POS Grant Agreement_Four Mounds FoundationTHE CITY OF
Dui
Masterpiece on the Mississippi
TO: The Honorable Mayor and City Council Members
FROM: Michael C. Van Milligen, City Manager
SUBJECT: Purchase of Services Grant Agreement - FY 2015
Four Mounds Foundation
DATE: May 27, 2014
Dubuque
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AI -America City
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2007 • 2012 • 2013
The adopted Fiscal Year 2015 City Community Development Block Grant operating
budget provides for the payment of $33,258 to Four Mounds Foundation.
Leisure Services Manager Marie Ware recommends City Council approval of the
Purchase of Services Grant Agreement with Four Mounds Foundation to provide for 25
youth to participate in each of the eight weeks the program is offered. Low and
moderate income families are provided the program free of charge and others pay $148
per week.
I concur with the recommendation and respectfully request Mayor and City Council
approval.
Mic ael C. Van Milligen
MCVM:jh
Attachment
cc: Barry Lindahl, City Attorney
Cindy Steinhauser, Assistant City Manager
Teri Goodmann, Assistant City Manager
Marie L. Ware, Leisure Services Manager
Jennifer Larson, Budget Director
NovusAGENDA HomePage of
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Logout
TO:
Michael C. Van Milligen, City Manager
FROM:
Marie L. Ware, Leisure Services Manager
DATE:
May 23, 2014
SUBJECT:
Purchase of Services Grant Agreement - FY 2015 Four Mounds Foundation
INTRODUCTION
The purpose of this memorandum is to request City Council approval of the Purchase of Services
Grant Agreement with Four Mounds Foundation for the Day Camp Program as part of the summer
Neighborhood Recreation Program.
DISCUSSION
The adopted Fiscal Year 2015 City Community Development Block Grant (CDBG) operating budget
provides for the payment of $33,258 for Four Mounds Foundation. This program provides for twenty-
five youth to participate in this program each of the eight weeks it is offered. Low and moderate
income families are provided the program free of charge; others pay $148.00 per week.
ACTION TO BE TAKEN
It is requested that the City Council approve the attached Purchase of Services Grant Agreement
with Four Mounds Foundation and authorize the Mayor to execute the contract on behalf of the City
when the HUD CDBG funding agreement has been authorized.
Prepared by:
MLW:et
cc:
Erica Haugen
Dan Kroger
Copyright 2001-2014
http://agenda.novus.cityofdubuque.org/ItemDetails/ClientApprovalSheet.asp...6/8/2014
CITY OF DUBUQUE, IOWA
AND
FOUR MOUNDS FOUNDATION
COMMUNITY DEVELOPMENT BLOCK GRANT AGREEMENT
FY 15 Day Camp Program
THIS AGREEMENT, executed on the /,'day of , " 2014 is made and entered into
by and between the City of Dubuque, owa (Reci lent), a municipal corporation
organized and existing under the laws of the State of Iowa, and the Four Mounds
Foundation, with its principal place of business in Dubuque, Iowa (Subrecipient).
Whereas, Recipient is a participating city in the Community Development Block
Grant Program of the United States Department of Housing and Urban Development;
and
Whereas, Subrecipient is willing to provide the services to Recipient set forth
herein upon the terms and conditions set forth herein.
NOW THEREFORE, the parties hereto agree as follows:
I. Scope of Service:
Subrecipient shall:
a. Provide the services to eligible residents of the City of Dubuque in a
manner satisfactory to Recipient and consistent with any standards
required as a condition of providing these funds. Such program
shall include the following activities eligible under the Community
Development Block Grant Program: Operating costs for a summer
day camp program for low/moderate income youth. These activities
are in accordance with specifications as required by the Leisure
Services Department of the City, who shall register participants for
the activity.
In the event of a conflict between Subrecipient's proposals and the
provisions hereto attached, that provision which in the judgment of
Recipient provides the greatest benefit to Recipient shall prevail.
Failure of Subrecipient to provide any of the services proposed
shall be deemed a material breach of this Agreement.
b. Attached as Exhibit A are the City Council goals and priorities for
review by the funded agency.
1
II. City Responsibilities
City designates the Leisure Services Manager, to act as its
representative with respect to the work to be performed under this
Agreement, and such person shall have authority to transmit
instructions, receive information, interpret and define City's policies and
provide decisions in a timely manner pertinent to the work covered by
this Agreement until Agency has been advised in writing by City that
such authority has been revoked.
111. National Objective
Subrecipient certifies and maintains documentation that the activities
carried out with funds provided under this Agreement will meet the CDBG
program's National Objectives as stated:
570.208(a)(2) Activities benefiting low and moderate income persons;
Benefit a limited clientele at least 51 percent of who are low- or moderate -
income persons; and Requires information on family size, household
income, ethnic origin and female head of household. (Exhibit C lists the
income guidelines)
IV. Project Budget
The total compensation to be paid to Subrecipient by Recipient for the
services shall in no event exceed the sum of $33,258. See attached
budget , Exhibit D.
The costs of the program will be incurred for personnel, rental, supplies
and all costs related to the implementation of this program as agreed to by
the City's Leisure Services Department.
Any indirect costs charged must be consistent with the conditions of
Section 11 (C) (3) of attached Exhibit B, Standard Requirements. In
addition, Recipient may require a more detailed budget breakdown, and
Subrecipient shall provide such supplementary budget information in a
timely fashion in the form and content prescribed by Recipient. Recipient
and the Subrecipient must approve any amendments to this Agreement in
writing.
V. Dates of Commencement and Completion:
The services to be provided under this Agreement shall be commenced on
July 1, 2014 and shall be completed not later than June 30, 2015.
Recipient's right to enforce the terms of this Agreement shall be extended
to cover any additional time during which Subrecipient remains in control
of CDBG funds or other assets including program income.
VI. Agreement Documents and Provisions
Subrecipient shall perform or arrange for the provision of services under
this Agreement in the manner and time provided herein and in accordance
with the Community Development Block Grant Program, including the
Standard Requirements in Exhibit B and Income Guidelines in Exhibit C
herein attached and a part of this agreement.
VII. Payment
A. It is expressly agreed and understood that the total amount to be
paid by Recipient under this Agreement shall not exceed the
amount stated in Section IV.
B. Payment shall be supported by documentation provided by
Subrecipient of costs incurred for services provided pursuant to this
Agreement.
C. Payments are contingent upon certification of Subrecipient's
financial management system in accordance with the standards
specified in OMB Circular A-110, the provisions of which are
available in the office of Recipient.
VIII. Insurance.
At the time of execution of this Agreement by Subrecipient, Subrecipient
shall provide Recipient with copies of Subrecipient's insurance certificates
showing general liability, automobile liability, and workers compensation
insurance coverage to the satisfaction of Recipient for the term of this
Agreement.
IX. Reporting and Monitoring.
Subrecipient shall render to Recipient a written report detailing its activities
Quarterly reports shall be submitted no later than the 15th of the month in
October, January, April and July, as applicable.
Subrecipient shall submit a measurable performance outcome for the
funded activity when submitting the quarterly report, as follows: 94 youth
will have new access to healthy interaction and recreational activities to
create a more suitable living environment.
Subrecipient shall be subject to at least one site visit by personnel of
Recipient, or a designee of Recipient or duly authorized federal officials,
for the purpose of monitoring Subrecipient's delivery of services and
compliance with terms of the agreement and federal standards that pertain
to federally funded grant activities. Review may include accounting books
and records for financial management and documentation of program
costs. The reviewers shall have access to and the right to examine, audit,
excerpt and /or transcribe any of Subrecipient's records pertaining to all
matters covered by this Agreement. Subrecipient shall be subject to
subsequent site visits to review correction of any deficiencies in
compliance.
Recipient shall monitor the performance of Subrecipient against goals and
performance standards required herein. Substandard performance as
3
determined by Recipient shall constitute noncompliance with this
agreement. If action to correct such substandard performance is not
taken by Subrecipient within a reasonable period of time after being
notified by Recipient, contract suspension or termination procedures shall
be initiated.
X. Termination of Agreement.
This agreement may be terminated by either party by giving the other
party a written, ninety (90) day notice of such termination or upon such
other terms as may be mutually agreeable.
