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Sanitary Sewer CIPP Lining Project FY 2015_InitiateTHE CITY OF Dui Masterpiece on the Mississippi TO: The Honorable Mayor and City Council Members FROM: Michael C. Van Milligen, City Manager Dubuque band AI -America City r 2007 • 2012 • 2013 SUBJECT: FY2015 Sanitary Sewer Cured -in -Place Pipe (CIPP) Lining Project (CIPs FY2015 7101637, 7202332, 710129 and 7101637) DATE: May 13, 2014 City Engineer Gus Psihoyos recommends initiation of the bidding process for the Fiscal Year 2015 Sanitary Sewer Cured -in -Place Pipe (CIPP) Lining Project, and further recommends that a public hearing be set for June 2, 2014. I concur with the recommendation and respectfully request Mayor and City Council approval. .1„.1-t44 ,,,,, Mic ael C. Van Milligen MCVM:jh Attachment cc: Barry Lindahl, City Attorney Cindy Steinhauser, Assistant City Manager Teri Goodmann, Assistant City Manager Gus Psihoyos, City Engineer THE CITY OF DUB E Masterpiece on the Mississippi TO: Michael C. Van Milligen, City Manager FROM: Gus Psihoyos, City Engineer DATE: May 12, 2014 RE: FY2015 Sanitary Sewer Cured -in -Place Pipe (CIPP) Lining Project (CIPs FY2015 7101637, 7202332, 710129 and 7101637) Dubuque kiftri rill 1 2012 The purpose of this memorandum is to authorize the public bidding procedure for the FY2015 Sanitary Sewer Cured -in -Place Pipe (CIPP) Lining Project. BACKGROUND The City of Dubuque, Iowa is under a Consent Decree according to Case 2:11-cv-01001-EJM, United States of America and the State of Iowa v. the City of Dubuque, IA (N.D. Iowa), Civil Action Number 2008V00041, DOJ Case Number 90-5-1-1-09339 effective June 27, 2011. The City is required to submit Corrective Action plans for each of the Sanitary Sewersheds identified in the Consent Decree. The budget for FY2015 appropriated funds for sanitary sewer rehabilitative improvements identified in the Correction Action Plan for Sewershed 7. Work is also scheduled in Consent Decree Sewershed 5. Rehabilitation will be performed using a Cured -In -Place -Pipe (CIPP) method, which significantly reduces digging; however some spot repairs may be necessary. CIPP is a resin -impregnated felt tube that is installed in an existing damaged or leaking sewer. Once inserted into the pipe, it is expanded and cured by applying heat. The liner is a seamless, joint -less pipe with a smooth inner surface that restores the flow capacity of the pipe. The seamless pipe also prevents infiltration. Robotic cutters are then used to restore private sewer service connections. The high costs and inconvenience to the public associated with the excavation and restoration of pavement for sanitary sewer rehabilitation projects has led to the development of "trenchless" technologies. Cured - in -Place Pipe (CIPP) is a versatile trenchless method for restoring structural integrity to sewer mains. DISCUSSION The lining program was determined from flow monitoring and smoke testing activities completed by engineering staff in Sewersheds 7 and 5; in addition to those sewers identified during Public Works maintenance activities such as cleaning, televising, and following up on customer issues. There is an estimated 10,234 feet scheduled to be lined in the FY2015 lining program. The sewer rehabilitation locations are as follows and may be seen on the attached location maps: Base Bid Locations Sewershed Location Length, FT 5 Carter Rd. Detention Basin Area between JFK and Carter Rd. and North of Kaufmann Ave 3,829 5 N. Grandview Ave. (East side of road from Cortez St. to W 32nd St 1,806 7 Kaufmann Ave. from Fuller St. to Heeb St. 1,154 7 Lowell St. from Woodworth St. to Schroeder St. 1,161 14 Plymouth Ct. (Behind homes from 1800 Plymouth Ct. to 925 Victoria St.) 937 Total 8,887 Alternate Bid Locations Sewershed Location Length, FT 10 AIIey between White & Jackson 11th to 12th 158 10 AIIey between White & Jackson 17th to 18th 110 10 AIIey between White & Jackson 17th to 18th 180 10 Alley between Jackson & Washington 16th to 17th 285 10 AIIey between Washington & EIm 15th to 16th 166 10 AIIey between Washington & EIm 15th to 16th 158 10 AIIey between Jackson & Washington 17th to 18th 290 Total 1,347 2 The schedule for the project will be as follows: Advertisement for Bids Notice of Hearing on Plans & Specifications Public Hearing Pre -Qualification Statements Receipt of Bids Award of Contract Completion Date May 23, 2014 May 23, 2014 June 2, 2014 June 2, 2014 