Dubuque Main Street, Ltd. Program AgreementTHE CITY OF
Dui
Masterpiece on the Mississippi
TO: The Honorable Mayor and City Council Members
FROM: Michael C. Van Milligen, City Manager
SUBJECT: Dubuque Main Street Ltd. Program Agreement
DATE: April 3, 2014
Dubuque
band
AI -America City
r
2007 • 2012 • 2013
Dubuque Main Street Ltd. (DMSL) maintains an affiliation with the National Main Street
Center and the State of Iowa Main Street program through the Department of Economic
Development (IDED). In order to maintain this affiliation, IDED requires a Program
Agreement signed by DMSL, the City of Dubuque and IDED.
The Program Agreement provided by IDED includes a paragraph which states that
DMSL will do the following:
"Have a Resolution of Support passed by the city council. This resolution
must stipulate sources of funding for the program, (i.e., the city, downtown
association, development corporation, assessment district, private
donations or any combination thereof, etc.), who will be designated to
supervise the program director, (Le., the Main Street Board, etc.), a
commitment to appoint a city official to represent the city on the local Main
Street governing board of directors"
Budget Jennifer Larson recommends City Council approval of a Program Agreement
between Dubuque Main Street Ltd., the City of Dubuque and the Iowa Department of
Economic Development, and resolution approval.
I concur with the recommendation and respectfully request Mayor and City Council
approval.
dutiL P‘P'w117)43
Michael C. Van Milligen
MCVM/JML
Attachment
cc: Barry Lindahl, City Attorney
Cindy Steinhauser, Assistant City Manager
Teri Goodmann, Assistant City Manager
Jenny Larson, Budget Director
THE CITY OF
Dui
Masterpiece on the Mississippi
TO: Michael C. Van Milligen, City Manager
FROM: Jennifer Larson, Budget Director
SUBJECT: Dubuque Main Street Ltd. Program Agreement
DATE: April 3, 2014
Dubuque
band
AI -America City
r
2007 • 2012 • 2013
INTRODUCTION
The purpose of this memorandum is to approve the Program Agreement between
Dubuque Main Street Ltd., the City of Dubuque and the Iowa Department of Economic
Development.
DISCUSSION
Dubuque Main Street Ltd. (DMSL) is a downtown development organization developed
to promote the revitalization of downtown. Specifically the organization coordinates
downtown revitalization aimed at the creation and retention of jobs, prevention and
elimination of slum and blight, enhancement of the local tax base, and capturing of
private investment. Their mission includes the development of ongoing public
awareness and education programs designed to enhance appreciation of the district's
architecture and other assets. DMSL maintains an affiliation with the National Main
Street Center and the State of Iowa Main Street program through the Department of
Economic Development (IDED). In order to maintain this affiliation, IDED requires a
Program Agreement signed by DMSL, the City of Dubuque and IDED.
Attached is the Program Agreement provided by IDED. Included in the Agreement is a
paragraph which states that DMSL will do the following:
"Have a Resolution of Support passed by the City Council. This resolution must
stipulate sources of funding for the program, (i.e., the city, downtown association,
development corporation, assessment district, private donations or any combination
thereof, etc.), who will be designated to supervise the program director, (Le., the Main
Street Board, etc.), a commitment to appoint a city official to represent the city on the
local Main Street governing board of directors"
This language is consistent with the annual Contracted Services Agreement between
the City of Dubuque and DMSL. The City is providing $74,276 in Fiscal Year 2015 and
has a City Council representative on the board of directors. The Contracted Service
Agreement will be recommended for City Council approval at a June 2014 City Council
meeting. Both the IDED Program Agreement and the annual Contracted Service
Agreement will expire on June 30, 2015.
RECOMMENDATION
I respectfully recommend the approval of the attached Program Agreement and
resolution.
JML
Attachment
cc: Dan LoBianco, Dubuque Main Street
Barry Lindahl, City Attorney
Cindy Steinhauser, Assistant City Manager
Teri Goodmann, Assistant City Manager
Prepared by Jennifer Larson Budget Director 50 W. 13th Street, Dubuque, IA 52001, 563-589-4110
RESOLUTION NO. 115-14
RESOLUTION OF SUPPORT AND FINANCIAL COMMITMENT FOR THE MAIN
STREET PROGRAM IN DUBUQUE
Whereas, an Agreement between the Iowa Economic Development Authority,
Dubuque Main Street, and the City of Dubuque for the purpose of continuing the
Main Street Iowa program in Dubuque; and
Whereas, this Agreement is pursuant to contractual agreements between the
National Trust for Historic Preservation and the Iowa Economic Development Authority
to assist in the revitalization of the designated Main Street project area of Dubuque,
Iowa; and
Whereas, the City Council of Dubuque endorses the goal of economic
revitalization of the historic commercial district within the context of preservation and
rehabilitation of its historic buildings and supports the continuation of the Main
Street Four Point Approach® as developed by the National Trust for Historic
Preservation and espoused by Main Street Iowa.