If, through any cause, Agency shall fail to fulfill in a timely and proper
manner its obligations under this Agreement or if Agency shall violate any
of the covenants, agreements, or stipulations of this Agreement, City shall
have the right to terminate this Agreement by giving written notice to
Agency of such termination not less than five (5) days before the effective
date of such termination.
XI. Assignability.
Agency shall not assign this Agreement or any interest in this Agreement
without prior written approval of City.
XII. Notices.
Communication and details concerning this agreement shall be directed to
the following contract representatives:
Recipient
Attention:
Marie Ware
Leisure Services Department
2200 Bunker Hill Road
Dubuque, Iowa 52001
Subrecipient
Attention:
Christine Happ Olson
Four Mounds Foundation
4900 Peru Road
Dubuque, IA 52001
IN WITNESS WHEREOF, the parties have executed this agreement, with the
referenced attachment A, B and C, as of the date first written above.
Witnessed City of ► buque, I iwa
4
Roy D„: uol, Mayor
ounds Foundation
hristine Happ Olson, Director
THE CITY OF
Masterpiece on the Mississippi
Dubuque
htitd
AI -America Ciel
a
2007 • 2012 • 2013
SUSTAINABLE
DUBUQUE
viable • livable • equitable
The following is the official Vision & Mission Statements, Five Year City and
Community Goals, Top & High Priorities for the City of Dubuque as well as the
Management Plan and Major Projects as adopted by the Dubuque City Council at
their annual goal -setting session August 20 — 21, 2013.
The 2028 Dubuque Vision Statement
The city of Dubuque is a progressive, sustainable city with a strong diversified
economy and expanding global connections. The Dubuque community is an inclusive
community celebrating culture and heritage and has actively preserved our Masterpiece
on the Mississippi. Dubuque citizens experience healthy living and retirement through
quality, livable neighborhoods with an abundance of fun things to do; and are engaged in
the community, achieving goals through partnerships. Dubuque City government is
financially sound and is providing services with citizens getting value for their tax dollar.
Mission Statement
The City's Mission is to deliver excellent municipal services that support urban living and
a sustainable city plan for the community's future and facilitate access to critical human
services which result in financially sound government and citizens getting services and
value for their tax dollar.
Five -Year Community Goals for a Sustainable Dubuque
Economic Prosperity
Environmental/Ecological Integrity
Social/Cultural Vibrancy
Five -Year City Goals
Planned and Managed Growth
Partnering for a Better Dubuque
Improved Connectivity: Transportation and Telecommunications
Five -Year Organization Goal
Financially Responsible City Government and High Performance Organization
5
2013- 2015 Top Priorities:
1) Annexation: Direction on specific actions a) study implementation, b) corridor to
Airport
City Goal it is under: Planned and Managed Growth
Objectives for Planned and Managed Growth:
• Complete the Dubuque Millwork District as a thriving mixed use
development with residential, retail/office, entertainment — a model for
developers and other cities
Have safe, healthy neighborhoods citywide and homes with a variety
of housing options
Have a thriving Downtown with professional offices, retail, residential
and entertainment
Continue strong vibrant 24/7 residential/central business core (Dubuque
Main Street Service Area Downtown and Dubuque Millwork District) —
including residential opportunities
Annex areas consistent with the annexation policy, including City services
to annexed area
Increase the visual appeal and beauty of the city with attractive
gateways, corridors, neighborhoods, homes and businesses
Develop Washington Neighborhood as a model for other neighborhoods
Means to Residents (outcomes):
• Stable property taxes for residents and businesses
• More job opportunities for all skill levels
• Choice of livable neighborhoods
• Opportunities for our children to stay in Dubuque
• Predictable future development
• Quality services to residents in annexed area
2) Arts and Culture organizations city support: Evaluation, potential projects
review and priority, overall direction, funding level
Community Goal it is under: Social/Cultural Vibrancy
Objectives for Social/Cultural Vibrancy:
Increase the mutual understanding, knowledge, acceptance of
others different than me
Improve Third Grade reading level
Continue to become an inclusive community in which all feel welcome
and included
Increase resident interaction using vehicles like clean up campaigns,
neighborhood picnics, new neighbor welcoming events, and other
strategies developed by residents
Become a regional hub for arts and culture
Have an efficient public health system that focuses on prevention
and wellness
Means to Residents (outcomes):
• Everyone is welcome in the Dubuque community
• Living life without fear or threats
• Equal treatment for all by City staff
• City services are available for all and delivered in an equitable and fair
manner
6
• City workforce reflecting the diversity of the community
• Opportunities to experience arts and culture
3) Dubuque welcoming, inclusive community: Action plan
Community Goal it is under: Social/Cultural Vibrancy
Objectives for Social/Cultural Vibrancy:
• Increase the mutual understanding, knowledge, acceptance of others
different than me
Improve Third Grade reading level
Continue to become an inclusive community in which all feel welcome and
included
Increase resident interaction using vehicles like clean up campaigns,
neighborhood picnics, new neighbor welcoming events, and other strategies
developed by residents
Become a regional hub for arts and culture
Have an efficient public health system that focuses on prevention and
wellness
Means to Residents (outcomes):
• Everyone is welcome in the Dubuque community
• Living life without fear or threats
• Equal treatment for all by City staff
• City services are available for all and delivered in an equitable and fair
manner
• City workforce reflecting the diversity of the community
• Opportunities to experience arts and culture
4) Four Mounds Foundation/HEART program city support
City Goal it is under: Partnering for a Better Dubuque
Objectives for Partnering for a Better Dubuque:
• Federal and State lobbying and advocacy for Dubuque
• Partner for economic and workforce development
• Partner with education
• Partner for culture and arts
• Partner for support of families and children
• Partner for housing opportunities
• Partner for healthcare and wellness
• Partner for historic preservation
Partner for delivery of human services — meeting the needs of the
underserved
Partner for sustainability
Increase resident engagement in the City's governance processes
Means to Residents (outcomes):
Bigger "bang" for tax dollars
Enhanced economic development opportunities
More ownership of end products — people involved in the process, and
support outcomes
Better access and use of facilities
Protection of your interests
7
5) Management and Employee Succession Planning and Funding
Organization Goal it is under: Financially Responsible City Government and
High Performance Organization
6) Master Plan for Chaplain Schmitt Island: Development
Community Goal it is under: Economic Prosperity
Objectives for Partnering for Economic Prosperity:
Diversify the regional Dubuque economy
Retain, expand and grow local businesses, attract new businesses and
to provide a more diverse tax base and job opportunities
Have the infrastructure and amenities to support economic development
and growth: industrial/business parks, streets and utility services, air
service and housing
Have employment opportunities for persons of all skill and education levels
Work with Government and not-for-profit partners: Greater Dubuque
Development Corporation, Dubuque Initiatives, Washington Neighborhood
Development Corporation, Dubuque Main Street, Dubuque Area Chamber
of Commerce, ECIA, Community Foundation of Greater Dubuque, local
colleges (100 mile radius) and others for economic prosperity
Have a workforce prepared for 21st century jobs in Global marketplace
Have top quality life options and job opportunities for all residents
Embrace diverse population that support a multicultural workforce
Means to Residents (outcomes):
• Young professionals want to live here
• Our children want to return to raise their families
• More retail, service and entertainment opportunities — keeping dollars in
Dubuque
• Insulation from economic cycles through diverse businesses
• Variety of job opportunities to citizens
• Variety of education opportunities and internships for those jobs
• Entrepreneurial opportunities to start and grow your business in the community
