Request for Proposals_National Register of Historic Places RegistrationTHE CITY OF
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Masterpiece on the Mississippi 2007 .2012 • 2013
The Honorable Mayor and City Council Members
City of Dubuque
City Hall - 50 W. 13th Street
Dubuque, IA 52001
RE: NRHP Registration Projects RFP
Dear Mayor and City Council Members:
Planning Services Department
City Hall - 50 West 13,h Street
Dubuque, IA 52001-4805
(563) 589-4210 phone
(563) 589-4221 fax
(563) 690-6678 TDD
planning@citvofdubuque.org
June 6, 2014
Introduction
This memorandum forwards the request to solicit proposals from qualified consultants to
prepare the Iowa Street, Madison Park, Fenelon Place, and Old Main National Register
of Historic Places (NRHP) district nominations. A map of the eligible districts is enclosed
in the attached RFP.
Background
A role of the Historic Preservation Commission (HPC) is to conduct ongoing surveys to
identify historically, archaeologically and architecturally significant properties, structures
and areas that exemplify the cultural, social, economic, political, archeological or
architectural history of the nation, state or city.
Additionally, the Commission is charged with assisting and encouraging the nomination
of potential landmarks, landmark sites and historic districts to the NRHP, and review
and comment at a public hearing on any NRHP nomination submitted to the
Commission upon the request of the Mayor, City Council or the State Historic
Preservation Office (SHPO). NRHP districts provide added financial incentives,
resources and recognition for historic properties. They do not impose any added
regulations for property owners or tenants.
The City of Dubuque is blessed with many cultural resources which contribute to our
community's sense of place and pride, economic prosperity, and social and cultural
vibrancy. Dubuque has 13 NRHP Districts and 44 properties individually listed on the
NRHP.
The importance of registering properties cannot be overstated. Preserving, enhancing
and promoting the city's historic building stock are key components to Dubuque's
sustainability and redevelopment efforts. The nominations provide valuable information
critical to implementing city programs and facilitating Historic Tax Credit projects. State
Historic Tax Credit projects must be deemed eligible for listing on the NRHP and
Federal Historic Tax Credit projects must be listed or become listed on the NRHP.
In the State of Iowa, Federal Tax Credits have assisted over 130 projects which resulted
in $378 million in investment. They have creating over 1,700 jobs, exceeding $65 million
in salaries. Federal Historic Tax Credits has leveraged more than $96 million in private
investment in the state and provided more than $21 million in tax benefits to Federal,
State and local government.
In the City of Dubuque, over $63 million in State Historic Tax Credits have been
reserved to assist in the rehabilitation of 45 historic properties. Many of these properties
also benefited from Federal Historic Tax Credits. This has had an incredible impact in
the revitalization of Dubuque's downtown and historic neighborhoods. Registering
properties to the NRHP not only helps facilitate the city's preservation and housing
program, it also places Dubuque residents and developers at a competitive edge when
competing for these statewide resources.
The districts were identified as eligible for listing on the NRHP as a result of past historic
survey work undertaken since 2000. NRHP nominations are considered the "fruit" of
historic survey and evaluation efforts. The SHPO has expressed their desire for the City
to register eligible districts before additional grant funds are given for other projects.
Registering these, and other properties, will make the City of Dubuque more competitive
for future grant opportunities.
Discussion
In January 2014, the HPC developed their annual work plan. The Commission identified
a survey and registration program as a top priority. Specifically they prioritized the Old
Town District, which is underway with the assistance of a CLG Grant, as well as expand
and update the Old Main NRHP District and register the Fenelon Place, Madison Park,
and Iowa Street District. All these districts were identified as eligible districts from past
historic survey efforts.
The estimated cost to undertake the project is $14,500. The project will be funded
through FY2013 CIP 240-2431/102-2431 Historic Preservation Technical Assistance
funds which currently has $15,000 available.
Requested Action
The requested action is to review and authorize issuing the attached RFP to solicit
proposals from qualified consultants to prepare the Iowa Street, Madison Park, Fenelon
Race, and Old Main National Register of Historic Places (NRHP) district nominations.
