Heritage Trail Parking Lot Grant ApplicationTHE CITY OF
Dui
Masterpiece on the Mississippi
Dubuque
band
AI -America City
r
2007 • 2012 • 2013
TO: The Honorable Mayor and City Council Members
FROM: Michael C. Van Milligen, City Manager
SUBJECT: DMATS Transportation Enhancement Grant Application for County/City
Heritage Trail Parking Lot
DATE: July 1, 2014
Planning Services Manager Laura Carstens recommends City Council approval of the
City of Dubuque's DMATS Transportation Enhancement Program grant application in
the amount of $50,000 for the County/City Heritage Trail Parking Lot along S. John
Deere.
The project is a County/City partnership. Dubuque County has excess right-of-way on
the north side of S. John Deere Road near US 52 and IA 32 (Northwest Arterial). The
City of Dubuque will provide a $15,000 local match, which is available.
I concur with the recommendation and respectfully request Mayor and City Council
approval.
bd-t44 ,
Mic ael C. Van Milligen
MCVM:jh
Attachment
cc: Barry Lindahl, City Attorney
Cindy Steinhauser, Assistant City Manager
Teri Goodmann, Assistant City Manager
Laura Carstens, Planning Services Manager
Masterpiece on the Mississippi
MEMORANDUM
Dubuque
NI-Nnedcacity
2007 • 2012 • 2013
TO: Michael C. Van Milligen, City Manager
FROM: Laura Carstens, Planning Services Manager
SUBJECT: DMATS Transportation Enhancement Grant Application for County/City
Heritage Trail Parking Lot
DATE: June 30, 2014
Introduction
This memo transmits for City Council review and approval, the City of Dubuque's grant
application for the County/City Heritage Trail Parking Lot along S. John Deere Road
near US 52 and IA 32, for the DMATS Transportation Enhancement Program. The
enclosed application includes a series of location maps and a resolution.
Background
DMATS has re -programmed $1 million set aside in Transportation Enhancement (TE)
Funds for the Southwest Arterial recreational trail to other local projects, such as the
Lower Bee Branch: Overlook at 16th Street Detention Basin, Upper Bee Branch: MRT
Route Trailhead parking lot at 22"d and Prince Streets, and County/City Heritage Trail
Parking Lot along S. John Deere Road.
The TE funds are part of the DMATS allocations from prior federal transportation bills.
With the approval of the new federal transportation bill, MAP -21, the Iowa DOT required
that these set-aside funds be obligated (encumbered) by October 2014 for eligible
projects. The Iowa DOT has requested that any projects selected have an impact at
gateways to the extent possible. These three projects were selected by the City.
Discussion
The project is a County/City partnership. Dubuque County has excess right-of-way on
the north side of S. John Deere Road near the intersection of US 52 and IA 32
(Northwest Arterial).
The project site is located in proximity to the Dubuque County Heritage Trail, the City of
Dubuque's Heritage Trail Riverfront System, and the Iowa 32 Bike/Hike Trail. This
section of the County/City Heritage Trail network is also part of the Mississippi River
DMATS TE Grant Application for County/City Heritage Trail Parking Lot
Trail (MRT), a State Recreational Trail that is part of a multi -state trail along both sides
of the Mississippi River. A trailhead parking lot would be constructed to serve these
trails on the excess right-of-way.
Trail users arriving by personal vehicle are parking on the shoulders and on adjacent
property owned by Alliant Energy, which includes an electric substation. These actions
create hazardous conditions for the trail users and passing motorists.
A trailhead parking lot that serves the County and City trails will improve the safety of
trail users and motorists. The parking lot would be paved, landscaped and designed
using sustainable best management practices to manage stormwater in accordance
with floodplain development regulations.
Budget Impact
It is my understanding that this project previously has been approved by the DMATS
Technical and Policy Boards, and the application is more of a formality required for
compliance with IDOT procedures.
