Downtown Streetlight_Traffic Pole PaintingTHE CI1Y OF
DuB E MEMORANDUM
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March 26, 2007 ~~-_ ~ ~ r
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TO: The Honorable Mayor and City Council Members ~
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FROM: Michael C. Van Milligen, City Manager c~
SUBJECT: Downtown Streetlight and Traffic Signalization Pole Painting Project
(CIP 2501917: Painting Program for City-Owned Streetlights and Traffic Signals)
(CIP 1021608: Downtown Streetlight Replacement Schedule)
City Engineer Gus Psihoyos recommends initiation of the bidding process for the
Downtown Streetlight and Traffic Signalization Pole Painting Project, and further
recommends that a public hearing be set for April 16, 2007.
I concur with the recommendation and respectfully request Mayor and City Council
approval.
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Michael C. Van Milligen
MCVM/jh
Attachment
cc: Barry Lindahl, City Attorney
Cindy Steinhauser, Assistant City Manager
Gus Psihoyos, City Engineer
THE CITY OF
DuB E MEMORANDUM
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March 23, 2007
TO: Michael C. Van Milligen, City Manager
FROM: Gus Psihoyos, City Engineer
SUBJECT: Downtown Streetlight and Traffic Signalization Pole Painting Project
(CIP 2501917: Painting Program for City-Owned Streetlights and Traffic Signals)
(CIP 1021608: Downtown Streetlight Replacement Schedule)
INTRODUCTION
The enclosed resolutions authorize the public bidding procedure for the Downtown
Streetlight and Traffic Signalization Pole Painting Project.
BACKGROUND
In 1999, the City of Dubuque completed its last pole painting project in the downtown
area. Based on recent inspection, it has been determined that additional painting is
necessary in the downtown area. Most of these poles were installed in the 1980s as
part of the urban renewal.
DISCUSSION
The Downtown Streetlight and Traffic Signalization Pole Painting Project will consist of
painting approximately 180 streetlights and traffic signal poles in the downtown area of
Bluff Street to White Street, from 1St Street to 17th Street. The painting will be a three-
step process: sanding; application of primer coat; and application of a finish coat of
paint. If, during the process, it is determined that the pole is in poor condition, it will be
replaced with available inventory. If the inventory becomes depleted or the pole type is
not available, the pole will be painted and the necessary replacement will be included in
a future capital improvement project.
PROJECT SCHEDULE
The schedule for the project is as follows:
Initiate Public Bidding Process April 2, 2007
Advertisement for Bids April 6, 2007
Notice of Public Hearing on Plans
and Specifications April 6, 2007
Public Hearing April 16, 2007
Receipt of Bids April 26, 2007
Award of Contract May 7, 2007
Project Completion Date August 17, 2007
RECOMMENDATION
I recommend that the City Council establish a date for the public hearing and authorize
the City Clerk to advertise for proposals.
BUDGET IMPACT
The estimate of probable costs for the Downtown Streetlight and Traffic Signalization
Pole Painting Project:
Estimate
Construction Cost $58,236.00
Contingency 5,823.60
Construction Engineering & Inspection 9,608.94
Total Project Cost $73,668.54
The funding summary is as follows:
CIP No. Fund Description Fund Amount
Painting Program for City-Owned Streetlights and Traffic $31,250.00
2501917 Signals
1021608 Downtown Streetlight Replacement Schedule 42,418.54
Total Project Funding $73,668.54
ACTION TO BE TAKEN
The City Council is requested to establish the date of the public hearing and to
authorize the City Clerk to advertise for proposals through adoption of the enclosed
resolutions.
Prepared by David Ness, Civil Engineer
cc: Jenny Larson, Budget Director
Don Vogt, Public Works Director
John Klostermann, Public Works
Bob Schiesl, Assistant City Engineer
RESOLUTION NO. 184-07
PRELIMINARY APPROVAL OF PLANS, SPECIFICATIONS, FORM OF
CONTRACT, AND ESTIMATED COST FOR THE DOWNTOWN STREETLIGHT AND
TRAFFIC SIGNALIZATION POLE PAINTING PROJECT
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF DUBUQUE, IOWA:
That the proposed plans, specifications, form of contract and estimated cost for
the Downtown Streetlight and Traffic Signalization Pole Painting Project, in the
estimated amount $73,668.54, are hereby preliminarily approved and ordered filed in
the office of the City Clerk for public inspection.