Respectfully submitted,
(A_/ -
Robert McDonell, Chairperson
Historic Preservation Commission
Enclosures
cc Laura Carstens, Planning Services Manager
Jerelyn O'Connor, Neighborhood Development Specialist
Alvin Nash, Housing & Community Development Department Director
Maurice Jones, Economic Development Director
Planning Services Department
City Hall
50 West 13'h Street
Dubuque, IA 52001-4864
(563) 589-4210 phone
(563)589-4221 fax
(563) 690-6678 TDD
plannineQcitvofdubuaue.org
THE CITY OF
Dui
Masterpiece on the Mississippi
Dubuque
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'
2012
CITY OF DUBUQUE, IOWA
NATIONAL REGISTER OF HISTORIC PLACES NOMINATIONS
REQUEST FOR PROPOSAL
INTRODUCTION
The City of Dubuque, Iowa is soliciting proposals from qualified consultants to prepare and
facilitate an update and expansion to the Old Main National Register of Historic Places (NRNP)
District and prepare NRNP nominations for the Fenelon Place NRI -IP eligible district, Madison
Park NRNP eligible district, and the Iowa Street NRHP eligible district. The consultants work on
this project is anticipated to begin July 2014 and conclude November 2015. A map of the
proposed registration projects is attached.
BACKGROUND
The City of Dubuque began surveying and evaluating buildings in the mid 1970's. In 1979 the
Architectural Survey of Dubuque was completed. This survey and evaluation project created the
groundwork for the City of Dubuque Historic Preservation Program and early historic districts.
Dubuque's many architectural themes and historic contexts were later recorded in the 1999
Comprehensive Survey and the 2000 Community Assessment of historical contexts and
supporting architectural themes. This multiple property document became the foundation for
phased historical and architectural surveys and evaluations of Dubuque's older residential and
commercial neighborhoods.
Old Main NRNP District - Completed in 2003, Phase III of
Dubuque's historic and architectural survey program
evaluated 647 structures in and around the central business
district and downtown. Noted in the Phase III Architectural
and Historical Survey Report and more thoroughly
documented in an Iowa Site Inventory form on file in the
Planning Services Department and the State Historical
Society of Iowa, it recommended to expand and update the
Old Main NRHP District. The report can be viewed and
downloaded at the following link:
http://www.cityofdubuque.org/DocumentCenter/Home/View/
2927.
The City of Dubuque has consulted with SHPO Staff and this
will be treated as a new nomination, not an amendment to the
1982 nomination form. The new nomination will entail a
thorough historical documentation of the buildings and
district, individually and collectively, a refining of the claims
for significance within downtown contexts, and the addition
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Alvin Nash, Housing & Community Development Department Director
Maurice Jones, Economic Development Director
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of a number of adjacent and related commercial buildings. The Iowa Site Inventory Form began
that process by providing known construction dates, building histories and some historical
context for the 11.2 acre district. The suggested amended boundaries in 2003 identified 26
contributing resources and 7 non-contributing resources. The 2003 image captioned above
depicts the current district in heavy black lines and potential additions in lesser lines.
Fenelon Place NRNP Eligible District — This 28.65 acre district was identified as being eligible
for listing on the National Register of Historic Places during Phase V of Dubuque's survey
program in 2005. The survey area was approximately 200 buildings and the eligible district
contains approximately 150 buildings. The resources are more thoroughly documented in the
Dubuque Historical and Architectural Survey of the Fenelon Place, North Main and Broadway
Neighborhoods report which is on file with the Planning Services Department and State
Historical Society of Iowa and can be downloaded at the following link:
http://www.cityofdubuque.org/DocumentCentel•/Home/View/2926..
Fenelon Place is the southernmost of Dubuque's distinctive bluff -front neighborhoods. The
survey area is bordered by Hill Street (east side only) between West 3rd and West 5tIn, West 5th
(south side only) between Hill and the bluff front, the bluff front on the east (or Raymond Place),
and West 3rd, between the bluff front and Hill on the south (also included were a number of
south side properties along West 3rd between Burch and the west side of James streets, and
properties on Cardiff Street). Predominantly residential, the distribution of housing within the
survey area assumes no dominant pattern.
Phase V Survey Boundary
Fenlon Place Potential
National Register District
2• Foot Contour Una
Q Lots
- Non.Contrbuting Property
Fenelon Place NRNP Eligible District (2005)
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Madison Park NRHP Eligible District - This district was identified as being eligible for listing on
the National Register of Historic Places during Phase V of Dubuque's survey program in 2005.
The area surveyed contained approximately 160 resources, of which an eligible district of
approximately 40 buildings was identified. This is more thoroughly documented in the Dubuque
Historical and Architectural Survey tithe Fenelon Place, North Main and Broadway
Neighborhoods report which is on file with the Planning Services Department and State
Historical Society of Iowa and can be downloaded at the following link:
http://www.cityofdubuque.otg/DocumentCenter/HomeNiew/2926.
