indicating the location of the ground disturbance to the back of this plan.
• Check if none of the above applies.
Purpose, Need, Description and Benefits of Project:
The purpose of this project is to develop a recreational trail. Included in this trail development
project is the construction of a footbridge over a drainage basin. This project would take place
at Westbrook Park. The benefit to this project is that the youth would learn how to properly
build a nature and recreational trail. They would also learn valuable design and construction
skills while building the bridge. The trail would also be actively used by the neighbors that live
in the area providing recreation activities and enrichment.
Youth will also work with public relations staff preparing press release information about the
project and participate in the filming of their progress to be aired as a program on our local
City Public Access Channel.
Materials, Supplies & Equipment to be Used:
Materials, supplies and equipment to be used include: shovels, rakes, miscellaneous hand
tools, lumber and screws.
Supervisor Assigned & Instruction or Skills Needed by Corps Members:
One full time maintenance worker and one seasonal employee will lead this project. No
special skills are required for the youth.
Safety Hazards/Precautions:
Normal safety precautions will be followed.
6ofs
Length of Time To Complete: Begin: August 5, 2014 End: September 13, 2014
Estimated Value of Project: $10,629 $18,000
Youth Corps Cost Cost if Contracted
Additional Comments/Notes: The cost of lumber and hardware for the bridge is included in
the Youth Corps Cost.
7 of 8
SPAHN & ROSE LUMBER CO. - 09
(563) 583-6481
1101 JACKSON ST.
DUBUQUE, IA 52001
SOLD 10:
CITY OF DUBUQUE
CLOSED -PARK & LEISURE -2013
2200 BUNKER HILL RD
DUBUQUE, IA 52001-3010
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SHIP TO:
CITY OF DUBUQUE
PARK & LEISURE SERVICES-PEGGY
2200 BUNKER HILL RD
DUBUQUE, IA 52001-3010
SPAHN & ROSE LUMBER CO.
A Tradition ofQuall y&Service Since 7904
www.spiehnandrose .0om
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Errors subject to correction.
Shipping From Warehouse 09
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PART 111: WORK PROJECT PLAN
*If more than one kind of work is involved, please attach additional Work Project Plans to the application.
Project Director: Jeff Ahlers, Natural Areas/Sustainable Practices Specialist
Work Project Name: Hanidap Accessible Public Areas
Land Ownership: City of Dubuque
Project Location: Murphy Park, Allison -Henderson Park, Flora Park
Type of Transportation Related Work (Choose One) (Must choose the category where the
majority of the work applies to)
Check all that apply:
Heavy equipment earth moving (i.e. bull dozer, track hoe, skid loader)
Tree spading
jij Plantings larger than 12 inches in diameter (not height)
New recreational trail development
Installation of new concrete (do not check if re -pouring same grade)
Utility line installation
Trenching of any kind
Installation of new camping pads
if any of the above is checked please include a detailed map (preferably aerial or
topographical) indicating the location of the ground disturbance to the back of this plan.
Check if none of the above applies.
Purpose, Need, Description and Benefits of Project:
The purpose of this project is to create hard surface handicap accessible picnic areas in
various parks. Currently the park system has handicap accessible picnic tables which are on
turf away from paved or concrete areas. This project would consist of installing concrete
pathways and concrete pads for the handicap tables in three different parks. It would consist
of four separate projects. The benefit to this project is to provide access to areas in our parks
system that were once unaccessible. It will not only benefit low mobility park users, but also
families with small children.
Youth will learn how to properly build and design handicap accessible paths and pads. The
will learn how to excavate, from estimate and pour concrete. They will also learn concrete
flatwork skills. Youth will also work with public relations staff preparing press release
information about the project and participate in the filming of their progress to be aired as a
program on our local City Pulic Access Channel.
Materials, Supplies & Equipment to be Used:
Materials, supplies and equipment to be used include; Sheovels, rakes, wheelbarrows, hand
saws, hammers, other miscellaneous hand tools, form lumber, rebar, concrete and concrete
finishing tools.
Supervisor Assigned & Instruction or Skills Needed by Corps Members:
One full time Maintenance Worker and one seasonal employee will lead this project. No
special skills are required for the youth.
