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White Water Creek Bridge RelocationTHE CITY OP DUB E ~,-~-~ MEMORANDUM April 11, 2007 TO: The Honorable Mayor and City Council Members FROM: Michael C. Van Milligen, City Manager SUBJECT: Historic White Water Creek Bridge Relocation Project Phase II -Lead Paint Removai, Cleaning and Painting City Engineer Gus Psihoyos recommends initiation of the bidding process for the Historic White Water Creek Bridge Relocation Project, Phase II -Lead Paint Removal, Cleaning and Painting, and further recommends that a public hearing be set for May 7, 2007. 4 concur with the recommendation and respectfully request Mayor and City Council approval. U Michae C. Van Milli en MCVM/jh Attachment cc: Barry Lindahl, City Attorney Cindy Steinhauser, Assistant City Manager Gus Psihoyos, City Engineer THE CITY OF DuB E MEMORANDUM ~-~~ April 10, 2007 TO: Michael C. Van Milligen, City Manager FROM: Gus Psihoyos, City Engineer SUBJECT: Historic White Water Creek Bridge Relocation Project Phase II -Lead Paint Removal, Cleaning and Painting INTRODUCTION The enclosed resolutions authorize the public bidding procedure for the Historic White Water Creek Bridge Relocation Project, Phase II -Lead Paint Removal, Cleaning and Painting. BACKGROUND This historic bridge was constructed in 1872 as part of an approach span for a bridge over the Mississippi River at Dubuque. !t later was relocated to White Water Creek near Cascade. In the 1990's Dubuque County determined the bridge was no longer able to handle vehicular traffic and had to be replaced. In 1998, the City of Dubuque agreed to accept ownership of the bridge from Dubuque County, and to preserve it through reuse on a bike/hike trail within the City. In 2005, the State Historical Society of Iowa (SHSI) awarded a $30,000 Historic Resource Development Program (HRDP) grant to the City for relocation of the historic bridge from its current Cascade location to the Bergfeld Recreation Area in the Dubuque Industrial Center West. In 2006, the SHSI awarded the City an additional $55,250 from the Historic Site Preservation Grant (HSPG) Program to rehabilitate the bridge. The HSPG program provides funds to acquire, repair, rehabilitate, and develop historic sites that preserve, interpret, or promote Iowa's cultural heritage. DISCUSSION The Historic White Water Creek Bridge Relocation Project will consist of three (3) phases. Phase I will relocate the bridge from its current Cascade location to temporary staging area at the Bergfeld Recreation Area. Phase II will include the removal and disposal of lead paint, cleaning and applying new paint on the bridge structure. Phase III will construct new bridge support abutments and the relocation and placement of the bridge over the Bergfeld pond, on the north side, near the playground area and restroom facilities. The final phase will also include the installation of new bridge decking, approach sidewalks and pedestrian railing along with interpretive signage and lighting. Attached is a aerial location map which shows the proposed placement location of the bridge at Bergfeld pond. The City has retained NNW, Inc. of Iowa City, Iowa, to assist with the preparation of the construction documents for the Historic White Water Creek Bridge Relocation Project. PROJECT SCHEDULE The schedule for the Phase II project is as follows: Initiate Public Bidding Process -Phase II April 16, 2007 Publish Notice to Bidders, Advertise for Bids April 20, 2007 Publish Public Hearing Notice on Plans & Specs April 20, 2007 Public Hearing on Plans & Specs May 7, 2007 Receipt of Bid Proposals (Bid-Letting) May 10, 2007 Award Construction Contract -Phase I I May 21, 2007 Project Approximate Start Date -Phase II July 2, 2007 Project Completion Date -Phase II August 10, 2007 Staff will be soliciting informal bids for Phase I with proposals due on May 3`d. The bidding process for the Phase III project will be initiated at the May 7th Council meeting and will be completed in the fall of 2007. BUDGET IMPACT The estimate of probable cost for the for the Historic White Water Creek Bridge Relocation Project, Phase II - Lead Paint Removal, Cleaning and Painting is summarized as follows: Construction Contract -Phase II Contingency Project Cost -Phase 11 The estimated total cost for the project is summarized as follows: Phase I -Bridge Relocation to Dubuque Industrial Center West Phase II -Lead Paint Removal, Cleaning and Painting Phase III -Bridge Abutments and Relocation Over Bergfeld Pond Total Project Costs Estimate $ 28,000 2.800 30 800 Cost $ 17,600 30,800 93.000 141 400 The project funding summary is as follows: CIP No. Fund Description Fund Amount 2005 