Jule Transit Facility Roof and Sprinkler Repair Project_Public HearingTHE CITY OF
Dui
Masterpiece on the Mississippi
TO: The Honorable Mayor and City Council Members
FROM: Michael C. Van Milligen, City Manager
SUBJECT: Jule Transit Facility Roof & Sprinkler Repair Project
(CIP 6001613)
DATE: May 29, 2014
Dubuque
band
AI -America City
r
2007 • 2012 • 2013
Director of Transit Operations Candace Eudaley recommends City Council approval of
the construction plans and specifications, form of contract and estimated cost of
$322,155 for the Transit Facility Roof and Sprinkler Repair Project.
I concur with the recommendation and respectfully request Mayor and City Council
approval.
IA/1144 ,,,,,
Mic ael C. Van Milligen
MCVM:jh
Attachment
cc: Barry Lindahl, City Attorney
Cindy Steinhauser, Assistant City Manager
Teri Goodmann, Assistant City Manager
Candace Eudaley, Director of Transit Operations
Maurice Jones, Economic Development Director
THE CITY OF
Dui
Masterpiece on the Mississippi
TO: Michael C. Van Milligen, City Manager
FROM: Candace Eudaley, Director of Transit Operations
DATE: May 12, 2014
RE:
Jule Transit Facility Roof & Sprinkler Repair Project
(C I P 6001613)
INTRODUCTION
Dubuque
bitetri
All -America City
1 r
2007 • 2012 • 2013
The enclosed resolution is in reference to the public hearing for the Jule Transit Facility Roof &
Sprinkler Repair Project.
BACKGROUND
In 2010 a fire inspection of the overhead sprinkler system in the maintenance and storage area of
the facility determined the system was out of code. The inspector noted that the majority of the
sprinkler heads were at least 50 years old; that there were no sprinkler heads hanging over the
garage doors and that the entire sprinkler system was over -due for a five year test. These factors
caused the fire inspector to require that the Jule sprinkler system be brought up to current fire
code standards.
Also in 2010, the Jule transit facility received significant storm damage that required the
replacement of the southern section of the roof which was replaced in approximately 1988. The
north and center sections of the roof are also deteriorating with leaks in the roof sections causing
brickwork in the walls of the facility to dissolve and for areas of brick and mortar to show signs of
eventual failure.
The Jule was awarded a Public Transit Infrastructure Grant (PTIG) for $257,800 in October 2011.
The PTIG grant will fund 80% of the costs of the project with the City funding the 20% local match
as required by the grant. Local match will be paid through an Urban Renewal General Obligation
Bond paid by the Greater Downtown TIF, subject to a budget amendment in FY15 totaling
$64,450.
FEH Associates, Inc. was awarded the contract for construction document preparation and
construction management December 16, 2014.
DISCUSSION
This project will include upgrades to the sprinkler system, structural repairs related to the roof
replacement and full roof replacement.
The construction work will involve gutter and downspout replacement, masonry repair, parapet
capos and metal flashing, rough lumber and sheathing with sprinkler head replacement, updated
fire department connection, wood beam replacement, wall sub -drain system, tuckpointing and
sealing, and column bollards.
PROJECT SCHEDULE
The schedule for the project is as follows:
Initiate Public Bidding Process
Publish Notice to Bidders, Advertise for Bids
Publish Public Hearing Notice on Plans & Specs
Public Hearing on Plans & Specs
Receipt of Bid Proposals (Bid -Letting)
Award Construction Contract
Project Completion Date
RECOMMENDATION
May 19, 2014
May 23, 2014
May 23, 2014
June 2, 2014
July 8, 2014
July 21, 2014
November 1, 2014
I recommend that the City Council approve the construction plans and specifications, form of
contract and the estimated cost for the Transit Facility Roof & Sprinkler Repair Project.
BUDGET IMPACT
The estimate of probable cost for the Transit Facility Roof & Sprinkler Repair Project is as follows:
Estimate
Construction Contract $ 281,100.00
Contingency (5%) 14,055.00
Design & Management 27,000.00
Total Project Cost $322,155.00
The project funding summary is as follows:
CIP No. Fund Description
6001613
Greater Downtown TIF
REQUESTED ACTION
Public Transit Infrastructure Grant
Urban Renewal General Obligation Bond
Total Project Funding
Fund Amount
$257,800.00
$64,450.00
$322,250.00
The City Council is requested to approve the construction plans and specifications, form of
contract and the estimated cost for the Transit Facility Roof & Sprinkler Repair Project.
cc: Jenny Larson, Budget Director
Maurice Jones, Economic Development Director
Kelley Deutmeyer, ECIA Executive Director
2
RESOLUTION NO. 166-14
APPROVAL OF PLANS, SPECIFICATIONS, FORM OF CONTRACT, AND
ESTIMATED COST FOR THE JULE TRANSIT FACILITY ROOF AND SPRINKLER
REPAIR PROJECT
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
DUBUQUE, IOWA:
That the proposed plans, specifications, and form of contract now on file in the Office
of the City Clerk and estimated cost for the Jule Transit Facility Roof and Sprinkler
Repair Project in the estimated amount $322,155.00, are hereby approved.
Passed, adopted and approved this 2nd day of June, 2014.
