Community Development Block Grant Agreement _HUD 7 7 14THE CITY OF
Dui
Masterpiece on the Mississippi
Dubuque
band
AI -America City
r
2007 • 2012 • 2013
TO: The Honorable Mayor and City Council Members
FROM: Michael C. Van Milligen, City Manager
SUBJECT: Community Development Block Grant (CDBG) Agreement - FY15
(Program Year 14)
DATE: July 3, 2014
On March 5, 2014, the City Council approved a Fiscal Year 2015 Annual Action Plan
that had been recommended by the Community Development Advisory Commission.
Housing and Community Development Director Alvin Nash recommends City Council
approval of the execution of a Community Development Block Grant Agreement with
the U.S. Department of Housing and Urban Development in the amount of $954,448 for
the program year beginning July 1, 2014 and ending June 30, 2015.
I concur with the recommendation and respectfully request Mayor and City Council
approval.
brilm4 i„,
Mic ael C. Van Milligen
MCVM:jh
Attachment
cc: Barry Lindahl, City Attorney
Cindy Steinhauser, Assistant City Manager
Teri Goodmann, Assistant City Manager
Alvin Nash, Housing and Community Development Department Director
Masterpiece on the Mississippi
TO: Michael Van Milligen, City Manager
FROM: Alvin Nash, Housing and Community Development Department
DATE: June 25, 2014
RE: Community Development Block Grant (CDBG) Agreement —
FY15 (Program Year 14)
Dubuque
*****
All -America City
11111!
2007 • 2012 • 2013
INTRODUCTION
This memorandum requests City Council adoption of a resolution authorizing the Mayor
to sign a Community Development Block Grant (CDBG) Agreement with the U.S.
Department of Housing and Urban Development (HUD) in the amount of $954,448 for
the program year beginning July 1, 2014 and ending June 30, 2015.
DISCUSSION
As a CDBG entitlement community, the City of Dubuque is eligible to receive annual
funding for carrying out housing and community development activities. Before it may
receive these funds it must submit a plan for the use of funds and sign an annual grant
agreement.
On March 5, 2014 the City Council approved a FY 2015 Annual Action Plan that had
been recommended by the Community Development Advisory Commission. The
attached letter from HUD informs the City that its FY 2015 Annual Action Plan (Program
Year 2014) has been reviewed and a grant of $954,448 is approved. A Funding
Approval/Agreement is included for execution by the City. To complete the annual
application process, the City Council must now approve execution of the grant
agreement as provided by the attached resolution.
RECOMMENDATION
I recommend that the City Council approve the attached resolution authorizing
execution of the grant agreement with the U.S. Department of Housing and Urban
Development. This will allow the City to begin expending funds for programs included in
our FY 2015 Annual Plan for the program year, which began July 1st.
Prepared by Erica Haugen, Community Development Specialist
F:\USERS\CDBG\CDBGWnnualPlan\FY 15\Council\GrantAgree.Council memo.doc
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14 NH 2 M 10: 09
Ci: Is"r``s Offic
Dubuque, IA
Honorable Roy Buol
Mayor of Dubuque
City Hall
50 West 13th Street
Dubuque, IA 52001-4864
Dear Mayor Buol:
U.S. Department of Housing and Urban Development
Omaha Field Office
Edward Zorinsky Federal Building
1616 Capitol Avenue, Suite 329
Omaha, Nebraska 68102-4908
June 18, 2014
This is to infoliii you that a review of your Fiscal Year 2014 Consolidated Plan Annual
Action Plan has been completed. The grant assistance which you are receiving includes
Community Development Block Grant (CDBG) funds in the amount of $954,448.
Enclosed are the Grant Agreements and Funding Approvals (three copies), which constitute
the contract between the Department of Housing and Urban Development and the City of
Dubuque, Iowa. You should note particularly any special conditions included in item 8 of the
Funding Approval.
In order to establish a line of credit for these grant funds, you should execute and return two
copies of the Grant Agreement. Retain one copy of the Grant Agreement for your files. If there is
a need to establish or change the depository account to which these grant funds are to be wired, a
Direct Deposit Sign -Up Form (SF -1199A) must be completed by you and your financial institution
and mailed to this office.
You are reminded that certain activities are subject to the provisions of 24 CFR Part 58
(Environmental Review Procedures for the CDBG, HOME and ESG Programs). Funds for such
activities may not be obligated or expended unless HUD has approved the release of funds in
writing. A request for the release of funds must be accompanied by an environmental certification.