Passed, adopted and approved this 2nd day of April , 2007.
Roy D. Buol, Mayor
Attest:
eanne F. Schneider, CMC, City Clerk
RESOLUTION NO. 185-07
FIXING DATE OF PUBLIC HEARING ON PLANS, SPECIFICATIONS, FORM
OF CONTRACT, AND ESTIMATED COST FOR THE DOWNTOWN STREETLIGHT
AND TRAFFIC SIGNALIZATION POLE PAINTING PROJECT
Whereas, the City Council of the City of Dubuque, Iowa has given its preliminary
approval to the proposed plans, specifications, form of contract, and estimated cost for
the Downtown Streetlight and Traffic Signalization Pole Painting Project (the Project)
and ordered the same to be on file in the office of the City Clerk for public inspection.
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF DUBUQUE, IOWA:
That a public hearing will be held on the 16th day of April, 2007, at 6:30 p.m. in
the Public Library Auditorium at which time interested persons may appear and be
heard for or against the proposed plans and specifications, form of contract and
estimated cost of said Project, and the City Clerk be and is hereby directed to cause the
attached notice of the time and place of such hearing to be published in a newspaper
having general circulation in the City of Dubuque, Iowa, which notice shall be published.
not less than four days nor more than twenty days prior to the date of such hearing. At
the hearing, any interested person may appear and file objections to the proposed
plans, specifications, form of contract, or estimated cost of the Project.
Passed, adopted and approved this 2nd day of April , 2007.
Roy D. Buol, Mayor
Attest:
Jeanne F. Schneider, CMC, City Clerk
RESOLUTION NO. 186-07
.ORDERING THE ADVERTISEMENT FOR BIDS FOR THE DOWNTOWN
STREETLIGHT AND TRAFFIC SIGNALIZATION POLE PAINTING PROJECT
NOW THEREFORE, BE IT RESOLVED BY THE COUNCIL OF THE CITY OF
DUBUQUE, IOWA:
That the Downtown Streetlight and Traffic Signalization Pole Painting Project is
hereby ordered to be advertised for bids for construction.
BE IT FURTHER RESOLVED, that the amount of the security to accompany
each bid shall be in an amount which shall conform to the provisions of the Notice to
Bidders hereby approved.
That the City Clerk is hereby directed to advertise for bids for the construction of
the improvements herein provided, by publishing the attached Notice to Bidders to be
published in a newspaper having general circulation in the City of Dubuque, Iowa, which
notice shall be published more than twenty days but not more than forty-five days
before the date for filing bids at 2:00 p.m. on the 26th day of April, 2007. Bids shall be
opened and read by the City Clerk at said time and will be submitted to the City Council
for final action at the City Council meeting to be held at 6:30 p.m. on the 7th day of May,
2007, in the Public Library Auditorium, 360 West 11th Street, Dubuque, Iowa.
Passed, adopted and approved this 2nd day of A ril 2007.
Roy D. Buol, Mayor
Attest:
Jeanne F. Schneider, CMC, City Clerk
NOTICE OF PUBLIC HEARING ON PLANS, SPECIFICATIONS, FORM OF
CONTRACT, AND ESTIMATED COST FOR THE DOWNTOWN STREETLIGHT AND
TRAFFIC SIGNALIZATION POLE PAINTING PROJECT
NOTICE IS HEREBY GIVEN: The City Council of the City of Dubuque, Iowa will
hold a public hearing on the proposed plans, specifications, form of contract and
estimated cost for the Downtown Streetlight and Traffic Signalization Pole Painting
Project, in accordance with the provisions of Chapter 26, Code of Iowa, at 6:30 p.m., on
the 16th day of April, 2007, in the Public Library Auditorium, 360 West 11th Street,
Dubuque, Iowa. Said proposed plans, specifications, form of contract and estimated
cost are now on file in the office of the City Clerk. At said hearing any interested person
may appear and file objections thereto.
