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Five Flags Center FY 2015 Detailed Operating BudgetTHE CITY OF Dui Masterpiece on the Mississippi Dubuque band AI -America City r 2007 • 2012 • 2013 TO: The Honorable Mayor and City Council Members FROM: Michael C. Van Milligen, City Manager SUBJECT: Fiscal Year 2015 Detailed Operating Budget For the Five Flags Center DATE: April 11, 2014 Leisure Services Manager Marie Ware recommends City Council approval of the detailed Fiscal Year 2015 Operating Budget for the Five Flags Center submitted by SMG. I concur with the recommendation and respectfully request Mayor and City Council approval. IA/1144 ,,,,„ Mic ael C. Van Milligen MCVM:jh Attachment cc: Barry Lindahl, City Attorney Cindy Steinhauser, Assistant City Manager Teri Goodmann, Assistant City Manager Marie L. Ware, Leisure Services Manager THE CITY OF Dui Masterpiece on the Mississippi TO: Michael C. Van Milligen, City Manager FROM: Marie L. Ware, Leisure Services Manager DATE: April 7, 2014 SUBJECT: Fiscal Year 2015 Detailed Operating Budget For the Five Flags Center Dubuque trati a -America City '111' 2007 • 2012 • 2013 INTRODUCTION The purpose of this memorandum is to request City Council to receive and file the detailed fiscal year 2015 Operating Budget for the Five Flags Center. BACKGROUND The contract the City has with SMG to manage the facility states that a detailed budget will be submitted to the City in April prior to the July 1 beginning of the fiscal year. Attached is the detailed budget with the property tax support projected at $863,839. This budget reflects the actual 1.4% CPI - U in the FY 2015 budget preparation. General Manager Joyce White has written (in the attachment), a memorandum to introduce the budget. General Manager Joyce White and Director of Finance/HR Don Howes will attend the meeting and be able to answer any questions the City Council might have. ACTION TO BE TAKEN The action step is that the City Council approve the detailed FY 2015 operating budget for the Five Flags Center submitted by SMG. Prepared by: MLW et cc: Joyce White, Five Flags Ken TeKippe, Finance Director Five Flags Center Dubuque, Iowa BUDGET FISCAL YEAR 2015 Managed By: Five Flags Civic Center 405 Main Street Dubuque, IA 52001 (563) 589-4254 Memo To: Honorable Roy Buol, Mayor, City of Dubuque Mike VanMilligen, City Manager, City of Dubuque Marie Ware, Director, Leisure Services, City of Dubuque City Council Members, City of Dubuque Five Flags Commission Members From: Joyce White SMG General Manager Five Flags Center CC: Joe Romano SMG Regional Vice President HR Cook SMG Regional General Manager Date: 3/29/13 Re: Fiscal Year 2014-2015 Budget Ladies and Gentlemen: Attached is the proposed FY 2015 operating budget for Five Flags Center. Contractually, the annual increase in Five Flags operating budget is tied to the CPI -U. At the present time the CPI -U for FY15 projects a one point four (1.4) percent increase — consistent with a one point four (1.4) percent increase for CPI -U in FY'14. Accordingly, management has designed the FY15 budget to reflect a Net Operating Loss of ($863,839), an increase of ($11,799) over the previous year's benchmark of ($852,040). Five Flags event metrics have shown gradual signs of improvement. In FY13, as compared to FY12, attendance, performances, and usage days were up 8%, 7%, and 26%, respectively. Projections for FY14 event metrics are currently in line with budget. With an increasing emphasis on non-profit