The special condition in your Grant Agreement and Funding Approval concerning the
review procedures under Executive Order (E.O.) 12372, Intergovernmental Review of Federal
Programs, and HUD's implementing regulations at 24 CFR Part 52 restricts the obligation or
expenditure of funds for the planning or construction of water or sewer facilities until the
completion of the review process and receipt of written notification of release of funds from HUD.
Since you have not submitted your final statement for review under E.O. 12372, we assume you do
not propose to use funds for activities subject to review. However, the condition requires that in
the event you amend or otherwise revise your final statement to use funds for the planning or
construction of water or sewer facilities, you must receive written release of funds from HUD
before obligating or expending funds for such activities.
Funding Approval/Agreement
Title I of the Housing and Community
Development Act (Public Law 930383)
HI -00515R of 20515R
1. Name of Grantee (as shown in item 5 of Standard Form 424)
City of Dubuque
U.S. Department of Housing and Urban Development
Office of Community Planning and Development
Community Development Block Grant Program OMB Approval No.
2506-0193 (exp 1/31/2015)
3a. Grantee's 9 -digit Tax
ID Number.
42-6004596
3b. Grantee's DUNS Number:
093105302
4. Date use of funds may begin
(mmlddlyyyy): 07/01/2014
2. Grantee's Complete Address (as shown in item 5 of Standard Form 424)
50 West 13th Street
Dubuque, IA 52001
5a. Project/Grant No. 1
B -14 -MC -19-0004
5b. Project/Grant No. 2
6a. Amount Approved
$954,448
6b. Amount Approved
5c. Project/Grant No. 3
6c. Amount Approved
Grant Agreement: This Grant Agreement between the Department of Housing and Urban Development (HUD) and the above named Grantee is made pursuant to the
authority of Title I of the Housing and Community Development Act of 1974, as amended, (42 USC 5301 et seq.). The Grantee's submissions for Title I assistance, the HUD
regulations at 24 CFR Part 570 (as now in effect and as may be amended from time to time), and this Funding Approval, including any special conditions/addendums,
constitute part of the Agreement. Subject to the provisions of this Grant Agreement, HUD will make the funding assistance specified here available to the Grantee upon
execution of the Agreement by the parties. The funding assistance specified in the Funding Approval may be used to pay costs incurred after the date specified in item 4
above provided the activities to which such costs are related are carried out in compliance with all applicable requirements. Pre -agreement costs may not be paid with
funding assistance specified here unless they are authorized in HUD regulations or approved by waiver and listed in the special conditions to the Funding Approval. The
Grantee agrees to assume all of the responsibilitie for environmental review, decision making, and actions, as specified and required in regulations issued by the Secretary
pursuant to Section 104(g) of Title I and publis dd in 24 CFR Part 58. The Grantee further acknowledges its responsibility for adherence to the Agreement by sub -recipient
U.S. Department of Housing and Urban Develop / (By Name)
Francis T. Severin
Grantee Name
City of Dubuque
Title
Dir fir, Communit r -ming and Development Division
Title
Honor— jle Mayor Roy D. Buol
Si. •. ire pr,
..!«� i
Date (mm/dd/yyyy)
8/2014
Signature � J
jffl
Date mm ••
i Gf a
7. Ca gory of Title I Assistance f• f is Funding Action
(• eck only one)
t,.! a. Entitlement, Sec 10:.)
b. State -Administered, Sec 106(d)(1)
❑ c. HUD -Administered Small Cities, Sec 106(d)(2)(B)
❑ d. Indian CDBG Programs, Sec 106(a)(1)
❑ e. Surplus Urban Renewal Funds, Sec 112(b)
❑ f. Special Purpose Grants, Sec 107
❑ g. Loan Guarantee, Sec 108
.
8. Special Conditions
(check one)
❑ None9b.
9a. Date IID Received Submission
(mmld yyyy) 05/09/2014
10. check
one
Orig. Funding
Approval
Amendment
Amendment Number
t3 a.
Date Grantee Notified
(mm/ddlyyyy) 06/18/2014
❑ b.
L.1 Attached
9c. Date of Start of Program Year
(min/ddlyyyy) 07/01/2014
11. Amount of Community Development
Block Grant
FY (14 )
FY ( )
FY ( )
a. Funds Reserved for this Grantee
$954,448
b. Funds now being Approved
$954,448
c. Reservation to be Cancelled
(11a minus 11b)
12a. Amount of Loan Guarantee Commitment now being Approved
12b. Name and complete Address of Public Agency
.
