Loading...
College Partnership Transit Contracts_FY 2015THE CITY OF Dui Masterpiece on the Mississippi TO: The Honorable Mayor and City Council Members FROM: Michael C. Van Milligen, City Manager SUBJECT: College and University Partnership - Contracts for Approval DATE: July 15, 2014 Dubuque band AI -America City r 2007 • 2012 • 2013 Director of Transit Operations Candace Eudaley recommends City Council approval of the contracts for College/University Transit Partnership with Clarke University, Loras College and University of Dubuque for the 2014-2015 school year. I concur with the recommendation and respectfully request Mayor and City Council approval. IA/1144 ,,,,„ Mic ael C. Van Milligen MCVM:jh Attachment cc: Barry Lindahl, City Attorney Cindy Steinhauser, Assistant City Manager Teri Goodmann, Assistant City Manager Candace Eudaley, Director of Transit Operations Maurice Jones, Economic Development Director THE CITY OF Dui Masterpiece on the Mississippi TO: Michael Van Milligen, City Manager FROM: Candace Eudaley, Director of Transit Operations RE: College and University Partnership — Contracts for Approval DATE: July 14, 2014 Dubuque bitetri All -America City 1 r 2007 • 2012 • 2013 PURPOSE To request approval of the contracts for College/University Transit Partnership with Clarke University, Loras College and University of Dubuque for the 2014-2015 school year. BACKGROUND In January 2014, the Iowa DOT approved a third (final) year Iowa Clean Air Attainment program (ICAAP) Grant, which provided funding to continue the Nightrider evening weekend service. The 20% local match for the Nightrider portion of the grant was provided by the following three colleges and universities: Clarke University, Loras College and University of Dubuque. In exchange for the matching funds, each school received unlimited access for its students, faculty and staff when they show their school ID to the driver at boarding on the Nightrider and all daytime services. The Nightrider route has continued through the summer with reduced hours and will begin its 6pm-2:40am schedule on August 15, 2014 and resuming reduced service on May 23, 2015. There are currently no major changes expected to the locations served by the routes. The contracts were reviewed by Assistant City Attorney, Maureen Quann. DISCUSSION The Nightrider route, which was developed in partnership with the local colleges/universities, has received an exceptional - and to some degree unexpected - response from the general public. Use of the route by the general public is approximately 42% of the to -date total ridership which totals 33,517 since it began in September 2012. The college partnership and Nightrider route have been excellent opportunities to partner with the local college and universities in the encouragement of transit use during daytime hours as well as the development of a safe, student -funded (source of the local match for the grant) and student -focused public transit service. The Nightrider route addresses not only the needs of an important target market in our community and provides valuable service to citizens who are using the service for transportation to/from shopping, employment, education and/or recreation. FINANCIAL The following table shows the payment schedule for the funds to be paid by the colleges. RECOMMENDATION/ACTION It is recommended that the City approve the contracts with the colleges for continuation of the college partnership for the 2014-2015 school year. Amount Due August 1, 2014 Amount Due December 1, 2014 Total Loras College $5,681 $5,681 $11,362 Clarke University $5,681 $5,681 $11,362 University of Dubuque $5,681 $5,681 $11,362 TOTAL $34,086 RECOMMENDATION/ACTION It is recommended that the City approve the contracts with the colleges for continuation of the college partnership for the 2014-2015 school year. TRANSPORTATION AGREEMENT BETWEEN LORAS COLLEGE AND THE CITY OF DUBUQUE, IOWA This Agreement ("Agreement"), made this /4( day of ad , 2014, is by and between City of Dubuque ("City"), through its Jule Transit System, and Loras College ("College"). Whereas, the City is a municipal transit utility, with a principal mailing address of 2401 Central Avenue, Dubuque, Iowa, 52001; and the College is an educational institution with a principle mailing address of 1450 Alta Vista, Dubuque, Iowa, 52001; and Whereas, the City provides regular service over established routes during published hours and at published frequencies; and Whereas, the City bus service provides a satisfactory means of transporting college students, faculty, and staff to and from the College campus to destinations in the community; and Whereas, use of the City bus service by College students, faculty, and staff is advantageous to the College in terms of minimizing the need for the College to construct costly parking facilities; and Whereas, College students' participation in the College Route Program (CRP) is contingent upon the approval of fees to pay for it. Now, therefore, be it resolved that the College wishes to encourage the use of the City bus service by College students, faculty, and staff. In exchange for the mutual covenants of the Agreement, it is understood by and between the parties hereinafter as follows: SECTION 1. UNLIMITED ACCESS PRIVILEGES FOR STUDENTS. 