Bunker Hill Pump Station Improvement Project_AcceptanceTHE CITY OF
Dui
Masterpiece on the Mississippi
Dubuque
band
AI -America City
r
2007 • 2012 • 2013
TO: The Honorable Mayor and City Council Members
FROM: Michael C. Van Milligen, City Manager
SUBJECT: Request for Acceptance of the Completion of the Bunker Hill Pump Station
Improvement Project - CIP #740-1422
DATE: April 11, 2014
Water Department Manager Bob Green recommends City Council acceptance of the
Bunker Hill Pump Station Improvement Project, as completed by Portzen Construction,
in the final contract amount of $578,503.41, and authorize payment of the contract
amount to Portzen Construction.
I concur with the recommendation and respectfully request Mayor and City Council
approval.
1,1144 ..,
Mic ael C. Van Milligen
MCVM:jh
Attachment
cc: Barry Lindahl, City Attorney
Cindy Steinhauser, Assistant City Manager
Teri Goodmann, Assistant City Manager
Bob Green, Water Department Manager
THE CITY OF
Dui
Masterpiece on the Mississippi
Dubuque
All -America City
r
2007 • 2012 • 2013
TO: Michael C. Van Milligen, City Manager
FROM: Bob Green, Water Department Manager
SUBJECT: Request for acceptance of the completion of the Bunker Hill Pump Station
Improvement Project - CIP #740-1422
DATE: April 10, 2014
INTRODUCTION:
The enclosed resolution provides for the acceptance of the construction contract for the
construction contract for the Bunker Hill Pump Station Improvement Project with
Portzen Construction, Inc. of Dubuque, IA for $ 578,503.41.
BACKGROUND:
This project included the construction of a new pumping facility to replace the 140 year
old station that was deteriorated beyond repairs. This station provides control and
booster pumps from pressure zone 1 to pressure zone 3 of the distribution system. The
project consisted of various components, the major items being the demolition of the
existing pumping facility building, the construction of a new 30'x40' block and brick
building, with two 125 HP booster pumps, 12" DIP process piping, electrical, plumbing
and mechanical components, standby power and site work (including PCC parking and
driveway, site grading, fencing, seeding and 480 LF of 12" DIP water main installation
including valves and hydrants).
BUDGET IMPACT:
The cost summary for the Bunker Hill Pump Station Improvement Project is as follows:
Award
Final
Construction Contract
$ 570,520.00
$ 570,520.00
Contingency
$ 28,526.00
$ 7,983.41
Engineering Design & Inspection
$ 72,500.00
$ 72,500.00
Total Project Cost
$ 671,546.00
$ 651,003.41
ACTION TO BE TAKEN:
I respectfully request that the city council adopt the attached resolution accepting the
improvement and authorizing payment of the contract award of $ 578,503.41 to Portzen
Construction, Inc. of Dubuque, IA for the Bunker Hill Pump Station Improvement
Project.
BG:jj
Attachments
cc: Jenny Larson, Budget Director
Jackie Johnson, Water Plant Manager
File
2
RESOLUTION NO. 116-14
ACCEPTING THE BUNKER HILL PUMP STATION IMPROVEMENT PROJECT AND
AUTHORIZING THE PAYMENT OF THE CONTRACT AMOUNT TO THE
CONTRACTOR
Whereas, the Public Improvement Contract for the Bunker Hill Pump Station
Improvement Project (the Project) has been completed and IIW Engineers & Surveyors,
P.C. of Dubuque, Iowa, the City's consulting engineering firm, has examined the work
and filed a letter stating that the Project has been completed according to the terms of
the Public Improvement Contract and has recommended that the Project be accepted.
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
DUBUQUE, IOWA:
Section 1. The recommendation of the City's consulting firm is approved and the
Project is hereby accepted.
Section 2. The Finance Director is hereby directed to pay the Contractor from the
Water Department's FY -2014 Capital Improvement Program Budget Fund Code 740-
1422 appropriation for the contract amount of $578,503.41 less any retained percentage
provided therein as provided in Iowa Code, Chapter 573, and to pay such retainage only
in accordance with the provisions of Iowa Code Chapter 573.
Passed, approved and adopted this 21st day of April, 2014.
Attest:
. n '7_ rveY
Ke n Firnstahl, City lerk
DL'
Roy D. Buol, Mayor
March 27, 2014
Bob Green, Water Department Manager
City of Dubuque Eagle Point Water Plan
1902 Hawthorne Street
Dubuque, IA 52001
Re: Water System Improvements
Bunker Hill Pumping Facility 2013
Project Certification
IIW Project No.: 11074-02
Dear Bob:
An inspection of the Water System Improvements Bunker Hill Pumping Facility 2013 project has
been completed.
We hereby certify that Portzen Construction, Inc. of Dubuque, Iowa, has completed construction of
the above referenced project in compliance with the drawings and specifications and the project is
ready for acceptance. The final project construction cost including Change Order No. 4 Final is
$578,503.41.
We have enclosed three copies of Contract Payment No. 7 in the amount of $902.50 and Change
Order No. 4 Final for city approval. The change order documents the differences between the
original contract quantities and the final installed quantities as well as the resolution to workmanship
items.
We recommend that the City of Dubuque approve Contract Payment No. 7 and Change Order No. 4
Final. After the city has approved and signed the forms, one signed copy of each form should be
sent to Portzen Construction along with payment, one copy of each form is for city records, and one
copy of each is for IIW.
We also recommend that the City of Dubuque approve and accept the Water System Improvements
Bunker Hill Pumping Facility 2013 work. Retainage in the amount of $28,925.17 will be held for 30
days after acceptance and paid at that time provided the City Attorney has made a determination
regarding the claim by Hutcheson Engineering and provided no claims from others are filed. We will
prepare Contract Payment No. 8 Final for the retainage due the contractor at the appropriate time.
Approval and acceptance starts the two year warranty period.
Sincerely,
IIW, P.C.
Marc D. Ruden, P.E.
Project Manager & Municipal Engineer
Enc.
Copy: Portzen Construction, Inc.
11w, P.C.
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