Clarke Drive, and the cross or intersecting Madison and North Main streets comprise the district.
Houses front north and south along Clarke and east/west along the other two streets. Of the
approximate 40 houses, 7 were identified as non-contributing in 2005. The nomination will
require the district be fully evaluated. The consultant will conduct archival research and
fieldwork to not only fully document historic resources and develop historic contexts to the
degree necessary for a NRHP nomination but also document any changes to the district and
adjacent areas since the time the report was prepared in 2005.
North Main
Neighborhood Area
Phase V Survey Boundary
Madison Park Potential
National Register District
2 -Foot Contour Line
Madison Park NRHP Eligible District (2005)
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Iowa Street NRHP Eligible District — The Phase III Architectural and Historical Survey Report
identifies the 1100 Block of Iowa Street as a potential NRHP District. The district is more
thoroughly documented in an Iowa Site Inventory form on file in the Planning Services
Department and the State Historical Society of Iowa, though to a much lesser extent than other
forms referenced in this RFP. The Iowa Site Inventory Form can also be viewed and downloaded
here: http://www.cityofdubuyue.org/DocumentCenter/View/18602. Developmental pressure
from the area around the City Hall/Central Market area immediately north displaced this
residential block from the north, beginning in the late 1870s. It wasn't until the late 1890s that
the block was fairly solidly infilled with commercial fronts. Four buildings are exceptional and
substantial designs and two represent some of the more ornate and well-preserved blocks that
survive in the city. The 1.63 acre block also contains one of the best -preserved two-story brick
side gable residences and it is likely of very early date and represents a fragment of what was
originally a residential neighborhood. Eight contributing and 3 non-contributing buildings were
identified in the 2003 Iowa Site Inventory Form.
2003 Evaluation
Contributing (8)
® Non -Contributing (3)
Potential District
W. 12th Street
11111111111111
W. l l th Street
Iowa Street Potential NRHP Eligible District (2003)
PROJECT SUMMARY
The Consultant must prepare the nominations to the standards and processes set forth by the NPS
and SHPO. The consultant will conduct archival research and fieldwork to not only fully
document historic resources and develop historic contexts to the degree necessary for a NRNP
nomination but also document any changes to the district and adjacent areas since the time the
Site Forms and reports were prepared. The research will yield sufficient information to
recommend proposed significance or non -significance of the investigated properties and further
develop the historic contexts and district boundaries. The consultant will prepare National
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Register Fortes consistent with National Register of Historic Places Bulletin 16A. The document
will be presented by the consultant with proper content, form and order to the State Nominations
Review Committee for consideration and recommendation to the National Park Service.
SCHEDULE/ PROCESS
July 1, 2014: Consultant proposals are due to the City.
July 7, 2014: The City selects a consultant and contracts are signed.
July 8, 2014: Fieldwork and archival research begin.
December 1, 2014: Consultant submits 3 draft copies of nomination and technical materials to
the State Historic Preservation Office (SHPO) for preliminary review. Requested revisions are
sent to the Consultant.
January 29, 2015: SHPO Staff comments and editing are sent to the Consultant.
February 13, 2015: If necessary, Consultant submits three copies with revisions of the
nomination draft to SHPO.
April 1, 2015: Consultant submits three (3) final draft copies of the nomination and technical
materials to SHPO for final review. The State schedules the nomination for the February 13,
2015 State Nominations Review Committee meeting. SHPO sends Certified Local Governments
(CLG) a copy of the nomination and a set of photographs. SHPO sends mock-up committee
packet and photographs to print shop.
April 13, 2015: SHPO sends CLG a copy of the nomination, set of photographs and CLG
National Register Review Form.
May 13, 2015: SHPO sends Property Owners, Mayor and Press notification of SNRC meeting.
SHPO sends committee packets to SNRC members.
May 21, 2015: The City of Dubuque Historic Preservation Commission considers the nomination
at their regularly scheduled public meeting.
June 1, 2015: The City of Dubuque City Council will consider the nomination at their regular
public meeting.
June 2, 2015: The signed CLG National Register Review Form is sent to the SHPO.
June 12, 2015: The SNRC meeting is held.
July 3, 2015: Notice of revisions and editing requests provided by SNRC members are sent to
Consultant by SHPO. Owners, Mayors, and CLGs are notified by SHPO of SNRC decision.
