Request for Proposals_Phase VI Architectural SurveyTHE CITY OF
DUB
Masterpiece on the Mississippi
Dubuque
aI amencacny
200 • 2012 • 2013
The Honorable Mayor and City Council Members
City of Dubuque
City Hall - 50 W. 13th Street
Dubuque, IA 52001
RE: Phase VI Historic/Architectural Survey and Evaluation
Dear Mayor and City Council Members:
Planning Services Department
City Hall - 50 West 13111 Sheet
Dubuque, IA 52001-4805
(563) 589-4210 phone
(563) 589-4221 fax
(563) 690-6678 TDD
planningQcityofdubuque.org
June 6, 2014
Introduction
This memo forwards the request to solicit proposals from qualified consultants to
conduct the Phase VI Historic/Architectural Survey and Evaluation.
Background
The project goal is to complete an intensive historic/architectural survey and evaluation
of the North Couler Valley which includes portions of the North End Neighborhood. The
project represents Phase VI in an ongoing architectural survey and evaluation of the
community. Nearly 5,000 structures have been surveyed to date. Phase VI will include
an inventory, evaluation and data entry on the properties within the project area which
encompasses 700 properties and 196 acres. Maps of the project area are enclosed.
The Phase VI area was selected based on:
1) The 1977 Kriviskey survey and the 2000 Community Assessment both identified
potentially significant properties in the project area; and
2) Federally -mandated Section 106 reviews often are required for properties in this area
for the City's housing rehabilitation programs. The survey/evaluation will reduce the time
and resources needed to facilitate Section 106 reviews.
Discussion
In January 2014, the HPC developed their annual work plan. The Commission identified
a survey and registration program as a top priority. Commission noted the importance in
evaluating the city's historic resources. In addition to documenting over 5,000
structures, the following has been done with the assistance of these surveys:
• Listing of 13 National Register Districts
1l Listing of 44 Individual National Register Properties
▪ Listing of 10 Local Landmarks
• Listing of 2 National Historic Landmarks
Over 1300 Section 106 Reviews
CLG Grant Application e Phase VI Intensive Architectural/Historic Survey & Evaluation
Page 2
The estimated project cost is $13,213.00. The project will be funded through CIP 102-
2432 Historic Preservation Technical Assistance funds which currently has $9,999.68
available. An additional $500 will be funded from CIP 240-2431/102-2431 Historic
Preservation Technical Assistance funds. The remaining balance of $2,713.32 will be
funded through FY2015 CIP 102-2432 Historic Preservation Technical Assistance fund
contributions.
Requested Action
The requested action is to review and authorize issuing the attached RFP to solicit
proposals from qualified consultants to conduct the Phase VI Historic/Architectural
Survey and Evaluation.
Respectfully submitted,
Robert McDonell, Chairperson
Historic Preservation Commission
Enclosures
cc Laura Carstens, Planning Services Manager
Alvin Nash, Housing & Community Development Department Director
Maurice Jones, Economic Development Director
Jerelyn O'Connor, Neighborhood Development Specialist
F:\USERS\Wwernimo\HPC\Phase VI\Staff Memo App Phase VI.doc
North Couler Valley Neighborhood Survey Area
North Couler Valley Neighborhood
Parcels - 700
Acres - 196
e
L
Dubuque Brewing & Malting Company Complex
Brunswick-Balke-Collender Company Building
1 Holy Ghost Catholic Historic District
Buildings
City of Dubuque, Iowa
Request for Proposal
June 20, 2014
Phase VI Architectural/Historic Survey/Evaluation
INTRODUCTION
The City of Dubuque, Iowa is soliciting proposals from qualified personnel to
conduct an intensive architectural/historic survey/evaluation of one of Dubuque's
oldest residential neighborhoods adjacent to the downtown. The consultant must
meet the professional qualification standards as established by the Secretary of
the Interior and the State Historic Preservation Office for history and architectural
history. The consultant must have either a master's degree in American History,
American Studies or a closely related field, or a bachelor's degree plus two years
full-time experience in research and writing, teaching or have made substantial
contribution to the field.
