6 2 14 Clerk's Skeleton Notes and Meeting CallsTO: Kevin S. Firnstahl, City Clerk
You are hereby directed to call a Special Session of the City Council to be
held on Monday, June 02, 2014 at 5:00 PM in the Historic Federal Building for the
purpose of conducting a work session on the Chaplain Schmitt Island Master
Plan.
Consent Items: Pages n/a
D. Buol, Mayor
TO: Kevin S. Firnstahl, City Clerk
You are hereby directed to call a Regular Session of the City Council to be
held on Monday, June 02, 2014 at 6:30 PM in the Historic Federal Building for the
purpose of conducting such business that may properly come before the City
Council.
Consent Items: Pages 1-6
0
oy D. Buol, Mayor
CITY OF DUBUQUE, IOWA
CITY COUNCIL PROCEEDINGS
SPECIAL SESSION
The Dubuque City Council met in special session at 5:00 p.m. on June 2, 2014 in the
Historic Federal Building, 350 W. 6th Street. /�
Present: Mayor . ol; Council Members B‘, g Con'iiors, Jon's, Ly c , Resnick,
ton; City Manager Van Milligen, City Attorney Lindahl
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Mayor Buol read the call and stated this is a special session of the City Council called
for the purpose of conducting a work session on Chaplain Schmitt Island Master Plan.
WORK SESSION
Chaplain Schmitt Island Master Plan
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CITY OF DUBUQUE, IOWA
CITY COUNCIL PROCEEDINGS
REGULAR SESSION
The Dubuque City Council met in regular session at 6:30 p.m. on June 2, 2014 in the
Historic Federal Building, 350 W. 6th Street.
resent: Mayor BTaol; Council Members Br` ig, Cons, JoiC, Lyffh, Resnick,
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tton; City Manager Vary Milligen, City AttorLindahl
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Ma or Buol read the call and stated this is a regular session of the City Council called
for the purpose of conducting such business that may properly come before the City
Council.
PLEDGE OF ALLEGIANCE
PROCLAMATION(S)
1. Juneteenth Day (June 14, 2014) was accepted by
2. LGBT Pride Month (June 2014) was accepted by
PRESENTATION(S)
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1. Alliant Energy Excellence in Energy Efficiency Award Presentation and Renewable
Rebate Check Presentation for Water & Resource Recovery Center's Anaerobic
Digestion & Microturbine Project
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2
CONSENT ITEMS
Yays
Nays
V
Buol
Connors
17
Jones
V/
Lynch
Resnick
1/
Sutton
Braig
1. Minutes and Reports Submitted
City Council proceedings of 5/19, Historic Preservation Commission of 5/17, Library
Board of Trustees of 4/24, Proof of publication for City Council proceedings of 5/5
Suggested Disposition: Receive and File
2. Notice of Claims and Suits
Roger Schadler for personal injury, Gary Sieverding for property damage
Suggested Disposition: Receive and File; Refer to City Attorney
3. Disposition of Claims
City Attorney advising that the following claims have been referred to Public Entity Risk
Services of Iowa, the agent for the Iowa Communities Assurance Pool: Roger Schadler
for personal injury and Gary Sieverding for vehicle damage.
Suggested Disposition: Receive and File; Concur
4. Contracted Services Agreement - Crescent Community Health Center Fiscal
City Manager recommending execution of the attached contract with Crescent
Community Health Center.
Suggested Disposition: Receive and File; Approve
5. Contracted Services Agreement - Dubuque Area Convention and Visitors
Bureau Fiscal Year 2015
City Manager recommending execution of the attached agreement with the Dubuque
Area Convention and Visitors Bureau to provide funding for tourist and convention
development on behalf of City.
Suggested Disposition: Receive and File; Approve
3
Yays
Nays
Buol
Connors
Jones
Lynch
Resnick
Sutton
Braig
6. Contracted Services Agreement - Dubuque Area Labor Management Council
Fiscal Year 2015
City Manager recommending execution of the attached agreement with the Dubuque
Area Labor -Management Council to provide funding for improvement and expansion of
labor-management cooperation in the public and private sector in the Dubuque area.
Suggested Disposition: Receive and File; Approve
7. Contracted Services Agreement - Dubuque Main Street Fiscal Year 2015
City Manager execution of the attached Contracted Services Agreement with Dubuque
Main Street to provide funding for the agency to continue to implement a downtown
revitalization program and to help fund a part time development position to help manage
the economic development and design assistance function of the Historic Millwork
District.
