Federal Building Exterior Window_Paint_LeadTHE CITY OF
DUB E
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MEMORANDUM
March 27, 2007
TO: The Honorable Mayor and City Council Members
FROM: Michael C. Van Milligen, City Manager
SUBJECT: Federal Building Exterior Window Lead Paint Removal & Painting, And
Renovated Areas Window Repair, Glass Replacement, Interior Window
Lead Paint Removal & Painting Project
CIP: 1001841
Sealed bids were received for the Federal Building Exterior Window Lead Paint
Removal & Painting, and Renovated Areas Window Repair, Glass Replacement,
Interior Window Lead Paint Removal & Painting Project. City Engineer Gus Psihoyos
recommends award of the contract to the low bidder, Tricon General Construction, in
the amount of $408,000, which is 12.8% under the estimate of probable cost.
I concur with the recommendation and respectfully request Mayor and City Council
approval
Michael C. Van Mi ligen
MCVM/jh
Attachment
cc: Barry Lindahl, City Attorney
Cindy Steinhauser, Assistant City Manager
Gus Psihoyos, City Engineer
THE CITY OF
DuB E MEMORANDUM
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March 27, 2007
TO: Michael C. Van Milligen, City Manager
FROM: Gus Psihoyos, City Engineer
SUBJECT: `Federal Building Exterior Window Lead Paint Removal & Painting, And
Renovated Areas Window Repair, Glass Replacement, Interior Window
Lead Paint Removal & Painting Project
CIP: 1001841
INTRODUCTION
The enclosed resolutions authorize the enclosed resolutions authorize the award of the
construction contract for the Federal Building Exterior Window Lead Paint Removal &
Painting, and Renovated Areas Window Repair, Glass Replacement, Interior Window
Lead Paint Removal & Painting Project.
BACKGROUND
The Federal Building is an historic structure anchoring downtown. On September 6,
2005, the City Council directed City staff (Resolution 427-05) to prepare the formal
application to General Services Administration (GSA) for the conveyance of the Federal
Building to the City of Dubuque. After an extended coordination process, the City of
Dubuque took possession of the former US Post Office and Courthouse in July, 2006.
After a consultant selection process was conducted, a professional services agreement
was executed with The Durrant Group of Dubuque. In the fall of 2006, the scope of the
initial renovation project was updated to include detailed studies of the existing building
condition and remaining service life of all mechanical (HVAC), electrical and window
systems within the building.
On February 20, 2007, the City Council approved the initiation of the following work on
second and third floors:
1. Second Floor - Conversion of the former courtroom to a public auditorium and
meeting facility.
- Conversion of the jury deliberation rooms for a small meeting
room and a remote broadcast studio for local cable channel 8.
- Work in these areas will include new painting, installation of
sound & video systems, plaster repair, ADA required
improvements, new furnishings and HVAC/electrical updates.
2. Third Floor - The former office of the Social Security Administration will
become the offices of the Housing & Community Development
Departments.
- The renovated area will contain a public reception area,
approximately 20 office spaces, an ADA compliant bathroom
and a breakroom. Anew security system will be installed to
cover all renovated areas.
- Work will include complete renovation by relocating interior
walls, painting, flooring replacement, installation of voice & data
systems and new furnishings.
Other items included in the project scope are miscellaneous ADA improvements to the
building's public spaces, dedication plaque, mechanical system improvements to the
renovated areas, electrical system improvements and a green roof will be added in the
second floor light well.
DISCUSSION
This phase of the project will include the following scope of work:
Federal Building Interior -Third Floor Renovated Areas:
1) Window lead paint removal.
2) Steel and wood window repair.
3) Thermo pane glass replacement in steel windows.
4) Window painting preparation work and painting.
Federal Building Exterior:
1) Window & spandrel panel and lead paint removal.
2) Window & spandrel panel painting preparation and painting.
BID RESULTS
Sealed bids were received on the project on March 27, 2007. Tricon General
Construction of Dubuque, Iowa, submitted the low bid in the amount of $408,000. This
amount is 12.8% under the estimate of probable cost. A summary of the bid proposals
received are as follows:
Contractor Name Total Bid
Tricon General Construction $408,000
Environmental Management Services of Iowa, Inc. $506,651
Renaissance Restoration, Inc. $529,500
RECOMMENDATION
I recommend that the contract be awarded to Tricon General Construction in the
amount of $408,000.