The estimated project funding of $65,000 will be met by $50,000 in DMATS grant
funding and the City local match of $15,000. The City source for this local match is the
FY2013 Planning CIP #350-2430 Trails & Complete Streets, which is still in the budget
per Senior Budget Analyst Mary Brooks.
Recommendation
I recommend the City Council authorize the DMATS TE grant application and approve
the resolution for the County/City Heritage Trail Parking Lot along S. John Deere Road
near US 52 and IA 32.
Enclosures
cc: Marie Ware, Leisure Services Manager
Gus Psihoyos, City Engineer
Jenny Larson, Budget Director
Brian Preston, Executive Director, Dubuque County Conservation
F:\USERS\LCARSTEN\WP\Granls for Trails\Iowa 32 Trail\DMATS Grant\Trail parking\Memo DMATS grant trail parking dog
2
Prepared by: Laura Carstens, City Planner Address: City Hall, 50 W. 13th St, Dubuque, IA 52001 Telephone: 589-4210
Return to: Kevin Firnstahl, City Clerk Address: City Hall, 50 W. 13th St, Dubuque, IA 52001 Telephone: 589-4121
RESOLUTION NO. 183-14
RESOLUTION AUTHORIZING DMATS GRANT APPLICATION FOR DEVELOPMENT OF
COUNTY/CITY HERITAGE TRAIL PARKING LOT
Whereas, the Dubuque Metropolitan Area Transportation Study (DMATS) has allocated grant
funds for the development of recreational trails and related amenities; and
Whereas, the City of Dubuque has adopted the 2012 Comprehensive Plan which includes
objectives for enhanced accessibility for parks, trails, and open space, protection of scenic and
cultural resources, and development of additional recreational trails.
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF DUBUQUE,
IOWA:
Section 1. The Planning Services Manager is hereby authorized to submit an application to
DMATS for a grant to develop the County/City Heritage Trail Parking Lot.
Section 2. That in the event said application is approved, the City Council hereby provides its
written assurance that the completed project will be adequately maintained for its intended use in
accordance with grant requirements.
Passed, approved and adopted this 7th day of July, 2014.
0
Roy D. uol, Mayor
Attest:
Ke In S. Firnstah , Cit rPlerk
F:\USERS\LCARSTEN\WP\Grants for Trails\lowa 32 Trail\DMATS Grant\Trail parking\DMATS Grant Resolution Trail Parking.doc
TRANSPORTATION ENHANCEMENT )FINDS PROGRAM APPLICATION
Please answer all questions. Any questions left unanswered will not be scored.
Please note: If your project is selected, the title submitted in this application will be
the name used to reference this project for its duration.
1. Local Government Sponsor:
The sponsor is the city or county responsible for providing matching funding for the
proposed project. Local governments may pool their funds on one or more projects. The
contact person is the individual who will be coordinating the project for the sponsor.
This person must be in responsible charge of the project through completion. This is the
person with whom DMATS and IADOT personnel will be coordinating the project.
Sponsor
#1
City of Dubuque, Iowa
Sponsor
#2
Dubuque County Conservation
Contact
#1
Laura Carstens
Contact
#2
Brian Preston
Title
Planning Services Manager
Title
Executive Director
Address
City Hall
50 W. 13(11 Street
Address
Telephone
Dubuque IA 52001
Swiss Valley Nature Center
13606 Swiss Valley Road
Peosta, IA 52068
(563) 589-4210
(563) 589-4221
Email
lcarsten@cityofdubuque.org
Telephone
rax
Email
563) 556-6745
(563) 589-7885
T
bpreston@dbeco.org
DMATS Transportation Enhancement Program FFY 2011 11
2. Project Title (Note: Please include the same title on all project materials):
Dubuque County/City Heritage Trail Parking Lot
3. Project Information:
IADOT District Number: 6
County:
Total Federal Funds $50,000
Requested*:
Match Percentage` * :
Metropolitan Planning
Organization:
Dubuque
23
DMATS
* $50, 000 minimum, $250, 000 maximum
** 20% minimum
4. Project Properly Information:
The project sponsor must either own or have a permanent easement on the property on
which the federal enhancement money will be used. Please be specific in detailing who
owns the property on which the proposed project will be built. Property acquisition must
occur before construction can begin on a project.