June 19, 2014 July 7, 2014 November 21, 2014 BUDGET IMPACT The cost estimate for the FY2015 Sanitary Sewer Cured -in -Place Pipe (CIPP) Lining Project is: Phase Construction - Base Bid Construction — Alternate No. 1 Contingency (10%) Engineering (per FY15 Budget) Total Project Cost The project will be funded as follows: CIP 7101637 7101294 7202332 Funding Source FY2015 Sanitary Sewer Lining program FY2015 I&I Prevention Program FY2013 Storm Water I&I Elimination Prog. Total Project Funding Estimate $273,000.00 $ 63,000.00 $ 33,600.00 $ 25,000.00 $394,600.00 Amount $300,000.00 $ 19,600.00 $ 75,000.00 $394,600.00 REQUESTED ACTION I respectfully request that the City Council establish the date for the public hearing and to authorize the City Clerk to advertise for proposals for the FY2015 Sanitary Sewer Cured -in -Place Pipe (CIPP) Lining Project through adoption of the attached resolutions. cc: Denise Ihrig, Environmental Engineer Deron Muehring, Civil Engineer II Jenny Larson, Budget Director 3 RESOLUTION NO.150-14 FY2015 SANITARYSEWER CURED -IN-PLACE PIPE (CIPP) LINING PROJECT PRELIMINARY APPROVAL OF PLANS, SPECIFICATIONS, FORM OF CONTRACT, AND ESTIMATED COST; SETTING DATE OF PUBLIC HEARING ON PLANS, SPECIFICATIONS, FORM OF CONTRACT, AND ESTIMATED COST; AND ORDERING THE ADVERTISEMENT FOR BIDS NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF DUBUQUE, IOWA: The proposed plans, specifications, form of contract and estimated cost for the FY2015 Sewer Cured -in -Place Pipe (CIPP) Lining Project, in the estimated amount $394,600.00, are hereby preliminarily approved and ordered filed in the office of the City Clerk for public inspection. A public hearing will be held on the 2nd day of June, 2014 at 6:30 p.m. in the Historic Federal Building Council Chambers at which time interested persons may appear and be heard for or against the proposed plans and specifications, form of contract and estimated cost of said Project, and the City Clerk be and is hereby directed to cause the attached notice of the time and place of such hearing to be published in a newspaper having general circulation in the City of Dubuque, Iowa, which notice shall be published not Tess than four days nor more than twenty days prior to the date of such hearing. At the hearing, any interested person may appear and file objections to the proposed plans, specifications, form of contract, or estimated cost of the Project. The FY2015 Sanitary Sewer Cured -in -Place Pipe (CIPP) Lining Project is hereby ordered to be advertised for bids for construction. The amount of the security to accompany each bid shall be in an amount which shall conform to the provisions of the Notice to Bidders hereby approved. The City Clerk is hereby directed to advertise for bids for the construction of the improvements herein provided, by publishing the attached Notice to Bidders to be published in a newspaper having general circulation in the City of Dubuque, Iowa, which notice shall be published not less than four but not more than forty-five days before the date for filing bids before 2:00 p.m. on the 19th day of June, 2014. Bids shall be opened and read by the City Clerk at said time and will be submitted to the City Council for final action at 6:30 p.m. on the 7th day of July, 2014, in the Historic Federal Building Council Chambers (second floor), 350 West 6th Street, Dubuque, Iowa. Passed, adopted and approved this 19th day of May, 2014. Attest: Kevin S. Firnstahl, CMC" ity Clerk Roy D. Buol, Mayor NOTICE OF PUBLIC HEARING ON PLANS, SPECIFICATIONS, FORM OF CONTRACT, AND ESTIMATED COST FOR THE FY2015 SANITARY SEWER CURED -IN-PLACE PIPE (CIPP) LINING PROJECT NOTICE IS HEREBY GIVEN: The City Council of the City of Dubuque, Iowa will hold a public hearing on the proposed plans, specifications, form of contract and estimated cost for the FY2015 Sanitary Sewer Cured -in -Place Pipe (CIPP) Lining Project, in accordance with the provisions of Chapter 26, Code of Iowa, at 6:30 p.m., on the 2nd day of June, 2014, in the Historic Federal Building Council Chambers (second floor), 350 West 6th Street, Dubuque, Iowa. Said proposed plans, specifications, form of contract and estimated cost are now on file in the office of the City Clerk. At said hearing any interested person may appear and file objections thereto. The scope of the Project is as follows: Project involves the installation of an estimated 8,887 feet of cured -in-place pipe (CIPP) at various