Safety Hazards/Precautions:
6 of 8
Length of Time To Complete: Begin: June 24, 2014 End: August 2, 2014
Estimated Value of Project: $11,129 $20,000
Youth Corps Cost Cost if Contracted
Additional Comments/Notes: The cost of concrete, rebar, lumber and base gravel are
included in the Youth Corps Cost.
Iowa Department of Transportation
Form 105101 (03-09)
MINORITY IMPACT STATEMENT
Pursuant to 2008 towa Acts, HF 2393, Iowa Code Section 8.11, all grant applications submitted to the
state of Iowa that are due beginning January 1, 2009 shall include a Minority Impact Statement.. This is
the state's mechanism for requiring grant applicants to consider the potential impact of the grant project's
proposed programs or policies on minority groups.
Please choose the statement(s) that pertains to this grant application. Complete all the
information requested for the chosen statement(s). Submit additional pages as necessary.
® The proposed grant project programs or policies could have a disproportionate or unique positive
impact on minority persons.
Describe the positive impact expected from this project.
A very positive impact is expected from these projects. The youths involved will learn valuable
skills including working as a team, safety and construction and maintenance skills. HYouths will also
learn about environmental issues and how to make the city more sustainable and accessible community.
Resume building will also be taught.
Indicate which group is impacted:
® Women ❑ Persons with a disability ® Blacks ❑ Latinos ❑ Asians
® Pacific Islanders 0 American Indians ❑ Alaskan Native Americans ❑ Other
❑ The proposed grant project programs or policies could have a disproportionate or unique negative
impact on minority persons.
Describe the negative impact expected from this project.
Present the rationale for the existence of the proposed program or policy.
Provide evidence of consultation with representatives of the minority groups impacted.
8of8
indicate which group is impacted:
❑ Women ❑ Persons with a disability ❑ Blacks ❑ Latinos ❑ Asians
❑ Pacific Islanders ❑ American Indians ❑ Alaskan Native Americans ❑ Other
❑ The proposed grant project programs or policies are not expected to have a disproportionate or
unique impact on minority persons.
Present the rationale for determining no impact.
I hereby certify that the information on this form is complete and accurate, to the best of my knowledge:
Name: Stephen Fehsal
Title: Park Division Manager
Definitions
"Minority Persons," as defined in Iowa Code Section 8.11, means individuals who are women, persons
with a disability, Blacks, Latinos, Asians or Pacific Islanders, American Indians, and Alaskan Native
Americans.
"Disability," as defined in Iowa Code Section 15.102, subsection 7, paragraph "b," subparagraph (1):
b. As used in this subsection:
(1) . "Disability" means, with respect to an individual, a physical or mental impairment that
substantially limits
one or more of the major life activities of the individual, a record of physical or mental
impairment that
substantially limits one or more of the major life activities of the individual, or being regarded as
an
life
not
individual with a physical or mental impairment that substantially limits one or more of the major
activities of the individual.
"Disability" does not include any of the following:
(a) Homosexuality or bisexuality.
(b) Transvestism, transsexualism, pedophilia, exhibitionism, voyeurism, gender identity disorders
resulting from physical impairments or other sexual behavior disorders.
(c) Compulsive gambling, kleptomania, or pyromania.
(d) Psychoactive substance abuse disorders resulting from current illegal use of drugs.
"State Agency," as defined in Iowa Code Section 8.11, means a department, board, bureau, commission,
or other agency or authority of the state of Iowa.
9 of 8
fAlowa Department of Transportation
Form 760004 07-13
Determination of Effect for Threatened & Endangered Species
Project Name:
Rain Garden Development, Ma iagement and Enhancement
Highway No.:
County:
Dubuque
Project No.:
Letting Date:
PLSS/UTM:
Station No.:
Protect Description:
The purpose of this project is to create a rain garden in Flora Park and two rain gardens in the Bergfeld
Recreation area.
Are there documented occurrences of T&E species within 1 mile of the project?
if yes, list species:
■ Yes El No
Are there documented occurrences of T&E species within the limits of construction?
If yes, list species:
■ Yes CI No
Is there likely to be habitat for T&Especies within the project's limits of construction?
If yes, list species:
■ Yes 0 No
Describe current geographic setting (native habitats, adjacent land use, etc.) and potential protect Impacts:
Flora Park- Park area, surrounded by residential use and school.