COMMUNITY PROFILE
The City of Dubuque is located on the Mississippi River in northeastern Iowa,
adjacent to Illinois and Wisconsin. The City is approximately 31 square miles in
area, with a population of approximately 60,000. The City provides a full range of
services.
The community has a stable and diversified manufacturing base and a growing
service sector. Dubuque is the major retail, medical, educational and
employment center for the tri-state area. Tourism continues to be a major
economic force in the community. City government continues to work in
collaboration with the private sector to promote economic development.
SCOPE OF WORK AND SERVICES
Goals and Objectives
The project goal is to complete an in-depth architectural/historic
survey/evaluation of one of Dubuque's oldest residential neighborhood adjacent
to the downtown. This project represents Phase VI in an architectural/historic
survey/evaluation of the community, as shown on the following map.
Request for Proposals: Phase VI Architectural/Historical Survey/Evaluation
North Couler Valley Neighborhood Survey Area
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Request for Proposals: Phase VI Architectural/Historical Survey/Evaluation
The City began surveying and evaluating buildings in the mid 1970's. In 1979 the
Architectural Survey of Dubuque was completed. This survey and evaluation
project created the groundwork for the City of Dubuque Historic Preservation
Program and early historic districts. Dubuque's many architectural themes and
historic contexts were later recorded in the 1999 Comprehensive Survey and the
2000 Community Assessment of historical contexts and supporting architectural
themes funded in part by the State of Iowa. This multiple property document
became the foundation for phased historical and architectural surveys and
evaluations of Dubuque's older residential and commercial neighborhoods.
Completed in 2000, Phase I of Dubuque's Historical/Architectural
Survey/Evaluation encompassed 993 structures in the Couler Valley area.
Phase II examined 2,092 structures in the Eagle Point area in 2001. Completed
in 2003, Phase III involved 647 structures in and around the central business
district, including the Old Main Historic District. Completed in June of 2004,
Phase IV evaluated 544 structures in the Jackson Park, Cathedral, West 11th
Street, and Langworthy Historic Districts. It included nominating the West 11th
Street and Langworthy Historic Districts to the National Register. Completed in
June of 2005, Phase V evaluated 452 structures in the remaining areas of the
conservation districts not previously surveyed. Since the Multiple Property
Document was completed in 2000 seven (7) of Dubuque's ten (10) National
Register Districts were established and twelve (12) of Dubuque's 46 individually
listed properties were registered.
Dubuque has been eager to survey additional older residential and commercial
neighborhoods to gain a better understanding of their historical contexts and
architectural significance of these resources as well as build on our historic
registry. The Phase VI area was selected because the 1979 Architectural Survey
and the 2000 Community Assessment both identified significant properties in the
survey area.
The Phase VI survey area comprises one (1) neighborhood, twenty-seven (27)
blocks, one hundred ninety-six (196) acres and seven hundred (700) structures.
The south half of the survey area is primarily residential buildings supported by
neighborhood businesses and churches. A number of corner -store buildings still
exist and the Holy Ghost Catholic Historic District is located in the survey area at
2882-2921 Central Avenue.
The north half of the survey area is predominantly large scale commercial
operations. Much of the north half of the area is occupied by the former
Brunswick-Balke-Collender Company Building and the Dubuque Brewing and
Malting Company complex. In 1911 the Brunswick-Balke-Collender Company
produced ornate front and back tavern bars from the building at Jackson Street
and Peru Road. The Dubuque Brewing and Malting Company complex, 3000
Jackson, competed in 1895, was once the premier brewing facility for the Upper
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Request for Proposals: Phase VI Architectural/Historical Survey/Evaluation
Midwest. The Dubuque Brewing and Malting Company complex was delisted
from the National Register of Historic Places in 1978. The following is a map of
the survey area.
