Water Treatment Plant North Softening Basins Rehabilitation Project_HearingTHE CITY OF
Dui
Masterpiece on the Mississippi
Dubuque
band
AI -America City
r
2007 • 2012 • 2013
TO: The Honorable Mayor and City Council Members
FROM: Michael C. Van Milligen, City Manager
SUBJECT: Approval of Plans and Specifications for the Water Treatment Plant North
Softening Basins Rehabilitation Project
(CIP 740-2396, Fund Balance - $91,403.00)
DATE: May 12, 2014
Water Department Manager Bob Green recommends City Council approval of the
plans, specifications, form of contract and estimated cost of $200,476.70 for the Water
Treatment Plant North Softening Basins Rehabilitation Project.
I concur with the recommendation and respectfully request Mayor and City Council
approval.
1,1144 ..,
Mic ael C. Van Milligen
MCVM:jh
Attachment
cc: Barry Lindahl, City Attorney
Cindy Steinhauser, Assistant City Manager
Teri Goodmann, Assistant City Manager
Bob Green, Water Department Manager
THE CITY OF
Dui
Masterpiece on the Mississippi
TO: Michael C. Van Milligen, City Manager
FROM: Bob Green, Water Department Manager
Dubuque
bitetti
All -America City
1 r
2007 • 2012 • 2013
SUBJECT: Approval of plans and specification for the Water Treatment Plant North
Softening Basins Rehabilitation Project (CIP 740-2396, Fund Balance -
$91,403.00)
DATE: May 12, 2014
INTRODUCTION
The attached Resolution is to approve the plans, specifications, form of contract and
estimated cost for the Water Treatment Plant North Softening Basins Rehabilitation
Project.
DISCUSSION
The Water Treatment Plant North Softening Basins Rehabilitation Project consists of the
rehabilitation and construction management associated with the reconstruction of the
north softening basins located at the Eagle Point Water Plant.
PROJECT SCHEDULE
The schedule for the project is as follows:
Initiate Public Bidding Process
Publish Notice to Bidders, Advertise for Bids
Notice of Public Hearing on Plans & Specifications
Pre-bid Conference
Public Hearing on Plans & Specifications
Receipt of Bid Proposals (Bid Letting)
Award Construction Contract
Notice to Start Physical Construction
Substantial Completion Date
April 7, 2014
April 8, 2014
April 8, 2014
May 13, 2014
May 19, 2014
May 22, 2014
June 2, 2014
September 8, 2014
November 30, 2014
RECOMMENDATION
It is recommended that the City Council give approval to the plans, specifications and
form of contract for the Water Treatment Plant North Softening Basins Rehabilitation
Project.
BUDGET IMPACT
The estimate of probable cost for Water Treatment Plant North Softening Basins
Rehabilitation Project is as follows:
Estimated Construction Cost $156,324.27
Contingency (10%) $ 15,632.43
Engineering Design & Inspection Fees $ 28,520.00
Total Estimated Project Cost $200,476.70
The project funding summary is as follows:
CIP NO.
740-1422
FUND DESCRIPTION
Water Treatment Plant
North Softening Basins Rehabilitation
FUND AMOUNT BUDGETED
$119,923.00
BUDGET DEFICIT
$ 80,553.70
It is being recommended that this budget deficit be absorbed with the surplus funds
currently in the following CIP:
CIP NO.
740-2398
FUND DESCRIPTION
Water Treatment Plant
Window Replacement
CURRENT BALANCE
$ 84,946.00
ACTION TO BE TAKEN
The City Council is requested to approve the plans, specifications, form of contract and
estimated cost for the Water Treatment Plant North Softening Basins Rehabilitation
Project through the adoption of the attached Resolution.
Attachments
cc: Jenny Larson, Budget Director
Kevin Firnstahl, City Clerk
Jacqueline Johnson, Water Plant Manager
File
RESOLUTION NO. 155-14
CITY OF DUBUQUE, IOWA WATER DEPARTMENT WATER TREATMANT PLANT
NORTH SOFTENING BASINS REHABILITATION PROJECT
APPROVAL OF SPECIFICATIONS, FORM OF CONTRACT, AND ESTIMATED COST
FOR THE WATER TREATMANT PLANT NORTH SOFTENING BASINS REHABILITA-
TION PROJECT.
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF DUBUQUE, IOWA:
That the proposed plans, specifications, and form of contract now on file with the
office of City Clerk and estimated cost for the Water Treatment Plant North Softening
Basins Rehabilitation Project, in the amount of $200,476.70, are hereby approved.
Passed, adopted and approved this 19th day of May, 2014.
Attest:
Kevi S. Firnsta I, City Jerk
Roy D. Buol, Mayor
STATE OF IOWA {SS:
DUBUQUE COUNTY
CERTIFICATION OF PUBLICATION
I, Suzanne Pike, a Billing Clerk for Woodward Communications, Inc., an Iowa corporation, publisher
of the Telegraph Herald,a newspaper of general circulation published in the City of Dubuque, County
of Dubuque and State of Iowa; hereby certify that the attached notice was published in said newspaper
on the following dates: May 09, 2014, and for which the charge is $76.93.
Subscribed to before me, Notary Public in and for Dubuque County, Iowa,
,20, 5
this day of
otary Public in and for Dubuque County, Iowa.
