Usha Park Parking Lot Project AcceptanceTHE CITY OF
Dui
Masterpiece on the Mississippi
TO: The Honorable Mayor and City Council Members
FROM: Michael C. Van Milligen, City Manager
SUBJECT: Usha Park Parking Lot Project
CIP: 1001173
DATE: June 9, 2014
Dubuque
band
AI -America City
r
2007 • 2012 • 2013
City Engineer Gus Psihoyos is recommending acceptance of the construction contract
for the Usha Park Parking Lot Project, as completed by Drew Cook and Sons
Excavating, in the final contract amount of $104,639.01, which is 9.8% over the contract
amount of $95,294.00. The project cost increase is due to additional concrete removal
and replacement required due to late construction and adverse weather this winter.
Additional seeding and stabilization was required due to concerns from possible spring
storms.
I concur with the recommendation and respectfully request Mayor and City Council
approval.
Ws,
Mic ael C. Van Milligen
MCVM:jh
Attachment
cc: Barry Lindahl, City Attorney
Cindy Steinhauser, Assistant City Manager
Teri Goodmann, Assistant City Manager
Gus Psihoyos, City Engineer
THE CITY OF
Dui
Masterpiece on the Mississippi
TO: Michael C. VanMilligan, City Manage,
FROM: Gus Psihoyos, City Engineer
SUBJECT: Usha Park Parking Lot Project
CIP: 1001173
DATE: June 6, 2014
INTRODUCTION
Dubuque
kfittl
AFAmericatily
11111,
2007 • 2012 • 2013
The enclosed resolutions provide for the acceptance of the construction contract for the
Usha Park Parking Lot Project.
BACKGROUND
The Usha Park Parking Lot Project included construction of a concrete parking that
provided for 25 parking stalls. The parking lot was graded to allow for future expansion.
The parking lot has a 270 foot long bio -filtration trench constructed on the east and
north sides to capture rainfall runoff. The bio -filtration trench contains a
sand/compost/topsoil mixture that allows the storm water runoff to infiltrate into the
ground.
DISCUSSION
The Usha Park Parking Lot Project was completed by Drew Cook and Sons Excavating
of Dubuque, Iowa in the final contract amount of $104,639.01 which is 9.8% over the
contract amount of $95,294.00. The project cost increase is due to additional concrete
removal and replacement required due to late construction and adverse weather this
winter. Additional seeding and stabilization was required due to concerns from possible
spring storms.
BUDGET IMPACT
The project cost summary for the Usha Park Parking Lot Project is:
The funding summary for the project is as follows:
CIP
Award
Final
Construction Contract
$95,294.00
$104,639.01
Contingency
9,529.40
0.00
Construction Engineering & Inspection
15,723.51
13,959.18
Total Project Cost
$120,546.91
$118,598.19
The funding summary for the project is as follows:
CIP
Fund Description
Fund Amount
1001173
Usha Park Development
$118,598.19
Total Project Funding
$118.598.19
REQUESTED ACTION
The City Council is requested to adopt the attached resolutions accepting the
improvements and establish the final contract amount for the Usha Park Parking Lot
Project.
Prepared By: Jon Dienst, P.E.
cc: Marie Ware, Leisure Services Manager
Steve Fehsal, Park Division Manager
Jenny Larson, Budget Director
Don Vogt, Public Works Director
RESOLUTION NO. 171-14
ACCEPTING THE USHA PARK PARKING LOT PROJECT AND AUTHORIZING
THE PAYMENT OF THE CONTRACT AMOUNT TO THE CONTRACTOR
Whereas, the Public Improvement Contract for the Usha Parking Lot Project (the
Project) has been completed and the City Engineer has examined the work and filed a
certificate stating that the Project has been completed according to the terms of the
Public Improvement Contract and that the City Engineer recommends that the Project
be accepted; and
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF DUBUQUE, IOWA:
Section 1. The recommendation of the City Engineer is approved and the Project
is hereby accepted.