North Couler Valley Neighborhood
Parcels - 700
Acres - 196
r
i
Dubuque Brewing & Malting Company Complex
Brunswick-Balke-Collender Company Building
Holy Ghost Catholic Historic District
Buildings
N
A
4
Request for Proposals: Phase VI ArcIUlectural/His/orical Survey/Evaluation
Project Objectives are:
1) Identification of historically and architecturally significant properties is
undertaken to the degree to make decisions about NRHP eligibility.
2) Results of identification activities are integrated into the preservation
planning process. Identification activities include explicit procedures for
record keeping and distribution of information.
3) Architectural themes and historic contexts are identified.
4) Evaluation of the significance of historic properties is accomplished using
established criteria.
5) Evaluation of significance applies the criteria within identified historic
contexts and architectural themes.
6) Evaluation results in an inventory of historic properties that is consulted
when assigning registration and treatment priorities.
7) Evaluation results are made available to the public, to enhance and
increase knowledge of and appreciation for the community's historical,
architectural and cultural resources.
Started in April 2009, the City's historic preservation intern and Planning Staff
have collected historical property data on the North Couler Valley Neighborhood.
The data includes City directory information, building and sewer permits, water
tap information, and City assessor information for the survey area.
Historic contexts will be further researched, developed, and refined, using
information gathered during the project. Each resource will be evaluated in terms
of both architectural and historical significance. A local determination of National
Register eligibility will be made for each property (either individually or as part of
a district). If it is determined that a historic district exists, boundaries will be
clearly defined. No National Register nominations will be prepared as a part of
this survey and evaluation phase. Iowa Site Inventory Forms will be prepared for
all buildings determined to be National Register Eligible either individually or part
of a district.
Coordination
This project will require a professional with expertise in the field of architectural -
historical, survey and evaluation. Through a competitive bidding process, the
City will hire a professional consultant. The consultant to be hired must meet the
professional qualification standards established by the Secretary of the Interior
and the State Historic Preservation Office for history and architectural history.
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Request for Proposals: Phase VI Architectural/Historical Survey/Evaluation
The consultant must have either a master's degree in American History,
American Studies or a closely related field, or a bachelor's degree plus either two
years full-time experience in research and writing, or teaching or have made
substantial contribution to the field.
In addition, the City's project director and historic preservation intern will be
involved in the Phase V project by assisting the consultant with project
management, data collection, research, photography, date entry and map
making.
The consultant will be responsible for the quality and completion of the work
performed as well as organizing and coordinating project activities including
research, evaluation, and preparation of the final report and recommendations.
Work Products
The Consultant will produce:
Three (3) draft copies of survey report; the report will follow the format of a an
amendment to a Multiple Property Cover Document;
A minimum of eleven (11) copies of the final project report, to include nine (9)
bound copies, one (1) unbound, print -ready master copy and one (1) electronic
file;
Two (2) finished sets of completed typed Iowa Site Inventory forms for each
recorded property, each set with at least one (1) black and white photographic
print, enclosed in a Print -File type plastic sleeve;
One (1) black and white photograph will be taken of each surveyed property;
Two (2) contact sheets and one set of negatives for each roll of black and white
film used during the survey;
Use 35 mm, kodachrome film for any slides. Prepare a copy of each colored
slide, taken for the survey;
Two (2) typed copies of "Photograph/Catalog Field Sheet" for each roll of black
and white or colored slide film;
Two (2) copies of a one-page report, summarizing the project results;
One (1) completed, typed Historic -Architectural DataBase (HADB) encoding form
for summarizing report information;
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Request for Proposals: Plisse VI Architectural/Historical Survey/Evaluation
Schedule
July 11, 2014
Request For Proposals Due to the City
July 12 —August 4, 2014
Review proposals and select consultant.
August 5 o August 15, 2014
Subcontract signed by City and consultant
August 18 e November 2014
Project starts and fieldwork and research is compiled
November 3, 2014
The consultant submits draft report and sample inventory sheets and
photographs to the City.
November 20, 2014
The Historic Preservation Commission reviews and comments on the draft report
and sample inventory sheets and photographs.
November 21 — December 2014
The consultant revises the report based on comments provided by the HPC.
January 2015
The Consultant submits final report and work products.
