Minutes Arts Commission 1 23 07MINUTES
ARTS AND CULTURAL AFFAIRS ADVISORY COMMISSION
REGULAR SESSION
Tuesday, January 23, 2007, 4:30 p.m.
Board Room, Carnegie Stout Public Library
360 W. 11th Street, Dubuque, Iowa
Meeting was called to order at 4:40 p.m. following staff assurance of compliance
with the Iowa Open Meeting Law.
Commissioners present: Sue Riedel, Ellen Henkels, Louise Kames, Geri Shafer
Absent: Amy Weber, Paul Kohl, Mark Wahlert
Staff Present: Jerelyn O'Connor, Kevin Firnstahl
Approval of Minutes of November 28, 2006
Motion by Shafer to approve with spelling correction, Second Henkels, passed 4-
0.
NEW BUSINESS
FY 2008 Special Projects Grant Application
O'Connor presented a draft of suggested changes/corrections in the FY 2008
Special Project Grant application that resulted from the July meeting.
The language related to an organization being a 501(c)(3) and from the city of
Dubuque as an eligibility requirement was clarified. This will not preclude
organizations and artists from partnering with a local, eligible 501(C)(3) groups.
Funding for special projects wilt be restricted to two consecutive years.
The Commission agreed to leave the purchase of equipment as an ineligible
element.
Should the question "1s the grant funding needed to sustain the proposed
program" be left in the application? It was suggested to substitute the word
accomplish to the word sustain.
Motion by Shafer to accept changes as discussed, Second by Kames,
passed 4-0.
FY 2008 Operating Support Application
O'Connor reviewed the Operating Support application and the past issues the
Commission has had with applications regarding eligibility and funding amounts.
Further delineation regarding an organization's operating budget with regard to
its primary mission was discussed as well as the relationship to the City's arts
and cultural goals. The Commission had previously approved rating criteria but
had not actually ranked the applications; the commission made a determination
on whether or not the organization met the eligibility criteria.
It is expected the funding requests will far exceed the funding availability.
Rewording of the funding award formula was discussed with possible revision of
the $50,000 and 6% caps. Consideration was given to adding the statement Actual
awards will be based on the number of eligible applicants after the annual budget for
fiscal year line item. It was agreed to table this item until the next meeting to allow
O'Connor to put together additional data from past applicants and funding
formulas.
Due to a conflict with the Cultural Advocacy Days and desire to complete grant
revisions in February, the Commission agreed to reschedule the next meeting to
4:00 p.m. February 13.
Proposed Grant Schedule and Workshops.
Commission agreed with the proposed grant schedule pending city council
approval of changes.
FY 2008 Soecial Project Grant Timeline
March 8 Applications available
March 20 Applications workshops, Library, noon and 5 p.m.
May 10 Applications Due
May 22 Applications Ranked and reviewed by Commission
Commission recommendations to City Council
June Grant Award
July Funding disbursed
September 08 Closeout and final report
OLD BUSINESS
Strategic Plan Staff Reports
Karnes distributed draft survey for arts and cultural organizations for review and
discussion. This survey speaks to the City's Long Range Planning process and
the unmet needs within Dubuque's arts and cultural organizations. The survey
will be distributed after the next grant round. A final draft of the survey will be
presented at the February meeting.
O'Connor distributed the Long Range Planning Commission's approved revisions
to the Cultural Arts Goals section of the Comprehensive Plan. There will be a city
council work session, and public hearing over the next few months before the
updated comprehensive plan is adopted. .
Shafer reviewed the arts and economic prosperity index and creative industries
report for Americans for the Arts. Seven organizations have reported and follow
up with other organizations will be done. The goal is to complete the study in
2008.
No Commissioners were able to attend the last Cultural Alliance meeting so there
was no report. The Alliance will have a table at the February 20, 2007, Downtown
Business PM event.
Reports from Wahlert and Weber were postponed.
INFORMATION SHARING
O'Connor reminded Commissioners of the City Council's February 15 budget
hearing, which will include the arts budget. Dinner is at 6 p.m. in the Library
rotunda with the hearing at 6:30 p.m. in the Council Chambers.
Thank you letter from Clarke College was acknowledged.
Cultural Advocacy Days -Arts and the Iowa Workforce
Commission discussed the upcoming Cultural Advocacy Days.
ITEMS FROM THE COMMISSION
Riedel noted that Cyndi Pederson has been named the acting director of the Iowa
Arts Council. Riedel suggested inviting the newly named director to Dubuque in
conjunction with an Iowa Great Places visit or the Commiission could sponsor an
activity. The Commission concurred.
Congratulations to Commissioner Henkels for being honored by the Dubuque Co.
Fine Arts Society.
Motion to adjourn Shafer, Second Kames, passed 4-0.
Adjourn: 6:20 p.m.
Respectful Submitted,
f.
7
Kevin irnstahl, Staff ecretary
These minutes passed, approved and adopted on February 13, 2007.
Louise Ka es, Secretary
City Clerk
City Council:
City Manager:
File: