6 2 14 City Council Agenda
ROLL CALL ORDER FOR MEETING OF 6/2/2014
Buol, Connors, Jones, Lynch, Resnick, Sutton, Braig
CITY OF DUBUQUE, IOWA
CITY COUNCIL MEETING
Historic Federal Building
350 W. 6th Street
June 2, 2014
Council meetings are video streamed live and archived at
www.cityofdubuque.org/media and on Dubuque's CityChannel on the
Mediacom cable system at Channel 8 (analog) and 85.2 (digital).
WORK SESSION
5:00 PM
Chaplain Schmitt Island Master Plan
Chaplain Schmitt Island Master Plan Work Session-MVM Memo,Staff Memo,Presentation ,
REGULAR SESSION
6:30 PM
PLEDGE OF ALLEGIANCE
PROCLAMATION(S)
1.
Juneteenth Day (June 14, 2014)
Juneteenth Proclamation,
2.
LGBT Pride Month (June 2014)
LGBT Pride Month Proclamation,
PRESENTATION(S)
1. Alliant Energy Excellence in Energy Efficiency Award Presentation and Renewable Rebate Check Presentation
for Water & Resource Recovery Center's Anaerobic Digestion & Microturbine Project
CONSENT ITEMS
The consent agenda items are considered to be routine and non-controversial and all consent items will be normally voted upon in a single
motion without any separate discussion on a particular item. If you would like to discuss one of the Consent Items, please go to the microphone
and be recognized by the Mayor and state the item you would like removed from the Consent Agenda for separate discussion and
consideration.
1. Minutes and Reports Submitted
City Council proceedings of 5/19, Historic Preservation Commission of 5/17, Library Board of Trustees of 4/24, Proof
of publication for City Council proceedings of 5/5
Suggested Disposition: Receive and File
City Council Proceedings 5/19,Historic Preservation 5/17,Library Board 4/24,Proof - City Council Proceedings 5/5,
2.
Notice of Claims and Suits
Roger Schadler for personal injury, Gary Sieverding for property damage
Suggested Disposition: Receive and File; Refer to City Attorney
Schadler Claim,Sieverding Claim,
3.
Disposition of Claims
City Attorney advising that the following claims have been referred to Public Entity Risk Services of Iowa, the agent for
the Iowa Communities Assurance Pool: Roger Schadler for personal injury and Gary Sieverding for vehicle damage.
Suggested Disposition: Receive and File; Concur
ICAP Claims,
4.
Contracted Services Agreement - Crescent Community Health Center Fiscal
City Manager recommending execution of the attached contract with Crescent Community Health Center.
Suggested Disposition: Receive and File; Approve
Crescent Community Health Center CS Agreement - MVM Memo,Staff Memo,Agreement,
5.
Contracted Services Agreement - Dubuque Area Convention and Visitors Bureau Fiscal Year 2015
City Manager recommending execution of the attached agreement with the Dubuque Area Convention and Visitors
Bureau to provide funding for tourist and convention development on behalf of City.
Suggested Disposition: Receive and File; Approve
Chamber of Commerce CS Agreement - MVM Memo,Staff Memo,Agreement,
6.
Contracted Services Agreement - Dubuque Area Labor Management Council Fiscal Year 2015
City Manager recommending execution of the attached agreement with the Dubuque Area Labor-Management Council
to provide funding for improvement and expansion of labor-management cooperation in the public and private sector in
the Dubuque area.
Suggested Disposition: Receive and File; Approve
DALMC CS Agreement - MVM Memo,Staff Memo,Agreement,
7.
Contracted Services Agreement - Dubuque Main Street Fiscal Year 2015
City Manager execution of the attached Contracted Services Agreement with Dubuque Main Street to provide funding
for the agency to continue to implement a downtown revitalization program and to help fund a part time development
position to help manage the economic development and design assistance function of the Historic Millwork District.
Suggested Disposition: Receive and File; Approve
Dubuque Main Street CS Agreement - MVM Memo,Staff Memo,Agreement,
8.
Contracted Services Agreement - DuRide Fiscal Year 2015
City Manager recommending execution of the attached contract with DuRide.
Suggested Disposition: Receive and File; Approve
DuRide CS Agreement - MVM Memo,Staff Memo,Agreement,
9.