Historic Resource Development Program (HRDP) Grant $ 30,000 2006 Historic Site Preservation (HSPG) Grant 55,250 3001634 White Water Creek Bridge Relocation Total Project Funding 55,250 140 500 Although the preliminary estimate of total cost for the Historic White Water Creek Bridge Relocation Project is slightly greater than the available funding, the cost estimate includes a 10% contingency and staff is optimistic that bid proposals will be within budget. RECOMMENDATION I recommend that the City Council give approval of the construction documents and the estimate of probable cost and to establish May 7, 2007 as the date of the public hearing and hereby authorize the City Clerk to advertise for bid proposals. ACTION TO BE TAKEN The City Council is requested to establish the date of the public hearing, and authorize the City Clerk to advertise for bid proposals through the adoption of the enclosed resolutions for the Historic White Water Creek Bridge Relocation Project, Phase II Lead Paint Removal, Cleaning and Painting. Prepared by Bob Schiesl, Assistant City Engineer cc: Jenny Larson, Budget Director Laura Carstens, Planning Services Manager Gil Spence, Leisure Services Manager ~ ~~ -c3 ~~ c~ n ~` ~~- ~ `. ,. ~ 3 ~ ~ ~~ ~ ~ _~ ~ ~ ~_ ~ - - ~. ~~ r ~ ~~ ~ ~ ~. ~ e ~~ .~r ~ ~~ ~ ~ ~ Original Bridge Relocation Sit .~-~ ~ Overflow ~ ; 3J ~ ~~ ":~~ ` ~ ~~ ~~~~ ~ ,Spillway ~` ~~; ~~~~ ~ . f , ~ ~ ~~ ~ :~ RESOLUTION NO. 212-07 PRELIMINARY APPROVAL OF PLANS,- SPECIFICATIONS, FORM OF CONTRACT, AND ESTIMATED COST FOR THE HISTORIC WHITE WATER CREEK BRIDGE RELOCATION PROJECT -PHASE II, LEAD PAINT REMOVAL, CLEANING AND PAINTING NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF DUBUQUE, IOWA: That the proposed plans, specifications, form of contract and estimated cost for the Historic White Water Creek Bridge Relocation Project -Phase II, Lead Paint Removal, Cleaning and Painting in the estimated amount $30,800.00, are hereby preliminarily approved and. ordered filed in the office of the City Clerk for public inspection. Passed, adopted and approved this 16th day of April , 207. Roy D. Buol, Mayor Attest: Jeanne F. Schneider, CMC, City Clerk RESOLUTION NO. 213-07 FIXING DATE OF PUBLIC HEARING ON PLANS, SPECIFICATIONS, FORM OF CONTRACT, AND ESTIMATED COST FOR THE HISTORIC WHITE WATER CREEK BRIDGE RELOCATION PROJECT -PHASE II, LEAD PAINT REMOVAL, CLEANING AND PAINTING Whereas, the City Council of the City of Dubuque, Iowa has given its preliminary approval to the proposed plans, specifications, form of contract, and estimated cost for the White Water Creek Bridge Relocation Project -Phase II, Lead Paint Removal, Cleaning and Painting (the Project) and ordered the same to be on file in the office of the City Clerk for public inspection. NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF DUBUQUE, IOWA: That a public hearing will be held on the 7th day of May, 2007, at 6:30 p.m. in the Public Library Auditorium at which time interested persons may appear and be heard for or against the proposed plans and specifications, form of contract and estimated cost of said Project, and the City Clerk be and is hereby directed to cause the attached notice of the time and place of such hearing to be published in a newspaper having general circulation in the City of Dubuque, Iowa, which notice shall be published not less than four days nor more than twenty days prior to the date of such hearing. At the hearing, any interested person may appear and file objections to the proposed plans, specifications, form of contract, or estimated cost of the Project. Passed, adopted and approved this 16th day of April, 2007. Roy D. Buol, Mayor Attest Jeanne F. Schneider, CMC, City Clerk RESOLUTION NO. 214-07 ORDERING THE ADVERTISEMENT FOR BIDS FOR THE HISTORIC WHITE WATER CREEK BRIDGE RELOCATION PROJECT -PHASE II, LEAD PAINT REMOVAL, CLEANING AND PAINTING NOW THEREFORE, BE IT RESOLVED BY THE COUNCIL OF THE CITY OF DUBUQUE, IOWA: That the White Water Creek Bridge Relocation Project -Phase II, Lead Paint Removal, Cleaning and Painting is hereby ordered to be advertised for bids for construction. BE IT FURTHER RESOLVED, that the. amount of the security to accompany each bid shall be in an amount which shall conform to the provisions of the Notice to Bidders hereby approved. That the City Clerk is hereby directed to advertise for bids for the construction of the improvements herein ,provided, by publishing the attached Notice to Bidders to be published in a newspaper having general circulation in the City of Dubuque, Iowa, which notice shall be published more than twenty days but not more than forty-five days before the date for filing bids at 2:00 p.m. on