Berfeld Recreation area- Pond, trail and native area surounded by Industrial use facilities.
Will the project likely require borrow? ❑ Yes ❑ No
DETERMINATION OF EFFECT - ACTION
-/ No Effect ❑ No Effect (by
following recommendations) ❑ Needs Further Study
Affect ❑ May Affect — Likely to Adversely Affect
❑ May Affect — Not Likely to Adversely
Further Study — Consisting of the Following
Iowa DOT Recommendations
References:
Species Range Maps
Concern Data
• Natural Areas Inventory 1 T&E
■ Aerial Photos • Soils of
■ Other:
Prepared by:
Stephen Fehsal- City of Dubuque Park Divison Manager
Date:
March, 28, 2014
Agency Concurrence:
Date:
atilowaDepartmentofTransportation
Determination of Effect for Threatened & Endangered Species
Project Name:
Trail Development- Westbrook Park
Highway No.:
County:
Dubuque
Project No.:
Letting Date:
PLSSIUTM:
Station No.:
Project Description:
The purpose of this project is to create a recreational trail along with the construction of a footbridge over a
drainange basin.
Are there documented occurrences of T&E species within 1 mile of the project?
If yes, list species:
■ Yes ii No
Are there documented occurrences of T&E species within the limits of construction?
if yes, list species:
■ Yes ® No
Is there likely to be habitat for T&E species within the project's limits of construction?
If yes, list species:
■ Yes /Z1 No
Describe current geographic setting (native habitats, adjacent land use, etc.) and potential project Impacts:
Drainage basin surrounded by residential, wetland and Industrial use facilities.
Will the likely require borrow? ❑ Yes ❑ No
project
DETERMINATION OF EFFECT - ACTION
/1 No Effect ❑ No Effect (by
following recommendations) ❑ Needs Further Study
Adversely Affect ❑ May Affect — Likely to Adversely Affect
❑ May Affect — Not Likely to
Further Study — Consisting of the Following
Iowa DOT Recommendations
References:
T&E Species Range Maps
Concern Data
• Natural Areas Inventory ■
• Aerial Photos • Soils of
■ Other:
Prepared by:
Stephen Fehsal- City of Dubuque Park Divison Manager
Date:
March, 28, 2014
Agency Concurrence:
Date:
( Iowa DepartmentofTransportation
Form 760004 (07-13
Determination of Effect for Threatened & Endangered Species
Project Name:
Handicap Accessible Public Areas
Highway No.:
County:
Dubuque
Project No.:
Letting Date:
PLSSIUTM:
Station No.:
Project Description:
The purpose of this project is to create hard surface accessible picnic areas in Murphy Park, Flora Park and
Allison Henderson Park.
Are there documented occurrences of T&E species within 1 mile of the project?
If yes, list species:
IN Yes /: No
Are there documented occurrences of T&E species within the limits of construction?
If yes, list species:
❑ Yes ■ No
Is there likely to be habitat for T&E species within the project's limits of construction?
if yes, list species:
• Yes 11 No
Describe current geographic setting (native habitats, adjacent land use, etc.) and potential project Impacts:
Murphy Park- Park area surrounded by residential and Hwy 52 South.
Flora Park- Park area surrounded by residential and school.
Allison Henderson Park- Park area surrounded by residential.
Will the project likely require borrow? ❑ Yes ❑ No
DETERMINATION OF EFFECT - ACTION
.. No Effect ❑ No Effect (by
following recommendations) ❑ Needs Further Study
Affect ❑ May Affect — Likely to Adversely Affect
❑ May Affect — Not Likely to Adversely
Further Study — Consisting of the Following
Iowa DOT Recommendations
References:
Species Range Maps
Concern Data
■ Natural Areas Inventory ■ T&E
• Aerial Photos • Soils of
■ Other:
Prepared by:
Stephen Fehsal- City of Dubuque Park Divison Manager
Date:
March, 28, 2014
Agency Concurrence:
Date:
Exhibit B
City of Dubuque, Leisure Services Department:
The Approved Budget for your program is $21,552.00. This is the maximum allowable
reimbursement for your Urban Youth Corps Project.
We have accepted the costs on the Project Budget and Funding Summary on Page 1 of
your Grant Application.