PROJECT COST -BUDGET IMPACT
The estimate of probable costs for the all contracts of the Federal Building Renovation
Project is summarized as follows:
Bid Initiation
Estimated Cost Bid Award
Results
Window Paint & Repair Contract $ 468,000 $ 408,000
Mechanical Equipment (Early Bid on 02.05.07) 100,000 85,321
Base Construction Contract with Alternates 1,841,000 1,685,200
Furniture Purchase Contract 220,000 220,000'"
Asbestos Abatement Removal
,. 30,000 16,200
Contingency 257,000 371,200
Engineering Fees -Construction Administration 308,000 294,746
Municipal Costs (City Direct Costs -Information
Technology, Exterior Landscaping, LED Building Sign,
misc. minor items
363,000
343,800
Total Project Cost $ 3,587,000 3 424 467
* Estimated cost; bids will be received at later date.
Since the project initiate, various phases of the project have been refined. For example,
the Furniture Purchase and Window Paint & Repair contracts are now separate cost
items, versus its inclusion in the "Construction Contract with Alternatives" line item.
However, the total project estimate has not changed.
During the project award of the base construction contract to Tricon Construction, the
original contingency of 10 percent (10%) was approved to be increased to 15 percent
(15%). This increase was due to the potential of unforeseen work requirements that
may be discovered when working in an old building.
The project funding summary is as follows:
CIP No.
100-1841
102/290/350
Fund Description
Federal Building Renovation
To be recommended through Fiscal Year 2008 Budget
process.
Fund Amount
$3,194,843
Available Total Project Funding
394,590
$3,589,433
ACTION TO BE TAKEN
I recommend that the City Council adopt the attached resolutions awarding the Federal
Building Exterior Window Lead Paint Removal & Painting, and Renovated Areas
Window Repair, Glass Replacement, Interior Window Lead Paint Removal & Painting
Project to Tricon General Construction in the amount of $408,000.00.
Prepared by Steven Sampson Brown, Project Manager
cc: Jenny Larson, Budget Director
RESOLUTION NO. 197-07
APPROVAL OF PLANS, SPECIFICATIONS, FORM OF CONTRACT, AND
ESTIMATED COST FOR THE FEDERAL BUILDING EXTERIOR WINDOW LEAD
PAINT REMOVAL & PAINTING, AND RENOVATED AREAS WINDOW REPAIR,
GLASS REPLACEMENT, INTERIOR WINDOW LEAD PAINT REMOVAL & PAINTING
PROJECT
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF DUBUQUE, LOWA:
That the proposed plans, specifications, form of contract and estimated cost for
the Federal Building Exterior Window Lead Paint Removal & Painting and Renovated
Areas Window Repair, Glass Replacement, Interior Window Lead Paint Removal &
Painting Project, in the estimated amount $468,000, are hereby approved.
Passed, adopted and approved this 2nd day of April, 2007
Roy D. Buol, Mayor
Attest:
Jeanne F. Schneider, CMC, City Clerk
RESOLUTION NO. 198-07
AWARDING PUBLIC IMPROVEMENT CONTRACT FOR THE FEDERAL
BUILDING EXTERIOR WINDOW LEAD PAINT REMOVAL 8~ PAINTING, AND
RENOVATED AREAS WINDOW REPAIR, GLASS REPLACEMENT, INTERIOR
WINDOW LEAD PAINT REMOVAL & PAINTING PROJECT
Whereas, sealed proposals have been submitted by contractors for the Federal
Building Exterior Window Lead Paint Removal & Painting, and Renovated Areas
Window Repair, Glass Replacement, Interior Window Lead Paint Removal & Painting
Project (the Project) pursuant to Resolution No131-07and Notice to Bidders published
in a newspaper published in the City of Dubuque, Iowa on the 6th and 9th day of March,
2007, 2007.
Whereas, said sealed proposals were opened and read on the 27th day of March,
2007 and it has been determined that Tricon General Construction of Dubuque, Iowa,
with a bid in the amount of $408,000, is the lowest responsive, responsible bidder for
the Project.
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF DUBUQUE, IOWA:
That a Public Improvement Contract for the Project is hereby awarded to Tricon
General Construction and the City Manager is hereby directed to execute a Public
Improvement Contract on behalf of the City of Dubuque for the Project.
Passed, approved and adopted this 2nd day of April, 2007.
Roy D. Buol, Mayor
Attest:
Jeanne F. Schneider, CMC, City Clerk