Suggested Disposition: Receive and File; Approve
8. Contracted Services Agreement - DuRide Fiscal Year 2015
City Manager recommending execution of the attached contract with DuRide.
Suggested Disposition: Receive and File; Approve
9. Contracted Services Agreement - Every Child! Every Promise Fiscal Year 2015
City Manager recommending execution of the attached contract with Every Child 1 Every
Promise.
Suggested Disposition: Receive and File; Approve
10. Contracted Services Agreement - Greater Dubuque Development Corporation
Fiscal Year 2015
City Manager recommending execution of the attached agreement with the Greater
Dubuque Development Corporation for support of their economic development services.
Suggested Disposition: Receive and File; Approve
4
Yays
Nays
Buol
Connors
Jones
Lynch
Resnick
Sutton
Braig
11. Contracted Services Agreement - Operation New View Community Action
Agency Fiscal Year 2015
City Manager recommending execution of the attached Contracted Services Agreement
with Operation: New View to provide funding for the agency to continue to provide
services to help low income and elderly citizens achieve self -efficiency.
Suggested Disposition: Receive and File; Approve
12. Contracted Services Agreement - Project HOPE Fiscal Year 2015
City Manager recommending execution of the attached contract with Community
Foundation of Greater Dubuque: Project H.O.P.E.
Suggested Disposition: Receive and File; Approve
13. Contracted Services Agreement - Proudly Accessible Dubuque Fiscal Year
2015
City Manager recommending execution of the attached contract with Proudly Accessible
Dubuque.
Suggested Disposition: Receive and File; Approve
14. Purchase of Services Grant Agreement - Bell Tower Theater
City Manager recommending approval of the Purchase of Services Grant Agreement
with Bell Tower Productions to provide for Kids Take the Stage youth theater classes
and the Free Summer Musicals.
Suggested Disposition: Receive and File; Approve
15. Purchase of Services Grant Agreement - Dubuque Community Y Domestic
Violence Program
City Manager recommending approval of the Purchase of Services Grant Agreement
with Dubuque Community YMCA/YWCA Domestic Violence Shelter, known as New
Beginnings Shelter, to provide crisis intervention services to domestic violence victims.
Suggested Disposition: Receive and File; Approve
Yays
Nays
Buol
Connors
Jones
Lynch
Resnick
Sutton
Braig
16. Purchase of Services Grant Agreement - Dubuque County Extension
City Manager recommending approval of a Purchase of Services Grant Agreement with
Dubuque County ISU Extension.
Suggested Disposition: Receive and File; Approve
17. Purchase of Services Grant Agreement - Helping Services of Northeast Iowa
City Manager recommending approval of the Purchase of Services Grant Agreement
with Helping Services of Northeast Iowa to provide Life Skills program to prevent drug
and alcohol use to third grade students in Dubuque.
Suggested Disposition: Receive and File; Approve
18. Purchase of Services Grant Agreement - Hillcrest Family Services
City Manager recommending approval of the Purchase of Services Grant Agreement
with Hillcrest Family Services to provide crisis mental health counseling and walk-in
services.
Suggested Disposition: Receive and File; Approve
19. Purchase of Services Grant Agreement - Four Mounds
City Manager recommending approval of a Purchase of Services Grant Agreement with
Four Mounds Foundation.
Suggested Disposition: Receive and File; Approve
20. Purchase of Services Grant Agreement - Lutheran Services in Iowa
City Manager recommending approval of the Purchase of Services Grant Agreement
with Lutheran Services in Iowa for Dubuque Community Wrap Around Services.
Suggested Disposition: Receive and File; Approve
6
Yays
Nays
Buol
Connors
Jones
Lynch
Resnick
Sutton
Braig
21. Purchase of Services Grant Agreement - Multicultural Family Center
City Manager recommending approval of the Purchase of Services Grant Agreement
with the Multicultural Family Center to provide opportunities for at -risk youth through the
Future Talk Program.
Suggested Disposition: Receive and File; Approve
22. Purchase of Services Grant Agreement - Northeast Iowa School of Music
City Manager recommending approval of a Purchase of Services Grant Agreement with
Northeast Iowa School of Music.
