Public Transit Infrastructure Grant (PTIG)_Bus Storage FacilityTHE CITY OF
Dui
Masterpiece on the Mississippi
TO: The Honorable Mayor and City Council Members
FROM: Michael C. Van Milligen, City Manager
SUBJECT: Public Transit Infrastructure Grant for Bus Storage Facility
(CIP 6002446 Bus Storage and Maintenance Facility)
DATE: April 29, 2014
Dubuque
band
AI -America City
r
2007 • 2012 • 2013
Director of Transit Operations Candace Eudaley and ECIA Executive Director Kelley
Deutmeyer recommend City Council approval to move forward with a $600,000
application to the Public Transit Infrastructure Grant program to seek additional funding
for the Bus Storage Facility.
I concur with the recommendation and respectfully request Mayor and City Council
approval.
1,1144 ..,
Mic ael C. Van Milligen
MCVM:jh
Attachment
cc: Barry Lindahl, City Attorney
Cindy Steinhauser, Assistant City Manager
Teri Goodmann, Assistant City Manager
Candace Eudaley Director of Transit Operations
Kelley Deutmeyer, ECIA Executive Director
Maurice Jones, Economic Development Director
THE CITY OF
Dui
Masterpiece on the Mississippi
TO: Michael C. Van Milligen, City Manager
FROM: Candace Eudaley, Director of Transit Operations
Kelley Deutmeyer, ECIA Executive Director
CC: Maurice Jones, Economic Development Director
Chandra Ravada, ECIA Transportation Planning Director
DATE: April 28, 2014
Dubuque
bitetri
All -America City
1 r
2007 • 2012 • 2013
RE: PTIG Grant for Bus Storage Facility (CIP 6002446 Bus Storage and Maintenance
Facility)
PURPOSE
The purpose of this memo is to recommend application to the Public Transit Infrastructure Grant
Program for additional funding for the planned Bus Storage and Maintenance Facility.
BACKGROUND
The City of Dubuque was awarded an $8,000,000 State of Good Repair (SGR) grant to be used
for an Intermodal Campus adjacent to the Historic Millwork District. The Intermodal Campus has
three components: parking, terminal and bus storage. The parking and the terminal are the city's
first priority for the grant funds with remaining funds allocated toward the bus storage facility,
which is a high priority for the Federal Transit Administration.
DISCUSSION
Based on the parking needs for the Historic Millwork District and the terminal portion of the
Intermodal Campus, 75% of the $8,000,000 SGR grant funding will be used for the parking and
the terminal portion of the project. The balance will be shifted to the bus storage portion of the
project. If the remaining SGR funds are not shifted to the BSMF after the parking and terminal are
constructed, the funds will be recaptured by the FTA and reallocated to other communities and
projects.
The current facility is over 100 years old and has a leaking roof system causing other structural
deficiencies; inadequate space for the fleet; and a sprinkler system not meeting fire code.
The BSMF will provide housing for The Jule's brand-new fleet of clean diesel buses that were
purchased with federal and state grant funds during 2011-2012, as well as reduce long term
maintenance costs by replacing the existing 100 year old facility. The BSMF will also provide
options for future expansion. The BSMF will be located on the Intermodal Campus at the site of
the old City garage and will complement the services provided at the Intermodal Center. The City
hired IIW and Conlon Construction to develop a plan to construct the BSMF in multiple phases
using the remaining SGR grant funding. The City programmed $433,307 in FY 14 and $939,206
in FY15 for local match in the Capital Improvement Project (CIP 600-2446) budget to construct
the bus storage facility. These funds will be used as match for the State of Good Repair Grant
funds (received), DMATS STP funds (received), and the PTIG funds (pending application).
FINANCIAL
The City of Dubuque will utilize several funding sources to complete the Bus Storage Facility
project:
CIP No.
