Five Flags Center FY 2015 Detailed Operating BudgetTHE CITY OF
Dui
Masterpiece on the Mississippi
Dubuque
band
AI -America City
r
2007 • 2012 • 2013
TO: The Honorable Mayor and City Council Members
FROM: Michael C. Van Milligen, City Manager
SUBJECT: Fiscal Year 2015 Detailed Operating Budget For the Five Flags Center
DATE: April 11, 2014
Leisure Services Manager Marie Ware recommends City Council approval of the
detailed Fiscal Year 2015 Operating Budget for the Five Flags Center submitted by
SMG.
I concur with the recommendation and respectfully request Mayor and City Council
approval.
IA/1144 ,,,,„
Mic ael C. Van Milligen
MCVM:jh
Attachment
cc: Barry Lindahl, City Attorney
Cindy Steinhauser, Assistant City Manager
Teri Goodmann, Assistant City Manager
Marie L. Ware, Leisure Services Manager
THE CITY OF
Dui
Masterpiece on the Mississippi
TO: Michael C. Van Milligen, City Manager
FROM: Marie L. Ware, Leisure Services Manager
DATE: April 7, 2014
SUBJECT: Fiscal Year 2015 Detailed Operating Budget For the Five Flags Center
Dubuque
trati
a -America City
'111'
2007 • 2012 • 2013
INTRODUCTION
The purpose of this memorandum is to request City Council to receive and file the detailed fiscal year 2015 Operating Budget
for the Five Flags Center.
BACKGROUND
The contract the City has with SMG to manage the facility states that a detailed budget will be submitted to the City in April
prior to the July 1 beginning of the fiscal year.
Attached is the detailed budget with the property tax support projected at $863,839. This budget reflects the actual 1.4% CPI -
U in the FY 2015 budget preparation. General Manager Joyce White has written (in the attachment), a memorandum to
introduce the budget.
General Manager Joyce White and Director of Finance/HR Don Howes will attend the meeting and be able to answer any
questions the City Council might have.
ACTION TO BE TAKEN
The action step is that the City Council approve the detailed FY 2015 operating budget for the Five Flags Center submitted
by SMG.
Prepared by:
MLW et
cc:
Joyce White, Five Flags
Ken TeKippe, Finance Director
Five Flags Center
Dubuque, Iowa
BUDGET
FISCAL YEAR 2015
Managed By:
Five Flags Civic Center
405 Main Street
Dubuque, IA 52001
(563) 589-4254
Memo
To: Honorable Roy Buol, Mayor, City of Dubuque
Mike VanMilligen, City Manager, City of Dubuque
Marie Ware, Director, Leisure Services, City of Dubuque
City Council Members, City of Dubuque
Five Flags Commission Members
From: Joyce White
SMG General Manager
Five Flags Center
CC: Joe Romano
SMG Regional Vice President
HR Cook
SMG Regional General Manager
Date: 3/29/13
Re: Fiscal Year 2014-2015 Budget
Ladies and Gentlemen:
Attached is the proposed FY 2015 operating budget for Five Flags Center. Contractually, the annual
increase in Five Flags operating budget is tied to the CPI -U. At the present time the CPI -U for FY15
projects a one point four (1.4) percent increase — consistent with a one point four (1.4) percent
increase for CPI -U in FY'14. Accordingly, management has designed the FY15 budget to reflect a
Net Operating Loss of ($863,839), an increase of ($11,799) over the previous year's benchmark of
($852,040).
Five Flags event metrics have shown gradual signs of improvement. In FY13, as compared to FY12,
attendance, performances, and usage days were up 8%, 7%, and 26%, respectively. Projections for
FY14 event metrics are currently in line with budget. With an increasing emphasis on non-profit
users, last fiscal year, 56% of total programming was comprised by two categories — "Sports
Activities and Community Events" and 91 % of total events were local users. Accordingly, the FY15
operating budget conservatively projects a 1.2% increase in revenue and a 1.1% increase in
operating expenses over the FY14 budget.
Management will continue to seek new programming and explore multiple uses for the Five Flags
Civic Center.