Section 2. The Finance Director is hereby directed to pay to the Contractor from
the Usha Park Development appropriations for the contract amount of $104,639.01 less
any retained percentage provided for therein as provided in Iowa Code chapter 573,
and to pay such retainage only in accordance with the provisions of Iowa Code chapter
573.
Passed, approved and adopted this 16th day of June, 2014.
Attest:
Kevin F rnstahl, ity
Roy D. Buol, Mayor
CITY ENGINEER'S CERTIFICATE OF FINAL COMPLETION OF THE USHA PARK
PARKING LOT PROJECT PROJECT
The undersigned City Engineer of the City of Dubuque, Iowa, hereby certifies that
he has inspected the Usha Park Parking Lot Project, that the Project has been
performed in compliance with the terms of the Public Improvement Contract, and that
the total cost of the completed work is $118,598.19.
Dated this day of , 2014.
Filed in the office of the City Clerk on the / day of
City Engineer
, 2014.
��
Kevin S. Firnsta' City Clerk
LINE
NO.
Masterpiece on the Mississippi
PROJECT NAME:
ITEM
NUMBER
City of Dubuque - Engineering Division
Project Close Out Form
Usha Park Parking Lot Project
CONTRACTOR:
ADDRESS:
CITY, STATE, ZIP:
Drew Cook B. Sons Exc. Inc..
5200 Wolff Rd.
Dubuque, IA 52002
BID ITEM DESCRIPTION
Division 1- General Provisions
1 1010-103 Mobilization
AMOUNT OF CONTRACT AMOUNT: $
TOTAL CHANGE ORDERS TO DATE: $
REVISED CONTRACT AMOUNT; $
CONTRACT
QUANTITY UNIT UNIT COST
Division 2010 - Earthwork, Subgrade, and Subbase
2 2010-108-D-1 Topsoil On-slte
3 2010-108-D-2 Topsoil Compost -amended
4 2010-108-E-0 Excavation Class 10
95,294.00
5,766.23
101,060.23
PREVIOUS TOTAL TO DATE
QUANTITY AMOUNT
CURRENT
QUANTITY AMOUNT
1.00 LS $ 2,000.00 $ 1.00 $ 2,000.00
Sub Total $ 2,000.00 Sub Total $
COUNCIL ACCEPTANCE
DATE: 16 -Jun -14
TOTAL TO DATE
QUANTITY AMOUNT
COMP.
1.00 $ 2,000.00 100.00%
Sub Total $ 2,000.00
115.00 CY $ 10.00 $ 115.00 $ 1,150.00 - 115.00 $ 1 150.00 100.00%
200.00. CY $ 16.50 $ 200.00 $ 3 300.00 200.00 $ 3 300.00 100.00%
990.00 CY $ 11.50 $ 990.00 $ 11,385.00 - . 990.00 $ 11 385.00 100.00%
5 2010-108-1-0 Subbase Coarse Aggregate Subbase - 3" Breaker
500.00 TON $ 15.00 $
6 2010-108-1-0 Subbase Granular Subbase - Gradation 12a
400.00 TON $ 16.00 $ 625.53 $ 10,008.48 825.53 $ 10.008.48 156.38%
Division 4040 - Subdrains and Footing Drain Collectors
7 4040-108-A-0 Subdreln, 6" Perforated CPE
8 4040-108-D-0 Subdreln Outlets and Connections, Core Drill, 6"
Sub Total _$ 25,843.48 Sub Total $ Sub Total $ 25,843.48
300.00 LF $ 6.10 $ 300.00 $ 1,830.00 300,00 $ 1,830.00 100.00%
Division 7010 - Portland Cement Concrete Pavement
9 7010-108-A-0 Pavement, PCC, 6" (Thickness)
1.00 EA $ 500.00 $ 1.00 $ 500.00 1.00 $ 500.00 100.00%
Sub Total $ 2,330.00 Sub Total $ Sub Total $ 2,330.00
1376.00 SY_.. $ 37.00 . $ 1,540.40 $ 56,994.80 1540.40 $ 55,994.80 112.03%
Division 7020 - Hot Mix Asphalt Pavement
10 7020-108-8.0 Pavement or Overlay, HMA, & (Thickness).