WESTERMEYER
'ommission Number 154885
PkyCOMM, Exp. FEB, 1, 2017
CITY OF iDUBUQUE
OFFICIAL NOTICE
NOTICE OF PUBLIC
HEARING OF THE
CITY COUNCIL OF DU-
BUQUE, IOWA, ON
THE MATTER OF TI1E
SPECIFICATIONS,
FORM OF CONTRACT,
AND ESTIMATE®
COST FOR THE WA-
TER TREATMENT
PLANT NORTH SOFT-
ENING BASINS REHA-
BILITATION PROJECT
NOTICE IS HEREBY
GIVEN: The City Coun-
cil of the City of Dubu-
que, Iowa will hold a
public hearing on the
proposed specifica-
tions, form of contract
and estimated cost for
the Water Treatment
Plant North Softening
Basins Rehabilitation
Project, in accordance
with the provisions of
Chap
PLANT NORTH
SOFTENING BASINS
REHABILITATION
PROJECT
Time and Place for
Filing Sealed Propos-
als. Sealed bids for the
work comprising each
improvement' as stated
below must be filed be-
fore 2:00 p.m: on May
22, 2014, in the Office
of the City Clerk, City';
Hail' - First Floor, 50
West 13th Street, Du-
buque, Iowa.
Time and Place
Sealed Proposals will
be Opened and Con-
sidered. Sealed pro-
posals will be opened
and bids tabulated at`.
2:00 p m on May 22
2014, at City Hall - Con-
ference Room B, 50
West 13th Street, Du-
buque, Iowa, for - con-
sideration by the<City
Council (Council) at its
Chapter
26 Code of lo-
que,..TIowa, reserves the
wa, at 6:30 p.m., on the right to reject; any and
19th day of; May, 2014, all bids.
n the Historic Federal Time and Place for
Building Council Cham- Pre -Bid Meeting. A
bers (Second Floor) 350 Non -Mandatory Pre
West 6th Street, Dubu- Bid Meeting will be
que, Iowa. The scope of scheduled on Tuesday,
the Project' is as fol- May 13, 2014 at 10:00
lows: a.m. local time at the
The Water Treatment City of Dubuque Water
Plant North Softening Treatment Facilities, 50
Basins Rehabilitation West 13th Street, Du -
Project consists of the buque, Iowa. Represen-
rehabilitation and con- tatives of contractors i!
struction management or suppliers planning
associated with the re- on quoting work to a
construction of the prime bidder are en -
north softening basins couraged to attend and
located at the Eagle present any questions
Point Water Plant they may have.
Copies of supporting Time for - Com -
documents for the pub- menaement and
c hearing are on file in Completion of Work,
the City Clerk's Office Work on the North
and may be viewed Softening Basins Reha-
bilitation Project shall
be commenced after
award of the notice to
start ! physical con-
me014etinghe on June
ubu2,
2City -
during normal working
hours.
Written comments re-
garding the above pub-
lic hearing may
be sub- struction. it is antici-
mitted to the City h
Clerk's Office on or be struction will not be
fore said time of public able to start until Sep-
aring. ny uisua or tember 2014 Sub
sons p
assistance qr persons enin 'Basins shat!
wit special accessibil- chide
y' ee s s ou con- a san astmg, coat -
tact the City Clerk's of- Ing and disinfection etf
flee at {563) 589-4120 both basins. T
or 'TDD at (563) 690 Softening Basins Rena -
r` iiaionwo
prior to the meetin. s
Publish
y M y, Bid Security. Each
2014. bidder' shall p
Kevi
runty as security that
'
the successful bidder
will enter into a con-
tract for the work bid
'
upon and will furnish
after the award of con-
tract a corporate sure-
ty bond, acceptable to
the governmental enti-
ty, for the faithful per-
formance of the con -
gated the physical con
he A I 8,
hearing-impaired per- stantial com letion of
needing special work on8 the North Soft -
h eg completion sof
n.
it n d h id th dbl
The
North
6678 at least 48 hou s b 1 t t rk shall be -
on
g ubstantialiy cenall b
ed by order of ed by' N
the City Council g
on the 5th da of a
ovember 30,
even 2014.
5/9
NOTICE TO BIDDERS
CITY OF DUBUQUE
PUBLIC
MPROVEMENT
PROJECT
WATER TREATMENT
accom a-
n Fi y Clerk
tract, in an amount
equal to one hundred
percent of the amount
of the contract. The bid
security shall be in the
amount of ten percent
(10%) of the amount of
the contract and shall
be in the form of a
cash er's check or cer-
tified check drawn on a
state -chartered or fed-
erally'. chartered bank,
or a certified share
draft drawn on a state -
chartered or federally
chartered union,
or arthe governmental
entity may provide for
a bidder's bond with
corpurety -
factoryorate to sthe goversatisn-
mental entity. The bid
bond shall contain no
conditions excepted as
provided in this sec-
tion.
Contract Docu-
ments. Copies of the
construction docu-
ments may be obtained
from Veenstra & Kimm,.,
Inc., 3000 Westown
Parkway, West Des
Moines, Iowa 50266,
phone (515) 225-8000,
upon request.
Preference for Iowa
Products and Labor.
By virtue of statutory
authority, preference
will be given to jprod-
ucts and provisions
grown and coal pro-
duced within the State
of Iowa and to ! Iowa
domestic labor, to the
extent lawfully re-
quired under Iowa stat-
utes.
Sales Tax. The bidder
should not include
sales tax in its bid. A
sales tax exemption
certificate will be avail-
able for all material
purchased for incorpo-
ration n the project.
Payment of the cost
of said project will be
made from any one or
a combination of the
following sources at
the sole discretion of
the City Council: (1)
cash to be derived
from the proceeds of
the issuance and sale
of Water Revenue
Bonds, which will be
payable solely and only
out of the future net
revenues of the Munic-
ipal Water Utility,
and/or from such other
cash funds on hand of
said Utility as may be
lawfully used for said
purpose; (2) cash de-
rived from the pro-
ceeds of the issuance
and sale of General Ob-
ligation Bonds of said
City; (3) cash from
such general funds of
said City as may be le-
gally used for such
purpose; and (4) cash
from public facilities
set-aside fund.
1t 5/9