Suggested Disposition: Receive and File; Approve
23. Purchase of Services Grant Agreement - Project Concern Foster Grandparent
Program
City Manager recommending approval of the Purchase of Services Grant Agreement
with Project Concern to partially fund the Foster Grandparent Program that provides
volunteer opportunities for seniors to work with students with special needs.
Suggested Disposition: Receive and File; Approve
24. Purchase of Services Grant Agreement - Riverview Center
City Manager recommending approval of the Purchase of Services Grant Agreement
with Riverview Center to provide partial funding for a Sexual Assault Therapist in the
Dubuque office.
Suggested Disposition: Receive and File; Approve
25. Purchase of Services Agreement - Four Mounds HEART Program Fiscal Year
2015
City Manager is recommending execution of the attached contract with Four Mounds
HEART Program.
Suggested Disposition: Receive and File; Approve
7
Yays
Nays
Buol
Connors
Jones
Lynch
Resnick
Sutton
Braig
26. Purchase of Services Agreement - Matter Creative Center Fiscal Year 2015
City Manager recommending execution of the attached contract with Matter Creative
Center.
Suggested Disposition: Receive and File; Approve
27. Purchase of Services Agreement - Opening Doors Fiscal Year 2015
City Manager recommending execution of the attached contract with Opening Doors.
Suggested Disposition: Receive and File; Approve
28. Purchase of Services Agreement - St. Mark Community Center Fiscal Year
2015
City Manager recommending execution of the attached contract with St. Mark
Community Center.
Suggested Disposition: Receive and File; Approve
29. Family Self Sufficiency Grant Application
City Manager recommending approval of the submittal of a grant to the U.S.
Department of Housing and Urban Development for the renewal of one Family Self -
Sufficiency Program Coordinator position and two new Family Self -Sufficiency Program
Coordinator positions.
Suggested Disposition: Receive and File; Approve
30. Phoenix Housing Special Needs Assistance Grant
City Manager recommending approval of the Request for Release of Funds for the
Continuum of Care Phoenix Housing Special Needs Assistance project that provides
subsidized housing for disabled individuals and families with supportive services.
RESOLUTION 160-14 Authorizing Request for Release of Continuum of Care funds for
Fiscal Year 2015 (Program Year 2013)
Suggested Disposition: Receive and File; Adopt Resolution(s)
8
Yays
Nays
Buol
Connors
Jones
Lynch
Resnick
Sutton
Braig
31. 2014 Justice Assistance Grant (JAG) Application
City Manager recommending approval of the 2014 Justice Assistance Grant (JAG)
application from the Edward Byrne Memorial Assistance Grant Program.
Suggested Disposition: Receive and File; Approve
32. Enterprise Zone - Community Housing Initiatives I & II
City Manager recommending approval of two Housing Enterprise Zone Program
Agreements by and among the Iowa Economic Development Authority, the City and
Community Housing Initiatives, Inc. for scattered sites in Enterprise Zones 1-A and 2-A.
RESOLUTION 161-14 Approving a Housing Enterprise Zone Program Agreement by
and among the Iowa Economic Development Authority, the City of Dubuque and
Community Housing Initiatives, Inc.
Suggested Disposition: Receive and File; Adopt Resolution(s)
33. DRA Purchase of Hilton Hotel and Houlihan's Restaurant
City Manager recommending approval of a resolution approving the Landlord's
Consent, Assignment of Lease Agreement, and Leasehold Mortgage related to the
purchase of Hilton Garden Hotel and Houlihan's Restaurant by the Dubuque Racing
Association.
RESOLUTION 162-14 Approving a Landlord's Consent, and Assignment of Lease
Agreement, and Leasehold Mortgage, Fixture Filing and Security Agreement with
Absolute Assignment of Leases and Rents in connection with Dubuque Racing
Association, LTD's Purchase of the Assets of Dubuque Casino Hotel, LLC.
Suggested Disposition: Receive and File; Adopt Resolution(s)
9
Yays
Nays
Buol
Connors
Jones
Lynch
Resnick
Sutton
Braig
34. Mystique Casino Parking Lot Repairs
City Manager recommending approval of a request from Dubuque Racing Association
President and CEO Jesus Aviles requesting permission to expend funds from the
Depreciation and Improvement Fund to repair, sealcoat and restripe the Mystique
Casino parking lot.
Suggested Disposition: Receive and File; Approve
35. Request for Proposal (RFP) - Internal Auditing Services
City Manager recommending approval of the selection of McGladrey LLP for the internal
auditing services for the City of Dubuque.