7) Safe Community Initiative: Monitoring, future direction, specific actions
Community Goal it is under: Social/Cultural Vibrancy
Objectives for Social/Cultural Vibrancy:
• Increase the mutual understanding, knowledge, acceptance of
others different than me
Improve Third Grade reading level
Continue to become an inclusive community in which all feel welcome
and included
• Increase resident interaction using vehicles like clean up campaigns,
neighborhood picnics, new neighbor welcoming events, and other
strategies developed by residents
• Become a regional hub for arts and culture
• Have an efficient public health system that focuses on prevention
and wellnessMeans to Residents (outcomes):
• Everyone is welcome in the Dubuque community
• Living life without fear or threats
• Equal treatment for all by City staff
• City services are available for all and delivered in an equitable and
fair manner
8
• City workforce reflecting the diversity of the community
• Opportunities to experience arts and culture
8) Washington Neighborhood Strategy: Business attraction, HEART program,
update housing stock, homeownership, promotion, police substation
City Goal it is under: Planned and Managed Growth
Objectives for Planned and Managed Growth:
• Complete the Dubuque Millwork District as a thriving mixed use
development with residential, retail/office, entertainment — a model for
developers and other cities
Have safe, healthy neighborhoods citywide and homes with a
variety of housing options
Have a thriving Downtown with professional offices, retail, residential
and entertainment
Continue strong vibrant 24/7 residential/central business core (Dubuque
Main Street Service Area Downtown and Dubuque Millwork District) —
including residential opportunities
Annex areas consistent with the annexation policy, including City
services to annexed area
Increase the visual appeal and beauty of the city with attractive
gateways, corridors, neighborhoods, homes and businesses
Develop Washington Neighborhood as a model for other neighborhoods
Means to Residents (outcomes):
• Stable property taxes for residents and businesses
• More job opportunities for all skill levels
• Choice of livable neighborhoods
• Opportunities for our children to stay in Dubuque
• Predictable future development
• Quality services to residents in annexed area
2013 — 2015 High Priorities:
1) Bee Branch Project: Specific projects, direction, funding
Community Goal it is under: Environmental/Ecological Integrity
Objectives for Environmental/Ecological Integrity:
Reduce the community's carbon footprint (50% by 2030)
Reduce the potential flooding through floodplain management, mitigation
and protection
• Avoiding air quality nonattainment• Become a smarter city using
sustainable technology for water, energy, transportation, health and wellness,
community engagement — a model community for the world
Preserve Dubuque's natural and historic resources
Reduce energy consumption and increase the use of alternative
energy sources
Means to Residents (outcomes):
• Protecting the natural and historic resources and environment of Dubuque
• City government using sustainable practice in daily operations
• Healthy living environments: homes, neighborhoods and community
9
• Clean water and air
• Creating a more livable community
• Opportunity for a healthy life style including local food products
2) Clean Air Attainment Strategy
Community Goal it is under: Environmental/Ecological Integrity
Objectives for Environmental/Ecological Integrity:
Reduce the community's carbon footprint (50% by 2030)
Reduce the potential flooding through floodplain management, mitigation
and protection
Avoiding air quality nonattainment
Become a smarter city using sustainable technology for water,
energy, transportation, health and wellness, community engagement
— a model community for the world
Preserve Dubuque's natural and historic resources
Reduce energy consumption and increase the use of alternative
energy sources
Means to Residents (outcomes):
• Protecting the natural and historic resources and environment of Dubuque
• City government using sustainable practice in daily operations
• Healthy living environments: homes, neighborhoods and community
• Clean water and air
• Creating a more livable community
• Opportunity for a healthy life style including local food products
3) Greater Dubuque Development Corporation support
Community Goal it is under: Economic Prosperity
Objectives for Partnering for Economic Prosperity:
• Diversify the regional Dubuque
economy
Retain, expand and grow local businesses, attract new businesses
and to provide a more diverse tax base and job opportunities
Have the infrastructure and amenities to support economic
development and growth: industrial/business parks, streets and utility
services, air service and housing
Have employment opportunities for persons of all skill and education
levels
• Work with Government and not-for-profit partners: Greater Dubuque
Development Corporation, Dubuque Initiatives, Washington
Neighborhood Development Corporation, Dubuque Main Street,
Dubuque Area Chamber of Commerce, ECIA, Community Foundation
of Greater Dubuque, local colleges (100 mile radius) and others for
economic prosperity
Have a workforce prepared for 21st century jobs in Global marketplace
Have top quality life options and job opportunities for all residents
Embrace diverse population that support a multicultural workforce
Means to Residents (outcomes):
• Young professionals want to live here
• Our children want to return to raise their families
10
More retail, service and entertainment opportunities — keeping dollars in
Dubuque
• Insulation from economic cycles through diverse businesses
• Variety of job opportunities to citizens
• Variety of education opportunities and internships for those jobs
• Entrepreneurial opportunities to start and grow your business in the
community
4) Historic Millwork District: Development, project monitoring
City Goal it is under: Planned and Managed Growth
Objectives for Planned and Managed Growth:
• Complete the Dubuque Millwork District as a thriving mixed use
development with residential, retail/office, entertainment — a model for
developers and other cities
Have safe, healthy neighborhoods citywide and homes with a
variety of housing options
Have a thriving Downtown with professional offices, retail, residential
and entertainment
Continue strong vibrant 24/7 residential/central business core (Dubuque
Main Street Service Area Downtown and Dubuque Millwork District) —
including residential opportunities
Annex areas consistent with the annexation policy, including City
services to annexed area
Increase the visual appeal and beauty of the city with attractive
gateways, corridors, neighborhoods, homes and businesses
Develop Washington Neighborhood as a model for other neighborhoods
Means to Residents (outcomes):
• Stable property taxes for residents and businesses
• More job opportunities for all skill levels
• Choice of livable neighborhoods
• Opportunities for our children to stay in Dubuque
• Predictable future development
• Quality services to residents in annexed area
5) Indoor Aquatic Center: Direction
City Goal it is under: Partnering for a Better Dubuque
Objectives for Partnering for a Better Dubuque:
• Federal and State lobbying and advocacy for Dubuque
• Partner for economic and workforce development
• Partner with education
• Partner for culture and arts
• Partner for support of families and children
• Partner for housing opportunities
• Partner for healthcare and wellness
• Partner for historic preservation
• Partner for delivery of human services — meeting the needs of
the underserved
Partner for sustainability
Increase resident engagement in the City's governance processes
11
Means to Residents (outcomes):
Bigger "bang" for tax dollars
Enhanced economic development opportunities
More ownership of end products — people involved in the process,
and support outcomes
Better access and use of facilities
Protection of your interests
6) Riverfront Leases: Agreement
Community Goal it is under: Economic Prosperity
Objectives for Partnering for Economic Prosperity:
Diversify the regional Dubuque economy
Retain, expand and grow local businesses, attract new businesses and
to provide a more diverse tax base and job opportunities
Have the infrastructure and amenities to support economic development
and growth: industrial/business parks, streets and utility services, air
service and housing
Have employment opportunities for persons of all skill and education levels
Work with Government and not-for-profit partners: Greater Dubuque
Development Corporation, Dubuque Initiatives, Washington Neighborhood
Development Corporation, Dubuque Main Street, Dubuque Area Chamber of
Commerce, ECIA, Community Foundation of Greater Dubuque, local