users, last fiscal year, 56% of total programming was comprised by two categories — "Sports Activities and Community Events" and 91 % of total events were local users. Accordingly, the FY15 operating budget conservatively projects a 1.2% increase in revenue and a 1.1% increase in operating expenses over the FY14 budget. Management will continue to seek new programming and explore multiple uses for the Five Flags Civic Center. FIVE FLAGS CENTER FY 2015 BUDGET Net Income and Expenses FY 2014 Budgeted INCOME: Total Direct Income Total Ancillary Income Other Event Income Other Operating Income Total EXPENSES: Executive Finance Marketing Operations Events Box Office Overhead Food & Beverage Personnel Total Profit (Loss) * Benchmark ** STATISTICAL: Attendance Number of Performances Number of Event Days 112,115 87,308 42,567 912 242,902 24,565 10,160 33,528 31,047 11,501 7,947 310,065 8,363 660,096 1,097,272 (854,370) (852,040) 64,643 140 177 INCOME: Total Direct Income Total Ancillary Income Other Event Income Other Operating Income Total EXPENSES: Executive Finance Marketing Operations Events Box Office Overhead Food & Beverage Personnel Total Profit (Loss) Benchmark (Est.1.4% CPI) FY 2015 Budgeted STATISTICAL: Attendance Number of Performances Number of Event Days * The FY 2014 budget was estimated with a 1.7% increase in the CPI -U to total ($854,560). ** The actual CPI -U incresae in May 2013 was 1.4% to total ($852,040). 123,403 72,312 49,273 912 245,899 25,590 9,230 33,214 25,106 6,931 6,842 322,832 6,548 673,445 1,109,738 (863,839) (863,969) 62,760 160 189 FIVE FLAGS CENTER FY 2015 BUDGET Income Event: Rental Income Service Income Service Expense Total Ancillary: F&B Concessions F&B Catering Novelty Total Other Event: Other Event Related Ticket Rebates Facility Fee Total Operating: Operating Income Total FY 2014 Budgeted 107,911 143,198 (138,994) 112,115 79,673 2,411 5,224 87,308 8,742 33,825 42,567 912 912 Total Income 242,902 Event: Rental Income Service Income Service Expense Total Ancillary: F&B Concessions F&B Catering Novelty Total Other Event: Other Event Related Ticket Rebates Facility Fee Total Operating: Operating Income Total FY 2015 Budgeted 108,884 156,492 (141,973) 123,403 62,119 5,928 4,265 72,312 11,858 37,415 49,273 912 912 Total Income 245,899 FIVE FLAGS CENTER FY 2015 BUDGET Expenses 1 Adminsitration - Marketing FY 2014 Budgeted Executive: Contracted Services Corporate Travel Meetings / Conventions Telephone Miscellaneous Total Finance: Contracted Services Meetings / Conventions Payroll Processing Miscellaneous Total Marketing: Contracted Services Meetings / Conventions Advertising Market Research PR Activities Promotional Miscellaneous Total 19,226 500 2,300 1,200 1,339 24,565 FY 2014 Budgeted 2,070 1,200 3,790 3,100 10,160 FY 2014 Budgeted Executive: Contracted Services Corporate Travel Meetings / Conventions Telephone Miscellaneous Total I Finance: Contracted Services Meetings / Conventions Payroll Processing Miscellaneous Total FY 2015 Budgeted 20,000 521 2,232 1,200 1,637 25,590 FY 2015 Budgeted 2,070 3,700 3,460 9,230 FY 2015 Budgeted Marketing: 20,930 Contracted Services 15,430 800 Meetings / Conventions 50 6,792 Advertising 13,468 Market Research 1,500 PR Activities 1,000 1,200 Promotional 600 2,306 Miscellaneous 2,666 33,528 Total 33,214 Total Income 33,528 Total Income 33,214 FIVE FLAGS CENTER FY 2015 BUDGET Expenses 1 Operations - Events FY 2014 Budgeted Operations: Meetings / Conventions Training Supplies Exterminating