The scope of the Project is as follows:
The Downtown Streetlight and Traffic Signalization Pole Painting Project will
consist of painting approximately 180 streetlights and traffic signal poles in the
downtown area of Bluff Street to White Street, from 1St Street to 17th Street. The
painting will be a three-step process: sanding; application of primer coat; and
application of a finish coat of paint.
Any visual or hearing-impaired persons needing special assistance or persons
with special accessibility needs should contact the City Clerk's office at (563) 589-4120
or TDD at (563) 690-6678 at least 48 hours prior to the meeting.
Published by order of the City Council given on the day of , 2007.
Jeanne F. Schneider, CMC, City Clerk
NOTICE TO BIDDERS
CITY OF DUBUQUE PUBLIC IMPROVEMENT PROJECT
DOWNTOWN STREETLIGHT AND TRAFFIC SIGNALIZATION POLE
PAINTING PROJECT
Time and Place for Filing Sealed Proposals. Sealed bids for the work comprising
each improvement as stated below must be filed before 2:00 p.m. on the 26th day of
April, 2007, in the Office of the City Clerk, City Hall -First Floor, 50 West 13th Street,
Dubuque, Iowa.
Time and Placed Sealed Proposals Will be Opened and Considered. Sealed
proposals will be opened and bids tabulated at 2:00 p.m. on the 26 day of April, 2007,
at City Hall - Conference Room B, 50 West 13th Street, Dubuque, Iowa, for
consideration by the City Council (Council) at its meeting on 7th day of May, 2007. The
City of Dubuque, Iowa, reserves the right to reject any and all bids.
Time for Commencement and Completion of Work. Work on each improvement
shall be commenced within 10 days after the Notice to Proceed has been issued and
shall be fully completed by August 17, 2007.
Bid Security. Each bidder shall accompany its bid with a bid security as security that
the successful bidder will enter into a contract for the work bid upon and will furnish after
the award of contract a corporate surety bond, acceptable to the governmental entity,
for the faithful performance of the contract, in an amount equal to one hundred percent
of the amount of the contract. The bid security shall be in the amount of ten percent
(10%) of the amount of the contract and shall be in the form of a cashier's check or
certified check drawn on astate-chartered or federally chartered bank, or a certified
share draft drawn on astate-chartered or federally chartered credit union, or the
governmental entity may provide for a bidder's bond with corporate surety satisfactory
to the governmental entity. The bid bond shall contain no conditions excepted as
provided in this section.
Contract Documents. Copies of the construction documents may be obtained at the
Engineering Department, City Hall -Second Floor, 50 West 13th Street, Dubuque, Iowa
52001. No plan deposit is required.
Preference for Iowa Products and Labor. By virtue of statutory authority, preference
will be given to products and provisions grown and coal produced within the State of
Iowa, and to Iowa domestic labor, to the extent lawfully required under Iowa statutes.
Sales Tax. The bidder should not include sales tax in its bid. A sales tax exemption
certificate will be available for all material purchased for incorporation in the project.
General Nature of Public Improvement.
Downtown Streetlight and Traffic Signalization Pole Painting Project
(CIP 2501917: Painting Program for City-Owned Streetlights and Traffic Signals)
(CIP 1021608: Downtown Streetlight Replacement Schedule)
The Downtown Streetlight and Traffic Signalization Pole Painting Project will consist of
painting approximately 180 streetlights and traffic signal poles in the downtown area of
Bluff Street to White Street, from 1St Street to 17th Street. The painting will be a three-
step process: sanding; application of primer coat; and application of a finish coat of
paint.
Published in the Telegraph Herald, April 6, 2007.
K:\PROJECTS\Streetlight Painting\Council & Staff Documentation\Initiate\Streetlight & Traffic Pole Painting Project -
Initiate Resolutions DRAFT.doc