FIVE FLAGS CENTER FY 2015 BUDGET
Net Income and Expenses
FY 2014 Budgeted
INCOME:
Total Direct Income
Total Ancillary Income
Other Event Income
Other Operating Income
Total
EXPENSES:
Executive
Finance
Marketing
Operations
Events
Box Office
Overhead
Food & Beverage
Personnel
Total
Profit (Loss) *
Benchmark
**
STATISTICAL:
Attendance
Number of Performances
Number of Event Days
112,115
87,308
42,567
912
242,902
24,565
10,160
33,528
31,047
11,501
7,947
310,065
8,363
660,096
1,097,272
(854,370)
(852,040)
64,643
140
177
INCOME:
Total Direct Income
Total Ancillary Income
Other Event Income
Other Operating Income
Total
EXPENSES:
Executive
Finance
Marketing
Operations
Events
Box Office
Overhead
Food & Beverage
Personnel
Total
Profit (Loss)
Benchmark (Est.1.4% CPI)
FY 2015 Budgeted
STATISTICAL:
Attendance
Number of Performances
Number of Event Days
* The FY 2014 budget was estimated with a 1.7% increase in the CPI -U to total ($854,560).
** The actual CPI -U incresae in May 2013 was 1.4% to total ($852,040).
123,403
72,312
49,273
912
245,899
25,590
9,230
33,214
25,106
6,931
6,842
322,832
6,548
673,445
1,109,738
(863,839)
(863,969)
62,760
160
189
FIVE FLAGS CENTER FY 2015 BUDGET
Income
Event:
Rental Income
Service Income
Service Expense
Total
Ancillary:
F&B Concessions
F&B Catering
Novelty
Total
Other Event:
Other Event Related
Ticket Rebates
Facility Fee
Total
Operating:
Operating Income
Total
FY 2014 Budgeted
107,911
143,198
(138,994)
112,115
79,673
2,411
5,224
87,308
8,742
33,825
42,567
912
912
Total Income 242,902
Event:
Rental Income
Service Income
Service Expense
Total
Ancillary:
F&B Concessions
F&B Catering
Novelty
Total
Other Event:
Other Event Related
Ticket Rebates
Facility Fee
Total
Operating:
Operating Income
Total
FY 2015 Budgeted
108,884
156,492
(141,973)
123,403
62,119
5,928
4,265
72,312
11,858
37,415
49,273
912
912
Total Income 245,899
FIVE FLAGS CENTER FY 2015 BUDGET
Expenses 1 Adminsitration - Marketing
FY 2014 Budgeted
Executive:
Contracted Services
Corporate Travel
Meetings / Conventions
Telephone
Miscellaneous
Total
Finance:
Contracted Services
Meetings / Conventions
Payroll Processing
Miscellaneous
Total
Marketing:
Contracted Services
Meetings / Conventions
Advertising
Market Research
PR Activities
Promotional
Miscellaneous
Total
19,226
500
2,300
1,200
1,339
24,565
FY 2014 Budgeted
2,070
1,200
3,790
3,100
10,160
FY 2014 Budgeted
Executive:
Contracted Services
Corporate Travel
Meetings / Conventions
Telephone
Miscellaneous
Total
I Finance:
Contracted Services
Meetings / Conventions
Payroll Processing
Miscellaneous
Total
FY 2015 Budgeted
20,000
521
2,232
1,200
1,637
25,590
FY 2015 Budgeted
2,070
3,700
3,460
9,230
FY 2015 Budgeted
Marketing:
20,930 Contracted Services 15,430
800 Meetings / Conventions 50
6,792 Advertising 13,468
Market Research
1,500 PR Activities 1,000
1,200 Promotional 600
2,306 Miscellaneous 2,666
33,528 Total 33,214
Total Income 33,528 Total Income 33,214
FIVE FLAGS CENTER FY 2015 BUDGET
Expenses 1 Operations - Events
FY 2014 Budgeted
Operations:
Meetings / Conventions
Training
Supplies
Exterminating
Repairs / Maintenance
HVAC
Safety Equipment
Janitorial
Miscellaneous
Event Allocated Expenses
Total
Total Income
4,500
2,500
5,000
900
1,100
5,000
3,000
7,890
3,400
(2,243)
31,047
31,047
FY 2014 Budgeted
Events:
Equipment Maintenance
Inspections
Electrical
Supplies
Miscellaneous
Event Allocated Expenses
Total
Total Income