Attest:
Roy D. Buol, Mayor _,
CITY OF DUBUQUE
OFFICIAL NOTICE
NOTICE OF PUBLIC
WEARING ON PLANS,'
SPECIFICAY90NS,
FORM OF CONTRACT,
AND ESTIMATED
COSY FOR THE JULE
'TRANSIT FACILITY
ROOF AND
SPRINKLER REPAIR:
PROJECT
NOTICE IS HEREBY
GIVEN: The -City Coun-
cil of the City of Dubu-
que, Iowa will hold a
public hearing on the
proposed plans, speci-
fications, form of con-
tract and estimated
cost for the'Transit Fa-
cility Roof & Sprinkler
Repair Project, in ac-
cordance wlth the pro-
visions of Chapter 26,
Code of lova, at 6:30
pm., on the 2nd day of
June, 2014, in the Hs -
toric Federal Building
Council Chambers
(second floor), 350
West 6th Street, Dubu-
que, Iowa. Said pro-
posed plans, specifica-
tions, form of contract
and estimated cost are
now on file in the office
of the City Clerk. At
said hearing any inter-
ested person may ap-
pear and file objections
thereto.
The scope of the Proj-
ect is as follows:
Transit Facility Roof &
Sprinkler Repair Proj-
ect
C P:6001613
includesrs
- Replacement or
orth elevation gutter
pet caps and metal
flashing
Updates to sprinkler
system
Any visual or hearing
impaired persons
needing special assis
tance or persons with
special accessibility''
needs should contact
the City Clerk's office
at (563) 589-4120 or
TDD at (563) 690.6678+
at least 48 hours prior
to the meeting.
Published by order of
the City Council given
on the 19th day of May,
2014.
Kevin S. Firnstah,
,
CMC, City Clerk'
It 5/24
NOTICE TO BIDDERS
CITY OF DUBUQUE
PUBLIC
IMPROVEMENT
PROJECT
JULE TRANSIT
FACILITY ROOF AND
SPRINKLER REPAIR
PROJECT
Time and Place for
Filing Sealed lace fo-
als. Sealed bids for
the ',work comprising
each improvement as
stated below must be
f,(1
iled` before 2:00 p.m.'
on the 8th day of July,
2the Office of
the
014Cityin Clerk,; City Hall
- First Floor, 50 West
13th; Street, Dubuque,
Wil` be Op d d
Considers
I will be
lova.
Tine and Place
Sealed Proposals
ens an
d: Sealed
proposa s
opened and bids tabu
, fated at 2:l0 p.m. on
July at
and downspouts 8th day of ,
2014
tract for the work and
upon and will furnish
after the award of eon -
tract a corporate sure
ty bond, acceptable to
the governmental enti-'
tfie faithful er-
- Repair'of and aConference
West elevation mNorthason Room
HA, 50 West 13
Street "Dile
-que, Iowath,
ry
- Replac
North, Center, and the City Council (Coup -
South bay roof areas cii) at its meeting on
- Installation of para the' 21st day of Juiy,'
2014. The City of Dubu
que, Iowa, reserves the
right to reject any and
all bids.
Time for Com-
mencement: and'
Completion of Work.
Work on each improve-
meet shall be com
menced within 10 days ,
after the Notice to Pr)
if
has been issued
and shall be fully com-
November, 2014.day of
Bid Security. Each
bidder shall'accompa=
ny its bid with a bid se=
curity as security_ that
the successful bidder
will enter into a con;-
ement of for consideration by
ty, for p
formance of the con-
tract, in an amount
equal tonne hundred
percent of the amount
of the contract. The bid
security shall be in the
amount of ten percent
(10%) ofithe amount of
the contract and shall
be in the formofa
cashier's check oor cer-
tified check drawnon a
state -chartered or' fed-
erally chartered bank,
or a certified share
draft drawn on a state -
chartered or federally
chartered credit union,
or the; governmental
entity may provide for
a bidder's bond with
corporate surety satis-
factory toe govern
mental 'entityth. The bi-
d
bond shall contain nos -
conditions excepted a
provided in this sec
tion.
Contract Docu-
ments. Copies of the
construction docu-
mentsr may be obtained
at the FEH Associates,
Inc., 1030 Main Street,
Suite 101, Dubuque, 10-
wa 52001 and ww (FEH
idsrepro.com
Pianroom). A deposit
of $25 or receipt of
AMEC MBI
d'
paired:
Sales Tax. The bidder
should not include
. 't b'd
able for ail material
purchased for incorpo-
ration in the project.
General Nature of
Publie Improvement.
Transit Facility; Roof &
Sprinkler Repair Proj-
ect
CIP:6001613
includes:
- Replacement of
North elevation gutter
and downspouts
- Repair of North and
West elevatmason-
ry
- Replacement of
North, Center, and
South bay roof areas
- Installation of para-
pet caps and metal
flashing
- Updates to sprinkler
system
Published in the Tele -
of May eral , 24th day
1t5/24
AGC, AMC,
or
NECA car ;is red
sales tax in � s i
sales tax exemption
certificate will be avail-
STATE OF IOWA {SS:
DUBUQUE COUNTY
CERTIFICATION OF PUBLICATION
I, Suzanne Pike, a Billing Clerk for Woodward Communications, Inc., an Iowa corporation, publisher
of the Telegraph Herald,a newspaper of general circulation published in the City of Dubuque, County
of Dubuque and State of Iowa; hereby certify that the attached notice was published in said newspaper
on the following dates: May 24, 2014, and for which the charge is $63.21.
Subscribed to before me, a Notary Public in and for Dubuque County, Iowa,
this day of
,20/° .
Notary Public in and for Dubuque County, Iowa.
MARY K, WESTERMEYER
Cornr,i sslc,n Number 164885
My Comm, Exp, FEU, 1, 2017