,f
wner of Property:
Dubuque County
5. Applicant Checklist:
Please make sure that your application qualifies or it will not be considered for funding.
A check mark must be placed next to each of the following items in order to be
considered for funding:
DMATS Transportation Enhancement Program FEY 2011 12
F The project sponsor guarantees at least a 20% match.
The project will be open for public access for at least 25 years or the expected life of
the project.
F The organization is a state agency, federal agency or department, or a local city or
county government.
F If the project sponsor is a state agency, federal agency or department, a resolution of
support has been submitted with this application as required.
F Photographs have been submitted as required with this application.
F A detailed breakdown of the total project cost has been included with this application.
F. The application and three (3) hard copies of the following additional materials should
be sent to the Dubuque Metropolitan Area Transportation Study (DMATS)*:
Project Map (required)
't' Detailed cost estimate (required). The detailed cost estimate should consist
of detailed estimates for specific materials, labor, etc.
( Detailed timeline (required)
Detailed photographs, drawings, or additional maps (strongly recommended)
Schematic drawing or rendering of proposed post -project site (strongly
recommended for scenic enhancement projects)
Additional materials should be postmarked by Materials should not be
larger than 11" x 17".
6. PVItich type of Transportation Enhancement activity describes your project?
Check one, or more if appropriate.
In order to qualify for transportation enhancement funding, your project must fall into
one or more of the eleven categories listed below. If you have questions as to whether or
not your project is eligible, please contact Chandra Ravada at the ECIA office.
KHATS Transportation Enhancement Program FFY 2011 13
F%
Facilities for pedestrians and bicycles
for transportation purposes
1
Preservation of abandoned railway
corridors including conversion and use
thereof for pedestrian and bicycle trails
r
Scenic or Historic Highway Programs
including the provision of tourist and
welcome center activities
E
Archaeological planning and research
Landscaping and other scenic
beautification
Mitigation of water pollution due to
highway runoff or reduce vehicle -
caused wildlife mortality while
maintaining habitat connectivity
IT
Historic preservation
Establishment of transportation
museums
Rehabilitation and operation of historic
transportation buildings, structures or
facilities
E
Provision of safety and educational
activities for bicyclists and pedestrians
7 Describe the Project Locution
Clearly describe the project limits and areas of major work. Be as specific as possible.
Clearly note where the project location is in relation to existing highways and roads or
other transportation facilities. Please attach a map to any other submitted materials
showing the location and boundaries of the project - no larger than 11" x 17".
Dubuque County has excess right-of-way on the north side of S. John Deere Road
near the intersection of US 52 and IA 32 (Northwest Arterial). The project site is located
in proximity to the Dubuque County Heritage Trail, the City of Dubuque's Heritage Trail
Riverfront System, and the Iowa 32 Bike/Hike Trail. A trailhead parking lot would be
constructed to serve these trails on the excess right-of-way.
8. Project Description
Clearly describe all proposed work as part of this project. Include the purpose, size,
length (to nearest tenth of a mile), type of project (bike path, restoration, rehabilitation,
landscaping), other elements affected by the project, other partners, etc. Clearly describe
DMATS Transportation Enhancement Program FFY 2011 14
Acquisition of scenic easements and�.�.
Control and removal of outdoor
historic or scenic sites
advertising
r
Scenic or Historic Highway Programs
including the provision of tourist and
welcome center activities
E
Archaeological planning and research
Landscaping and other scenic
beautification
Mitigation of water pollution due to
highway runoff or reduce vehicle -
caused wildlife mortality while
maintaining habitat connectivity
IT
Historic preservation
Establishment of transportation
museums
Rehabilitation and operation of historic
transportation buildings, structures or
facilities
E
Provision of safety and educational
activities for bicyclists and pedestrians
7 Describe the Project Locution
Clearly describe the project limits and areas of major work. Be as specific as possible.