1.1 A current College Student Identification Card (CSIC) shall be valid for transportation seven (7) days a week, during all scheduled hours, on all City bus routes. A CSIC shall be accepted as proof of pre -paid bus fare when presented by the students. Students with disabilities who are unable to utilize the City fixed -route buses will have comparable access to paratransit services, called the City minibus. Eligibility for this service shall be based upon the criteria established by the American's with Disabilities Act. Students and participating faculty and staff presenting a current and valid City ADA Minibus ID Card in addition to their CSIC shall not be charged a fare. Mag07022013 1.2 The College agrees to establish appropriate procedures to assure that one and only one CSIC is distributed to each student enrolled at the college. If validation becomes an issue, the City and the College will mutually agree to an alternative to the identification card. 1.3 A CSIC is not transferable and not for resale, and shall be forfeited and confiscated if misused or presented for transportation by any person other than the person to whom it is issued. If a CSIC is forfeited, it will be returned immediately to the college. Any person violating these terms or conditions may be subject to disciplinary action or prosecution by the City and/or the College. SECTION 2. UNLIMITED ACCESS PRIVILEGES FOR FACULTY/STAFF. 2.1 A current Faculty/Staff Ride Card (FSRC) shall be valid for transportation seven (7) days a week, during all scheduled hours, on all City bus routes. A FSRC shall be accepted as proof of pre -paid bus fare when presented by participating faculty and staff members. 2.2 Participating faculty and staff with disabilities determined unable to utilize the City fixed -route buses will have comparable access to paratransit services, called the City minibus. Eligibility for this service shall be based upon the criteria established by the American's with Disabilities Act. Participating faculty and staff presenting a current and valid City ADA Minibus ID Card in addition to their FSRC shall not be charged a fare. 2.3 A FSRC is not transferable and not for resale, and shall be forfeited and confiscated if misused or presented for transportation by any person other than the person to whom it is issued. If a FSRC is forfeited, it will be returned immediately to the college. Any person violating these terms or conditions may be subject to disciplinary action or prosecution by the City and/or the College. SECTION 3. SERVICES. 3.1 The City shall provide its established and regularly publicized bus service and any additional bus service it may activate. 3.2 The City shall also operate additional campus -oriented bus service, known as the College Route Program (CRP), outlined in Exhibit A, during the following period: Nightrider service beginning no later than August 15, 2014 and ending May 23, 2015. 3.3 The services provided under this Agreement will be open to all members of the general public at all times on an equal basis. 2 SECTION 4. TERM OF AGREEMENT. The term of this Agreement shall be August 1, 2014 through August 1, 2015. The City may provide the service in successive years subject to mutually agreeable re -negotiation of a contract each year. If the College desires to continue this program for a subsequent year, the City must receive written notification of this intent and expected levels of service by December 1, 2014. SECTION 5. COMPENSATION. For the bus services provided herein, the College shall pay the City an amount as detailed in Exhibit B shown as the College share. The College shall pay to the City the College Share as calculated in Exhibit B according to the following payment schedule: 1/2 College Share August 1, 2014 $5,681.00 1/2 College Share December 1, 2014 $5,681.00 SECTION 6. RECORDS. The City will keep ridership records of CRP usage and provide ridership reports to the College at the conclusion of each semester. The College and the City will work cooperatively to obtain and share any other information deemed necessary by either or both parties. SECTION 7. ADMINISTRATION. 7.1 The College does not have, and will not exercise any control over the City's operation in connection with providing bus service. The College will not exercise any control or supervision whatsoever over the drivers of the buses used in said service. These drivers are City employees and are subject to supervisions and control by the City only. The drivers are not agents or employees of the College. 7.2 Administration and management of the CRP are the sole responsibility of the City. 7.3 Marketing and promotion of the CRP are the mutual responsibility of the City and the College and both parties will incur administrative and management costs related to this responsibility. The parties will work cooperatively to develop a marketing plan to market the CRP. The College will be responsible for marketing the CRP to students and staff except that the transit manager will approve all CRP marketing materials that contain, or reference, the City trademark, images or properties. 7.4 The parties will cooperatively establish administrative policies and procedures that will effectively safeguard the interests of both parties. SECTION 8. TERMINATION. 8.1 If the College fails to make payment, as outlined in Section 5 above, the College will be in default. The City will provide the College with thirty (30) days to cure this 3 default by compensating the City fully for the amount that is past due under the Agreement. If the College fails to cure the default during this thirty (30) day period, the City, in its sole discretion, may terminate this Agreement on the thirtieth (30th) day. If such termination occurs, the College's CSIC and FSRC will not be honored by City on its buses, and the City will have the right to make legal claim for those monies outstanding, plus actual attorney's fees and costs. in the event of such termination, the City will not be liable to the College for any claimed damages, personal or property, including any consequential damages, resulting from the loss of bus services under this Agreement. 