NOW THEREFORE BE IT RESOLVED by the City Council of the City of
Dubuque, Iowa, meeting in regular session on April 21, 2014, that the City of
Dubuque hereby agrees to support both financially and philosophically the work of
Dubuque Main Street and designates the Main Street Board to. supervise the Program
Director.
Passed, approved, and adopted this 21st day of April 2014
Attest:
Kevi Firnsta I, C
City Clerk
Mayor Roy D. Buol
Main Street Iowa Program Agreement
Agreement # PS2014-G300-19
A
Agreement between the Iowa Economic Development Authority, the City of Dubuque and Dubuque Main Street,
Ltd. for the purpose of continuing the Main Street Program in Dubuque.
THIS AGREEMENT is entered into and executed by the Iowa Economic Development Authority herein referred to
as the "IEDA", the City of Dubuque and Dubuque Main Street, Ltd. hereinafter referred to as the "Community or
Local Main Street Program".
WHEREAS, Dubuque Main Street, Ltd. established a partnership with the Iowa Economic Development Authority in
1985 and desires that the program continue; and
WHEREAS, the Iowa Economic Development Authority desires to continue the relationship which has been
established with Dubuque Main Street, Ltd.;
NOW THEREFORE, in consideration of the foregoing and mutual covenants and agreements contained herein, the
parties have agreed to do as follows:
SECTION I. The Local Main Street Program agrees to:
1. Maintain the local program's focus on the revitalization of the historic commercial district utilizing the Main
Street Four Point Approach®. This should be reflected in the programs annual action plans, goals and
objectives, vision, and mission statement.
2. Employ a paid full-time program director for the Local Main Street Program who will be responsible for the
day-to-day administration of the Main Street program in the Community. Full-time employment is defined
as 40 hours per week dedicated to the Local Main Street Program work. Part time employment is 25 hours
per week dedicated to the Local Main Street Program work. In the event this position is vacated during the
time of this agreement, the Local Main Street Program agrees to fill this position in a reasonable time and
provide a written timeline to fill this position to the Main Street Iowa State Coordinator.
3. Develop an accurate position description, which includes the rate of compensation, describing the
administrative activities for which the program director is responsible. A copy of which is to be provided
during the annual program visit.
4. Maintain worker's compensation insurance for the program director and staff. Provide proof of insurance
during the annual program visit.
5. Maintain an office within the designated boundaries of the local Main Street district.
6. Submit monthly performance reports to the IEDA by established deadlines. The reports will document the
progress of the Local Main Street Program's activities. Should a Local Main Street Program become three
months tardy on submission of monthly reports, program services available through Main Street Iowa will
be suspended until the Local Main Street Program has submitted all late reports to become current.
7. Provide the State Main Street Coordinator with one (1) copy of any materials published or printed that
relate to the Local Main Street Program
8. Achieve National Main Street Center accreditation at a minimum once every three years. Not achieving
National Main Street Center accreditation at a minimum once every three years will result in termination of
this agreement and loss of recognition as a Main Street Program Community.
9. Participate, as required by the State Main Street Coordinator, in training sessions as scheduled throughout
the year. To remain in compliance and to be eligible for National Main Street accreditation, the Local Main
Street Program must have representation at both days, in their entirety, of the four training sessions held
annually, indicated as mandatory on the program calendar. In addition, any newly, hired program director
will be required to participate in Main Street Orientation, as soon after the hire date as feasible.
Registration and all related travel expenses for training will be paid by the Community.
Page 1 of 3
Agreement # PS2014-G300-19
10. Have a Resolution of Support passed by the city council. This resolution must stipulate sources of funding
for the program, who will be designated to supervise the program director, (i.e., the Main Street Board,
etc.), a commitment to appoint a city official to represent the city on the local Main Street governing board
of directors, and that the Local Main Street Program will continue to follow the Main Street Four Point
Approach® as developed by the National Main Street Center, Inc. and espoused by Main Street Iowa.
11. Have a Resolution of Support passed by the Local Main Street Program Board of Directors. This resolution
must stipulate a commitment to continue to follow the Four -Point Main Street Approach® as developed by
the National Main Street Center, Inc.