Contracted Services Agreement - Every Child | Every Promise Fiscal Year 2015
City Manager recommending execution of the attached contract with Every Child | Every Promise.
Suggested Disposition: Receive and File; Approve
EC/EP CS Agreement - MVM Memo,Staff Memo,Agreement,
10.
Contracted Services Agreement - Greater Dubuque Development Corporation Fiscal Year 2015
City Manager recommending execution of the attached agreement with the Greater Dubuque Development
Corporation for support of their economic development services.
Suggested Disposition: Receive and File; Approve
MVM Memo,Staff Memo,Agreement,
11.
Contracted Services Agreement - Operation New View Community Action Agency Fiscal Year 2015
City Manager recommending execution of the attached Contracted Services Agreement with Operation: New View to
provide funding for the agency to continue to provide services to help low income and elderly citizens achieve self-
efficiency.
Suggested Disposition: Receive and File; Approve
MVM Memo,Staff Memo,Agreement,
12.
Contracted Services Agreement - Project HOPE Fiscal Year 2015
City Manager recommending execution of the attached contract with Community Foundation of Greater Dubuque:
Project H.O.P.E.
Suggested Disposition: Receive and File; Approve
MVM Memo,Staff Memo,Agreement,
13.
Contracted Services Agreement - Proudly Accessible Dubuque Fiscal Year 2015
City Manager recommending execution of the attached contract with Proudly Accessible Dubuque.
Suggested Disposition: Receive and File; Approve
MVM Memo,Staff Memo,Agreement,
14. Purchase of Services Grant Agreement - Bell Tower Theater
City Manager recommending approval of the Purchase of Services Grant Agreement with Bell Tower Productions to
provide for Kids Take the Stage youth theater classes and the Free Summer Musicals.
Suggested Disposition: Receive and File; Approve
FY15 Bell Tower Theater Purchase of Services Grant Agreement-MVM Memo,Staff memo,Agreement,
15. Purchase of Services Grant Agreement - Dubuque Community Y Domestic Violence Program
City Manager recommending approval of the Purchase of Services Grant Agreement with Dubuque Community
YMCA/YWCA Domestic Violence Shelter, known as New Beginnings Shelter, to provide crisis intervention services to
domestic violence victims.
Suggested Disposition: Receive and File; Approve
FY15 Dubuque Community YMCA/YWCA Purchase of Services Grant Agreement-MVM Memo,Staff Memo,Agreement,
16. Purchase of Services Grant Agreement - Dubuque County Extension
City Manager recommending approval of a Purchase of Services Grant Agreement with Dubuque County ISU
Extension.
Suggested Disposition: Receive and File; Approve
FY15 Dubuque County Extension Purchase of Services Grant Agreement-MVM Memo,Staff Memo ,Agreement - County
Extension,
17. Purchase of Services Grant Agreement - Helping Services of Northeast Iowa
City Manager recommending approval of the Purchase of Services Grant Agreement with Helping Services of
Northeast Iowa to provide Life Skills program to prevent drug and alcohol use to third grade students in Dubuque.
Suggested Disposition: Receive and File; Approve
FY15 Helping Services of Northeast Iowa Purchase of Services Grant-MVM Memo,Staff Memo,Agreement,
18.
Purchase of Services Grant Agreement - Hillcrest Family Services
City Manager recommending approval of the Purchase of Services Grant Agreement with Hillcrest Family Services to
provide crisis mental health counseling and walk-in services.
Suggested Disposition: Receive and File; Approve
FY15 Hillcrest Family Services Purchase of Services Grant Agreement-MVM Memo,Staff Memo,Agreement,
19.
Purchase of Services Grant Agreement - Four Mounds
City Manager recommending approval of a Purchase of Services Grant Agreement with Four Mounds Foundation.
Suggested Disposition: Receive and File; Approve
FY15 Four Mounds Foundation Purchase of Services Grant Agreement-MVM Memo,Staff Memo ,Agreement - Four Mounds,
20. Purchase of Services Grant Agreement - Lutheran Services in Iowa
City Manager recommending approval of the Purchase of Services Grant Agreement with Lutheran Services in Iowa for
Dubuque Community Wrap Around Services.