The Consultant will be required to email a project update to the City of Dubuque,
to the attention of Assistant Planner Wally Wernimont at
wwernimo(a�cityofdubuque.orq by the 1st of every month during the contract
period.
SUDikJIISSON REQUIREMENTS
PROPOSAL SUBMISSION DEADLINE
An original and four (4) copies of each proposal shall be delivered by 12:00 p.m.
CDT on Friday July 11, 2014 to the address given below:
Wally Wernimont, Assistant Planner
Planning Services Department
City of Dubuque
50 W. 13th Street
Dubuque, IA 52001
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Request for Proposals: Phase VI Architectural/Historical Survey/Evaluation
The proposals shall be sealed and be clearly labeled: Phase VI
Architectural/Historic Survey/Evaluation.
Each consultant assumes full responsibility for delivery and deposit of the
completed proposal package on or before the deadline. The City of Dubuque is
not responsible for any loss or delay with respect to delivery of the proposals.
Questions Regardinjc this RFP
Further information may be obtained from Assistant Planner Wally Wernimont by
telephone at (563) 589-4210, by email at wwernimocityofdubuque.orq by
writing to the above address, or by fax at (563) 589-4221.
The City of Dubuque anticipates award of the contract to the successful
consultant for this project by August 4, 2014.
Consultants whose proposals are not accepted will be notified as soon as the
selected consultant has been approved.
INFORMATION TO BE INCLUDED IN THE PROPOSAL,
Letter of Transmittal
Provide a letter of transmittal briefly outlining the consultant's understanding of
the work and general information regarding the consultant and sub -consultants to
be involved, and the name, address, telephone number, fax number and E-mail
address for the firm's primary contact person.
Profile of Consultant
The proposal shall include general information about the consultant, the
consultant's area of expertise related to this RFP, and the consultant's official
name, address and principal officers, including the qualifications of the project
manager and other key personnel who would be assigned to the project.
Qualifications
1. The proposal shall include the name of the project manager, his or her
qualifications and experience, and the names, qualifications and
experience of other key personnel who would be associated with the
project. The selection of a project manager by a consultant will constitute
a contractual commitment by that consultant and a substitute manager will
not be allowed without prior written approval by the City of Dubuque.
2. The proposal shall describe the experience of the consultant in conducting
intensive architectural/historic survey/evaluations. The proposal shall
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Request for Proposals: Phase VI Architectural/Historical Survey/Evaluation
include at least three references of clients with which the consultant has
had similar projects and which have been completed within the past five
years, and the names of the key personnel proposed for this project who
worked on the reference projects.
3. The proposal shall discuss the consultant's ability to integrate this project
into the consultant's present workload.
Fees and Compensation
Provide a proposed cost plus expenses budget for completion of the scope of
services with cost breakdowns by scope element. Quotation of fees and
compensation shall remain firm for a period of at least 90 days from the proposal
submission deadline. Please provide the proposed fees and compensation
under separate cover. Initial screening will be done by a selection committee
without the benefit of knowing the proposed fee for services.
EVALUATION CRITERIA
Proposals will be evaluated by a selection committee. Proposals will be
screened to ensure that they meet the minimum requirements of the proposal. A
review of qualifying proposals will identify the potential consultant which most
closely meets the needs of the City. Factors to be considered by the selection
committee will include the following:
1. Qualifications and experience of the consultant — reference checks,
achievements and completion of similar projects within the past five years.
2. Project Design Team — qualifications and experience of the principal
consulting staff proposed to work on the project, variety and application of
various disciplines within team, and availability and qualifications of the
subcontracting staff.
3. Grasp of project requirements and understanding of project scope — the
consultant's/firm's analysis, preparation and level of interest.
4. Design approach/methodology in completing scope of services — technical
alternatives, creativity and problem solving ability.
5. Responsiveness and compatibility between consultant and the City of
Dubuque — general attitude, ability to communicate with general public.
6. Proposed schedule required to complete project and ability to complete
the project on time and within budget.
7. Proposed cost to complete project.
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