Riverwalk Security Camera SystemTHE CITY OF
DuB E
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MEMORANDUM
April 11, 2007
TO: The Honorable Mayor and City Council Members
FROM: Michael C. Van Milligen, City Manager
SUBJECT: Riverwalk Security Camera System
On November 22, 2006, the City of Dubuque issued a Request for Proposal for the
Riverwalk Camera Security System.
The RFP Review Committee's objective was to determine the firm that could provide the
highest-definition camera system within the budget parameters. In addition, the
selected vendor would need to complete the scope of the work within two months of the
contract signing.
Three firms submitted proposals. After individual proposal review and presentations,
the RFP Review Committee determined that Racom can provide the highest-definition
camera system and has the technical background and proven experience to complete
the project within the completion timeframe.
City Engineer Gus Psihoyos is recommending City Council approval of the selection of
Racom to provide the Riverwalk Security Camera System from the Recognition Wall
mural northerly to the Alliant Amphitheater site at a cost of $75,434.50.
I concur with the recommendation and respectfully request Mayor and City Council
approval.
U,
Michael C. Van Milligen
MCVM/jh
Attachment
cc: Barry Lindahl, City Attorney
Cindy Steinhauser, Assistant City Manager
Gus Psihoyos, City Engineer
THE CITY OF
DuB E MEMORANDUM
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April 10, 2007
TO: Michael C. Van Milligen, City Mana
FROM: Gus Psihoyos, City Engineer _ -,
SUBJECT: Riverwalk Security Camera System
INTRODUCTION
The purpose of this memorandum is to request approval for the selection of
Racom of Dubuque, Iowa, as the vendor for the Riverwalk Camera Security
System Project.
BACKGROUND
The Riverwalk Camera Security System Project was initiated in response to the
ongoing vandalism along the Port of Dubuque's Riverwalk. The vandalism has
involved the smashing of limestone rip-rap on the walks, steps, Riverwalk lower
pier wall, railings and other infrastructure along the Riverwalk. The designed
system will curtail vandalism and will also assist law enforcement officials with
crowd control monitoring during large public events.
On November 22, 2006, the City of Dubuque issued a Request for Proposal for
the Riverwalk Camera Security System-a project that involves the purchase
and installation of surveillance cameras and associated security system. The
firms were asked to provide two cost quotations: Option 1) A camera security
system that would extend from the Recognition Wall mural (outside the entrance
to River's Edge Plaza) northerly along the river's edge to the northern end of
Riverwalk lower pier wall with costs not to exceed the $75,000 budget; and
Option 2) A camera security system that would extend from the Recognition Wall
mural northerly to the Alliant Amphitheater.
The following committee was established to review the proposals: Project
Manager Steve Sampson Brown; Assistant City Engineer Bob Schiesl; Public
Works Director Don Vogt; Street/Sewer Maintenance Supervisor John
Klostermann; Police Chief Kim Wadding; and Information Services Manager
Chris Kohlmann.
The committee's objective was to determine the firm that could provide the
highest-definition camera security system within the budget parameters. In
addition, the selected vendor would need to complete the scope of the work
within two months of the contract signing and under the general direction and
coordination of the Engineering Department.
DISCUSSION
Three firms submittal proposals: 1) ComElec Services, Inc. (Dubuque, Iowa); 2)
Communications Engineering Company (Hiawatha, Iowa); and 3) Racom
(Dubuque, Iowa).
After individual proposal review and presentations, the Committee has
determined that Racom can provide the highest-definition camera system for the
Riverwalk Security Camera System Project. It has the technical background and
proven experience to complete the project with the completion timeframe.
Racom's proposal for Option 1 will provide extended camera coverage from the
Recognition Wall mural northerly to the Alliant Amphitheater. This approach
would provide maximum security for the entire Riverwalk in acost-effective
manner.
The committee concluded that additional camera locations may be required at
some point in the future to maximize captured image quality at all locations along
the Riverwalk. No submitted proposal provided 100% coverage of the Riverwalk
based on available project funding. After the system is in operation for several
months, the committee will be able to identify if there is a need to request
additional camera locations.
As a condition of this RFP, for a period of 24 months starting on the date of the
signature of the contract, the City has reserved the right to be able to add new
work under the RFP at various sites located in the Port of Dubuque, by
exclusively negotiating for additional services with the vendor who is awarded the
contract for the RFP.
RECOMMENDATION
Based on the review of the proposals, the committee recommends that the City
retain Racom to provide the Riverwalk Camera Security System from the
Recognition Wall mural northerly to the Alliant Amphitheater site at a cost of
$75,434.50.
BUDGET IMPACT
The Riverwalk Camera Security System Project will be funded from the Fiscal
Year 2008 Public Works Electronic Data Collector (10054450-72415).
ACTION TO BE TAKEN
The City Council is requested to approve the selection of Racom to provide the
Riverwalk Security Camera System and to authorize the City Manager to enter
into an agreement with Racom.
cc: Cindy Steinhauser, Assistant City Manager
Bob Schiesl, Assistant City Engineer
Don Vogt, Public Works Director
Kim Wadding, Police Chief
Chris Kohlmann, Information Services Manager
John Klostermann, Street/Sewer Maintenance Supervisor