colleges (100 mile radius) and others for economic prosperity
• Have a workforce prepared for 21st century jobs in Global marketplace
• Have top quality life options and job opportunities for all residents
• Embrace diverse population that support a multicultural workforce
Means to Residents (outcomes):
• Young professionals want to live here
• Our children want to return to raise their families
• More retail, service and entertainment opportunities — keeping dollars in
Dubuque
• Insulation from economic cycles through diverse businesses
• Variety of job opportunities to citizens
• Variety of education opportunities and internships for those jobs
• Entrepreneurial opportunities to start and grow your business in the community
7) Smarter City: Smart health and wellness, smart travel, smart discard
Community Goal it is under: Environmental/Ecological Integrity
Objectives for Environmental/Ecological Integrity:
Reduce the community's carbon footprint (50% by 2030)
Reduce the potential flooding through floodplain management, mitigation
and protection
Avoiding air quality nonattainment
Become a smarter city using sustainable technology for water,
energy, transportation, health and wellness, community engagement
— a model community for the world
Preserve Dubuque's natural and historic resources
Reduce energy consumption and increase the use of alternative energy
sources
12
Means to Residents
(outcomes):
• Protecting the natural and historic resources and environment of Dubuque
• City government using sustainable practice in daily operations
• Healthy living environments: homes, neighborhoods and community
• Clean water and air
• Creating a more livable community
• Opportunity for a healthy life style including local food products
8) Southwest Arterial Project: Design, land acquisition, intersecting roads City
Goal it is under: Improved Connectivity: Transportation and Telecommunication
Objectives for Improved Connectivity: Transportation and Telecommunication:
• Increase and sustain commercial air service, including additional
provider(s)
and hub(s)
Have the ability to drive the Southwest Arterial (Iowa Highway 32)
Develop a new model for public transit with high ridership by choice
(working with ECIA)
• Develop passenger rail service to Chicago
• Develop an up-to-date, modern air terminal that appeals to air travelers
• Improve traffic flow throughout the City (East-West Corridors,
Roundabouts, Light Synchronization)
• Use "Complete Streets Concepts"
• Develop fiber optics redundancy
Means to Residents
(outcomes):
• Reduced traffic congestion and improved traffic flow
• Better conditions of streets, eliminated obstructions, and improved visibility
• Commuting through telecommunications
• Greater economic opportunities
• Air access to multiple hubs
2013 — 2015 Manaaement Aaenda:
ECONOMIC PROPERITY GOAL
• Dubuque Initiatives: Next Step
• Workforce Market Rate Housing
• Marina Store: Operational
• Project HOPE
ENVIRONMENTAL/ECOLOGICAL INTEGRITY GOAL
• Sustainability Purchasing Policy and Procedures
• AVL for Transit
• Grand River Center Electric Meters Project
• City Operations: Sustainability Performance Measures
• Sustainable Dubuque Community Grant
• America's River III Task Force
13
• Plastic Bag Reduction Strategy: Implementation
• Fats/Oils/Grease: Policy, Program and Enforcement
• DMASWA 28E Agreement: Evaluation
• Community Green House Gas Plan: Implementation
SOCIAL/CULTURAL VIBRANCY GOAL
• City Workforce Diversity: Recruitment and Selection
• Territory Accountability Design: Targeted Actions
• Multi -Cultural Center Building Expansion
Intercultural Competency Program within City Government: Self
Assessment, Training
Intercultural Competency Program for the Community: Marketing to School
District, Nonprofit and Community Organizations, Businesses
• Police/Race Dialog
• City Life: Implementation
• Local ADA Compliance Program
• Leadership Enrichment After School Program (LEAP)
• Firefighter Internship for Recruitment of Diverse Workforce
• Racial Profiling: Problem Analysis, Action Plan
• Community Engagement Strategy: City Actions
PLANNED AND MANAGED GROWTH GOAL
Inflow and Infiltration Program/Home Inspections: EPA Consent Decree
Implementation
City Comprehensive Plan: Update
Flood Wall: Funding, Evaluation, Cell Protection
Statewide Urban Design and Specification City Engineering Standards
(SUDAS) City Engineering Standards: Update
Washington Street Row House Units: Sale
Historic Preservation Program: Evaluation, Update
• Downtown Loan Program: Implementation
• West Third Street Reservoir Study
• Housing Choice Voucher Program
Water and Sewer Service Extension to City Residents and Businesses
PARTNERING FOR A BETTER DUBUQUE GOAL
• Parks -School Joint Projects and Services: City Actions
• City Volunteer Program: Development
• Sister City Program: Delegation to Potential City
• Veterans Memorials: Direction
• Handicap Accessiblility for Parks: Direction
• Bridges out of Poverty Program: City Support
14
IMPROVED CONNECTIVITY: TRANSPORTATION AND TELECOMMUNICATIONS
Smart Transportation Program
Traffic Signal Synchronization: Citywide
Amtrak Train Platform (Port of Dubuque): Funding
• Roundabout: ROW Acquisition a) University/Asbury b) Radford/Pennsylvania
• Intermodal Transportation Facility in Historic Millwork District
• Air Traffic Control Tower: Funding
FINANCIALLY RESPONSIBLE CITY GOVERNMENT AND HIGH PERFORMANCE
ORGANIZATION:
• Website Content Management (CivicPlus)
• 900 MHz Data System: Expansion
• Employee Wellness Program: Five -Year Goals, City Internet Posting
• Employee Involvement Teams: Expansion
• Healthcare Cost Containment
• Police Officer Recruitment and Retention
• Records Management and Retention
• City Hall Protocol and Safety
• New CAD Software
• Emergency Police Dispatch and Emergency Fire Dispatch
• New Fire Pumper
• Disaster Preparedness and Recovery Plan: Discussion
• Environmental Sustainability Management System (ESMS): ISO 14001 Model
Program
• Affordable Care Act: Analysis of Impacts
Major Projects:
ENVIRONMENTAL/ECOLOGICAL INTEGRITY GOAL
• SRF Green Alley Projects
Port of Dubuque Park: Development
City Greenhouse Project
PLANNED AND MANAGED GROWTH GOAL
• Water and Resource Recovery Center Project
• Locust and Iowa Ramps: Renovation Project
• North Softening Basin Renovation Project
PARTNERING FOR A BETTER DUBUQUE
• Comiskey Park Improvements
• Northwest Arterial Trail — Bergfeld Recreation Trail Connection
• Bunker Hill Golf Course Irrigation Improvements
15
IMPROVED CONNECTIVITY: TRANSPORTATION AND TELECOMMUNICATIONS
• Airport Terminal Project
• Elm Street Reconstruction Project
• One Way — Two Way Conversion Project
• Cedar Cross Road: Design
• Wacker and JFK Traffic Signalization Project
• North Cascade Road: Design
• White Street Traffic Signal and Improvements Reconstruction (at 14th and 20th)
• US 20/Fremont Avenue Traffic Signal: Upgrades
• NW Arterial/Chavenelle Intersection Improvement Project
16
EXHIBIT B
STANDARD REQUIREMENTS
COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) AGREEMENTS
TABLE OF CONTENTS
GENERAL CONDITIONS 1
A. General Compliance 1
B. Independent Contractor 1
C. Hold Harmless 1
D. Workers' Compensation 1
E. Insurance and Bonding 1
F. Grantor Recognition 1
G. Amendments 1
H. Suspension or Termination 2
ADMINISTRATIVE REQUIREMENTS 2
A. Financial Management 2
1. Accounting Standards 2
2. Cost Principles 2
B. Documentation and Recordkeeping 2
1. Records to be Maintained 2
2. Retention 2
3. Client Data 3
4. Disclosure 3
5. Closeouts 3
6. Audits and Inspections. 3
C. Reporting and Payment Procedures 3
1. Program Income 3
2. Payment Procedures 3
3. Indirect Costs 4
4. Progress Reports 4
D. Procurement 4
1. Compliance 4
2. OMB Standards 4
3. Travel 4
E. Use and Reversion of Assets
RELOCATION, PROPERTY ACQUISITION AND ONE-FOR-ONE HOUSING REPLACEMENT
4
IV. PERSONNEL AND PARTICIPANT CONDITIONS 4
A. Civil Rights 4
1. Compliance 4
2. Nondiscrimination. 5
3. Land Covenants 5
4. Section 504 5
B. Affirmative Action 5
1. Approved Plan 5
2. Women -Minority Businesses (W/MBE) 5
3. Access to Records 6
4. Notifications 6
17
5. Equal Employment Opportunity and Affirmative Action (EEO/AA) Statement 6
6. Subcontract Provisions 6
Employment Restrictions 6
1. Prohibited Activity 6
2. Labor Standards 6
3. "Section 3" Clause 7
a. Compliance 7
b. Notifications 7
c. Subcontracts 8
Conduct 8
1. Assignability 8
2. Hatch Act 8
3. Conflict of Interest 8
4. Subcontracts 8
a. Approvals 8
b. Monitoring 8
Content 8
d. Selection Process 8
5. Lobbying 9
6. Copyright 9
7 Religious Organization 9
ENVIRONMENTAL CONDITIONS 9
A. Air and Water 9
B. Flood Disaster Protection 9
C. Lead Based Paint 10
D. Historic reservation..................................................................................... 10
VI.
SEVERABILITY....................................................................................