Clearly note where the project location is in relation to existing highways and roads or
other transportation facilities. Please attach a map to any other submitted materials
showing the location and boundaries of the project - no larger than 11" x 17".
Dubuque County has excess right-of-way on the north side of S. John Deere Road
near the intersection of US 52 and IA 32 (Northwest Arterial). The project site is located
in proximity to the Dubuque County Heritage Trail, the City of Dubuque's Heritage Trail
Riverfront System, and the Iowa 32 Bike/Hike Trail. A trailhead parking lot would be
constructed to serve these trails on the excess right-of-way.
8. Project Description
Clearly describe all proposed work as part of this project. Include the purpose, size,
length (to nearest tenth of a mile), type of project (bike path, restoration, rehabilitation,
landscaping), other elements affected by the project, other partners, etc. Clearly describe
DMATS Transportation Enhancement Program FFY 2011 14
how the project is related to surface transportation. If drawings or maps need to be
included for this section, they must be contained on one sheet no larger than 11" x 17"
and reference this application.
The project site is near the juncture of the Dubuque County Heritage Trail, the
City of Dubuque's Heritage Trail Riverfront System, and the Iowa 32 Bike/Hike Trail.
This section of the County/City IIeritage Trail network is also part of the Mississippi
River Trail (MRT), a State Recreational Trail that is part of a multi -state trail along both
sides of the Mississippi River. Trail users arriving by personal vehicle are parking on the
shoulders and on adjacent property owned by Alliant Energy, which includes an electric
substation. These actions create hazardous conditions for the trail users and passing
motorists. A trailhead parking lot that serves the three trails will improve the safety of
trail users and motorists. The parking lot would be paved, landscaped and designed using
sustainable best management practices to manage stormwater in accordance with
floodplain development regulations.
9. Project Cost Estimates: $65,000
Applicant must provide detailed cost estimates in addition to the information provided
below. Be sure to consider all aspects of your project when preparing your cost
estimates, and consider each of these items as they may apply to your project: labor,
materials, construction cost, and contingencies for construction. Please make sure your
estimates are as accurate as possible, as funding will be limited to the estimated federal
government share that is listed in the application. The sponsor must supply all additional
funds to complete the project if costs are underestimated or if the value of soft match is
overestimated. Any cost overruns incurred with any of the following items will be at the
cost of the project sponsor and will not be reimbursable by the Federal Highway
Administration. Projects totaling less than $50,000 in federal funds are not eligible.
Please reference the DMATS TE Committee's guidance on page # 1 regarding
eligible costs and snatching sources for additional information.
DMATS Transportation Enhancement Program FFY 2011 15
Project Cost Total ' roject Cost
IA. Materials
$42,000
(B. Labor/Construction
$11,650
C. Contingency on
Construction*
$5,350
D. Construction
Engineering**
$6,000
ftotai Project Cost
$65,000
Matching Percentage of Total Cost by Local Government: 23
Total Federal Reimbursement (Maximum 80%):
$ 50,000 (77%)
* Contingencies will be allowed on construction costs only and are limited to 10% of the
total cost for items A and B above, and must be detailed and expressed as possible
change order items.
** Construction Engineering will be allowed on construction costs only and is limited to
15% of the total cost for items A and B above.
Below, please provide information pertaining to the source of the matching funds
available for use toward the proposed transportation project as described in #1 above.
Please be as specific as possible when describing the source - private fund donations, city
or county funds, force account and/or in-kind services. Also describe what additional
funding is available for use if project costs exceed those estimated above.
Name and Title of Individual who prepared the cost estimates for this project:
Name: Laura Carstens
Title: Planning Services Manager
P i mo# 563-589-42.10
10. What relationship does your project have to the conrnrunity's transportation
system?
Check one, or more if appropriate.
DMATSTranspor•tation Enhancement Program FFY2011 16
In order to be eligible for transportation enhancement funding, each project must have a
direct relationship to at least one element of the transportation system - highways and
roads, railroads, airports, and bicycle or pedestrian facilities. Your project must have a
strong link - the stronger the link, the better the chance that your project will be selected.