2,000
6,800
1,250
4,200
3,350
(6,099)
11,501
FY 2015 Budgeted
Operations:
Meetings / Conventions
Training
Supplies
Exterminating
Repairs / Maintenance
HVAC
Safety Equipment
Janitorial
Miscellaneous
Event Allocated Expenses
Total
Total Income
670
4,100
1,700
7,500
500
6,900
5,830
(2,094)
25,106
25,106
FY 2015 Budgeted
Events:
Equipment Maintenance
Inspections
Electrical
Supplies
Miscellaneous
Event Allocated Expenses
Total
500
3,560
850
4,400
3,282
(5,661)
6,931
11,501 Total Income 6,931
FIVE FLAGS CENTER FY 2015 BUDGET
Expenses I Box Office - Overhead
FY 2014 Budgeted FY 2015 Budgeted
Box Office:
Meetings / Conventions
Credit Card Terminal
Credit Card Fees
Training
Miscellaneous
Event Allocated Expenses
Total
Total Income
(60)
500
8,200
200
563
(1,456)
7,947
7,947
FY 2014 Budgeted
Overhead:
Trash Removal 1,404
Maintenance Agreements 10,646
Insurance 32,557
Utilities 170,623
Miscellaneous 870
FFE
Management Fee 93,965
Total 310,065
Total Income 310,065
Box Office:
Meetings / Conventions
Credit Card Terminal
Credit Card Fees
Training
Miscellaneous
Event Allocated Expenses
Total
Total Income
485
6,700
140
973
(1,456)
6,842
6,842
FY 2015 Budgeted
Overhead:
Trash Removal
Maintenance Agreements
Insurance
Utilities
Miscellaneous
FFE
Management Fee
Total
1,200
10,646
40,137
169,442
7,720
93,687
322,832
Total Income 322,832
FIVE FLAGS CENTER FY 2015 BUDGET
Expenses (Food & Beverage - Personnel
FY 2014 Budgeted
Food & Beverage:
Contracted Services
Licenses and Fees
Wireless Terminal Leasing
Employee Training
Repair / Maintenance
Kitchen Supplies
Miscellaneous
Event Allocated Expenses
Total
Total Income
Personnel:
Management Salaries
Part -Time Wages
Taxes / Benefits
Allocated Wages
Total
2,332
2,529
750
2,500
1,150
900
(1,798)
8,363
8,363
FY 2014 Budgeted
450,954
107,225
200,858
(98,941)
660,096
FY 2015 Budgeted
Food & Beverage:
Contracted Services
Licenses and Fees
Wireless Terminal Leasing
Employee Training
Repair / Maintenance
Kitchen Supplies
Miscellaneous
Event Allocated Expenses
Total
Total Income
Personnel:
Management Salaries
Part -Time Wages
Taxes / Benefits
Allocated Wages
Total
2,332
800
750
1,000
900
2,390
(1,624)
6,548
6,548
FY 2015 Budgeted
458,532
105,248
206,629
(96,964)
673,445
Total Income 660,096 • Total Income 673,445
Total October
2,697
8
7
14,730
5,610
8,666
(6,727) 7,549
537
599
1,136
626
400
1,026
9,711
November
Rising Star Productions
Total August
2,200
4
19
18,000
2,175
1,300
2,175 1,300 (690) 2,785 1,478
(690) 2,785
1,478
1,478
550
2,200
2,750
7,013
Total July
Rising Star Productions
1,433
28
15,000
2,475
1,760
28 15,000 2,475 1,760 (920) 3,315 549
(920) 3,315
549
549
415
1,360
1,775
5,639
Five Flags Center
July 1, 2014 - June 30, 2015
DIRECT EVENT DETAIL
ADDENDUM A
Event
Date
Event
Name
Attend. Number Event
Actual of Days
Per{.
Gross Total Total
Ticket Rental I Billable
Sales Revenue Services
Total Direct
Service Event
Expense Income
F&B
Concessio
Income
F&B
Catering
Income
Novelty
Sales
Income
Total
Ancillary
Income
Other
Event
Incom e
Ticket
Rebates
Facility I Total I Total
Fees I Other Event
Event Inc. Income
.July
Perfonning Arts - 711
1,433
549 415 1,360 1,775 5,639
August
Perfonning Arts - 711
2,200 4 19 18,000
1,478 550 2,200 2,750 7,013
September
Meetings - 708
City Meetings
City Expo
Spirit Lunch
Performing Arts - 711
Arts Trek
FBN
DSO Rehearsal
Total September
25
1,070
415
1,650
135
30
3,325
1
1
1
4
6
2
15
1