Repairs / Maintenance HVAC Safety Equipment Janitorial Miscellaneous Event Allocated Expenses Total Total Income 4,500 2,500 5,000 900 1,100 5,000 3,000 7,890 3,400 (2,243) 31,047 31,047 FY 2014 Budgeted Events: Equipment Maintenance Inspections Electrical Supplies Miscellaneous Event Allocated Expenses Total Total Income 2,000 6,800 1,250 4,200 3,350 (6,099) 11,501 FY 2015 Budgeted Operations: Meetings / Conventions Training Supplies Exterminating Repairs / Maintenance HVAC Safety Equipment Janitorial Miscellaneous Event Allocated Expenses Total Total Income 670 4,100 1,700 7,500 500 6,900 5,830 (2,094) 25,106 25,106 FY 2015 Budgeted Events: Equipment Maintenance Inspections Electrical Supplies Miscellaneous Event Allocated Expenses Total 500 3,560 850 4,400 3,282 (5,661) 6,931 11,501 Total Income 6,931 FIVE FLAGS CENTER FY 2015 BUDGET Expenses I Box Office - Overhead FY 2014 Budgeted FY 2015 Budgeted Box Office: Meetings / Conventions Credit Card Terminal Credit Card Fees Training Miscellaneous Event Allocated Expenses Total Total Income (60) 500 8,200 200 563 (1,456) 7,947 7,947 FY 2014 Budgeted Overhead: Trash Removal 1,404 Maintenance Agreements 10,646 Insurance 32,557 Utilities 170,623 Miscellaneous 870 FFE Management Fee 93,965 Total 310,065 Total Income 310,065 Box Office: Meetings / Conventions Credit Card Terminal Credit Card Fees Training Miscellaneous Event Allocated Expenses Total Total Income 485 6,700 140 973 (1,456) 6,842 6,842 FY 2015 Budgeted Overhead: Trash Removal Maintenance Agreements Insurance Utilities Miscellaneous FFE Management Fee Total 1,200 10,646 40,137 169,442 7,720 93,687 322,832 Total Income 322,832 FIVE FLAGS CENTER FY 2015 BUDGET Expenses (Food & Beverage - Personnel FY 2014 Budgeted Food & Beverage: Contracted Services Licenses and Fees Wireless Terminal Leasing Employee Training Repair / Maintenance Kitchen Supplies Miscellaneous Event Allocated Expenses Total Total Income Personnel: Management Salaries Part -Time Wages Taxes / Benefits Allocated Wages Total 2,332 2,529 750 2,500 1,150 900 (1,798) 8,363 8,363 FY 2014 Budgeted 450,954 107,225 200,858 (98,941) 660,096 FY 2015 Budgeted Food & Beverage: Contracted Services Licenses and Fees Wireless Terminal Leasing Employee Training Repair / Maintenance Kitchen Supplies Miscellaneous Event Allocated Expenses Total Total Income Personnel: Management Salaries Part -Time Wages Taxes / Benefits Allocated Wages Total 2,332 800 750 1,000 900 2,390 (1,624) 6,548 6,548 FY 2015 Budgeted 458,532 105,248 206,629 (96,964) 673,445 Total Income 660,096 • Total Income 673,445 Total October 2,697 8 7 14,730 5,610 8,666 (6,727) 7,549 537 599 1,136 626 400 1,026 9,711 November Rising Star Productions Total August 2,200 4 19 18,000 2,175 1,300 2,175 1,300 (690) 2,785 1,478 (690) 2,785 1,478 1,478 550 2,200 2,750 7,013 Total July Rising Star Productions 1,433 28 15,000 2,475 1,760 28 15,000 2,475 1,760 (920) 3,315 549 (920) 3,315 549 549 415 1,360 1,775 5,639 Five Flags Center July 1, 2014 - June 30, 2015 DIRECT EVENT DETAIL ADDENDUM A Event Date Event Name Attend. Number Event Actual of Days Per{. Gross Total Total Ticket Rental I Billable Sales Revenue Services Total Direct Service Event Expense Income F&B Concessio Income F&B Catering Income Novelty Sales Income Total Ancillary Income Other Event Incom e Ticket Rebates Facility I Total I Total Fees I Other Event Event Inc. Income .July Perfonning Arts - 711 1,433 549 415 1,360 1,775 5,639 August Perfonning Arts - 711 2,200 4 19 