Fund Descri •tion
Fund Amount
6001613
Public Transit Infrastructure Grant (PTIG) — 80% (pending)
$600,000
6001613
State of Good Repair Grant Funds — 80%
$961,827
6001613
DMATS STP Funds — 80%
$2,545,827
6001613
Local Match, provided by City — 20%
$1,036,914
Total Project Funding
$5,184,568
RECOMMENDATION/ACTION
I recommend that the City move forward with the application to the Public Transit Infrastructure
Grant program to seek additional funding for the Bus Storage Facility.
Thank you for your consideration.
2
RESOLUTION NO. 128-14
PUBLIC TRANSIT INFRASTRUCTURE AUTHORIZING RESOLUTION
APPROVAL OF GRANT APPLICATION TO PUBLIC TRANSIT
INFRASTRUCTURE GRANT (PTIG) PROGRAM FOR BUS STORAGE
FACILITY
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE
CITY OF DUBUQUE, IOWA:
We hereby authorize Candace Eudaley, Director of Transit Operations, on
behalf of the City of Dubuque/The Jule, to apply for financial assistance from
state funds from the Public Transit Infrastructure Grant Program and to enter into
a related contract(s) with the Iowa Department of Transportation in the amount of
$600,000.
We certify that the City of Dubuque/The Jule has sufficient non -US DOT
funding to provide required match for public transit infrastructure projects under
this program, $150,000, and that $2,674,692 of federal funding is included in this
project and we also certify that the proposed project, if funded will be
substantially completed within 18 months of contract award.
Passed, adopted and approved this 5th day of May, 2014.
Attest:
Kevirf-S. Firnstahl; CM , City Clerk
oy D. Buol, Mayor
1OWADOT
Form 020133 (01-14)
Office of Public Transit
800 Lincoln Way
Ames, IA 50010
Public Transit Infrastructure Grant Program
Project Proposal
Legal Name of Applicant: City of Dubuque/The Jule
Contact Person: Candace Eudaley Title: Director of Transit Operations
Address: 2401Central Avenue, Dubuque, IA 52001
Telephone: (563) 589-4341 E-mail Address:ceudaley@cityofdubuque.org
General Project Cost Information:
Combined state and federal funds can not exceed 80 percent of total transit cost.
Project Cost:
$ 750,000 100.00%
State Funds Requested:
Federal Funds Available:
$ 600,000 80%
$ 0%
Local Funds Available:
Other Funds Available:
$ 150,000 20%
$ 0%
$ 0%
Total Funds Available: $ 150,000 20%
Total Funds Requested
+ Available:
$ 750,000 100 %
Description of the proposed project:
The Jule is requesting $600,000 to go toward construction of the Bus Storage Facility (BSF). Total project cost for this request is
$750,000, with the City of Dubuque contributing $150,000, or 20% match. This project remains a priority for the FTA in Kansas
City. The BSF will be the administrative headquarters for The Jule and will house a new fleet of clean diesel buses purchased with
2010 Federal Transit Administration (FTA) Clean Fuels and State of Good Repair grant funds. The Jule headquarters will transform
from an outmoded, century -old bus facility that has surpassed its useful life to a structure incorporating sustainable building design
elements including efficient lighting, HVAC, energy recovery systems, low flow water systems, passive solar, and recycled
construction materials. The annual utility costs at the existing bus maintenance facility will be reduced from $1.04 per square foot to
$0.28 per square foot. An Iowa DOT award will allow the City to finish the last piece of the overall intermodal project and complete
the bus facility as designed. This project exemplifies rehabilitation of former sites to create a true transportation hub in the urban
core.