Loan Guarantee Acceptance Provisions for Designated Agencies:
The public agency hereby accepts the Grant Agreement executed by the
Department of Housing and Urban Development on the above date with
respect to the above grant number(s) as Grantee designated to receive
loan guarantee assistance, and agrees to comply with the terms and
conditions of the Agreement, applicable regulations, and other
requirements of HUD now or hereafter in effect, pertaining to the
assistance provided it.
12c. Name of Authorized Official for Designated Public Agency
Title
Signature
HUD Accounting use Only Region 7, Field Office 26 Appropriation 864/60162, PAS Code EC1 Source year 2014WH,
native Date
Batch TAC Program Y A Reg Area Document No. Project Number Category Amount (mm/dd/yyyy)
1
5
3
1
7
6
Project Number
Project Number
Amount
Amount
Transaction Code
Entered By
Verified By
F
Date Entered PAS (mm/dd/yyyy)
Date Entered LOCCS (mm/dd/yyyy)
Batch Number
24 CFR 570 form HUD -7082 (11/10)
SPECIAL CONDITIONS
• In addition to the conditions contained on form HUD 7082, the grantee shall comply with
requirements established by the Office of Management and Budget (OMB) concerning the Dun
and Bradstreet Data Universal Numbering System (DUNS), the Central Contractor Registration
(CCR) database, and the Federal Funding Accountability and Transparency Act as provided in 2
CFR part 25, Universal Identifier and Central Contractor Registration, and 2 CFR part 170,
Reporting Subaward and Executive Compensation Information.
• The grantee shall ensure that no CDBG funds are used to support any Federal, State, or local
projects that seek to use the power of eminent domain, unless eminent domain is employed only
for a public use. For the purposes of this requirement, public use shall not be construed to
include economic development that primarily benefits private entities. Any use of funds for
mass transit, railroad, airport, seaport or highway projects as well as utility projects which
benefit or serve the general public (including energy-related, communication -related, water -
related and wastewater -related infrastructure), other structures designated for use by the general
public or which have other common -carrier or public -utility functions that serve the general
public and are subject to regulation and oversight by the government, and projects for the
removal of an immediate threat to public health and safety or brownsfield as defined in the Small
Business Liability Relief and Brownsfield Revitalization Act (Public Law 107-118) shall be
considered a public use for purposes of eminent domain.
• The Grantee or unit of general local government that indirectly receives CDBG funds may not
sell, trade, or otherwise transfer all or any such portion of such funds to another such entity in
exchange for any other funds, credits or non -Federal considerations, but must use such funds for
activities eligible under title I of the Act.
RESOLUTION NO. 182-14
RESOLUTION AUTHORIZING EXECUTION OF A COMMUNITY DEVELOPMENT
BLOCK GRANT AGREEMENT WITH THE U.S. DEPARTMENT OF HOUSING AND
URBAN DEVELOPMENT.
Whereas, under provisions of Title I of Housing and Community Development Act of
1974, as amended, the City of Dubuque prepared and submitted an Annual Action Plan for
a Community Development Block Grant; and
Whereas, the submission has been approved by the U.S. Department of Housing
and Urban Development in the amount of $954,448 for a twelve month program year
commencing July 1, 2014 and ending June 30, 2015; and
Whereas, a grant agreement covering the activities proposed to be carried out with
the Community Development Block Grant funds has been transmitted to the City of
Dubuque by the U. S. Department of Housing and Urban Development.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
DUBUQUE, IOWA:
Section 1. That the Funding Approval/Agreement, authorized by the U.S.
Department of Housing and Urban Development beginning July 1, 2014 for a Community
Development Block Grant to the City of Dubuque in the amount of $954,448 and identified
as Grant Number B -14 -MC -19-0004 is hereby accepted.
Section 2. That the Mayor of the City of Dubuque be and he is hereby authorized
and directed to execute said Agreement and related documents on behalf of the City of
Dubuque, Iowa.
Passed, approved and adopted this 7th day of July, 2014.
Attest:
Kevi Firnstahl, City C
Lel/
Roy D. Bjol, Mayor
F:\USERS\CDBG\CDBG\AmivalPlan\FY 15\Council\HUD CDBG agreement.resolution.doc