locations within the City of Dubuque's sewersheds, with specific attention focused on the Consent Decree areas of 5 and 7. An additional 1,347 feet will be bid as an alternate. CIPP is a resin -impregnated tube that is installed in an existing sewer. Once inserted into the pipe, the tube is expanded and cured by applying heat. The liner is a seamless, joint -less pipe with a smooth inner surface that increases the flow capacity of the pipe. The seamless pipe also prevents infiltration. Robotic cutters are then used to restore private sewer service connections. Rehabilitation is scheduled to occur on sanitary sewer pipe diameters ranging from 8 to 12 inches. Pre -Qualification of Bidders is a requisite of this contract. Pre -Qualification statements shall be received no later than close of business, 5p.m. on the 2nd day of June, 2014 and be placed on file in the office of the City Clerk, City Hall, 50 West 13th Street, Dubuque, Iowa 52001. Contractors approved during the FY2014 (Yr2013) Pre - Qualification period do not need to re -apply for qualification to bid. Any visual or hearing-impaired persons needing special assistance or persons with special accessibility needs should contact the City Clerk's office at (563) 589-4120 or TDD at (563) 690-6678 at least 48 hours prior to the meeting. 2014. Published by order of the City Council given on the day of Kevin S. Firnstahl, CMC, City Clerk NOTICE TO BIDDERS CITY OF DUBUQUE PUBLIC IMPROVEMENT PROJECT FY2015 SANITARY SEWER CURED -IN-PLACE PIPE (CIPP) LINING PROJECT Time and Place for Filing Sealed Proposals. Sealed bids for the work comprising each improvement as stated below must be filed before 2:00 p.m. on the 19th day of June 2014, in the Office of the City Clerk, City Hall - First Floor, 50 West 13th Street, Dubuque, Iowa. Time and Place Sealed Proposals Will be Opened and Considered. Sealed proposals will be opened and bids tabulated at 2:00 p.m. on June 19, 2014, at City Hall - Conference Room A, 50 West 13th Street, Dubuque, Iowa, for consideration by the City Council (Council) at its meeting on July 7, 2014. The City of Dubuque, Iowa, reserves the right to reject any and all bids. Time for Commencement and Completion of Work. Work shall be commenced within 10 days after the Notice to Proceed has been issued and shall be fully completed by November 21, 2014. Pre -Qualification Statements. Pre -Qualification statements shall be received no later than close of business, 5 p.m. on the 2"a day of June 2014 and be placed on file in the office of the City Clerk, City Hall, 50 West 13th Street, Dubuque, Iowa 52001. Contractors approved during the FY2014 (Yr2013) Pre -Qualification period do not need to re -apply for qualification to bid. Optional Pre -Bid Construction Meeting Optional pre-bid construction meeting - June 2, 2014 at 10am. Contractor shall arrange for the meeting at City Hall- Conference Room A, 50 West 13th Street, Dubuque, Iowa 52001. Bid Security. Each bidder shall accompany its bid with a bid security as security that the successful bidder will enter into a contract for the work bid upon and will furnish after the award of contract a corporate surety bond, acceptable to the governmental entity, for the faithful performance of the contract, in an amount equal to one hundred percent of the amount of the contract. The bid security shall be in the amount of ten percent (10%) of the amount of the contract and shall be in the form of a cashier's check or certified check drawn on a state -chartered or federally chartered bank, or a certified share draft drawn on a state -chartered or federally chartered credit union, or the governmental entity may provide for a bidder's bond with corporate surety satisfactory to the governmental entity. The bid bond shall contain no conditions excepted as provided in this section. Contract Documents. The specification for this project will be SUDAS (Statewide Urban Design and Specifications) Latest Edition, as modified by the City of Dubuque standard Supplemental Specifications and Special Provisions. Copies of the plans and specifications prepared by the City of Dubuque are available online at www.cityofdubuque.orq or can be picked up in the Engineering Department located at 50 W. 13th Street, Dubuque, IA 52001. No plan deposit is required. Preference for Iowa Products and Labor. By virtue of statutory authority, preference will be given to products and provisions grown and coal produced within the