Suggested Disposition: Receive and File; Approve
36. Eide Bailly Audit Engagement Agreement
City Manager recommending approval of the audit engagement agreement for year
ending June 30, 2014 audit from Eide Bailly.
Suggested Disposition: Receive and File; Approve
37. Signed Contracts
WHKS Agreement Addendum #4 for Airport Engineering Water Design Services
Suggested Disposition: Receive and File
38. Improvement Contracts and Maintenance Bonds
Drew Cook & Sons Excavating Co., Inc. for the SRF Green Alley Project, Bid Set 4
Suggested Disposition: Receive and File; Approve
39. Alcohol Compliance Civil Penalty for Alcohol License Holders - Denny's Lux
Club
City Manager recommending approval of the Acknowledgment/Settlement Agreement
for an alcohol compliance violation for Denny's Lux Club, 3050 Asbury Road.
Suggested Disposition: Receive and File; Approve
10
Yays
Nays
Buol
Connors
Jones
Lynch
Resnick
Sutton
Braig
40. Tobacco Compliance — Civil Penalty for Tobacco License Holders - Plaza 20
BP/Amoco
City Manager recommending approval of the Acknowledgement/Settlement Agreement
for a tobacco compliance violation for Plaza 20 BP/Amoco, 2600 Dodge Street.
Suggested Disposition: Receive and File; Approve
41. Alcohol Compliance Civil Penalty for Alcohol License Holders - Plaza 20
BP/Amoco
City Manager recommending approval of the Acknowledgment/Settlement Agreement
for an alcohol compliance violation for Plaza 20 BP/Amoco, 2600 Dodge Street.
Suggested Disposition: Receive and File; Approve
42. Alcohol License Applications
City Manager recommending approval of annual liquor, beer, and wine licenses as
submitted.
RESOLUTION 163-14 Approving applications for beer, liquor, and/or wine permits, as
required by City of Dubuque Code of Ordinances Title 4 Business and License
Regulations, Chapter 2 Liquor Control, Article B Liquor, Beer and Wine Licenses and
Permits
Suggested Disposition: Receive and File; Adopt Resolution(s)
11
ITEMS TO BE SET FOR PUBLIC HEARING
1. JFK Road and Wacker Drive Traffic Signal Replacement Project
2. Sales Tax Increment Revenue Bonds (Stormwater Utility Revenue Supported)
6/16/14
Yays
Nays
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Jones
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1. JFK Road and Wacker Drive Traffic Signal Replacement Project
City Manager recommending initiation of the public bidding process for the JFK &
Wacker Signal Replacement Project, and further recommends that a public hearing be
set for June 16, 2014.
RESOLUTION 164-14 Preliminary approval of plans, specifications, form of contract,
and estimated cost; setting date of public hearing on plans, specifications, form of
contract, and estimated cost; and ordering the advertisement for bids
Suggested Disposition: Receive and File; Adopt Resolution(s), Set Public Hearing
6/16/14
2. Sales Tax Increment Revenue Bonds (Stormwater Utility Revenue Supported)
City Manager recommending that a public hearing be set for June 16, 2014, on the
proposition of issuing not to exceed $30,000,000 in Sales Tax Increment Revenue
Bonds (Stormwater Utility Revenue Supported).
RESOLUTION 16514 Fixing date for a meeting on the proposition of the issuance of not
to exceed $30,000,000 Sales Tax Increment Revenue Bonds (Stormwater Utility
Revenue Supported) of Dubuque, Iowa and providing for publication of notice thereof
Suggested Disposition: Receive and File; Adopt Resolution(s), Set Public Hearing
6/16/14
12
BOARDS/COMMISSIONS
Appointments to the following commissions to be made at this meeting:
1. Civil Service Commission - Mayor Appointment:
One, 4 -year term through April 6, 2018 (Vacant term of Schilling). Applicant: Mary Lynn
Neuhaus, 1595 Montrose Terrace
Yays
Nays
Buol
Connors
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Resnick
Sutton
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2. Long Range Planning Advisory Commission
One, 3 -year term through July 1, 2017 (vacant term of Van !ten). Applicant: Joshua
Clements, 561 Jefferson
Yays
Nays
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PUBLIC HEARINGS
SUSPEND THE RULES
Yays ;
Yays .