6
3
13
650
240
247
1,137
3,250 (475) 2,775
658 (164) 494
1,800
687
919
7,314
(1,360)
(510)
(316)
(2,825)
1,090
417
851
5,626
85
16
101
85
16
101
85
2,791
494
1,090
417
851
5,728
October
Meetings - 708
City Meetings
DALMC Career Fair
Performing Arts - 711
Arts Trek
National Touring - Theater
Other - 712
Wedding
25
422
1
1
1
2
1,650 4 1
3,250 2,205 (1,562) 3,893
710 1,800 (1,360) 1,150
450 1 1 14,730 1,000 4,311 (3,605) 1,706 537
150
1
2
650 350 (200) 800
85
514
85
514
85
4,407
1,150
537 626 400 1,026 3,269
800
Entertainment - 706
Dock Dogs
Dock Dogs Awards Gala
Family Shows - 707
Sesame Street
Meetings - 708
City Meetings
Sporting Events - 709
Loras Wrestling
Performing Arts - 711
DSO Classical 2
Other - 712
Colts Youth Organization
Total November
3,500
2,214
25
1
3
4
3,600 3,849 (2,885) 4,564 4,111
3 45,413 12,024 12,476 (20,983) 3,517 2,287
630
1
980 2
125
7,474
1
9
1 4,068 1,600 2,428 (2,335) 1,693 2,644
3
14
5,509 2,220 3,192 (1,753) 3,659 43
54,990
1,500 399 (181) 1,718
20,944
22,344
(28,136)
15,151
9,085
41
241
4,111
840 3,127
840
41
2,644
8,675
1,949 1,859 3,808 10,452
452 452
41
4,789
43 - 103 1,077 1,180 4,883
10,166
D eceaub er
Concerts - 704
Mannhiem Steamroller
Jim McDonough
Entertainment - 706
Dubuque Dance Recital
Almost Famous Dance Recital
Meetings - 708
City Meetings
Performing Arts - 711
FY2015 Budget - Commission.xlsx
1,917
915
1
2
1 111,713 2,500 12,018 (9,370) 5,148 1,136
1 30,200 800 3,990 (1,623) 3,167 109
1,000 2 1 10,410 850 2,122 (1,383) 1,589 195
900 2 1 10,000 850 1,352 (1,232) 970 422
25 1 1
Direct Event Detail
462 1,598
230 339
2,052 3,388
1,419 1,889 3,308 10,054
905 905 4,411
5,440
1,718
30,758
195 425 1,041 1,466 3,250
422 400 900 1,300 2,692
26 26
16
26
Total February
7,365
22
20
99,995
18,407
15,879 (21,657) 12,629
13,120
1,999
643
15,762
760
4,914
5,674
34,065
March
Five Flags Center
July 1, 2014 - June 30, 2015
DIRECT EVENT DETAIL
ADDENDUM A
Event
Date
Event
Name
Attend.
Actual
Number
of
Pelf.
Event
Days
Gross
Ticket
Sales
Total
Rental
Revenue
Total
Billable
Services
Total
Service
Expense
Direct
Event
Income
I F&B
Concession
I Income
F&B
Catering
Income
Novelty
Sales
Income
Total
Ancillary
Income
DSO Holiday Pops
Other - 712
Jingle Bell Hop
Night Storm Teen Dance
Total December
1,700
500
250
7,207
3
1
1
13
5
12
23,187
185,510
1,510
400
600
7,510
5,239
219
437
25,377
(2,861)
(350)
(190)
(17,009)
3,888
269
847
15,878
93
44
1,999
26
692
93
44
2,717
Other
Event
Licom e
Ticket
Rebates
Facility I Total
Fees II Other
Event Inc.
463
2,707
1,650
6,385
2,113
9,092
Total
Event
Income
6,094
269
891
27,687
.January
Consumer / Public Shows - 703
Retro Rewind
Entertainment - 706
Harlem Globetrotters
Almost Famous Competition
Meetings - 708
City Meetings
Sporting Events - 709
Dubuque Soccer Club
Pinnacle Combat MMA
Performing Arts - 711
FBN
Other - 712
Colts Youth Organization
Total January
1,900
1
3 16,102 2,150 2,679 (2,142) 2,687 6,061
3,000 1 2 59,940 7,000 5,775 (9,211) 3,564 4,151
900 2 1 10,000 850 1,352 (1,232) 970 422
25 1 1
100
1,470
250
125
7,770
8
1
1
21
8
2,160
2,160
1 32,530 2,000 5,000 (4,690) 2,310 6,995
3
25
2,000
120,572
929 (510) 419
1,500 150 (209) 1,441
15,660
15,885
(17,994)
13,552
17,629
46
46
6,061 40 1,900 1,940 10,688
1,870 6,021
422
1,870
46
1,300 2,446 3,746 13,331
400 900 1,300 2,692
46
2,160
6,995 160 1,275 1,435 10,740
19,545
16 250 266 685
1,916
6,771
8,687
1,441
41,783
February
