Jule Bus Purchase AcceptanceMasterpiece on the Mississippi
TO: The Honorable Mayor and City Council Members
FROM: Michael C. Van Milligen, City Manager
SUBJECT: Acceptance of Jule Bus Purchase
CIP 6001224 Replace Fixed Route Buses
DATE: July 14, 2014
Dubuque
band
AI -America City
11111r
2007 • 2012 • 2013
The City of Dubuque and The Jule provide public transit service to residents of East
Dubuque, Illinois, through funding provided by the Illinois Department of Transportation
and Federal Transit Administration.
Illinois DOT, through the Federal Transit Administration, has provided $87,172 in federal
funds that must be used toward the purchase of a bus to be used for East Dubuque and
City of Dubuque services. No local match is required for this purchase.
Director of Transit Operations Candace Eudaley recommends City Council final
acceptance of a bus as delivered from Hoglund Bus Co., Inc. and establishing the final
contract amount of $87,104.75.
I concur with the recommendation and respectfully request Mayor and City Council
approval.
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Mic ael C. Van Milligen
MCVM:jh
Attachment
cc: Barry Lindahl, City Attorney
Cindy Steinhauser, Assistant City Manager
Teri Goodmann, Assistant City Manager
Candace Eudaley, Director of Transit Operations
Maurice Jones, Economic Development Director
THE CITY OF
Dui
Masterpiece on the Mississippi
TO: Michael C. Van Milligen, City Manager
FROM: Candace Eudaley, Director of Transit Operations
DATE: July 14, 2014
RE: Acceptance of Jule Bus Purchase
CIP 6001224 Replace Fixed Route Buses
Dubuque
bitetri
All -America City
1 r
2007 • 2012 • 2013
INTRODUCTION
The enclosed resolution provides for the final acceptance of the contract for the Jule bus
purchase utilizing Illinois Department of Transportation Federal Transit Administration
(FTA) Funding.
BACKGROUND
The city of Dubuque and The Jule provide public transit service to residents of East
Dubuque, Illinois through funding provided by the Illinois DOT (ILDOT) and Federal
Transit Administration (FTA). Because the demand and associated cost to provide
paratransit service in East Dubuque was less than the funding amount available from
ILDOT, funds remained each year that have since been made available to The Jule for
purchase of a vehicle.
The Jule is currently operating with a very low spare ratio, meaning that when buses are
in for scheduled maintenance (oil change, etc) we run the risk of delayed or stalled
service if more than one vehicle is in an accident or vehicle failure occurs. An additional
vehicle will reduce the miles traveled on the other vehicles and provide a more adequate
spare ratio.
ILDOT, through the FTA has provided $87,172 in federal funds that must be used toward
the purchase of a bus to be used for East Dubuque and city of Dubuque services. ECIA
Director of Transportation Planning, Chandra Ravada, coordinated an application to
ILDOT Transportation Development Credits (TDC) which allows The Jule to draw these
funds without local match being required. If these funds were not spent on a vehicle
purchase, the funds would have been taken back by ILDOT and FTA.
DISCUSSION
FTA allowed out-of-state transit systems to purchase vehicles from the existing Minnesota
procurement, where the Jule's other vehicles were purchased, through 12/31/2013. The
Jule placed our order for a Glaval Titan II, light duty vehicle prior to the deadline. All
components through the contract have been installed and delivered. The primary
contractor for this bus purchase was Hoglund Bus Co., Inc. of Marshalltown, Iowa, in the
final contract amount of $87,104.75 which is 0% increase from the original contract
amount of $87,107.75.
RECOMMENDATION
I recommend that the City Council accept the bus as delivered and establish the final
contract at $87,104.75 for the Jule Bus Purchase.
BUDGET IMPACT
The cost summary for the Jule Bus Purchase is as follows:
Award Final
Light Duty Bus Purchase $87,104.75 $87,104.75
Total Project Cost $87,104.75 $87,104.75
The project funding summary is as follows:
CIP No. Fund Description
6001224 FTA ILDOT Reimbursement — 80%
6001224 ILDOT Transportation Development Credits — 20%
Total Project Funding
No local match is required.
ACTION TO BE TAKEN
Fund Amount
$69,683.80
$17,420.95
$87,104.75
The City Council is requested to adopt the attached resolution accepting the Bus as
delivered, establishing the final contract amount of the Jule Bus Purchase to Hoglund Bus
Co., Inc.
cc: Jenny Larson, Budget Director
Maurice Jones, Economic Development Director
Kelley Deutmeyer, Executive Director of ECIA
2
RESOLUTION NO. 213-14
ACCEPTING THE JULE BUS PURCHASE AND AUTHORIZING THE PAYMENT OF
THE CONTRACT AMOUNT TO THE CONTRACTOR
Whereas, the Contract for the Jule Bus Purchase (the Project) has been
completed according to the terms of the Contract and that the Director of Transit
Operations recommends that the Project be accepted; and
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF DUBUQUE, IOWA:
Section 1. The recommendation of the Director of Transit Operations is approved
and the Project is hereby accepted.
