Jule Transit Facility Roof and Sprinkler Repair Project_InitiateTHE CITY OF
Dui
Masterpiece on the Mississippi
TO: The Honorable Mayor and City Council Members
FROM: Michael C. Van Milligen, City Manager
SUBJECT: Jule Transit Facility Roof & Sprinkler Repair Project
(CIP 6001613)
DATE: May 15, 2014
Dubuque
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2007 • 2012 • 2013
Director of Transit Operations Candace Eudaley recommends initiation of the bidding
process for the Jule Transit Facility Roof & Sprinkler Repair Project, and further
recommends that a public hearing be set for June 2, 2014.
I concur with the recommendation and respectfully request Mayor and City Council
approval.
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Mic ael C. Van Milligen
MCVM:jh
Attachment
cc: Barry Lindahl, City Attorney
Cindy Steinhauser, Assistant City Manager
Teri Goodmann, Assistant City Manager
Candace Eudaley, Director of Transit Operations
Maurice Jones, Economic Development Director
THE CITY OF
Dui
E
Masterpiece on the Mississippi
TO: Michael C. Van Milligen, City Manager
FROM: Candace Eudaley, Director of Transit Operations
DATE: May 10, 2014
RE:
Jule Transit Facility Roof & Sprinkler Repair Project
(CI P 6001613)
INTRODUCTION
Dubuque
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All -America City
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2012
The enclosed resolutions authorize the public hearing procedure for the Jule Transit Facility Roof
& Sprinkler Repair Project.
BACKGROUND
In 2010 a fire inspection of the overhead sprinkler system in the maintenance and storage area of
the facility determined the system was out of code. The inspector noted that the majority of the
sprinkler heads were at least 50 years old; that there were no sprinkler heads hanging over the
garage doors and that the entire sprinkler system was over -due for a five year test. These factors
caused the fire inspector to require that the Jule sprinkler system be brought up to current fire
code standards.
Also in 2010, the Jule transit facility received significant storm damage that required the
replacement of the southern section of the roof which was replaced in approximately 1988. The
north and center sections of the roof are also deteriorating with leaks in the roof sections causing
brickwork in the walls of the facility to dissolve and for areas of brick and mortar to show signs of
eventual failure.
The Jule was awarded a Public Transit Infrastructure Grant (PTIG) for $257,800 in October 2011.
The PTIG grant will fund 80% of the costs of the project with the City funding the 20% local match
as required by the grant. Local match will be paid through an Urban Renewal General Obligation
Bond paid by the Greater Downtown TIF, subject to a budget amendment in FY15 totaling
$64,450.
FEH Associates, Inc. was awarded the contract for construction document preparation and
construction management December 16, 2014.
DISCUSSION
This project will include upgrades to the sprinkler system, structural repairs related to the roof
replacement and full roof replacement.
The construction work will involve gutter and downspout replacement, masonry repair, parapet
capos and metal flashing, rough lumber and sheathing with sprinkler head replacement, updated
fire department connection, wood beam replacement, wall sub -drain system, tuckpointing and
sealing, and column bollards.
PROJECT SCHEDULE
The schedule for the project is as follows:
Initiate Public Bidding Process
Publish Notice to Bidders, Advertise for Bids
Publish Public Hearing Notice on Plans & Specs
Public Hearing on Plans & Specs
Receipt of Bid Proposals (Bid -Letting)
Award Construction Contract
Project Completion Date
RECOMMENDATION
May 19, 2014
May 23, 2014
May 23, 2014
June 2, 2014
July 8, 2014
July 21, 2014
November 1, 2014
I recommend that the City Council give preliminary approval to the construction plans and
specifications and approve the Resolution of Necessity, establish June 2, 2014, as the date of the
public hearing, and hereby authorize the City Clerk to advertise for bid proposals for the Jule
Transit Facility Roof & Sprinkler Repair Project.
BUDGET IMPACT
The estimate of probable cost for the Transit Facility Roof & Sprinkler Repair Project is as follows:
Estimate
Construction Contract $ 281,100.00
Contingency (5%) 14,055.00
Design & Management 27,000.00
Total Project Cost $322,155.00
The project funding summary is as follows:
CIP No. Fund Description
6001613 Public Transit Infrastructure Grant
Greater Downtown TIF Urban Renewal General Obligation Bond
Total Project Funding
REQUESTED ACTION
Fund Amount
$257,800.00
$64,450.00
$322,250.00
The City Council is requested to establish the date of the public hearing, and authorize the City
Clerk to advertise for bid proposals through the adoption of the enclosed resolutions for the
Transit Facility Roof & Sprinkler Repair Project.
cc: Jenny Larson, Budget Director
Maurice Jones, Economic Development Director
Kelley Deutmeyer, ECIA Executive Director
2
RESOLUTION NO. 151-14
JULE TRANSIT FACILITY ROOF AND SPRINKLER REPAIR PROJECT
PRELIMINARY APPROVAL OF PLANS, SPECIFICATIONS, FORM OF CONTRACT,
AND ESTIMATED COST; SETTING DATE OF PUBLIC HEARING ON PLANS,
SPECIFICATIONS, FORM OF CONTRACT, AND ESTIMATED COST; AND
ORDERING THE ADVERTISEMENT FOR BIDS
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF DUBUQUE, IOWA:
The proposed plans, specifications, form of contract and estimated cost for the
Transit Facility Roof & Sprinkler Repair Project in the estimated amount $281,100.00,
are hereby preliminarily approved and ordered filed in the office of the City Clerk for
public inspection.