Dilapidated Bus Facility:
Existing Condition: Presently the city bus storage facility is over 100 years old and does not have adequate bus storage, office, or bus
circulation space. There is no room for staging buses and very cramped quarters for storing the bus fleet. The fueling station at the
existing site is in violation of existing codes and has been shut down since early 2012 requiring buses to be refueled at the City of
Dubuque operations facility which is 22 blocks from the bus storage facility. All heavy maintenance work is also completed at the
Dubuque operations facility. Street access is challenging due to a narrow alley and doorway. The existing facility is located on
Central Avenue, a major corridor in Dubuque, with heavy cross traffic making it difficult for buses to enter and exit the facility. In
addition, the existing facility is more than a century old and is operating beyond its useful life. The repairs needed are not cost
effective given the age of the structure and the transit service has changed greatly due to the changes in technology, energy efficiency
and growth of the city's urban population.
Proposed Condition: By building a new, energy efficient and technologically advanced bus facility that will operate in conjunction
with the new intermodal facility, the BSF will again be at the core of Dubuque's transportation system and will allow for long-term
cost savings in route efficiency and overall sustainability. The proposed site is only two blocks from the city operations facility
making it more efficient to fuel the buses and all maintenance work. This will greatly reduce deadhead miles for the system. For
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example, the total current energy costs in the century -old bus facility are approximately $49,940 per year. The estimated annual
energy cost for the new bus storage facility is $13,603 which is an annual estimated savings of $36,337 and an estimated savings of
$1,090,115 over the projected 30 year useful life of the entire project. (See attached vicinity map.)
Current Bus Facility is not in Urban Core
Existing Condition: The existing bus facility is not conducive to intermodal use and is located 14 blocks from the core of the city.
While passengers using the RTA or Burlington Trailways services can be dropped off at the current facility or the Iowa Street
Transfer, there are no coordinated efforts between the three systems.
The current facility and Iowa Street Transfer provide limited shelter from the weather, inadequate parking for bicycles, no
convenient access to the local bike/hike system, and are not located near the intercity bus station. There are also no public rest room
amenities. The current facility lacks a safe buffer from heavy highway traffic and the Iowa Street Transfer is located at the
convergence of four parking ramps serving approximately 1,600 vehicles during peak commuting hours. The current facility is also
not in close proximity to the hub of the routes and a key element in maintaining an efficient system is reduction of the deadhead
miles.
Proposed Condition: The new bus storage facility will again be at the core of Dubuque's transportation system, uniting local transit
users with other transit services to disperse passengers regionally and nationally. The Campus will be the transfer station
for intercity bus services operated by Burlington Trailways and Lamers Bus Lines with service to Chicago, Des Moines,
Indianapolis, Omaha, Madison, Milwaukee, and St Louis. Burlington Trailways serves Chicago, Des Moines, Indianapolis, Omaha,
Milwaukee, and St Louis and has locations in Colorado, Illinois, Indiana, Iowa, Missouri, and Nebraska. Lamers Bus Lines offers an
extensive list of services throughout the states of Wisconsin and Florida and provides a daily route service to and from Madison,
with stops in Dubuque, Platteville, Dodgeville, Mount Horeb, Verona and Madison. Building a new facility will also help extend the
life of Dubuque's buses, as deadhead miles will be reduced with refueling and repairs being done only two blocks from the proposed
site at the City Operations Facility. The BSF will become part of the intermodal campus which will replace the current facility and
the Iowa Street transfer point. The intermodal campus will be located at the intersection of the urban trail system and access the 26
mile rural Heritage Trail. Users will enjoy separated and secure transfer points between several modes of transportation, including a
weather -protected waiting area with public amenities including restrooms. The intermodal campus is located away from high traffic
corridors and parking ramps but provides convenient access for residents of the Washington Neighborhood, an area where 68% of
the population earns less than 80% of the area median income.
Justification of the proposed project, including anticipated benefits to the transit program:
By building a new, energy efficient bus facility, the BSF will again be at the core of Dubuque's transportation system and will allow
for long-term cost savings in route efficiency and overall sustainability. For example, the total current energy costs in the century -old
bus facility are approximately $49,940 per year. The estimated annual energy cost for the new bus storage facility is $13,603 which
is an annual estimated savings of $36,337 and an estimated savings of $1,090,115 over the projected 30 year useful life of the entire
project. Please see the information below for Total Energy Savings and Total Dollars Savings for the BSF.