State of Iowa, and to Iowa domestic labor, to the extent lawfully required under Iowa statutes. Sales Tax. The bidder should not include sales tax in its bid. A sales tax exemption certificate will be available for all material purchased for incorporation in the project. General Nature of Public Improvement. Project involves the installation of an estimated 8,887 feet of cured -in-place pipe (CIPP) at various locations within the City of Dubuque's Sewersheds, with specific attention focused on the Consent Decree areas of 5 and 7. An additional 1,347 feet will be bid as an alternate. CIPP is a resin - impregnated tube that is installed in an existing sewer. Once inserted into the pipe, the tube is expanded and cured by applying heat. The liner is a seamless, joint -less pipe with a smooth inner surface that increases the flow capacity of the pipe. The seamless pipe also prevents infiltration. Robotic cutters are then used to restore private sewer service connections. Rehabilitation is scheduled to occur on sanitary sewer pipe diameters ranging from 8 to 12 inches. A-1 THE CITY OF DUB Masterpiece on the Mississippi 2014 Sanitary Sewer CIPP Lining Project DAG IS DUBUQUE AREA C.aGRAPHIC INFCRMa,ION aratoga Rd Radford Rd Asbury Rd K ca„, h ri . aorero eF- r Dr 32 ao rn > Hillcrest Rd Pennsylvania Ave W 32nd St of Hills Dr Avalon Rd tj StAnne0r n[3yr� Sr Flora Park Bunk el Hill Gott -purse Chalruer Field t_larke College 0 yy W 32n et'''. 4-5!vtt Calvary;,aood �. CemeteryLin a S s ` c rn r 15,0a ,4 $ 4 ? R�ci AP l 3' `5‘f CD a 6 �,A Or 1. 52-1 a tort r r Island .z.,,_-•:- i4,1 na tamilam 111si ,% 5/ J 9 r; 16\ d ^N t II tt� ' 'I t uE 1 N, or3 14' � 1/ f CWLooSll0retah\glSe)t 9s�thSt,I1 Sc 99t` 'llsk 1I tP g; o IlN R c ,r c0 ' xx .,-9.' W 1 lieu st St 0 i on, esiri Ave 3rd Si -12 D uhu nue 21) ,:UlyssesS Grant Memorial t nt et s0 - dP'a 0 a0 U0 at3n CI- > '`qr. 8 9VP Dubuque Aq, Coretts Ave Country Club P„,,,,,_ outs 4urphy ct.a' Park Sources: Esri, HERE, DeLorme, USGS, Intermap, increment P Corp., NRCAN, Esri Japan, METI, as tv Esri China (Hong Kong), Esri (Thailand), TomTom, Mapmylndia, © OpenStreetMap contributors, and the GIS User Community DISCLAIMER: This Information was compiled sing the Dubuque Area Geographic Information System (DAGIS), which Includes data created by both the City of Dubuque and Dubuque County. It Is understood that, while the City of Dubuque and participating agencies utilized the most current and accurate Information available, DAGIS and It's suppliers do not warrant the accuracy or currency of the Information or data contained herein. The City and participating agencies shall not be held cable for any direct, Indirect, Incidental, unnsequential, punitioe, or special damages, whether foreseeable or foreseeable, arising out of the authorized or unauthorized use of this data or the Inability to use this data or out of any breach of warranty whatsoever. N W E S Map Prepared by: City of Dubuque Engineering Division 50 West 13th Street Dubuque, Iowa 52001 Phone: (563) 589-4270 Fax: (563) 589-4205 THE CITY OF DUB Masterpiece on the Mississippi 2014 Sanitary Sewer CIPP Lining Project - Alternate 1 DAGIS, o�e�Q�E AaE�F�aMa,f tcrest St as` 1-`tk� DO A Napier St Lowell St y 9 0 x Kau"ann "e C/144ej S Almond St S 52_ T E lg\h St Luras College s 07� Rose St N V1 tt`0S l .onS` gt'o 5 l qt\�S O� E $\h S 7 Sources:'Esri, HERE, DeLorme, USGS, Intermap, increment P Corp., NRCAN, Esri Japan, METI, Esri China (Hongi ong), Esri (Thailand), TomTom, Mapmylndia, © OpenStreetMap contributors, and the GIS User Community i 0 DISCLAIMER: This Information was compiled sing the Dubuque Area Geographic Information System (DAGIS), which Includes data created by both the City of Dubuque and Dubuque County. It Is understood that, while the City of Dubuque and participating agencies utilized the most current and accurate Information available, DAGIS and It's suppliers do not warrant the accuracy or currency of the Information or data contained herein. The City and participating agencies shall not be held cable for any direct, Indirect, Incidental, unnsequential, punitive, orspecial damages, whether foreseeable or foreseeable, arising out of the authorized or unauthorized use of this data or the Inability to use this data or out of any breach of warranty whatsoever. N W E S Map Prepared by: City of Dubuque Engineering Division 50 West 13th Street Dubuque, Iowa 52001 Phone: (563) 589-4270 Fax: (563) 589-4205