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Minutes Long Range Planning 3 14 07MINUTES LONG RANGE PLANNING ADVISORY COMMISSIO Wednesday, March 14, 2007 r ti _ 7:00 P.M. ~~ , ._ ., t ~_. ~ .;;~; Auditorium, Carnegie Stout Library a~``; ;r 360 W. 11th Street, Dubuque, Iowa PRESENT: Chairperson Charles Winterwood; Commissioners Lou Oswald, Jim Prochaska, Otto Krueger, Rick Stein, and Mary Lynn Neumeister; Staff Member David Johnson. ABSENT: Commissioner Patricia Cline. CALL TO ORDER: The meeting was called to order at 7:01 p. m. CERTIFICATION OF COMPLIANCE: Staff presented an Affidavit of Compliance verifying that the meeting was being held in compliance with the Iowa Open Meetings Law. MINUTES: Motion by Prochaska, seconded by Stein, to approve the minutes of February 14, 2007, as submitted. Motion carried by the following vote: Aye -Oswald, Prochaska, Krueger, Stein, Neumeister and Winterwood; Nay -None. ACTION ITEM Nomination for Landmark Designation -Carnegie Stout Public Library. 360 W. 11"' Street: Staff Member Johnson explained that Library Director Susan Henricks and the Library Board of Trustees have applied for nomination of the Carnegie-Stout Public Library for Historic Landmark Designation. He stated that as part of the nomination process, the Long Range Planning Advisory Commission is required to report to the City Council with respect to the relation of the nomination to the general development plan, Zoning Ordinance, proposed public improvements and any plans for renewal of the area involved. The Commission discussed the merit of the application based on the Long Range Planning Advisory Commission criteria. The Commission questioned whether the landmark designation would apply to the entire building. Staff Member Johnson clarified the landmark designation would be limited to the original portion of the Library. Motion by Oswald, seconded by Stein, to recommend approval of the Carnegie Stout Public Library nomination for landmark designation in that the nomination is consistent with the general development Plan, Zoning Ordinance, proposed public improvements and any plans for the renewal of the area involved. Motion carried by the following vote: Aye - Oswald, Prochaska, Krueger, Stein, Neumeister and Winterwood; Nay -None. COMPREHENSIVE PLAN UPDATE: The Commission requested all discussion be deferred to the Items from Staff portion of the meeting. Minutes -Long Range Planning Advisory Commission March 14, 2007 Page 2 LIAISON/SUBCOMMITTEE REPORTS: None. ITEMS FROM PUBLIC: None. ITEMS FROM COMMISSION: None. ITEMS FROM STAFF: Land Use and Urban Design Element: Chairperson Winterwood reviewed the discussion at the March 5, 2007 City Council work session on the Future Land Use Plan Map and Land Use and Urban Design Element. He explained that the City Council did not have any comments with regard to the proposed Future Land Use Plan Map; however, there was extensive discussion and some recommended changes to the proposed Land Use and Urban Design Element's Goals and Objectives. Staff Member Johnson explained that the March 6, 2007 staff memo to the Long Range Planning Advisory Commission outlines the City Council's suggested changes. He stated that at the March 5th work session, City Council members requested that the Commission reword Objective 9.8 to use layperson's terms rather than technical terms. The Commission discussed the City Council's recommended changes to the Land Use and Urban Design Element's Goals and Objectives. The Commission stated they felt there were a significant number of deletions made to these goals and objectives. The Commission reviewed that the goals and objectives are the product of a substantial amount of public and staff input throughout the course of the update process. Staff Member Johnson explained his interpretation of the City Council work session comments was that most deletions were made because a particular objective was too subjective or regulatory in nature, in which case it was more appropriate for an ordinance. The Commission discussed the City Council's deletions and comments from the work session. The Commission stated they strongly felt the deleted objectives serve a purpose and have a place in the Land Use and Urban Design Element. The Commission explained they understood City Council's concerns, and respected their opinions; however, they felt that the deleted objectives were important to the Land Use and Urban Design Element. The Commission discussed whether language could perhaps be reworded to address the concerns of the City Council as well as the Commission. The Commission reiterated the importance of the deleted objectives to the Land Use and Urban Design Element as well as the Comprehensive Plan; however, they recognized that those ofjectives could be reworded to be less regulatory and specific. Staff Member Johnson and the Commission discussed the next actions for the Long Range Planning Advisory Commission. Staff Member Johnson and the Commission agreed that the City Council is not requesting comment with regard to the changes and deletions to the Minutes -Long Range Planning Advisory Commission March 14, 2007 Page 3 Land Use and Urban Design Element's Goals and Objectives. Rather, they. were only requesting comment with regard to Objective 9.8. The Commission stressed the importance that the City Council reconsider the deleted objectives and work with the Commission towards language that would address the Council's concems while preserving the intent of the objective. Motion by Oswald, seconded by Neumeister, to accept the City Council's changes to the Land Use and Urban Design Element Goals and Objectives from the March 5, 2007 City Council Work Session. Motion failed by the following vote: Aye -Prochaska, and Neumeister; Nay -Oswald, Krueger, Stein and Winterwood. By consensus the Commission requested staff to forward a letter to the City Council respectfully requesting that they continue to work with the Long Range Planning Advisory Commission towards finding common ground on language that would address the City Council's concerns while still preserving the intent of the Land Use and Urban Design Element's Goals and Objectives. The Commission next discussed the City Council's request of the Commission to reword proposed Objective 9.8. Staff Member Johnson stated the current objective reads, "Compliment the human scale and historic bulk in mass of existing structures when designing new or redeveloped structures." He explained that the City Council has requested the objective be reworded to use layperson's terms rather than technical terms. He stated that City Council felt the objective was overly technical and the City Council would like the Comprehensive Plan to be a readable document to the general public. Staff Member Johnson stated the staff's suggested amendment to Objective 9:8 reads, "Strive to create and redevelop buildings which compliment the size and style of surrounding buildings." The Commission discussed the proposed amended objective and felt the new language adequately addressed the City Council's concerns. Motion by Stein, seconded by Oswald, to recommend approval of the suggested new Objective 9.8 which reads, "Strive to create and redevelop buildings which compliment the size and style of surrounding buildings." Motion carried by the following vote: 'Aye - Oswald, Prochaska, Krueger, Stein, Neumeister and Winterwood; Nay -None. ADJOURNMENT: The meeting was adjourned at 8:15 p.m. Respectfully submitted, David Johnson, Assistant Planner Adopted