18,000 1,478 550 2,200 2,750 7,013 September Meetings - 708 City Meetings City Expo Spirit Lunch Performing Arts - 711 Arts Trek FBN DSO Rehearsal Total September 25 1,070 415 1,650 135 30 3,325 1 1 1 4 6 2 15 1 6 3 13 650 240 247 1,137 3,250 (475) 2,775 658 (164) 494 1,800 687 919 7,314 (1,360) (510) (316) (2,825) 1,090 417 851 5,626 85 16 101 85 16 101 85 2,791 494 1,090 417 851 5,728 October Meetings - 708 City Meetings DALMC Career Fair Performing Arts - 711 Arts Trek National Touring - Theater Other - 712 Wedding 25 422 1 1 1 2 1,650 4 1 3,250 2,205 (1,562) 3,893 710 1,800 (1,360) 1,150 450 1 1 14,730 1,000 4,311 (3,605) 1,706 537 150 1 2 650 350 (200) 800 85 514 85 514 85 4,407 1,150 537 626 400 1,026 3,269 800 Entertainment - 706 Dock Dogs Dock Dogs Awards Gala Family Shows - 707 Sesame Street Meetings - 708 City Meetings Sporting Events - 709 Loras Wrestling Performing Arts - 711 DSO Classical 2 Other - 712 Colts Youth Organization Total November 3,500 2,214 25 1 3 4 3,600 3,849 (2,885) 4,564 4,111 3 45,413 12,024 12,476 (20,983) 3,517 2,287 630 1 980 2 125 7,474 1 9 1 4,068 1,600 2,428 (2,335) 1,693 2,644 3 14 5,509 2,220 3,192 (1,753) 3,659 43 54,990 1,500 399 (181) 1,718 20,944 22,344 (28,136) 15,151 9,085 41 241 4,111 840 3,127 840 41 2,644 8,675 1,949 1,859 3,808 10,452 452 452 41 4,789 43 - 103 1,077 1,180 4,883 10,166 D eceaub er Concerts - 704 Mannhiem Steamroller Jim McDonough Entertainment - 706 Dubuque Dance Recital Almost Famous Dance Recital Meetings - 708 City Meetings Performing Arts - 711 FY2015 Budget - Commission.xlsx 1,917 915 1 2 1 111,713 2,500 12,018 (9,370) 5,148 1,136 1 30,200 800 3,990 (1,623) 3,167 109 1,000 2 1 10,410 850 2,122 (1,383) 1,589 195 900 2 1 10,000 850 1,352 (1,232) 970 422 25 1 1 Direct Event Detail 462 1,598 230 339 2,052 3,388 1,419 1,889 3,308 10,054 905 905 4,411 5,440 1,718 30,758 195 425 1,041 1,466 3,250 422 400 900 1,300 2,692 26 26 16 26 Total February 7,365 22 20 99,995 18,407 15,879 (21,657) 12,629 13,120 1,999 643 15,762 760 4,914 5,674 34,065 March Five Flags Center July 1, 2014 - June 30, 2015 DIRECT EVENT DETAIL ADDENDUM A Event Date Event Name Attend. Actual Number of Pelf. Event Days Gross Ticket Sales Total Rental Revenue Total Billable Services Total Service Expense Direct Event Income I F&B Concession I Income F&B Catering Income Novelty Sales Income Total Ancillary Income DSO Holiday Pops Other - 712 Jingle Bell Hop Night Storm Teen Dance Total December 1,700 500 250 7,207 3 1 1 13 5 12 23,187 185,510 1,510 400 600 7,510 5,239 219 437 25,377 (2,861) (350) (190) (17,009) 3,888 269 847 15,878 93 44 1,999 26 692 93 44 2,717 Other Event Licom e Ticket Rebates Facility I Total Fees II Other Event Inc. 463 2,707 1,650 6,385 2,113 9,092 Total Event Income 6,094 269 891 27,687 .January Consumer / Public Shows - 703 Retro Rewind Entertainment - 706 Harlem Globetrotters Almost Famous Competition Meetings - 708 City Meetings Sporting Events - 709 Dubuque Soccer Club Pinnacle Combat MMA Performing Arts - 711 FBN Other - 712 Colts Youth Organization Total January 1,900 1 3 16,102 2,150 2,679 (2,142) 2,687 6,061 3,000 1 2 59,940 7,000 5,775 (9,211) 3,564 4,151 900 2 1 10,000 850 1,352 (1,232) 970 422 25 1 1 100 1,470 250 125 7,770 8 1 1 21 8 2,160 2,160 1 32,530 2,000 5,000 (4,690) 2,310 6,995 3 25 2,000 120,572 929 (510) 419 1,500 150 (209) 1,441 15,660 15,885 (17,994) 13,552 17,629 46 46 6,061 40 1,900 1,940 10,688 1,870 6,021 422 1,870 46 1,300 2,446 3,746 13,331 400 900 1,300 2,692 46 2,160 6,995 160 1,275 1,435 10,740 19,545 16 250 266 685 1,916 6,771 8,687 1,441 41,783 February Consumer / Public Shows - 703 Multicultural Center Taste of World Conventions - 705 Expo Entertainment - 706 Championship Bull Riding Family Shows - 707 Disney Live Meetings - 708 City Meetings Sporting Events - 709 Dubuque Soccer Club Livigston Gymnastics Tournament Performing Arts - 711 DSO Rehearsal 760 750 2,800 2,000 25 1 5 1 1 3 1 100 8 8 1,255 (133) 1,122 2,500 4,775 (1,590) 5,685 40,574 3,000 4,430 (5,069) 2,361 9,472 (9,650) (650) 1,553 51,303 9,000 2,160 2,160 900 1 1 8,118 1,500 4,500 (4,900) 1,100 2,095 30 2 3 247 919 (315) 851 1,659 300 40 643 1,659 10,115 1,853 40 750 1,122 7,344 2,214 2,964 15,440 1,800 1,800 3,003 40 10 900 910 3,070 2,095 - 3,195 851 Concerts - 704 St Patricks Concert Entertainment - 706 HS Variety Show Meetings - 708 City Meetings Sporting Events - 709 Dubuque Soccer Club Performing Arts - 711 DSO Rehearsal Other - 712 Wedding Total March 600 338 25 100 30 250 L343 1 1 2 1 14 1 14,351 2,334 10,168 (9,759) 2,743 1,536 1 3 2 16 3,200 17,551 850 2,160 1,130 (757) 1,223 2,160 227 919 (315) 831 650 630 (223) 1,057 6,221 12,847 (11,054) 8,014 13 L549 40 40 220 1,756 220 13 40 L809 370 575 945 5,444 370 320 320 895 L265 1,556 40 2,160 831 1,057 11 088 April FY2015 Budget - Commission.xlsx Direct Event Detail 17 Five Flags Center July 1, 2014 - June 30, 2015 DIRECT EVENT DETAIL ADDENDUM A Event Date Event Name Attend. Actual Number of Pelf. Event Days Gross Ticket Sales Total Rental Revenue Total Billable Services Total Service Expense Direct Event Income I F&B Concessior I Income F&B Catering Income Novelty Sales Income Total Ancillary Income Concerts - 704 National Touring - Arena Entertainment - 706 George Carden Circus Dancing With The Stars Sporting Events - 709 Pinnacle Combat MMA Performing Arts - 711 Wahlert Musical DSO Classical 5 Other - 712 JDIFF Total April 1,000 1 1 58,310 2,500 9,537 (6,594) 5,443 883 329 3,400 3 2 28,912 3,000 5,910 (3,905) 5,005 3,656 Other Ticket Facility Total Total Event Rebates Fees 1 Other Event Income Event Inc. Income 1,212 1,000 1,000 2,000 8,655 3,656 500 1 1 13,767 850 3,370 (2,139) 2,081 199 2,212 2,411 1,470 1 1 32,530 2,000 5,000 (4,690) 2,310 6,995 1,850 4 5 10,558 3,500 4,700 (2,460) 5,740 536 250 848 2 4 2,816 2,070 2,646 (1,620) 3,096 88 500 18 5 10,000 4,000 9,568 30 19 156,893 17,920 31,163 (1,945) 2,055 263 (23,353) 25,730 12,620 2,791 33 1,850 1,883 10,544 370 353 723 5,215 6,995 160 1,275 1,435 10,740 786 111 1,880 1,991 8,517 88 90 910 1,000 4,184 263 15,411 - 500 1,764 7,768 500 2,818 9,532 50,673 May Assemblies - 701 HS Graduations NICC Graduation Entertainment - 706 Studio 5-6-7-8 Almost Famous Dance Recital Meetings - 708 City Meetings Total May 7,075 1,583 2 1 1 2 4,050 4,920 (4,650) 4,320 1,575 2,054 (1,693) 1,936 68 2,380 4 3 24,340 2,850 3,345 (2,422) 3,773 1,501 900 2 2 10,000 850 1,352 (1,232) 970 422 25 11,963 1 1 10 9 34,340 9,325 11,671 (9,997) 10,999 1,991 85 85 68 4,320 2,004 1,501 298 2,434 2,732 8,006 422 400 900 1,300 2,692 85 2,076 698 3,334 4,032 85 17,107 June Sporting Events - 709 Rumble By The River Performing Arts - 711 FBN Total June Total $ 280 3,050 1,500 1,356 (1,101) 1,755 1,562 135 6 6 2,000 - 929 (510) 419 415 7 7 5,050 1,500 2,285 (1,611) 2,174 62,760 160 189 722,630 108,884 156,492 (141,973) 123,403 62,119 5,928 4,265 72,312 1,562 1,562 1,562 3,317 419 3,736 - 11,858 37,415 49,273 244,988 FY2015 Budget- Commission.xlsx Direct Event Detail 18