10
VII SECTION HEADINGS AND
SUBHEADS. 10
VIII
WAIVER
...................10
IX ENTIRE
AGREEMENT. 1
0
18
EXHIBIT B
STANDARD REQUIREMENTS
COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) AGREEMENTS
I. GENERAL CONDITIONS
A. General Compliance
The Subrecipient agrees to comply with the requirements of Title 24 Code of Federal
Regulations, Part 570 of the Housing and Urban Development regulations concerning
Community Development Block Grants (CDBG) including subpart K of these regulations,
except that (1) the Subrecipient does not assume the recipient's environmental
responsibilities described in 24 CFR 570.604 and (2) the Subrecipient does not assume
the recipient's responsibility for initiating the review process under the provisions of 24
CFR Part 52. The Subrecipient further agrees to utilize funds available under this
Agreement to supplement rather than supplant funds otherwise available. The
Subrecipient agrees to comply with all applicable federal, state and local laws and
regulations governing the funds provided under this contract.
B. Independent Contractor
Nothing contained in this Agreement is intended to, or shall be construed in any manner,
as creating or establishing the relationship of employer/employee between the parties.
The Subrecipient shall at all times remain an independent contractor with respect to the
services to be performed under this Agreement. The Recipient shall be exempt from
payment of all Unemployment Compensation, FICA, retirement, life and/or medical
insurance and Workers' Compensation Insurance as the Subrecipient is an independent
contractor.
C. Hold Harmless
The Subrecipient shall hold harmless, defend and indemnify the Recipient from any and
all claims, actions, suits, charges and judgments whatsoever that arise out of the
Subrecipient's performance or nonperformance of the services or subject matter called
for in this Agreement.
D. Workers' Compensation
The Subrecipient shall provide Workers' Compensation Insurance coverage for all
employees involved in the performance of this contract.
E. Insurance and Bonding
The Subrecipient shall maintain insurance to the extent and against such hazards and
liabilities as are in keeping with the current insurance program of Recipient.
The Subrecipient shall comply with the bonding and insurance requirements of 24 CFR
84.31 and 84.48, Bonding and Insurance.
F. Grantor Recognition
The Subrecipient shall insure recognition of the role of the Recipient in providing
services through the agreement. All activities, facilities and items utilized pursuant to
this contract shall be prominently labeled as to funding source. In addition, the
Subrecipient will include a reference to the support provided herein in all publications
made possible with funds available under this contract.
G. Amendments
19
Recipient or subrecipient may amend this Agreement at any time provided that such
amendments make specific reference to this Agreement, and are executed in writing,
signed by a duly authorized representative of both organizations and approved by the
Recipient's governing body. Such amendments shall not invalidate this Agreement, nor
relieve or release Recipient or Subrecipient from its obligations under this Agreement.
Recipient may, in its discretion, amend this Agreement to conform with federal, state or
local governmental guidelines, policies and available funding amounts, or for other
reasons. If such amendments result in a change in the funding, the scope of services,
or schedule of, the activities to be undertaken as part of this Agreement, such
modifications will be incorporated only by written amendment signed by both Recipient
and Subrecipient.
H. Suspension or Termination
In accordance with 24 CFR 85.43, the Recipient may suspend or terminate this
Agreement if the Subrecipient materially fails to comply with any terms of this
Agreement, which include (but are not limited to) the following: 1) Failure to comply with
any of the rules, regulations or provisions referred to herein, or such statutes,
regulations, executive orders, and HUD guidelines, policies or directives as may
become applicable at any time; 2) Failure, for any reason, of the Subrecipient to fulfill in
a timely and proper manner its obligations under this Agreement; 3) Ineffective or
improper use of funds provided under this Agreement; or 4) Submission by the
Subrecipient to the Recipient reports that are incorrect or incomplete in any material
respect.
In accordance with 24 CFR 85.44, this Agreement may also be terminated for
convenience by either the Recipient or the Subrecipient, in whole or in part, by setting
forth the reasons for such termination, the effective date, and, in the case of partial
termination, the portion to be terminated. However, if in the case of a partial termination,
the Recipient determines that the remaining portion of the award will not accomplish the
purpose for which the award was made, the Recipient may terminate the award in its
entirety.
II. ADMINISTRATIVE REQUIREMENTS
A. Financial Management
1. Accounting Standards
The Subrecipient agrees to comply with 24 CFR 84.21-28 and agrees to adhere to
the accounting principles and procedures required therein, utilize adequate
internal controls, and maintain necessary source documentation for all costs
incurred.
2. Cost Principles
The Subrecipient shall administer its program in conformance with OMB Circular
A-122, "Cost Principles for Nonprofit Organizations" or A-21, "Cost Principles for
Educational Institutions" as applicable. These principles shall be applied for all
costs incurred whether charged on a direct or indirect basis.
B. Documentation and Record Keeping
1. Records to be Maintained
20
The Subrecipient shall maintain all records required by the federal regulations
specified in 24 CFR Part 570.506 that are pertinent to the activities to be funded
under this Agreement. Such records shall include but not be limited to:
a. Records providing a full description of each activity undertaken;
b. Records demonstrating that each activity undertaken meets one of the
National Objectives of the CDBG program'
c. Records required determining the eligibility of activities;
d. Records required to document the acquisition, improvement, use or
disposition of real property acquired or improved with CDBG assistance,
e. Records documenting compliance with the fair housing and equal
opportunity components of the CDBG program, and
f. Financial records as required by 24 CFR Part 570.502, and 24 CFR 84.21-
28: and
g. Other records necessary to document compliance with Subpart K of 24 CFR
570.
2. Retention
The Subrecipient shall retain all financial records, supporting documents,
statistical records, and all other records pertinent to the Agreement for a period of
four (4) years. The retention period begins on the date of the submission of the
Recipient's annual performance and evaluation report to HUD in which the
activities assisted under the Agreement are reported on for the final time.
Notwithstanding the above, if there is litigation, claims, audits, negotiations or
other actions that involve any of the records cited and that have started before the
expiration of the four-year period, then such records must be retained until
completion of the actions and resolution of all issues, or the expiration of the four-
year period, whichever occurs later.
3. Client Data
The Subrecipient shall maintain client data demonstrating client eligibility for
services provided. Such data shall include, but not be limited to client name,
address, income level or other basis for determining eligibility, and description of
services provided. Such information shall be made available to Recipient
monitors or their designees for review upon request.
4. Disclosure
The Subrecipient understands that client information collected under this contract
is private and the use or disclosure of such information, when not directly
connected with the administration of the Recipient's or Subrecipient's
responsibilities with respect to services provided under this contract, is prohibited
by law unless written consent is obtained from such person receiving service and,
in the case of a minor, that of a responsible parent/guardian.
5. Closeouts
Subrecipient obligation to the Recipient shall not end until all closeout
requirements are completed. Activities during this closeout period shall include,
but are not limited to, making final payments, disposing of program assets
(including the return of all unused materials, equipment, unspent cash advances,
program income balances, and accounts receivable to the Recipient), and
determining the custodianship of records. Notwithstanding the foregoing, the
terms of this Agreement shall remain in effect during any period that the
Subrecipient has control over CDBG funds, including program income.
21
6. Audits and Inspections
All Subrecipient records with respect to any matters covered by this Agreement
shall be made available to the Recipient, grantor agency, and the Comptroller
General of the United States or any of their authorized representatives, at any
time during normal business hours, as often as deemed necessary, to audit,
examine, and make excerpts or transcripts of all relevant data. Any deficiencies
noted in audit reports must be fully cleared by the Subrecipient within 30 days
after receipt by the Subrecipient. Failure of the Subrecipient to comply with the
above audit requirements will constitute a violation of this contract and may result
in the withholding of future payments. The Subrecipient hereby agrees to have an
annual agency audit conducted in accordance with current Recipient policy
concerning subrecipient audits and OMB Circular A-133
C. Reporting and Payment Procedures
1. Program Income
The Subrecipient shall report quarterly all program income (as defined at 24 CFR
570.500(a)) generated by activities carried out with CDBG funds made available
under this contract. The use of program income by the Subrecipient shall comply
with the requirements set forth at 24 CFR 570.504. By way of further limitations,
the Subrecipient may use such income during the contract period for activities
permitted under this contract and shall reduce requests for additional funds by the
amount of any such program income balances on hand. All unexpended program
income shall be returned to the Recipient at the end of the contract period. Any
interest earned on cash advances from the U.S. Treasury and from funds held in a
revolving fund account is not program income and shall be remitted promptly to
the Recipient.
