Federal Building Renovation Air UnitsTHE CITY OF
DUB E
~-~-~
MEMORANDUM
March 13, 2007
TO: The Honorable Mayor and City Council Members
FROM: Michael C. Van Milligen, City Manager
SUBJECT: Federal Building Renovation -Purchase of Two Air-Handling Units
CIP: 1001841
City Engineer Gus Psihoyos is recommending the purchase of two air-handling units for
the Federal Building from the low bidder, Howe Sales Company, in the amount of
$75,327.00.
I concur with the recommendation and respectfully request Mayor and City Council
approval.
~~~
Michael C. Van Milligen
MCVM/jh
Attachment
cc: Barry Lindahl, City Attorney
Cindy Steinhauser, Assistant City Manager
Gus Psihoyos, City Engineer
THE C[TY OF
DuB E MEMORANDUM
~-~-~
March 8, 2007
TO: Michael C. Van Milligen, City Manager
FROM: Gus Psihoyos, City Engineer ~ ,
SUBJECT: Federal Building Renovation -Purchase of Two Air-Handling Units
CIP: 1001841
INTRODUCTION
The purpose of this memorandum is to request City Council approval for the purchase
of two air-handling units for the Federal Building Renovation Project.
BACKGROUND
The Federal Building is an historic structure anchoring downtown. On September 6,
2005, the City Council directed City staff (Resolution 427-05) to prepare the formal
application to General Services Administration (GSA) for the conveyance of the Federal
Building to the City of Dubuque. After an extended coordination process, the City of
Dubuque took possession of the former US Post Office and Courthouse in July, 2006.
After a consultant selection process was conducted, a professional services agreement
was executed with The Durrant Group of Dubuque. In the fall of 2006, the scope of the
initial renovation project was updated to include detailed studies of the existing building
condition and remaining service life of all mechanical (HVAC), electrical and window
systems within the building.
DISCUSSION
Based on the approved scope of the project and in order to best meet the project
completion date, an advanced bid package for the purchase of two air-handling units
was issued. Sealed bids were received February 21, 2007. Howe Sales Company of
Des Moines, Iowa, submitted the low bid in the amount of $75,327.00. A summary of
the bid proposals received are as follows:
Howe Sales Company
Hart-Hammer Inc.
Environmental Air System
RECOMMENDATION
Bid Amount
$ 75,327.00
$ 93,460.00
$ 148,271.00
It is recommended that the City Council approve the purchase of two air-handling units
in the amount of $75,327.00 from Howe Sales Company of Des Moines, Iowa.
BUDGET IMPACT
The project funding summary is as follows:
CIP No. Fund Description Fund Amount
1001841
102/290/350 Federal Building Renovation $3,194,843
To be recommended through Fiscal Year 2008 Budget
process. 394,590
Available Total Project Funding $3,589,648
ACTION TO BE TAKEN
The City Council is requested to approve the purchase of two (2) air-handling units for
the Federal Building Renovation in the amount of $75,327 through the adoption of the
attached resolution.
Prepared by Steven Sampson Brown, Project Manager
RESOLUTION NO. 154-07
APPROVING THE PURCHASE OF TWO AIR-HANDLING UNITS FOR
THE FEDERAL BUILDING RENOVATION PROJECT (CIP 1001841)
Whereas, the City Manager recommends the purchase of two (2) air-
handling units from Howe Sales Company. of Des Moines, Iowa, for a purchase
price of $75,327.00, for the Federal Building Renovation Project.
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE
CITY OF DUBQUE, IOWA:
Section 1. That the purchase of two (2) air-handling units from Howe
Sales Company of Des Moines, Iowa, for the purchase price of $75,327.00 is
hereby approved.
Passed, approved and adopted this l9th day of March
Attest:
Jeanne F. Schneider, CMC, City Clerk
Roy D. uol, Mayor