Suggested Disposition: Receive and File; Approve
FY15 Lutheran Services in Iowa Purchase of Services Grant Agreement-MVM Memo,Staff Memo,Agreement,
21.
Purchase of Services Grant Agreement - Multicultural Family Center
City Manager recommending approval of the Purchase of Services Grant Agreement with the Multicultural Family
Center to provide opportunities for at-risk youth through the Future Talk Program.
Suggested Disposition: Receive and File; Approve
FY15 Multicultural Family Center Purchase of Services Grant Agreement-MVM Memo,Staff Memo,Agreement,
22.
Purchase of Services Grant Agreement - Northeast Iowa School of Music
City Manager recommending approval of a Purchase of Services Grant Agreement with Northeast Iowa School of
Music.
Suggested Disposition: Receive and File; Approve
FY15 Northeast Iowa School of Music Purchase of Services Grant Agreement-MVM Memo,Staff Memo ,Agreement -
NISOM,
23.
Purchase of Services Grant Agreement - Project Concern Foster Grandparent Program
City Manager recommending approval of the Purchase of Services Grant Agreement with Project Concern to partially
fund the Foster Grandparent Program that provides volunteer opportunities for seniors to work with students with
special needs.
Suggested Disposition: Receive and File; Approve
FY15 Project Concern Foster Grandparent Program Purchase of Services Grant Agreement-MVM Memo,Staff Memo,
Agreement,
24.
Purchase of Services Grant Agreement - Riverview Center
City Manager recommending approval of the Purchase of Services Grant Agreement with Riverview Center to provide
partial funding for a Sexual Assault Therapist in the Dubuque office.
Suggested Disposition: Receive and File; Approve
FY15 Riverview Center Purchase of Services Grant Agreement-MVM Memo,Staff memo,Agreement,
25.
Purchase of Services Agreement - Four Mounds HEART Program Fiscal Year 2015
City Manager is recommending execution of the attached contract with Four Mounds HEART Program.
Suggested Disposition: Receive and File; Approve
MVM Memo,Staff Memo,Agreement,
26. Purchase of Services Agreement - Matter Creative Center Fiscal Year 2015
City Manager recommending execution of the attached contract with Matter Creative Center.
Suggested Disposition: Receive and File; Approve
MVM Memo,Staff Memo,Agreement,
27. Purchase of Services Agreement - Opening Doors Fiscal Year 2015
City Manager recommending execution of the attached contract with Opening Doors.
Suggested Disposition: Receive and File; Approve
MVM Memo,Staff Memo,Agreement,
28. Purchase of Services Agreement - St. Mark Community Center Fiscal Year 2015
City Manager recommending execution of the attached contract with St. Mark Community Center.
Suggested Disposition: Receive and File; Approve
MVM Memo,Staff Memo,Agreement,
29. Family Self Sufficiency Grant Application
City Manager recommending approval of the submittal of a grant to the U.S. Department of Housing and Urban
Development for the renewal of one Family Self-Sufficiency Program Coordinator position and two new Family Self-
Sufficiency Program Coordinator positions.
Suggested Disposition: Receive and File; Approve
Family Self Sufficiency Coordinator Grant-MVM Memo,Staff Memo,
30. Phoenix Housing Special Needs Assistance Grant
City Manager recommending approval of the Request for Release of Funds for the Continuum of Care Phoenix
Housing Special Needs Assistance project that provides subsidized housing for disabled individuals and families with
supportive services.
RESOLUTION Authorizing Request for Release of Continuum of Care funds for Fiscal Year 2015 (Program Year 2013)
Suggested Disposition: Receive and File; Adopt Resolution(s)
Request for Release of Funds for Continuum of Care Grant-MVM Memo,Staff Memo,Resolution,Environmental Review -
Categorically Excluded,
31. 2014 Justice Assistance Grant (JAG) Application
City Manager recommending approval of the 2014 Justice Assistance Grant (JAG) application from the Edward Byrne
Memorial Assistance Grant Program.
Suggested Disposition: Receive and File; Approve
2014 Justice Assistance Grant Application-MVM Memo,Staff Memo,
32. Enterprise Zone - Community Housing Initiatives I & II
City Manager recommending approval of two Housing Enterprise Zone Program Agreements by and among the Iowa
Economic Development Authority, the City and Community Housing Initiatives, Inc. for scattered sites in Enterprise
Zones 1-A and 2-A.