Division 8010 - Traffic Signals & Lighting
11 8010.108-B-1 Conduit, Trenched, PVC, 2"
Sub Total $ 56,994.80 Sub Total $ - Sub Total $ 58,994.80
55.00 SY $ 45.00 $ 42.00 $ 1,890.00 42.00 _$ 1,890.00 76.36%
Sub Total $ - 1,890.00 $ $ Sub Total $ 1,890.00
80.00 LF $ 10.00 $ 80.00 $ 800.00 80.00 $ 800.00 100.00%
IDOT Division 2527 - Pavement Marking
12 IDOT 2527.04-A-1 Painted Pavement Markings
Sub Total $ 800.00 $ 5 Sub Total $ 800.00
9.50 STA $ 20.00 $ 9.50 $ 247.00 9.50 $
13 IDOT 2527.04-A-4 Painted Symbols and Legends
2.00 EA $ 65.00 $ 2.00 $ 130.00 2.00 $
IDOT Division 2528 Traffic Control
14 IDOT 2528.04-A Traffic Control
Sub Total $ 377.00 $ $ Sub Total $
1.00 LS $ 500.00 $ 1.00 $ 500.00
Division 8040 - Signing Materials
15 IDOT 2524.04-A Type A signs
Sub Total $ 500.00 Sub Total $
247.00 100.00%
130.00 100.00%
377.00
1.00 $
Sub Total $
500.00. 100.00%
500.00
3.00 SF $ 175.00 $ 3.00 $ 525.00 3.00 $ 525.00 100.00%
Division 9010 - Seeding
16 9010.108-A-0 Conventional - Seeding, Fertilizing, and Mulching; Type 1
Sub Total $ 525.00 Sub Total $ Sub Total $ 525.00
0.21 AC $ 7 500.00 $ 0.55 $ 4,125.00 0.55 $ 4,125.00 281.90%
Division 9040 -Erosion and Sediment Control
17 9040.108-D-1 Filter Sacks, 12"
Sub Total $ 4,125.00 Sub Total $
400.00 LF $ 6.50 $ 425.00 $ 2 762.50
Sub Total $ 4,125.00
425.00 $ 2,782.50 106.25%
18 9040.108.0-1 Stabilized Construction Entrance
6.00. SQ $ 100.00 .$ 6.00 $ 600.00.
6.00 $ 600.00 100.00%
19 9040-108-P-1 Dust Control, Water
2.00 MGAL $ 150.00 $ - $ -
20 9040.108-R-0 Turf Reinforcement Mats, Propex Landlok 450 or Equal
3,20 SQ $ 110.00 $ - $
21 9040-108-T-2 Inlet Protection Device, Maintenance
2.00 EA $ 125.00 $ 1.00 $ 125.00 1.00 $ 125.00 50.00%
Sub Total $ 3,487.50 Sub Total $ Sub Total $ 3,487.50
BASE AMOUNT EARNED TO DATE: I $ 98,872,78 1 103.78%
C.O.
NO.
CHANGE ORDER DESCRIPTION / EXTRA WORK ITEMS
1 Cost difference to use concrete sand in Neu of man sand -
CHANGE ORDER
QUANTITY UNIT UNIT COST
250 ton $ 6.00
PREVIOUS
QUANTITY AMOUNT
250 $ 1500.00
CURRENT
QUANTITY AMOUNT
2 Wood Excelsior mat, if used on project
91 SQ $ 18.00
90 $ 1,620,00
3 Pavement Removal (Cracked Panels)
4 Sawcut Pavement for removal
1111 SF $ 1.50
250 LF $ 4.00
1110.55 $ 1,605.83
245.1 $ 980.40
$
PAYMENTS PREVIOUSLY APPROVED:
1 $ 75,716.88
2 $ 22,714.52
3 $ 975.65
4 $_
5 $
6 $
7 $
8
9
10 $
11 $
12 $
13 $
14 $
Retalnage $
TOTAL PAYMENTS FORWARDED:
5,231.95
$ 104,639.011
TOTAL TO DATE
QUANTITY AMOUNT
Comp.
