JFK Road-Wacker Drive Traffic Signal Replacement Project_AwardTHE CITY OF
Dui
Masterpiece on the Mississippi
Dubuque
band
AI -America City
r
2007 • 2012 • 2013
TO: The Honorable Mayor and City Council Members
FROM: Michael C. Van Milligen, City Manager
SUBJECT: John F. Kennedy Road & Wacker Drive Traffic Signal Replacement
Project
(CIP 1011919, 3002254, 2501916, 3001631, 3001011, 3001615,
3002139, 3001133, 3001917, 3001549)
DATE: July 2, 2014
Sealed bids were received for the John F. Kennedy Road & Wacker Drive Traffic Signal
Replacement Project. City Engineer Gus Psihoyos recommends award of the contract
to the low bidder, Portzen Construction, in the amount of $327,497.66, which is 69%
over the estimate of probable cost.
In speaking with the low bidder, there were two main issues that contributed to the high
bids, the unique truss structure and night work. The truss structure and foundations
came in much higher than anticipated. A truss structure for the signals was utilized for
traffic safety concerns and so that additional poles and easements would not have to be
purchased for this project. With the complexity of the project, night work needs to be
performed for installation of the mastarms and truss structure to minimize closures to
businesses on Wacker Drive and John F Kennedy Road. In working with abutting
owners and businesses for easements, agreements where made to maintain access to
their locations during the replacement of the signals.
The overage for the project will primarily be funded from the Cedar Cross Road
Reconstruction Project. Funds will need to be considered for rebudgeting next year for
that project.
I concur with the recommendation and respectfully request Mayor and City Council
approval.
bri1144 i„,
Mic ael C. Van Milligen
MCVM:jh
Attachment
cc: Barry Lindahl, City Attorney
Cindy Steinhauser, Assistant City Manager
Teri Goodmann, Assistant City Manager
Gus Psihoyos, City Engineer
2
THE CITY OF
DUB
E
Masterpiece on the Mississippi
TO: Michael C. Van Milligen, City Mana
FROM: Gus Psihoyos, City Engineer
ineer
Y
Dubuque
ANUnedcaCtly
11111f
2007 • 2012 •2013
SUBJECT: John F. Kennedy Road & Wacker Drive Traffic Signal Replacement
Project (CI P 1011919, 3002254, 2501916, 3001631, 3001011, 3001615,
3002139, 3001133, 3001917, 3001549 )
DATE: July 2, 2014
INTRODUCTION
The enclosed resolution authorizes the award of the construction contract for the John
F. Kennedy Road & Wacker Drive Traffic Signal Replacement Project.
DISCUSSION
The John F. Kennedy Road & Wacker Drive Traffic Signal Replacement Project will
provide for the reconstruction of traffic signals at the intersection of JFK & Wacker. This
newly -rebuilt signal will be tied into the City-wide traffic management operations center
at City Hall. Improvements to the intersection will include new mastarms, signal truss
structure over JFK, new microwave detection and other ITS Components. These signals
have been evaluated by the Engineering Department and are in need of immediate
replacement for safety concerns. New mastarms and detection have already been
purchased for the project from other CIPs to eliminate the long lead time in equipment
ordering.
BID RESULTS
Sealed bids were received on the project on June 26, 2014. Portzen Construction, Inc.
of Dubuque, Iowa submitted the low bid in the amount of $327,497.66. This amount is
69% over the estimate of probable cost. A summary of the bid proposals received is as
follows:
Contractor Name Bid
Portzen Construction, Inc. $327,497.66
Tschiggfrie Excavating $470,754.35
In speaking with the apparent low bidder there were 2 main issues that contributed to
the high bids, the unique truss structure and night work. The truss structure and
foundations came in much higher than anticipated by Engineering staff and the
contractor Portzen Construction. A truss structure for the signals was utilized for traffic
safety concerns and so that additional poles and easements would not have to be
purchased for this project. With the complexity of the project, night work needs to be
performed for installation of the mastarms and truss structure to minimize closures to
businesses, Wacker Drive and John F Kennedy Road. In working with abutting owners
and businesses for easements, agreements where made to maintain access to their
locations during the replacement of the signals.