RESOLUTION Approving a Housing Enterprise Zone Program Agreement by and among the Iowa Economic
Development Authority, the City of Dubuque and Community Housing Initiatives, Inc.
Suggested Disposition: Receive and File; Adopt Resolution(s)
Housing Enterprise Zone Program Agreements-MVM Memo,Staff Memo,Resolution,Agreement 14-HEZ-075,Agreement 14-
HEZ-097,
33. DRA Purchase of Hilton Hotel and Houlihan's Restaurant
City Manager recommending approval of a resolution approving the Landlord’s Consent, Assignment of Lease
Agreement, and Leasehold Mortgage related to the purchase of Hilton Garden Hotel and Houlihan's Restaurant by the
Dubuque Racing Association.
RESOLUTION Approving a Landlord's Consent, and Assignment of Lease Agreement, and Leasehold Mortgage,
Fixture Filing and Security Agreement with Absolute Assignment of Leases and Rents in connection with Dubuque
Racing Association, LTD's Purchase of the Assets of Dubuque Casino Hotel, LLC.
Suggested Disposition: Receive and File; Adopt Resolution(s)
DRA Purchase of Hilton Hotel and Houlihan's Restaurant-MVM Memo,Staff Memo,Resolution Approving Consent,
Assignment, & Mortgage,Resolution Facilitating Asset Purchase Agreement,Landlord's Consent,Assignment of Lease
Agreement,Leasehold Mortgage,
34.
Mystique Casino Parking Lot and Entrance RepairsChanged
City Manager recommending approval of a request from Dubuque Racing Association President and CEO Jesús Avilés
requesting permission to expend funds from the Depreciation and Improvement Fund to repair, sealcoat and restripe
the Mystique Casino parking lot and to repair the entrances and exits to the Casino and Hilton Garden Inn.
Suggested Disposition: Receive and File; Approve
Mystique Casino Parking Lot Repairs-MVM Memo,Letter from Mystique Casino,
35.
Request for Proposal (RFP) - Internal Auditing Services
City Manager recommending approval of the selection of McGladrey LLP for the internal auditing services for the City
of Dubuque.
Suggested Disposition: Receive and File; Approve
Internal Auditing Services Request for Proposal-MVM Memo,Staff Memo,Internal Auditing Services Request for Proposal
(RFP),Questions and Responses,McGladrey LLP Proposal,
36. Eide Bailly Audit Engagement Agreement
City Manager recommending approval of the audit engagement agreement for year ending June 30, 2014 audit from
Eide Bailly.
Suggested Disposition: Receive and File; Approve
Eide Bailly Audit Engagement Agreement for Fiscal Year Ended June 30, 2014-MVM Memo,Staff Memo,Eide Bailly,Eide
Bailly ,
37. Signed Contracts
WHKS Agreement Addendum #4 for Airport Engineering Water Design Services
Suggested Disposition: Receive and File
WHKS Agreement Addendum #4,
38. Improvement Contracts and Maintenance Bonds
Drew Cook & Sons Excavating Co., Inc. for the SRF Green Alley Project, Bid Set 4
Suggested Disposition: Receive and File; Approve
Drew Cook Contract,
39.
Alcohol Compliance Civil Penalty for Alcohol License Holders - Denny's Lux Club
City Manager recommending approval of the Acknowledgment/Settlement Agreement for an alcohol compliance
violation for Denny's Lux Club, 3050 Asbury Road.
Suggested Disposition: Receive and File; Approve
Denny's Lux Club Alcohol Compliance Agreement-MVM Memo,Staff Memo,Agreement Copy,
40. Tobacco Compliance – Civil Penalty for Tobacco License Holders - Plaza 20 BP/Amoco
City Manager recommending approval of the Acknowledgement/Settlement Agreement for a tobacco compliance
violation for Plaza 20 BP/Amoco, 2600 Dodge Street.
Suggested Disposition: Receive and File; Approve
Plaza 20 BP/Amoco Tobacco Compliance Settlement Agreement-MVM Memo,Staff Memo,Agreement Copy,
41. Alcohol Compliance Civil Penalty for Alcohol License Holders - Plaza 20 BP/Amoco
City Manager recommending approval of the Acknowledgment/Settlement Agreement for an alcohol compliance
violation for Plaza 20 BP/Amoco, 2600 Dodge Street.