Section 2. The Finance Director is hereby directed to pay to the Contractor from
the ILDOT FTA Reimbursement and Transportation Development Credits for the
contract amount of $87,104.75 Tess any retained percentage provided for therein as
provided in Iowa Code chapter 573, and to, pay such retainage only in accordance with
the provisions of Iowa Code chapter 573.
Passed, approved and adopted this 21st day of July, 2014.
Attest:
Je/
Kevi S. Firnstahl, M •'Jty Clerk
Roy D. Buol, Mayor
MNDOT ORDER
FY 2013 VEHICLE ORDER FORM
MnDOT COOPERATIVE PROCUREMENT FOR SMALL,
MID-SIZED & MEDIUM DUTY ACCESSIBLE BUSES
(This form to be used ONLY for vehicles funded through MnDOT's Office of Transit)
MnDOT Recipient Contract Number:
Contract Maximum Amount: $
Legal Name:
Address:
City, State, Zip:
Contact Name:
The Jule
2401 Central Ave.
Dubuque, Iowa 52001
Candace Eudaley
Vendor Name: Hoglund Bus and Truck
Vendor Contact: Evan Saxton -Williams
Bus Manufacturer: Glaval
Model & Gas/Diesel: Titan II Diesel
Quantity: 1
(For identical vehicle orders only)
Phone Number: 563-589-4341
Fax Number: 563-589-4340
Email Address: caeudaley(cr�ecia.orq
Bus GVRW:
Chassis Manufacturer:
Chassis Wheelbase:
Vehicle Length:
14,200
chevy
186
313 13/16
Vehicle Spec. # 10. 10.09
16 # of Passenger Seats 4
# of WC Positions
Lift Manufacturer & Model: Braun Front X Rear
Wheelchair Securements Manufacturer & Model: Q straint
Floor Plan Attached (Required): Yes X No
Inspection Site/Location:
The Jule Main office Recipient's Ford/GM Fleet #:
BASE PRICE (includes freight - manufacturer to vendor & all rebates)
TOTAL OPTIONS (from page 2)
TOTAL OPTIONS (from page 3)
DELIVERY CHARGE (vendor to recipient) 147 miles x $2.25
LICENSE & TRANSFER FEES
EXTENDED WARRANTIES
EXCISE TAX (if applicable)
VEHICLE TOTAL
$ 56800.00
$ 23314.00
$ 6660.00
$ 330.75
$ 87,104.75
Vehicle Total or
Contract Amount
(whichever is less)
MnDot Share $
Recipient Share $
Recipient Signature:
Vendor Signature:
Date: I/2/.23
Date:
Project Manager Signature:
MnDOT APPROVAL
Procurement Coordinator Signature:
Date:
Date:
Option #
99
1
SECTION 5310 Options
(Attach to Vehicle Order Form)
OPTIONS: Select from vehicle specifications optional equipment list.
Description
Difference between MN and Iowa rebates
$ 594.00
GMC Duramax Diesel Upgrade $ 10,950.00
76 Master Power Disconect switch $ 90.00
6 Delete MorRyde Suspension $ -700.00
99
99
$ 850.00
$ 375.00
9A Espar Heater $ 1,190.00
99 Custom Paint quote
$ 2,450.00
24C Altro Flooring $ 250.00
27.B. Romeo Rim Rear Bumper $ 650.00
28 Antenna Ground plate $ 90.00
11.B Extended Valve stems $ 45.00
29 Roof Vent escape hatch - 9245 model $ 300.00
24A Flat floor extending to passenger entrance $ 590.00
34.D. Recarro LX driver seat $ 1,200.00
36. B. a
Forward facing double foldaway 5 x $680 $ 3,400.00
37B Subtract Double passenger seat in lieu if Foldaway 5 x $385
$ -1,925.00
38.C. Level 4 Nanocide seating material 16 x $40 $ 640.00
39A Additional WC posiotions to go from 2 to 4WC $600x2 $ 1,200.00
42A Upgrade to Braun Vista Series $ 250.00
43.A retractable occupant shoulderbelt 4 x $50 $ 200.00
43E Additional track - track front to back forward two positions $ 125.00
43D TDSS we restraint storage for 4x$125 $ 500.00
Option #
45. B
TOTAL (Place total amount in space on vehicle order form) $ 23,314.00
Page 2
SECTION 5310 Options
(Attach to Vehicle Order Form)
OPTIONS: Select from vehicle specifications optional equipment list.
Description
Drivers Partition upper plexiglass behind driver
48.0 A/C Carrier to match other buses
$ 185.00
$ 3,250.00
50F Insulate coolant lines to rear heaters $ 275.00
54.A LED interior lights $ 250.00
57 Overhead storage area $ 950.00
58 AM/FM/CD/PA in lieu of standard $ 375.00
69.0 Power Heated external mirrors $ 550.00
82.A Pull Chord stop request system - Glaval $ 675.00
78A Winterfront for Chevy $ 150.00
99 Manual heat on off valves $ 0.00
$
$
$
$
$
$
$
TOTAL (Place total amount in space on vehicle order form) $ 6,660.00
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