Consumer / Public Shows - 703
Multicultural Center Taste of World
Conventions - 705
Expo
Entertainment - 706
Championship Bull Riding
Family Shows - 707
Disney Live
Meetings - 708
City Meetings
Sporting Events - 709
Dubuque Soccer Club
Livigston Gymnastics Tournament
Performing Arts - 711
DSO Rehearsal
760
750
2,800
2,000
25
1
5
1
1
3
1
100 8 8
1,255 (133) 1,122
2,500 4,775 (1,590) 5,685
40,574 3,000 4,430 (5,069) 2,361 9,472
(9,650) (650) 1,553
51,303 9,000
2,160
2,160
900 1 1 8,118 1,500 4,500 (4,900) 1,100 2,095
30
2
3
247 919 (315) 851
1,659
300
40
643
1,659
10,115
1,853
40
750
1,122
7,344
2,214 2,964 15,440
1,800 1,800 3,003
40
10 900 910 3,070
2,095 - 3,195
851
Concerts - 704
St Patricks Concert
Entertainment - 706
HS Variety Show
Meetings - 708
City Meetings
Sporting Events - 709
Dubuque Soccer Club
Performing Arts - 711
DSO Rehearsal
Other - 712
Wedding
Total March
600
338
25
100
30
250
L343
1
1
2
1
14
1 14,351 2,334 10,168 (9,759) 2,743 1,536
1
3
2
16
3,200
17,551
850
2,160
1,130 (757) 1,223
2,160
227 919 (315) 831
650 630 (223) 1,057
6,221
12,847
(11,054)
8,014
13
L549
40
40
220 1,756
220
13
40
L809
370 575 945 5,444
370
320 320
895
L265
1,556
40
2,160
831
1,057
11 088
April
FY2015 Budget - Commission.xlsx
Direct Event Detail
17
Five Flags Center
July 1, 2014 - June 30, 2015
DIRECT EVENT DETAIL
ADDENDUM A
Event
Date
Event
Name
Attend.
Actual
Number
of
Pelf.
Event
Days
Gross
Ticket
Sales
Total
Rental
Revenue
Total
Billable
Services
Total
Service
Expense
Direct
Event
Income
I F&B
Concessior
I Income
F&B
Catering
Income
Novelty
Sales
Income
Total
Ancillary
Income
Concerts - 704
National Touring - Arena
Entertainment - 706
George Carden Circus
Dancing With The Stars
Sporting Events - 709
Pinnacle Combat MMA
Performing Arts - 711
Wahlert Musical
DSO Classical 5
Other - 712
JDIFF
Total April
1,000
1
1 58,310 2,500 9,537 (6,594) 5,443 883 329
3,400 3 2 28,912 3,000 5,910 (3,905) 5,005 3,656
Other
Ticket
Facility
Total
Total
Event
Rebates
Fees 1
Other
Event
Income
Event Inc.
Income
1,212 1,000 1,000 2,000 8,655
3,656
500 1 1 13,767 850 3,370 (2,139) 2,081 199 2,212 2,411
1,470 1 1 32,530 2,000 5,000 (4,690) 2,310 6,995
1,850 4 5 10,558 3,500 4,700 (2,460) 5,740 536 250
848 2 4 2,816 2,070 2,646 (1,620) 3,096 88
500 18 5 10,000 4,000
9,568
30
19
156,893
17,920
31,163
(1,945) 2,055 263
(23,353)
25,730
12,620
2,791
33 1,850 1,883 10,544
370 353 723 5,215
6,995 160 1,275 1,435 10,740
786 111 1,880 1,991 8,517
88 90 910 1,000 4,184
263
15,411
- 500
1,764 7,768
500 2,818
9,532
50,673
May
Assemblies - 701
HS Graduations
NICC Graduation
Entertainment - 706
Studio 5-6-7-8
Almost Famous Dance Recital
Meetings - 708
City Meetings
Total May
7,075
1,583
2
1
1
2
4,050 4,920 (4,650) 4,320
1,575 2,054 (1,693) 1,936 68
2,380 4 3 24,340 2,850 3,345 (2,422) 3,773 1,501
900 2 2 10,000 850 1,352 (1,232) 970 422
25
11,963
1
1
10 9 34,340
9,325
11,671
(9,997) 10,999
1,991
85
85
68
4,320
2,004
1,501 298 2,434 2,732 8,006
422 400 900 1,300 2,692
85
2,076
698
3,334
4,032
85
17,107
June
Sporting Events - 709
Rumble By The River
Performing Arts - 711
FBN
Total June
Total $
280
3,050 1,500 1,356 (1,101) 1,755 1,562
135 6 6 2,000 - 929 (510) 419
415 7 7 5,050 1,500 2,285 (1,611) 2,174
62,760 160 189 722,630 108,884 156,492 (141,973) 123,403 62,119 5,928 4,265 72,312
1,562
1,562
1,562
3,317
419
3,736
- 11,858 37,415 49,273 244,988
FY2015 Budget- Commission.xlsx Direct Event Detail 18