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1. Residential Parking Permit District "D" Amendment
Proof of publication on notice of public hearing to consider an amendment to Residential
Parking Permit District "D" by adding Alicia Street from Pennsylvania Avenue to Andrea
Street, both sides, and Marjorie Circle from Amy Court to Andrea Street, both sides with
the portion of the petition not meeting the 80% criteria being excluded from Residential
Parking Permit District "D" and the City Manager recommending approval.
ORDINANCE 36-14 Amending City of Dubuque Code of Ordinances Title 9 Motor
Vehicles and Traffic, Chapter 14 Parking, Division 7 Residential Parking Permit
Program, Section 9-14-321.736 Residential Parking Permit District D by adding portions
of Alicia Street and Marjorie Circle to the District
Suggested Disposition: Receive and File; Motion B; Motion A
Suspend the Readings
Yays .
Nays
Buol
Buol
Connors
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Lynch
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2. Jule Transit Facility Roof and Sprinkler Repair Project
Proof of publication on notice of public hearing to consider approval of plans,
specifications, form of contract, and estimated cost for the Jule Transit Facility Roof and
Sprinkler Repair Project and the City Manager recommending approval.
RESOLUTION 166-14 Approval of plans, specifications, form of contract, and estimated
cost for the Jule Transit Facility Roof and Sprinkler Repair Project
Suggested Disposition: Receive and File; Adopt Resolution(s)
Yays
Nays
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3. Sanitary Sewer Cured -in -Place Pipe (CIPP) Lining Project Fiscal Year 2015
Proof of publication on notice of public hearing to consider approval of plans,
specifications, form of contract, and estimated cost for the FY 2015 Sanitary Sewer
Cured -in -Place Pipe (CIPP) Lining Project and the City Manager recommending
approval.
RESOLUTION 167-14 Approval of plans, specifications, form of contract, and estimated
cost for the FY 2015 Sanitary Sewer Cured -in -Place Pipe (CIPP) Lining Project
Suggested Disposition: Receive and File; Adopt Resolution(s)
Yays
Nays
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REINSTATE THE RULES
Yays
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ACTION ITEMS
1. Greater Dubuque Development Corporation - Quarterly Update
President and CEO Rick Dickinson to present the quarterly update on the activities of
the Greater Dubuque Development Corporation.
File
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Suggested Disposition: Receive an id
Yays
Nays
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2. Historic Preservation Commission - Jackson Park Signage
Historic Preservation Commission recommending approval to install identification and
interpretive signs in Jackson Park.
Suggested Disposition: Receive and File; Approve
Yays
Nays
Buol
Connors
2/7
Jones
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3. Code of Ordinances Amendment - Title 8 Human Rights Commission
Administrative Release
City Manager recommending approval of a proposed amendment to City Code Section
8-4-7, Release from Administrative Process, for City Council consideration.
ORDINANCE 37-14 Amending City of Dubuque Code of Ordinances Title 8 Human
Rights, Chapter 4 Enforcement of Civil Rights, Section 8-4-7 Release From
Administrative Process; Alternative Judicial Proceedings Upon Complaints to reflect a
change in the law via judicial decision holding that local commissions do not possess
the authority to issue right -to -sue letters and an Administrative Release from the Iowa
Civil Rights Commission is necessary in order to proceed in court
Suggested Disposition: Receive and File; Motion B; Motion A
Suspend the Readings
Yays
Nays
L/
Buol
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Connors
V
Jones
17
Lynch
Resnick
Sutton
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Final Reading and Adopt
Yays
Nays
Buol
Connors
Jones
v
Lynch
19
Resnick
Sutton
Braig
4. Water Treatment Plant North Softening Basins Rehabilitation Project Award
City Manager recommending award of the construction contract for the Water
Treatment Plant North Softening Basins Rehabilitation Project to the low bidder Fred
Jackson Tuckpointing Co., Inc.
RESOLUTION 168-14 Awarding public improvement contract for the Water Treatment
Plant North Softening Basins Rehabilitation Project CIP 740-2396
Suggested Disposition: Receive and File; Adopt Resolution(s)
Yays
Nays
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COUNCIL MEMBER REPORTS
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CLOSED SESSION: p.m.
Pending Litigation and Property Acquisition - Chapter 21.5(1)(c), -(j) Code of Iowa
Yays
Nays
Buol
Buol
Connors
Connors
Jones
Lynch
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Resnick
Lynch
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ADJOURNMENT: 1 p.m.
Yays
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