2. Payment Procedures
The Recipient will pay to the Subrecipient funds available under this agreement
based upon information submitted by the Subrecipient and consistent with any
approved budget and Recipient policy concerning payments. With the exception
of certain advances, payments will be made for eligible expenses actually incurred
by the Subrecipient, and not to exceed actual cash requirements. Payments will
be adjusted by the Recipient in accordance with advance fund and program
income balances available in Subrecipient accounts. In addition, the Recipient
reserves the right to liquidate funds available under this contract for costs incurred
by the Recipient on behalf of the Subrecipient.
3. Indirect Costs
If indirect costs are charged, the Subrecipient will develop an indirect cost
allocation plan for determining the appropriate Subrecipient's share of
administrative costs and shall submit such plan to the Recipient for approval, in a
form specified by the Recipient.
4. Progress Reports
The Subrecipient shall submit quarterly Activity Progress Reports to the Recipient
in the form and content as required by the Recipient.
D. Procurement
1. Compliance
22
The Subrecipient shall comply with current Recipient policy concerning the
purchase of equipment and shall maintain inventory records of all nonexpendable
personal property as defined by such policy as may be procured with funds
provided herein. All program assets (unexpended program income, property,
equipment, etc.) shall revert to the Recipient upon termination of this Agreement.
2. OMB Standards
Unless specified otherwise within this agreement, the Subrecipient shall procure
all materials, property, or services in accordance with the requirements of 24 CFR
84.40-48.
3. Travel
The Subrecipient shall obtain written approval from the Recipient for any travel
outside the metropolitan area to be paid for with funds provided under this
contract.
E. Use and Reversion of Assets
The use and disposition of real property and equipment under this Agreement
shall be in compliance with the requirements of 24 CFR Part 84 and 24 CFR
570.502, 570.503, and 570.504, as applicable, which include but are not limited to
the following:
1. The Subrecipient shall transfer to the Recipient any CDBG funds on hand and
any accounts receivable attributable to the use of funds under this Agreement at
the time of expiration, cancellation, or termination.
2. Real property under the Subrecipient's control that was acquired or improved, in
whole or in part, with funds under this Agreement in excess of $25,000 shall be
used to meet one of the CDBG National Objectives pursuant to 24 CFR 570.208
until five (5) years after expiration of this Agreement. If the Subrecipient fails to
use CDBG-assisted real property in a manner that meets a CDBG National
Objective for the prescribed period of time, the Subrecipient shall pay the
Recipient an amount equal to the current fair market value of the property less any
portion of the value attributable to expenditures of non-CDBG funds for acquisition
of, or improvement to, the property. Such payment shall constitute program
income to the Recipient. The Subrecipient may retain real property acquired or
improved under this Agreement after the expiration of the five-year period.
3. In all cases in which equipment acquired, in whole or in part, with funds under
this Agreement is sold, the proceeds shall be program income (prorated to reflect
the extent to that funds received under this Agreement were used to acquire the
equipment). Equipment not needed by the Subrecipient for activities under this
Agreement shall be (a) transferred to the Recipient for the CDBG program or (b)
retained after compensating the Recipient [an amount equal to the current fair
market value of the equipment less the percentage of non-CDBG funds used to
acquire the equipment].
III. RELOCATION, PROPERTY ACQUISITION AND ONE-FOR-ONE HOUSING
REPLACEMETN
The Subrecipient agrees to comply with (a) the Uniform Relocation Assistance
and Real Property Acquisition Policies Act of 1970, as amended (URA), and
implementing regulations at 49 CFR Part 24 and 24 CFR 570.606(b); (b) the
requirements of 24 CFR 570.606(c) governing the Residential Anti -displacement
and Relocation Assistance Plan under section 104(d) of the HCD Act; and (c) the
23
requirements in 24 CFR 570.606(d) governing optional relocation policies. The
Subrecipient shall provide relocation assistance to displaced persons as defined
by 24 CFR 570.606(b) (2) that are displaced as a direct result of acquisition,
rehabilitation, demolition or conversion for a CDBG-assisted project. The
Subrecipient also agrees to comply with applicable Recipient ordinances,
resolutions and policies concerning the displacement of persons from their
residences.
IV. PERSONNEL AND PARTICIPANT CONDITIONS
A. Civil Rights
1. Compliance
The Subrecipient agrees to comply all federal, state and local regulations in effect
as of the date of this Agreement as they apply to federally assisted programs and
activities of the Department of Housing and Urban Development and with Title VI
of the Civil Rights Act of 1964 as amended, Title VIII of the Civil Rights Act of
1968 as amended, Section 104(b) and Section 109 of Title I of the Housing and
Community Development Act of 1974 as amended, Section 504 of the
Rehabilitation Act of 1973, the Americans with Disabilities Act of 1990, the Age
Discrimination Act of 1975, Executive Order 11063, and Executive Order 11246
as amended by Executive Orders 11375, 11478, 12107 and 12086.
2. Nondiscrimination
The Subrecipient agrees to comply with the non-discrimination in employment
and contracting opportunities laws, regulations, and executive orders referenced
in 24 CFR 570.607, as revised by Executive Order 13279. The applicable non-
discrimination provisions in Section 109 of the HCDA are still applicable.
3. Land Covenants
This contract is subject to the requirements of Title VI of the Civil Rights Act of
1964 (P. L. 88-352) and 24 CFR 570.601 and 570.602. In regard to the sale,
lease, or other transfer of land acquired, cleared or improved with assistance
provided under this contract, the Subrecipient shall cause or require a covenant
running with the land to be inserted in the deed or lease for such transfer,
prohibiting discrimination as herein defined, in the sale, lease or rental, or in the
use or occupancy of such land, or in any improvements erected or to be erected
thereon, providing that the Recipient and the United States are beneficiaries of
and entitled to enforce such covenants. The Subrecipient, in undertaking its
obligation to carry out the program assisted hereunder, agrees to take such
measures as are necessary to enforce such covenant, and will not itself so
discriminate.
4. Section 504
The Subrecipient agrees to comply with all Federal regulations issued pursuant to
compliance with Section 504 of the Rehabilitation Act of 1973 (29 U.S.C. 794),
which prohibits discrimination against the individuals with disabilities or handicaps
in any Federally assisted program. The Recipient shall provide the Subrecipient
with any guidelines necessary for compliance with that portion of the regulations in
force during the term of this Agreement.
1. Approved Plan
B. Affirmative Action
24
The Subrecipient agrees that it shall be committed to carry out pursuant to the
Recipient's specifications an Affirmative Action Program in keeping with the
principles as provided in President's Executive Order 11246 of September 24,
1966. The Recipient shall provide Affirmative Action guidelines to the Subrecipient
to assist in the formulation of such program. The Subrecipient shall submit a plan
for an Affirmative Action Program for approval prior to the award of funds.
2. Women -Minority -Owned Businesses (W/MBE)
The Subrecipient will use its best efforts to afford small businesses, minority
business enterprises, and women's business enterprises the maximum practicable
opportunity to participate in the performance of this contract. As used in this
contract, the terms "small business" means a business that meets the criteria set
forth in section 3(a) of the Small Business Act, as amended (15 U.S.C. 632), and
"minority and women's business enterprise" means a business at least fifty-one
(51) percent owned and controlled by minority group members or women. For the
purpose of this definition, "minority group members" are Afro-Americans, Spanish-
speaking, Spanish surnamed or Spanish -heritage Americans, Asian -Americans,
and American Indians. The Subrecipient may rely on written representations by
businesses regarding their status as minority and female business enterprises in
lieu of an independent investigation.
3. Access to Records
The Subrecipient shall furnish and cause each of its own subrecipients or
subcontractors to furnish all information and reports required hereunder and will
permit access to its books, records and accounts by the Recipient, HUD or its
agent, or other authorized Federal officials for purposes of investigation to
ascertain compliance with the rules, regulations and provisions stated herein.
4. Notifications
The Subrecipient will send to each labor union or representative of workers with
which it has a collective bargaining agreement or other contract or understanding,
a notice, to be provided by the agency contracting officer, advising the labor union
or worker's representative of the Subrecipient's commitments hereunder, and shall
post copies in conspicuous places available to employees and applicants for
employment.