Suggested Disposition: Receive and File; Approve
Plaza 20 BP/Amoco Alcohol Compliance Settlement Agreement-MVM Memo,Staff Memo,Agreement Copy,
42. Alcohol License Applications
City Manager recommending approval of annual liquor, beer, and wine licenses as submitted.
RESOLUTION Approving applications for beer, liquor, and/or wine permits, as required by City of Dubuque Code of
Ordinances Title 4 Business and License Regulations, Chapter 2 Liquor Control, Article B Liquor, Beer and Wine
Licenses and Permits
Suggested Disposition: Receive and File; Adopt Resolution(s)
Liquor License Renewals-MVM Memo,Staff Memo,Resolution,
ITEMS TO BE SET FOR PUBLIC HEARING
These agenda items are being scheduled for a future public hearing on the date indicated.
1.
JFK Road and Wacker Drive Traffic Signal Replacement Project
City Manager recommending initiation of the public bidding process for the JFK & Wacker Signal Replacement Project,
and further recommends that a public hearing be set for June 16, 2014.
RESOLUTION Preliminary approval of plans, specifications, form of contract, and estimated cost; setting date of public
hearing on plans, specifications, form of contract, and estimated cost; and ordering the advertisement for bids
Suggested Disposition: Receive and File; Adopt Resolution(s), Set Public Hearing 6/16/14
JFK-Wacker Traffic Signal Replacement Project-MVM Memo,Staff memo,Resolution,Notice to Bidders,
2.
Sales Tax Increment Revenue Bonds (Stormwater Utility Revenue Supported)
City Manager recommending that a public hearing be set for June 16, 2014, on the proposition of issuing not to exceed
$30,000,000 in Sales Tax Increment Revenue Bonds (Stormwater Utility Revenue Supported).
RESOLUTION Fixing date for a meeting on the proposition of the issuance of not to exceed $30,000,000 Sales Tax
Increment Revenue Bonds (Stormwater Utility Revenue Supported) of Dubuque, Iowa and providing for publication of
notice thereof
Suggested Disposition: Receive and File; Adopt Resolution(s), Set Public Hearing 6/16/14
Proceedings to Set Public Hearing on Issuance of Not to Exceed $30,000,000 State Revolving Loan Funds-MVM Memo,Staff
Memo,Ahlers & Cooney Letter,Notice and Call of Public Meeting,Certificate,
BOARDS/COMMISSIONS
Appointments to the following commissions to be made at this meeting:
Civil Service Commission - Mayor Appointment
One, 4-year term through April 6, 2018 (Vacant term of Schilling)
Applicant: Mary Lynn Neuhaus, 1595 Montrose Terrace
Long Range Planning Advisory Commission
One, 3-year term through July 1, 2017 (vacant term of Van Iten)
Applicant: Joshua Clements, 561 Jefferson
Boards Overview Sheet,Latest Listings,Vacancies,Civil Service Commission Application,Proof of Publication - Civil Service
Applicant,Electrical Code Board Applications,Gender Balance Law,Gender Balance Q&A Sheet,
PUBLIC HEARINGS
Citizens are invited to address the City Council regarding the following agenda items. Please come to the podium and
state your name and address when the item you wish to speak to is being considered.
SUSPEND THE RULES
1. Residential Parking Permit District "D" Amendment
Proof of publication on notice of public hearing to consider an amendment to Residential Parking Permit District “D” by
adding Alicia Street from Pennsylvania Avenue to Andrea Street, both sides, and Marjorie Circle from Amy Court to
Andrea Street, both sides with the portion of the petition not meeting the 80% criteria being excluded from Residential
Parking Permit District "D" and the City Manager recommending approval.