12. Maintain a "Designated Main Street Network" membership with the National Main Street Center.
13. Use the words "Main Street" when referring to the local program, either as an official part of the
organization's name or as a tagline such as... "A Main Street Iowa community". As a designated Main
Street Iowa community, the Local Main Street Program is allowed and encouraged to include the National
Main Street Center and the Main Street Iowa logos on local program websites, marketing materials, etc.
14. Not assign this agreement to another organization without obtaining prior written approval of the IEDA.
15. Remain in compliance with the requirements of this program as outlined in this agreement. If the IEDA
finds that the Local Main Street Program is not in compliance with the requirements of this program, the
Local Main Street Program will be notified of non-compliance and given a probationary period in which to
return to compliance. Continued non-compliance will result in termination of this agreement and loss of
recognition as a Main Street Program Community.
16. Submit with this Program Agreement one (1) copy the City's Resolution of Support, one (1) copy of the
Local Main Street Program Board of Director's Resolution of Support, and one (1) completed W-9 of the
Local Main Street Program.
SECTION II. The IEDA agrees to:
1. Designate a Main Street State Coordinator to handle communication between the Community, the Main
Street Iowa Program, and state government agencies.
2. Coordinate up to four (4) statewide training sessions annually for program directors and local Main Street
volunteers based on the combined needs of all Iowa Main Street Communities.
3. Conduct three to four one -day (1) Main Street orientations for all new program directors, board members
and volunteers. The Orientation will introduce the program director to the Main Street Program and to their
immediate responsibilities. Orientation meetings will be held in a central Iowa location.
4. Conduct an on-site program visit annually.
5. Provide continuing advice and information to the Local Main Street Program.
6. Include the Community in the Main Street Iowa network.
7. Provide, as requested and can be scheduled, on-site technical assistance visits to the Local Main Street
Program with Main Street Iowa personnel in the areas of design, economic restructuring, promotion,
organization, committee training, board planning retreat facilitation, action planning.
8. Offer training via the Iowa Communications Network (ICN) or Webinars up to three times each year.
Page 2 of 3
Agreement # PS2014-G300-19
SECTION III. The PARTIES hereto otherwise agree as follows:
1. The term of this agreement shall be for a period of one year, beginning July 1, 2014, and ending June 30,
2015. It may be extended or revised by a written amendment signed by both parties.
2. This agreement shall be binding upon and shall insure to the benefit of the parties and their successors.
3. Not to discriminate against any employee or applicant for employment because of race, color, sex, age,
disability, creed, religion, sexual orientation, marital status, or national origin. The parties further agree to
take affirmative action to assure that employees are treated without regard to their race, color, region, sex,
age, disability, creed, religion, sexual orientation, marital status, or national origin during employment.
4. Either party may terminate this agreement without cause after 30 days written notice to the other party.
5. This document memorializes all elements of this agreement, and both incorporates and supersedes any
previous agreements or negotiations, whether oral or written.
6. The IEDA is limited to furnishing its technical services to the Community and thus nothing contained herein
shall create any employer-employee relationship.
IN WITNESS WHEREOF, the parties ave executed this agreement.
BY:
BY:
BY:
(Mayor)
Dubuque, Iowa
(City)
Dubuque Main Street, Ltd.
(Local Main Street Program)
Deborah V. Durham, Director
Iowa Economic Development Authority
(Date)
.//c2///7
e
(D
)
Page 3 of 3
RESOLUTION OF SUPPORT
Dubuque Main Street Board of Directors
Resolution of Support and Commitment for the Main Street Program in Dubuque
WHEREAS, an Agreement between the Iowa Economic Development Authority,
Dubuque Main Street and the City of Dubuque for the purpose of continuing the Main
Street Iowa program in Dubuque and,
WHEREAS, this Agreement is pursuant to contractual agreements between the
National Trust for Historic Preservation and the Iowa Economic Development Authority
to assist in the revitalization of the designated Main Street project area of Dubuque,
Iowa and,
WHEREAS, the local Board of Directors for the Main Street Program in
Dubuque is committed to the goal of economic revitalization of the Downtown within the
context of preservation and rehabilitation of its historic buildings and supports the
continuation of the Main Street Four Point Approach® as developed by the National
Trust for Historic Preservation and espoused by Main Street Iowa.
NOW THEREFORE BE IT RESOLVED by the local Board of Directors for the
Main Street Program in Dubuque, Iowa, meeting in regular session on April 23, 2014,
that the Board of Directors hereby agrees to support philosophically the work of
Dubuque Main Street and to supervise the Program Director.
PASSED, APPROVED, AND ADOPTED THIS 23rd day of April, 2014.
evin L. Ehrlich
Board President