250.00 $ 1 500.00 100.00%
90.00 $ 1 620 00 98.90%
1,110.55 $ 1,665.63 99.98%
245.10 $ 98040 98.04%
Total Amount Inc. Change Orders Eamed to Date:
$ 104,639.01
Project Cost 1 Funding Summary
Construction Materials. Total Eng. Total Project CIP
CIP Costs Stored On -Site Cost Cost .Funding
1001173 $ 104,839.01 $ - $ 13,959.18 $ 118,598.19 $ 100,000.00
$ $ $ $ ,s
$ $ $ $ $
$ $ $ $ $
Total: $ 104,639.01 $
$ 13,959.18 $ 118,598.19
$ 100,000.00
Final Project Cost Summary
Total Amount Earned: $ 104,639.01
Stored Materials: $
Total Due Contractor: $ 104,639.01
Total Engineering: $ 13,959.18
Total ProJect Cost: $ 118,598.19
Project Engineering Cost Summary
CIP
ProJect Summary
Total Eng. .
Cost
1001173
$ 13,959.18
CIP
$
Eamed to Date
Retalnage Ret. Release
$
Amount to Date
Contract Amt.
1001173
$
104.639.01
$
5,231.95 $
- $
99,407.05
$ 95,294.00
$
$
-
$
- $
$
$. -
$ -
$
-
$
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-
$ -
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$
-
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-
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$ 13,959.18
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- $
$
$
- $
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$
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-
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Total
$
104,639.01
$
5,231.95 $
$
99,407.05.
S 95,294.00
Project Cost 1 Funding Summary
Construction Materials. Total Eng. Total Project CIP
CIP Costs Stored On -Site Cost Cost .Funding
1001173 $ 104,839.01 $ - $ 13,959.18 $ 118,598.19 $ 100,000.00
$ $ $ $ ,s
$ $ $ $ $
$ $ $ $ $
Total: $ 104,639.01 $
$ 13,959.18 $ 118,598.19
$ 100,000.00
Final Project Cost Summary
Total Amount Earned: $ 104,639.01
Stored Materials: $
Total Due Contractor: $ 104,639.01
Total Engineering: $ 13,959.18
Total ProJect Cost: $ 118,598.19
Project Engineering Cost Summary
CIP
Project Engineering Costs
Staff Consultant
Total Eng. .
Cost
1001173
$ 13,959.18
+
+
+
+
+
+
+
+
+
+
$
13,959.18
5-
$
$_. -
$
$ -
$
$
$
$ -
_ $
$ -
$
$ -
$
$ -
$
$
$
Total:
$ 13,959.18
$
- $
13,959.18
Project Cost 1 Funding Summary
Construction Materials. Total Eng. Total Project CIP
CIP Costs Stored On -Site Cost Cost .Funding
1001173 $ 104,839.01 $ - $ 13,959.18 $ 118,598.19 $ 100,000.00
$ $ $ $ ,s
$ $ $ $ $
$ $ $ $ $
Total: $ 104,639.01 $
$ 13,959.18 $ 118,598.19
$ 100,000.00
Final Project Cost Summary
Total Amount Earned: $ 104,639.01
Stored Materials: $
Total Due Contractor: $ 104,639.01
Total Engineering: $ 13,959.18
Total ProJect Cost: $ 118,598.19
CERTIFICATE OF THE CITY MANAGER:
I hereby certify that the above statement shows in detail the ect amount of all work required to complete the above improvement.
APPROVED:
APPROVED:
Michael Van Milligen, City Manager
City of Dubuque, Iowa
Gus Psihoyos, City Engineer
City of Dubuque, Iowa
CERTIFICATE OF THE CONTRACTOR:
The undersigned,
Drew Cook & Sons Exc. Inc. contractor for the above Improvement, does hereby
accept the above "Total Due Contractor", as full settlement for all claims for sald improvement.
CONTRACTOR: Drew Cook & Sons Exc. Inc.
BY:c=
� j t
TITLE: \( r C t t' —5
DATE: tfy `Y % l