5. Equal Employment Opportunity and Affirmative Action (EEO/AA) Statement
The Subrecipient will, in all solicitations or advertisements for employees placed
by or on behalf of the Subrecipient, state that it is an Equal Opportunity or
Affirmative Action employer.
6. Subcontract Provisions
The Subrecipient will include the provisions of Paragraphs X A, Civil Rights, and
B, Affirmative Action, in every subcontract or purchase order, specifically or by
reference, so that such provisions will be binding upon each of its own
subrecipients or subcontractors.
C. Employment Restrictions
1. Prohibited Activity
The Subrecipient is prohibited from using funds provided herein or personnel
employed in the administration of the program for political activities; inherently
religious activities; lobbying, political patronage, and nepotism activities.
25
2. Labor Standards
The Subrecipient agrees to comply with the requirements of the Secretary of
Labor in accordance with the Davis -Bacon Act as amended, the provisions of
Contract Work Hours and Safety Standards Act (40 U.S.C. 327 et seq.) and all
other applicable Federal, state and local laws and regulations pertaining to labor
standards insofar as those acts apply to the performance of this Agreement. The
Subrecipient agrees to comply with the Copeland Anti -Kick Back Act (18 U.S.C.
874 et seq.) and its implementing regulations of the U.S. Department of Labor at
29 CFR Part 5. The Subrecipient shall maintain documentation that demonstrates
compliance with hour and wage requirements of this part. Such documentation
shall be made available to the Recipient for review upon request.
The Subrecipient agrees that, except with respect to the rehabilitation or
construction of residential property containing less than eight (8) units, all
contractors engaged under contracts in excess of $2,000.00 for construction,
renovation or repair work financed in whole or in part with assistance provided
under this contract, shall comply with Federal requirements adopted by the
Recipient pertaining to such contracts and with the applicable requirements of the
regulations of the Department of Labor, under 29 CFR Parts 1, 3, 5 and 7
governing the payment of wages and ratio of apprentices and trainees to journey
workers; provided that, if wage rates higher than those required under the
regulations are imposed by state or local law, nothing hereunder is intended to
relieve the Subrecipient of its obligation, if any, to require payment of the higher
wage. The Subrecipient shall cause or require to be inserted in full, in all such
contracts subject to such regulations, provisions meeting the requirements of this
paragraph.
3. "Section 3" Clause
a. Compliance
Compliance with the provisions of Section 3 of the HUD Act of 1968, as
amended, and as implemented by the regulations set forth in 24 CFR 135,
and all applicable rules and orders issued hereunder prior to the execution
of this contract, shall be a condition of the Federal financial assistance
provided under this contract and binding upon the Recipient, the
Subrecipient and any of the Subrecipient's subrecipients and
subcontractors. Failure to fulfill these requirements shall subject the
Recipient, the Subrecipient and any of the Subrecipient's subrecipients and
subcontractors, their successors and assigns, to those sanctions specified
by the Agreement through which Federal assistance is provided. The
Subrecipient certifies and agrees that no contractual or other disability
exists that would prevent compliance with these requirements.
The Subrecipient further agrees to comply with these "Section 3"
requirements and to include the following language in all subcontracts
executed under this Agreement:
"The work to be performed under this Agreement is a project
assisted under a program providing direct Federal financial
assistance from HUD and is subject to the requirements of Section
3 of the Housing and Urban Development Act of 1968, as amended
(12 U.S.C. 1701). Section 3 requires that to the greatest extent
feasible opportunities for training and employment be given to low -
26
and very low-income residents of the project area, and that
contracts for work in connection with the project be awarded to
business concerns that provide economic opportunities for low- and
very low-income persons residing in the metropolitan area in which
the project is located."
The Subrecipient further agrees to ensure that opportunities for training and
employment arising in connection with a housing rehabilitation (including
reduction and abatement of lead-based paint hazards), housing
construction, or other public construction project are given to low- and very
low-income persons residing within the metropolitan area in which the
CDBG-funded project is located; where feasible, priority should be given to
low- and very low-income persons within the service area of the project or
the neighborhood in which the project is located, and to low- and very low-
income participants in other HUD programs; and award contracts for work
undertaken in connection with a housing rehabilitation (including reduction
and abatement of lead-based paint hazards), housing construction, or other
public construction project to business concerns that provide economic
opportunities for low- and very low-income persons residing within the
metropolitan area in which the CDBG-funded project is located; where
feasible, priority should be given to business concerns that provide
economic opportunities to low- and very low-income residents within the
service area or the neighborhood in which the project is located, and to low -
and very low-income participants in other HUD programs.
The Subrecipient certifies and agrees that no contractual or other legal
incapacity exists that would prevent compliance with these requirements.
b. Notifications
The Subrecipient agrees to send to each labor organization or
representative of workers with which it has a collective bargaining
agreement or other contract or understanding, if any, a notice advising said
labor organization or worker's representative of its commitments under this
Section 3 clause and shall post copies of the notice in conspicuous places
available to employees and applicants for employment or training.
c. Subcontracts
The Subrecipient will include this Section 3 clause in every subcontract and
will take appropriate action pursuant to the subcontract upon a finding that
the subcontractor is in violation of regulations issued by the Recipient. The
Subrecipient will not subcontract with any entity where is has notice or
knowledge that the latter has been found in violation of regulations under 24
CFR 135 and will not let any subcontract unless the entity has first provided
it with a preliminary statement of ability to comply with the requirements of
these regulations.
D. Conduct
1. Assignability
The Subrecipient shall not assign or transfer any interest in this contract without
the prior written consent of the Recipient thereto; provided, however, that claims
for money due or to become due to the Subrecipient from the Recipient under this
contract may be assigned to a bank, trust company or other financial institution
27
without such approval. Notice of any such assignment or transfer shall be
furnished promptly to the Recipient.
2. Hatch Act
The Subrecipient agrees that no funds provided, nor personnel employed under
this contract, shall be in any way or to any extent engaged in the conduct of
political activities in violation of Chapter 15 of Title V United States Code.
3. Conflict of Interest
The Subrecipient agrees to abide by the provisions of 24 CFR 84.42 and
570.611, which include (but are not limited to) the following:
a. The Subrecipient shall maintain a written code or standards of conduct that
shall govern the performance of its officers, employees or agents engaged in
the award and administration of contracts supported by Federal funds.
b. No employee, officer or agent of the Subrecipient shall participate in the
selection, or in the award, or administration of, a contract supported by
Federal funds if a conflict of interest, real or apparent, would be involved.
c. No covered persons who exercise or have exercised any functions or
responsibilities with respect to CDBG-assisted activities, or who are in a
position to participate in a decision-making process or gain inside information
with regard to such activities, may obtain a financial interest in any contract,
or have a financial interest in any contract, subcontract, or agreement with
respect to the CDBG-assisted activity, or with respect to the proceeds from
the CDBG-assisted activity, either for themselves or those with whom they
have business or immediate family ties, during their tenure or for a period of
one (1) year thereafter. For purposes of this paragraph, a "covered person"
includes any person who is an employee, agent, consultant, officer, or
elected or appointed official of the Recipient, the Subrecipient, or any
designated public agency.
4. Subcontracts
a. Approvals
The Subrecipient shall not enter into any subcontracts with any agency or
individual in the performance of this contract without the written consent of
the Recipient prior to the execution of such agreement.
b. Monitoring
The Subrecipient will monitor all subcontracted services on a regular basis
to assure contract compliance. Results of monitoring efforts shall be
summarized in written reports and supported with documented evidence of
follow up actions taken to correct areas of noncompliance.
c. Content
The Subrecipient shall cause all of the provisions of this contract in its
entirety to be included in and made a part of any subcontract executed in
the performance of this agreement.
d. Selection Process
The Subrecipient shall undertake to insure that all subcontracts let in the
performance of this agreement shall be awarded on a fair and open
competition basis in accordance with applicable procurement requirements.
Executed copies of all subcontracts shall be forwarded to the Recipient
along with documentation concerning the selection process.