the 10th day of May, 2007. Bids shall be opened and read by the City Clerk at said time and will be submitted to the City Council for final action at 6:30 p.m. on the 21St day of May, 2007, in the Public Library Auditorium, 360 West 11th Street, Dubuque, Iowa. Passed, adopted and approved this 16th day of April , 2007 Roy D. Buol, Mayor Attest: Jeanne F. Schneider, CMC, City Clerk NOTICE OF PUBLIC HEARING ON PLANS, SPECIFICATIONS, FORM OF CONTRACT, AND ESTIMATED COST FOR THE HISTORIC WHITE WATER CREEK BRIDGE RELOCATION PROJECT -PHASE II, LEAD PAINT REMOVAL, CLEANING AND PAINTING NOTICE IS HEREBY GIVEN: The City Council of the City of Dubuque, Iowa will hold a public hearing on the proposed plans, specifications, form of contract and estimated cost for the White Water Creek Bridge Relocation Project -Phase II, Lead Paint Removal, Cleaning and Painting, in accordance with the provisions of Chapter 26, Code of Iowa, at 6:30 p.m., on the 7th day of May, 2007, in the Public Library Auditorium, 360 West 11th Street, Dubuque, Iowa. Said proposed plans, specifications, form of contract and estimated cost are now on file in the office of the City Clerk. At said hearing any interested person may appear and file objections thereto. The scope of the Project is as follows: The Historic White Water Creek Bridge Relocation Project -Phase II will include the removal and disposal of lead paint, cleaning and applying new paint on the bridge structure. Any visual or hearing-impaired persons needing special assistance or persons with special accessibility needs should contact the City Clerk's office at (563) 589-4120 or TDD at (563) 690-6678 at least 48 hours prior to the meeting. Published by order of the City Council given on the day of , 2007. Jeanne F. Schneider, CMC, City Clerk NOTICE TO BIDDERS CITY OF DUBUQUE PUBLIC IMPROVEMENT PROJECT HISTORIC WHITE WATER CREEK BRIDGE RELOCATION PROJECT PHASE II, LEAD PAINT REMOVAL, CLEANING AND PAINTING Time and Place for Filing Sealed Proposals. Sealed bids for the work comprising each improvement as stated below must be filed before 2:00 p.m. on 10th day of May, 2007, in the Office of the City Clerk, City Hall -First Floor, 50 West 13th Street, Dubuque, Iowa. Time and Place Sealed Proposals will be Opened and Considered. Sealed proposals will be opened and bids tabulated at 2:00 p.m. on the 10 day of May, 2007, at City Hall - Conference Room B, 50 West 13th Street, Dubuque, Iowa, for consideration by the City Council (Council) at its meeting on the 21St day of May, 2007. The City of Dubuque, Iowa, reserves the right to reject any and all bids. Time for Commencement and Completion of Work. Work on each improvement shall be commenced within 10 days after the Notice to Proceed has been issued and shall be fully completed by August 10, 2007. Bid Security. Each bidder shall accompany its bid with a bid security as security that the successful bidder will enter into a contract for the work bid upon and will furnish after the award of contract a corporate surety bond, acceptable to the governmental entity, for the faithful performance of the contract, in an amount equal to one hundred percent of the amount of the contract. The bid security shall be in the amount of ten percent (10%) of the amount of the contract and shall be in the form of a cashier's check or certified check drawn on astate-chartered or federally chartered bank, or a certified share draft drawn on astate-chartered or federally chartered credit union, or the governmental entity may provide for a bidder's bond with corporate surety satisfactory to the governmental entity. The bid bond shall contain no conditions excepted as provided in this section. Contract Documents. Copies of the construction documents may be obtained at the Engineering Department, City Hall -Second Floor, 50 West 13th Street, Dubuque, Iowa 52001. No plan deposit is required. Preference for Iowa Products and Labor. By virtue of statutory authority, preference will be given to products and provisions grown and coal produced within the State of Iowa, and to Iowa domestic labor, to the extent lawfully required under Iowa statutes. Sales Tax. The bidder should not include sales tax in its bid. A sales tax exemption certificate will be available for all material purchased for incorporation in the project. General Nature of Public Improvement. White Water Creek Bridge Relocation Project Phase II -Lead Paint Removal, Cleaning and Painting (CIP 3001634) The Historic White Water Creek Bridge Relocation Project -Phase II will include the removal and disposal of lead paint, cleaning and applying new paint on the bridge structure. Published in the Telegraph Herald, April 20, 2007.