RECOMMENDATION
I recommend that the contract be awarded to Portzen Construction, Inc. in the amount
of $327,497.66.
BUDGET IMPACT
The overage for the project will primarily be funded from the Cedar Cross Road
Reconstruction Project in FY2015. This will leave a remaining balance of $25,000.00 to
begin preliminary engineering for the Cedar Cross Road. Next year we will re -budget
for the Cedar Cross Road Reconstruction Project. The summary of project costs for the
John F. Kennedy Road & Wacker Drive Traffic Signal Replacement Project is as
follows:
Construction Contract
Contingency
Construction Engineering & Inspection
Construction Cost
Pre -Purchased Equipment and Easement Acquisitions:
CIP No.
3002254
1011919
CIP No.
1011919
1011919
1011919
Fund Description
JFK & Wacker Traffic Signal - Wavetronix
Reconst Signals at JFK/Wacker - Mastarms
Pre -Purchased Project Cost
Fund Description
US Bank
Petsmart
Kennedy Mall LTD, LLC
Easement Acquisitions Cost
Total Pre -Purchased
Total Project Cost
The project funding summary is as follows:
CIP No.
1011919
3002254
2501916
3001631
3001011
3001615
3002139
Fund Description
Reconstruct Signals at JFK/Wacker FY14
JFK & Wacker Traffic Signal FY14
LED Replacement FY14
Traffic Signal Fiber Optic Network FY14
Signalization Program FY14
Traffic Signal Reconstruction FY15
Cedar Cross Reconstruction FY15
Estimate
$ 193,767.90
19,376.79
31,971.70
$245,116.39
Award
$327,497.66
$ 19,376.79
$ 31,971.70
$378,846.15
Fund Amount
$ 30,000.00
8,994.00
$38,994.00
Fund Amount
$ 17,243.55
9,646.00
3,913.39
$30,802.94
$69,796.94
$448,643.09
Fund Amount
$ 141,937.00
30,000.00
10,206.09
20,000.00
25,000.00
55,000.00
75,000.00
3001133 Traffic Signal Mastarm Retrofit FY15
3001917 Painting Street Lights/Signals FY15
3001549 Street Light Replacement FY15
Total Project Funding
64,500.00
10,000.00
17,000.00
$ 448,643.09
ACTION TO BE TAKEN
I recommend that the City Council adopt the attached resolution awarding the John F.
Kennedy Road & Wacker Drive Traffic Signal Replacement Project, to Portzen
Construction, Inc. in the amount of $327,497.66.
Prepared by Duane Richter, Traffic Engineer
cc: Jenny Larson, Budget Director
Don Vogt, Public Works Director
John Klostermann, Street & Sewer Maintenance Supervisor
David Ness, Civil Engineer II
RESOLUTION NO. 206-14
AWARDING PUBLIC IMPROVEMENT CONTRACT FOR THE JOHN F. KENNEDY
ROAD AND WACKER DRIVE TRAFFIC SIGNAL REPLACEMENT PROJECT
Whereas, sealed proposals have been submitted by contractors for the John F.
Kennedy and Wacker Drive Traffic Signal Replacement Project, pursuant to Resolution
No. 176-14 and Notice to Bidders published in a newspaper published in the City of
Dubuque, Iowa on the 6th day of June, 2014.
Whereas, said sealed proposals were opened and read on the 26th day of June,
2014 and it has been determined that Portzen Construction, Inc., with a bid in the
amount of $327,497.66, is the lowest responsive, responsible bidder for the Project.
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF DUBUQUE, IOWA:
Portzen Construction, Inc.
That a Public Improvement Contract for the Project is hereby awarded to XX
and the City Manager is hereby directed to execute a Public Improvement Contract on
behalf of the City of Dubuque for the Project.
Attest:
Passed, approved and adopted this 7th day of July, 2014.
Air
iii
Key' S. Firnstahl, CM 4.7ity Clerk
Roy D. Buol, Mayor