Its' relationship must be one or more of the following:
1"!
Function (pass a functional relationship to the transportation system)
The project must serve as a fiinctional component of the transportation
system such as a bicycle or pedestrian path, a bicycle rack, a pedestrian
bench, etc.
F
Proximity (is adjacent to or in near proximity to the transportation
system)
The project must be in the immediate vicinity of the transportation system
such that, for example, a historic building renovation or landscaping is
within the view shed of and can be enjoyed by the traveling public.
Removal of outdoor advertising is also eligible in this category.
F
Impact (impacts the transportation system)
The project must impact the transportation system, such as retrofitting an
existing highway by creating a wetland to filter runoff from the highway.
Describe how the project is transportation related and how it relates to the intermodal
transportation system (interconnections among all modes of transportation),
transportation policy -and decision making. Describe how this project enhances the
transportation system - compliments other work, provides linkages to other modes of
transportation, beautification of the system, etc. Please indicate how the project meets
the requirement for function, proximity, or impact.
The project site is near the juncture of the Dubuque County Heritage Trail, the City
of Dubuque's Heritage Trail Riverfront System, and the Iowa 32 Bike/Hike Trail. The
parking_lot will improve safety for users of all three trail networks. The project site is
along S. John Deere Road near the intersection of US 52 and IA 32 (Northwest Arterial).
DMATS Transportation Enhancement Program FFY2011 17
11. Project Benefits:
What are the expected benefits resulting from your project? How does the project benefit
the population on a local, regional or national level? What type of benefits are expected -
economic development, tourism, safety enhancement, traffic volume reduction or
maintenance? Who are the perceived users?
With its location near the Dubuque County Heritage Trail, the City of Dubuque's
Heritage Trail Riverfront System, and the Iowa 32 Bike/Hike Trail, this parking lot will
serve users of all three trail systems. The project site is along S. John Deere Road near
US 52 and IA 32. US 52 is part of Iowa's Great River Road Scenic Byway. IA 32
(Northwest Arterial) extends south to US 20. The adjacent portion of the County/City
Heritage Trail network is part of the Mississippi River Trail (MRT). The Dubuque
County Heritage Trail is a 26 -mile National Recreational Trail that traverses the rural
landscape between Dubuque and Dyersville on an abandoned railway. The project is
expected to enhance safety and tourism.
12. Project Maintenance:
Who will maintain this project? What will need to be maintained in the short and long
term and what institution will be responsible for that? The city or county may enter into
an agreement with another entity to maintain the project. If this is the case, a
commitment letter must be included with the application. However, ultimately, DMATS
will hold the local government responsible for assuring that the project is properly
maintained. Failure to do so may result in the removal of your project. Please note that
enhancement funds are not available for ongoing maintenance activities such as mowing
and snow removal.
Due to joint use and benefit, the City and County will need to develop a maintenance
agreement for the trail parking lot, which will cover pavement markings, pavement
surface, snow and ice control, landscaping, signs, and stormwater management.
DMATS Transportation Enhancement Program FFY 2011
18
13: Environmental and Cultural Resource Considerations:
If your project impacts any of the following issues, they will need to be addressed by the
project sponsor by obtaining the necessary clearances. It should be noted that addressing
these issues could require regulatory involvement by other governmental agencies and
significantly increase the cost of your project. DMATS and/or other governmental
agencies may have questions or concerns regarding these issues and you may be asked to
provide additional information regarding this questionnaire. Does your project involve:
Historic buildings or
archaeological sites?
Parks and recreation areas?
Yes 1� Fo
V- No
Wetlands and/or swamp areas?
I' -
Yes
r--
i
f---,
No
Creeks or rivers?
r IYes No
Stream straightening and/or
stream crossing?
Lakes or ponds?
r
Yes
No
-INo
Known hazardous materials
and/or wastes?
r
Yes
F
No
Floodplains?