Total Energy Savings for Bus Storage Facility
Description Transit Facility (KWH)
Project's Current Annual Energy Use 732,257
Project's Estimated Annual Energy Use 199,454
Project's Estimated Annual Energy Savings 532,803
Project's Total Estimated Energy Savings during
Useful Life 15,984,095
Total Dollars Savings for Bus Maintenance and Storage Facility
Description Transit Facility ($0.0682/KWH)
Project's Current Annual Energy Use $49,940
Project's Estimated Annual Energy Use $13,603
Project's Estimated Annual Energy Savings $36,337
Project's Total Estimated Energy Savings during
Useful Life $1,090,115
Proposed implementation schedule:
The City of Dubuque was awarded an $8,000,000 State of Good Repair (SGR) grant to be used for an Intermodal Center adjacent to
the Historic Millwork District. The Intermodal Center has three components: parking, terminal and bus storage facility. The City has
several layers to complete the overall intermodal project. A PTIG grant award will be applied directly to the BSF and assist in
completing this priority project. Based on the parking needs for the Historic Millwork District and the terminal portion of the
Intermodal Center, 88% of the $8,000,000 SGR grant funding will be used for the parking and the terminal portion of the project.
The balance will be shifted to the bus storage portion of the project. DMATS, the Dubuque MPO, has also made this project a
priority and is allocating $2.54 million in STP funds.
The Intermodal Center is designed to improve access to various transportation modes in and around the City of Dubuque and provide
parking for users of public transit and the general public. The feasibility study approved by Federal Transit Authority (FTA)
Sheet 2 of 3
accommodates all improvements listed above with the City contributing $8.43 million in local funds toward the 200 general public
parking and 20% local match for FTA State of Good Repair funds. The FTA State of Good Repair funds will contribute $7.04
million to complete the project.
The BSF will provide housing for The Jule's brand-new fleet of clean diesel buses that were purchased with federal and state grant
funds during 2011-2012, as well as reduce long term maintenance costs by replacing the existing 100 year old facility. The BSF will
also provide options for future expansion; reduce deadhead travel and potential delays of the service. The BSF will be located on the
Intermodal Campus at the site of the old City garage and will complement the services provided at the Intermodal Center. The City
hired IIW and Conlon Construction and developed a plan to construct the BSF using the remaining SGR grant funding, City CIP
funding, PTIG funding from the State, and STP funding. The City programmed $433,307 in FY 14 and $939,206 in FY 15 for local
match in the Capital Improvement Project (CIP 600-2446) budget for local match to construct the bus storage facility.
As part of the final design for the BSF, input will be considered from the planning and safety teams. Construction on the $12.8
million Intermodal Center will begin in May of 2014 and will be completed by summer of 2015. The final design for the BSF will
start in June 2014 and construction will begin in Spring of 2015.
The authorizing resolution and PTIG application will be on the Dubuque City Council agenda for May 5, 2014. The public hearing
will be held May 8, 2014. The proof of publication is attached. The rest of the public hearing documentation and PTIG authorizing
resolution will be sent to the IDOT on May 9, 2014.
Attach the following documents to your project proposal:
1) Cost information including total project cost and itemized breakdown of project components (including transit vs.
non -transit costs)
2) A statement of the applicant's ability to complete the project
3) A sketch of the project
4) Public Transit Infrastructure Authorizing Resolution
5) Proof the project is contained in the local Transportation Improvement Program (TIP) (include the Transit Element of
your local TIP)
6) Public hearing documentation (copy of notice, affidavit of publication and proceedings/transcript/minutes)
7) If the project has a completed feasibility study, submit a copy with the PTIG application
(Sig17ature of Authorized Representative of Applicant)
Roy D. Ruol
Mayor
(Printed Name)
(Title)
May 5, 2014
(Date)
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