28
5. Lobbying
The Subrecipient hereby certifies that:
a. No Federal appropriated funds have been paid or will be paid, by or on
behalf of it, to any person for influencing or attempting to influence an
officer or employee of any agency, a Member of Congress, an officer or
employee of Congress, or an employee of a Member of Congress in
connection with the awarding of any Federal contract, the making of any
Federal grant, the making of any Federal loan, the entering into of any
cooperative agreement, and the extension, continuation, renewal,
amendment, or modification of any Federal contract, grant, loan, or
cooperative agreement;
b. If any funds other than Federal appropriated funds have been paid or
will be paid to any person for influencing or attempting to influence an
officer or employee of any agency, a Member of Congress, an officer or
employee of Congress, or an employee of a Member of Congress in
connection with this Federal contract, grant, loan, or cooperative
agreement, it will complete and submit Standard Form -LLL, "Disclosure
Form to Report Lobbying," in accordance with its instructions; and
c. It will require that the language of paragraph (d) of this certification be
included in the award documents for all subawards at all tiers (including
subcontracts, subgrants, and contracts under grants, loans, and
cooperative agreements) and that all Subrecipients shall certify and
disclose accordingly:
d. Lobbying Certification
This certification is a material representation of fact upon which reliance
was placed when this transaction was made or entered into. Submission
of this certification is a prerequisite for making or entering into this
transaction imposed by section 1352, title 31, U.S.C. Any person who
fails to file the required certification shall be subject to a civil penalty of
not less than $10,000 and not more than $100,000 for each such failure.
6. Copyright
If this contract results in any copyrightable material or inventions, the Recipient
and/or grantor agency reserves the right to royalty -free, non-exclusive and
irrevocable license to reproduce, publish or otherwise use and to authorize others
to use, the work or materials for governmental purposes.
5. Religious Organization
The Subrecipient agrees that funds provided under this Agreement will not be
utilized for inherently religious activities prohibited by 24 CFR 570.200(j), such as
worship, religious instruction, or proselytization.
V. ENVIRONMENTAL CONDITIONS
A. Air and Water
1. The Subrecipient agrees to comply with the following regulations insofar as they
apply to the performance of this contract:
2. Clean Air Act, 42 U.S.C., 7401, ET seq.
3. Federal Water Pollution Control Act, as amended, 33 U.S.C. 1251, et seq., as
amended 1318 relating to inspection, monitoring, entry, reports and information,
29
as well as other requirements specified in said Section 114 and Section 308, and
all regulations and guidelines issued hereunder.
4. Environmental Protection Agency (EPA) regulations pursuant to 40 CFR, Part 50,
as amended.
B. Flood Disaster Protection
In accordance with the requirements of the Flood Disaster Protection Act of 1973 (42
U.S.C. 4001), the Subrecipient shall assure that for activities located in an area
identified by the Federal Emergency Management Agency (FEMA) as having special
flood hazards, flood insurance under the National Flood Insurance Program is obtained
and maintained as a condition of financial assistance for acquisition or construction
purposes (including rehabilitation).
C. Lead Based Paint
The Subrecipient agrees that any construction or rehabilitation of residential structures
with assistance provided under this contract shall be subject to HUD Lead Based Paint
Regulations at 24 CFR 570.608, and 24 CFR Part 35 subpart B. Such regulations
pertain to all CDBG assisted housing and require that all owners, prospective owners,
and tenants or properties constructed prior to 1978 be properly notified that such
properties may include lead based paint. Such notification shall point out the hazards of
lead based paint and explain the symptoms, treatment and precautions that should be
taken when dealing with lead based paint poisoning and the advisability and availability
of blood lead level screening for children under seven. The notice should also point out
that if lead-based paint is found on the property, abatement measures may be
undertaken. The regulations further require that, depending on the amount of Federal
funds applied to a property, paint testing, risk assessment, treatment and/or abatement
may be conducted.
D. Historic Preservation
The Subrecipient agrees to comply with the Historic Preservation requirements set forth
in the National Historic Preservation Act of 1966, as amended (16 U.S.C. 470) and the
procedures set forth in 36 CFR, Part 800, Advisory Council on Historic Preservation
Procedures for Protection of Historic Properties, insofar as they apply to the
performance of this contract.
In general, this requires concurrence from the State Historic Preservation Officer for all
rehabilitation and demolition of historic properties that are fifty years old or older or that
are included on a federal, state or local historic property list.
VI. SEVERABILITY
If any provision of this Agreement is held invalid, the remainder of the Agreement shall
not be affected thereby and all other parts of this Agreement shall nevertheless be in full
force and effect.
VII. SECTION HEADINGS AND SUBHEADINGS
The section headings and subheadings contained in this Agreement are included for
convenience only and shall not limit or otherwise affect the terms of this Agreement.
VIII. WAIVER
The Recipient's failure to act with respect to a breach by the Subrecipient does not
waive its right to act with respect to subsequent or similar breaches. The failure of the
Recipient to exercise or enforce any right or provision shall not constitute a waiver of
such right or provision.
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IX. ENTIRE AGREEMENT
This agreement constitutes the entire agreement between the Recipient and the
Subrecipient for the use of funds received under this Agreement and it supersedes all
prior or contemporaneous communications and proposals, whether electronic, oral, or
written between the Recipient and the Subrecipient with respect to this Agreement.
NOTE: For the above sections, if the Subrecipient is a governmental or quasi -governmental agency,
the applicable sections of 24 CFR Part 85, "Uniform Administrative Requirements for Grants and
Cooperative Agreements to State and Local Governments," and OMB Circular A-87 would apply.
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EXHIBIT C
CITY OF DUBUQUE, IOWA
INCOME GUIDELINES FOR
FINANCIAL ASSISTANCE
Income limits are defined and occasionally revised by the U.S. Department of Housing and
Urban Development's estimated median family income.
A low income person or family has a total income which falls between the fifty (50) percent and
eighty (80) percent median for the area, adjusted for size.
A very low income person, family, or household has a total income which falls between thirty
(30) and fifty (50) percent of the median income, adjusted for size, of the metropolitan area.
A 30% median income person, family or household has a total income which is between 0 and
thirty (30) percent of the median income, adjusted for size, of the metropolitan area.
The maximum income limits as of December 2013 for the Dubuque Metropolitan Area are as
follows:
Maximum Annual Income
Family Size
A
B
0
D
1
$0 - $14 600
$14 601- $24 300
$24,301-$38,850
Above $38,850
2
$0 - $16,650
$16,651 - $27,800
$27,801-$44,400
Above $44,400
3
$0 - $18,750
$18,751 -$31,250
$31,251-$49,950
Above $49,950
4
$0 - $20 800
$20 801 - $34 700
$34,701-$55,500
Above $55,500
5
$0 - $22,500
$22,501 - $37,500
$37,501-$59,950
Above $59,950
6
$0 - $24,150
$24,151 -$40,300
$40,301-$64,400
Above $64,400
7
$0 - $25,800
$25,801 - $43,050
$43,051-$68,850
Above $68,850
8 or more
$0 - $27,500
$27,501 - $45,850
$45,851-$73,300
Above $73,300
32
?& FOUR MOUND.
/1A1�_ FOUNDATION JUN
ntw Pcns RC, Outcqut LA saws. 0A57.72p2 •mwJourmomiddws
Summer Day Camp 2015
Category 2015
Staff:
Director and Management $ 7,651.48
Americorps (Counselors) $ 8,909.96
Contracts:
Ropes course, first aid, portable toilets $ 4,997.68
Office Expense:
Postage and Printing $ 188.15
Phone and office rental $ 290.53
Transportation:
RTA
Truck, canoes, mileage, etc
Insurance
ATTACHMENT D
Weather
Variables
•
$ 6,592.00
$ 1,448.62
$ 1,547.38
Miscellaneous/Supplies $ 1,637.20
TOTAL $ 33,258.00
City CDB6 Budget $ (33,258.00)
Budget shortfall $ -
Weather Variables: Thcse items are budgeted at a maximum capacity with no cancellation days
In previous years, we budgeted these at a 85 - 90% use rate
11Nu+•Probe O,gnrcu:on SW (c)(s) th, PRESERVE • EDUCATE • SERVE
33