EYes r No
In the space below, please describe any impacts that you may have on any of the items
listed above. Be sure to discuss any correspondence that your agency has had with
clearances previously obtained from the Iowa Department of Natural Resources, IADOT,
Iowa Department of Conservation, or other regulatory agencies.
Project site is located in/near a floodplain per information from the Dubuque County
Zoning Office and the Federal Emergency Management Administration (FEMA) maps.
14. Design Experience:
Whom do you anticipate will do the design work for the proposed project (own staff,
consultant, other)? If you intend to use your own staff, what similar projects have been
DMATS Transportation Enhancement Program FFY 2011
19
designed by your agency? Projects in general require the review, seal, and signature of a
registered professional engineer. Some projects require landscape architects to review,
seal and sign the design plans, such as building structure projects, etc. Projects which
strictly include only landscaping or signage may not require a registered professional
engineer to review, seal and signature, but may require review, seal and sign by a
registered professional landscape architect.
The project will be designed by the City, in consultation with Dubuque County. Both
the City and the County have experience with the design, construction and maintenance
of trails and parking lots.
15. History and Planning:
Has your agency implemented this type of project in the past or is this project another
phase of a previously funded enhancement funds project? Is this project part of an
existing plan, and if so, what type of plan?
The City has completed several bike/hike trails and trail parking lots as part of local and
e•ional trail lans. This trail .arkin lot • 'ect was develo•ed b Cit and Count staff
in res
1
onse to tres
•
ass corn
•
•
ro
laints from Alliant Ener as well as concerns from trail
users and the motoring public.
DMATS Transportation Enhancement Program FFY 2011 20
City of Dubuque - Preliminary Project Cost Estimate
ESTIMATE FOR: COUNTY/CITY HERITAGE TRAIL PARKING LOT
BID ITEM DESCRIPTION
1
EXCAVATION & STONE
Excavation, Unclassified
2 Backfill, Topsoil
UNIT
3 Graded Stone Base
CY
SY
Ton
ESTIMATE
QUANTITY
DATE:
ESTIMATE
UNIT COST
19 -Jun -14
ESTIMATE
COST
1000.00 $ 7.00 $
1500.00 $ 7.00 $
250.00 $ 14.00 $
PAVEMENT
4 HMA 300k Surface Course, 1/2" (PG 64-22)
MISCELLANEOUS
5 Seed
Ton
Sub -total $
contingency (10°A $
engineering (10% $
Total $
300.00 $ 70.00 $
7,000.00
10,500.00
3,500.00
21,000.00
2,100.00
2,310.00
25,410.00
Sub -total $
contingency (10% $
engineering (10°A $
Total $
21,000.00
21,000.00
2,100.00
2,310.00
25,410.00
6 Signs
7 Pavement Markings - Text/Symbols
8 Pavement Markings - Linear
9 Erosion Control Plan - Operating Procedures
10 Traffic Control & Safety Control
11 Mobilization
LS
Each
Each
LF
LS
LS
LS
1.00 400
3.00 $ 150.00
5.00 $ 100.00
1000.00 $ 0.30
1.00 5000
1.00 2500
1.00 2500
$ 400.00
$ 450.00
$ 500.00
$ 300.00
$ 5,000.00
$ 2,500.00
$ 2,500.00
Sub -total $ 11,650.00
contingency (10°/ $ 1,165.00
engineering (10°/ $ 1,281.50
Total $ 14,096.50
Base Bid Sub -Total
Contingency (10%)
Construction Engineering & Inspection (10%)
Total Construction Estimate:
$ 53,650.00
$ 5,365.00
5,901.50
64,916.50
County/City Heritage Trail Parking Lot
The estimated time schedule for the project is as follows:
Project Activity
Design of Parking Lot
Initiate project bidding
Award construction contract
Finalize contract and bonding
Preconstruction Conference
Construction of Parking Lot
Start
August 1,2014
November 15, 2014
December 15, 2014
January 2, 2015
January 31, 2015
March 1, 2015
Completion
November 1, 2014
December 15, 2014
December 30, 2014
January 15, 2015
February 15, 2015
October 31, 2015
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