ORDINANCE Amending City of Dubuque Code of Ordinances Title 9 Motor Vehicles and Traffic, Chapter 14 Parking,
Division 7 Residential Parking Permit Program, Section 9-14-321.736 Residential Parking Permit District D by adding
portions of Alicia Street and Marjorie Circle to the District
Suggested Disposition: Receive and File; Motion B; Motion A
Residential Parking Permit District Area D Amendment-MVM Memo,Staff Memo,Ordinance,Vicinity Map,Vicinity Map ,
Vicinity Map,Proof of Publication,
2. Jule Transit Facility Roof and Sprinkler Repair Project
Proof of publication on notice of public hearing to consider approval of plans, specifications, form of contract, and
estimated cost for the Jule Transit Facility Roof and Sprinkler Repair Project and the City Manager recommending
approval.
RESOLUTION Approval of plans, specifications, form of contract, and estimated cost for the Jule Transit Facility Roof
and Sprinkler Repair Project
Suggested Disposition: Receive and File; Adopt Resolution(s)
Jule Transit Facility Roof & Sprinkler Repair Project-MVM Memo,Staff Memo,Resolution Approving Plans & Specs,
3. Sanitary Sewer Cured-in-Place Pipe (CIPP) Lining Project Fiscal Year 2015
Proof of publication on notice of public hearing to consider approval of plans, specifications, form of contract, and
estimated cost for the FY 2015 Sanitary Sewer Cured-in-Place Pipe (CIPP) Lining Project and the City Manager
recommending approval.
RESOLUTION Approval of plans, specifications, form of contract, and estimated cost for the FY 2015 Sanitary Sewer
Cured-in-Place Pipe (CIPP) Lining Project
Suggested Disposition: Receive and File; Adopt Resolution(s)
FY15 Sanitary Sewer Cured-in-Place Pipe Lining Project-MVM Memo,Staff Memo,Resolution,Vicinity Map,Vicinity Map,
Proof of Publication,
REINSTATE THE RULES
This action limits discussion to the City Council.
ACTION ITEMS
These are items where discussion is held by the City Council - public comments are not allowed except as authorized by
the Mayor.
1.
Greater Dubuque Development Corporation - Quarterly Update
President and CEO Rick Dickinson to present the quarterly update on the activities of the Greater Dubuque
Development Corporation.
Suggested Disposition: Receive and File
2.
Historic Preservation Commission - Jackson Park Signage
Historic Preservation Commission recommending approval to install identification and interpretive signs in Jackson
Park.
Suggested Disposition: Receive and File; Approve
Staff Memo,Applicant Materials,
3.
Code of Ordinances Amendment - Title 8 Human Rights Commission Administrative Release
City Manager recommending approval of a proposed amendment to City Code Section 8-4-7, Release from
Administrative Process, for City Council consideration.
ORDINANCE Amending City of Dubuque Code of Ordinances Title 8 Human Rights, Chapter 4 Enforcement of Civil
Rights, Section 8-4-7 Release From Administrative Process; Alternative Judicial Proceedings Upon Complaints to
reflect a change in the law via judicial decision holding that local commissions do not possess the authority to issue
right-to-sue letters and an Administrative Release from the Iowa Civil Rights Commission is necessary in order to
proceed in court
Suggested Disposition: Receive and File; Motion B; Motion A
Proposed Amendment to City Code Section 8-4-7- MVM Memo,Staff Memo ,Proposed Ordinance,
4.
Water Treatment Plant North Softening Basins Rehabilitation Project Award
City Manager recommending award of the construction contract for the Water Treatment Plant North Softening Basins
Rehabilitation Project to the low bidder Fred Jackson Tuckpointing Co., Inc.
RESOLUTION Awarding public improvement contract for the Water Treatment Plant North Softening Basins
Rehabilitation Project CIP 740-2396
Suggested Disposition: Receive and File; Adopt Resolution(s)
Water Treatment Plant North Softening Basins Rehabilitation Project-MVM Memo,Staff Memo,Resolution,Engineer's
Recommendation,Bid Tabulation,
COUNCIL MEMBER REPORTS
PUBLIC INPUT
At this time, anyone in the Council Chambers may address the Council on matters which are of concern to that person and which are not an
agenda item. Please take your place at the microphone and state your name and address clearly. Proceed with your comments; however, no
formal action may be taken at this time on your comments because of the notice requirements of the Iowa Open Meetings Law.
CLOSED SESSION
Pending Litigation and Property Acquisition - Chapter 21.5(1)(c), -(j) Code of Iowa
ADJOURNMENT