July 17, 2015: Consultant submits three single -sided revised draft copies of nomination.
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September 17, 2015: SHPO submits revisions, if any, to the Consultant.
September 25, 2015: Consultant submits three single -sided final copies of the nomination on
25% cotton, acid free paper to State and required technical materials.
September 28, 2015: SHPO send the nomination to the National Park Service in Washington, DC
for final review.
November 12, 2015: Eligible Districts are listed on the NRHP.
PROFESSIONAL REQUIREMENTS
The project will require a professional with expertise in the field of history and/or architectural
history. The consultant must meet the Secretary of the interior Professional Qualification
Standards for History and Architectural History. The Consultant must be approved by the State
Historic Preservation Office.
The selected consultant shall adhere to insurance requirements for professional services as
detailed in the attached insurance schedule during the term of the contract agreement. Please
provide confirmation that the requirements will be met. An insurance certificate can be supplied
at a later date by the successful firm.
SUBMISSION REQUIREMENTS
The City of Dubuque reserves the right to reject any and all proposals and to negotiate changes
with any firms. The City of Dubuque is not liable for any cost incurred by any firms prior to the
execution of an agreement or contract. Nor shall the City of Dubuque be liable for any costs
incurred by the firm that are not specified in the contract. The City of Dubuque is an Equal
Employment Opportunity Employer.
Proposal Submission Deadline
An original and six (6) copies of each proposal shall be delivered by 5:00 p.m. CDT on July 1,
2014 to the address given below:
David Johnson, Assistant Planner
Planning Services Department
City of Dubuque
50 W. 13th Street
Dubuque, IA 52001-4864
The proposals shall be sealed and be clearly labeled: National Register of Historic Places
Nominations.
Each consultant assumes full responsibility for delivery and deposit of the completed proposal
package on or before the deadline. The City of Dubuque is not responsible for any loss or delay
with respect to delivery of the proposals.
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Questions Regarding this RFP
Questions should be directed to Assistant Planner David Johnson by telephone at (563) 589-4210
or email at djohnsonAcityofdubuque.org.
The City of Dubuque anticipates award of the contract to the successful consultant/firm for this
project by June 2, 2014. Consultants/Finns whose proposals are not accepted will be notified
shortly after the selected firm has been approved.
INFORMATION TO BE INCLUDED 1N THE PROPOSAL
Letter of Transmittal
Provide a letter of transmittal briefly outlining the consultant's understanding of the work and
general information regarding the consultant and individuals to be involved, and the name,
address, telephone number, fax number, and e-mail address for the firm's primary contact
person.
Profile of Consultant
The proposal shall include general information about the consultant, the consultant's area of
expertise related to this RFP, and the consultant's official name, address, and principal officers,
including qualifications of the project manager and other key personnel who would be assigned
to the project.
Qualifications
1. The proposal shall include the name of the project manager, his or her qualifications and
experience, and the names, qualifications, and experience of other key personnel who
would be associated with the project. The selection of a project manager by a consultant
will constitute a contractual commitment by that consultant and a substitute manager will
not be allowed without prior written approval by the City of Dubuque.
2. The proposal shall describe the experience of the consultant in preparing National
Register Nominations and amending National Register Nominations. The proposal shall
include at least three references of clients with which the consultant has had similar
projects and which have been completed within the past five years, and the names of the
key personnel proposed for this project who worked on the reference projects.
3. The proposal shall discuss the consultant's ability to integrate this project into the
consultant's present workload.
Fees and Compensation
Provide a total cost plus expenses budget for completion of all registration projects. The budget
must also itemize the cost of each registration project independently. Quotation of fees and
compensation shall remain firm for a period of at least 90 days from the proposal submission
deadline. Please provide the proposed fees and compensation under separate cover. Initial
screening will be done by a selection committee without the benefit of knowing the proposed fee
for services.
Contract
A contract for services must be included in the submittal.
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EVALUATION CRITERIA
Proposals will be evaluated by a selection committee. Proposals will be screened to ensure that
they meet the minimum requirements of the proposal. A review of qualifying proposals will
identify the potential consultant which most closely meets the needs of the City. Factors to be
considered by the selection committee will include the following:
1. Qualifications and experience of the consultant — reference checks, achievements, and
completion of similar projects within the past five years.
2. Grasp of project requirements and understanding of project scope — the consultant's
analysis, preparation, and level of interest.
3. Proposed schedule require to complete project and ability to complete the project on time
and within budget.
4. Proposed cost to complete project.
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