A public hearing will be held on the 2nd day of June, 2014, at 6:30 p.m. in the
Historic Federal Building Council Chambers at which time interested persons may
appear and be heard for or against the proposed plans and specifications, form of
contract and estimated cost of said Project, and the City Clerk be and is hereby
directed to cause the attached notice of the time and place of such hearing to be
published in a newspaper having general circulation in the City of Dubuque, Iowa,
which notice shall be published not less than four days nor more than twenty days prior
to the date of such hearing. At the hearing, any interested person may appear and file
objections to the proposed plans, specifications, form of contract, or estimated cost of
the Project.
Transit Facility Roof & Sprinkler Repair Project is hereby ordered to be advertised for
bids for construction.
The amount of the security to accompany each bid shall be in an amount which
shall conform to the provisions of the Notice to Bidders hereby approved.
The City Clerk is hereby directed to advertise for bids for the construction of the
improvements herein provided, by publishing the attached Notice to Bidders to be
published in a newspaper having general circulation in the City of Dubuque, Iowa, which
notice shall be published not Tess than four but not more than forty-five days before the
date for filing bids before 2:00 p.m. on the 8th day of July, 2014. Bids shall be opened
and read by the City Clerk at said time and will be submitted to the City Council for final
action at 6:30 p.m. on the 21st day of July, 2014, in the Historic Federal Building
Council Chambers (second floor), 350 West 6th Street, Dubuque, Iowa.
Passed, adopted and approved this 19th day of May, 2014.
Attest:
d
Kevin . irnstahl, CM , City Clerk
o4J
oy D. Buol, Mayor
NOTICE OF PUBLIC HEARING ON PLANS, SPECIFICATIONS, FORM OF CONTRACT, AND ESTIMATED
COST FOR THE:
JULE TRANSIT FACILITY ROOF AND SPRINKLER REPAIR PROJECT
NOTICE IS HEREBY GIVEN: The City Council of the City of Dubuque, Iowa will hold a public hearing
on the proposed plans, specifications, form of contract and estimated cost for the Transit Facility Roof &
Sprinkler Repair Project, in accordance with the provisions of Chapter 26, Code of Iowa, at 6:30 p.m., on the
2nd day of June, 2014, in the Historic Federal Building Council Chambers (second floor), 350 West 6th Street,
Dubuque, Iowa. Said proposed plans, specifications, form of contract and estimated cost are now on file in the
office of the City Clerk. At said hearing any interested person may appear and file objections thereto.
The scope of the Project is as follows:
Transit Facility Roof & Sprinkler Repair Project
CIP: 6001613
Includes:
— Replacement of North elevation gutter and downspouts
— Repair of North and West elevation masonry
— Replacement of North, Center, and South bay roof areas
— Installation of parapet caps and metal flashing
— Updates to sprinkler system
Any visual or hearing-impaired persons needing special assistance or persons with special accessibility needs
should contact the City Clerk's office at (563) 589-4120 or TDD at (563) 690-6678 at least 48 hours prior to the
meeting.
Published by order of the City Council given on the day of 2014.
Kevin S. Firnstahl, CMC, City Clerk
NOTICE TO BIDDERS
CITY OF DUBUQUE PUBLIC IMPROVEMENT PROJECT
JULE TRANSIT FACILITY ROOF AND SPRINKLER REPAIR PROJECT
Time and Place for Filing Sealed Proposals. Sealed bids for the work comprising each
improvement as stated below must be filed before 2:00 p.m. on the 8th day of July, 2014, in the Office
of the City Clerk, City Hall - First Floor, 50 West 13th Street, Dubuque, Iowa.
Time and Place Sealed Proposals Will be Opened and Considered. Sealed proposals will be
opened and bids tabulated at 2:00 p.m. on 8th day of July, 2014, at City Hall - Conference Room A, 50
West 13th Street, Dubuque, Iowa, for consideration by the City Council (Council) at its meeting on the
21st day of July, 2014. The City of Dubuque, Iowa, reserves the right to reject any and all bids.
Time for Commencement and Completion of Work. Work on each improvement shall be
commenced within 10 days after the Notice to Proceed has been issued and shall be fully completed
by 1St day of November, 2014.
Bid Security. Each bidder shall accompany its bid with a bid security as security that the successful
bidder will enter into a contract for the work bid upon and will furnish after the award of contract a
corporate surety bond, acceptable to the governmental entity, for the faithful performance of the
contract, in an amount equal to one hundred percent of the amount of the contract. The bid security
shall be in the amount of ten percent (10%) of the amount of the contract and shall be in the form of a
cashier's check or certified check drawn on a state -chartered or federally chartered bank, or a
certified share draft drawn on a state -chartered or federally chartered credit union, or the
governmental entity may provide for a bidder's bond with corporate surety satisfactory to the
governmental entity. The bid bond shall contain no conditions excepted as provided in this section.
Contract Documents. Copies of the construction documents may be obtained at the FEH
Associates, Inc., 1030 Main Street, Suite 101, Dubuque, Iowa 52001 and www.rapidsrepro.com (FEH
Planroom). A deposit of $25 or receipt of AGC, AMC, AMEC, MBI, or NECA card is required.
Sales Tax. The bidder should not include sales tax in its bid. A sales tax exemption certificate will be
available for all material purchased for incorporation in the project.
General Nature of Public Improvement.
Transit Facility Roof & Sprinkler Repair Project
CIP: 6001613
Includes:
— Replacement of North elevation gutter and downspouts
— Repair of North and West elevation masonry
— Replacement of North, Center, and South bay roof areas
— Installation of parapet caps and metal flashing
— Updates to sprinkler system
Published in the Telegraph Herald, day of 2014