8.2 If at any time during the term of this Agreement, either party fails to satisfactorily fulfill any obligations of this Agreement other than compensation, the party alleging the breach must notify the other party by certified mail, indicating in specific details the nature and basis of the breach. The party to whom the complaint is addressed will have forty-five (45) days to cure the alleged breach. If the breach cannot be cured within this time, the non -breaching party may terminate this agreement on forty-fifth (45th) day. 8.3 All accounts will be settled on a prorated basis in the event of early termination of this Agreement. SECTION 9. SEVERABILITY. If any term or provision of this Agreement is found to be void or invalid, such invalidity will not affect the remaining terms or provisions of this Agreement, which will continue in full force and effect. SECTION 10. EXHIBITS. All exhibits given reference in or attached to this Agreement and all attachments of mutually agreed upon modifications made by both parties are hereby incorporated as though fully set forth herein. SECTION 11. INDEMNIFICATION. 11.1 City agrees to defend, indemnify and hold harmless College, its officers, agents and employees, from any and all damages or claims whatsoever by reason of City's negligent operation or maintenance of the Jule bus service. College agrees to promptly give notice of any and all damages or claims against College under this section to permit City and/or its insurance carrier to investigate and defend the same. 11.2 College agrees to defend, indemnify and hold harmless City, its officers, agents and employees, from any and all damages or claims whatsoever by reason of College's negligence with respect to the Jule bus service. City agrees to promptly give notice of any and all damages or claims against City under this section to permit College and/or its insurance carrier to investigate and defend the same. SECTION 12. GOVERNING LAW AND VENUE. This Agreement is governed by, construed, and enforced in accordance with the laws of the State of Iowa. The parties agree, for any claim or judicial proceedings for whatever reason relating to this 4 Agreement to designate Dubuque County, Iowa as the appropriate venue for the hearing of these claims or judicial proceedings, to the exclusion of any other judicial district or jurisdiction that may have the right to hear such dispute. SECTION 13. PARAGRAPH HEADINGS. The titles to the paragraphs of this Agreement are solely for the convenience of the parties and shall not be used to explain, modify, simplify, or aid in the interpretation of the provisions of this Agreement. SECTION 14. MODIFICATION. Any modification of this Agreement or additional obligation assumed by either party in connection with this Agreement shall be binding only if evidenced in writing signed by each party or an authorized representative of each party and attached to the original of this Agreement. SECTION 15. PARTIES BOUND. This Agreement binds and inures to the benefit of and applies to the respective successors and assigns of the parties. All references in this Agreement to College or City shall be deemed to refer to and include successors and assigns of College or City without specific mention of such successors or assigns. SECTION 16. FORCE MAJEURE. In the event that either party hereto shall be delayed or hindered in or prevented from the performance of any act required hereunder by reason of strikes, lockouts, walk outs, labor troubles, orders of civil authorities, unavailability or excessive price of fuel or equipment, significant United States or State of Iowa Department of Transportation funding reductions, power failure, riots, insurrection, war, terrorist activities, chemical explosions, hazardous conditions, fire, weather or acts of God, or by reason of any other cause beyond the exclusive and reasonable control of the party delayed in performing work or doing acts required under the terms of this Agreement, then performance of such act shall be excused for the period of the delay and the period for the performance of any such act shall be extended for a period equivalent to the period of such delay. SECTION 17. ENTIRE AGREEMENT. All prior proposals, understandings, and other agreements, whether oral or written between the parties that relate to this subject matter are hereby superseded and merged into this Agreement. This Agreement may not be modified or altered except in writing by an instrument duly executed by authorized officers of both parties. SECTION 18. NOTICE. All notices, demands, or other writings in this Agreement provided to be given or made or sent, or which may be given or made or sent, by either party to the other, shall be deemed to have been fully given or made or sent when made in writing and deposited in the United States mail, registered and postage prepaid, and addressed as follows: To City: Candace Eudaley, Jule Transit Director City of Dubuque 2417 Central Avenue 5 Dubuque, Iowa 52001 To College: Loras College Attn: Art Sunleaf 1450 Alta Vista Dubuque, Iowa 52001 The address to which any notice, demand, or other writing may be given or made or sent to any party as above provided may be changed by written notice given by the party as above provided. In witness whereof, the parties hereto have caused this Agreement to be signed by duly authorized representatives the day and year aforesaid. THE CITY OF D I. BUQUE LORAS COLLEGE By: L�, ' / B 3L Mayor Date: Date: .J4 /i// a a PI ATTEST: By: 6 By: EXHIBIT A— SERVICE College Route Program Start End Hours Days Total Hours Friday: Thirty (30) minute service between Clarke, Loras and UD campuses and west end and downtown destinations 6:00 pm 11:00 pm 5 40 200 Friday: Thirty (30) minute service between Clarke, Loras and UD campuses and downtown destinations 11:00 pm 2:40 am 3.5 40 140 Report Time: .5 40 20 Saturday: Thirty (30) minute service between Clarke, Loras and UD campuses and west end and downtown destinations 6:00 pm 11:00 pm 5 40 200 Saturday: Thirty (30) minute service between Clarke, Loras and UD campuses and downtown destinations 11:00 pm 2:40 am 3.5 40 140 Report Time: .5 40 20 7 EXHIBIT B — BUDGET Budget Worksheet For the Period August 1, 2014 — August 1, 2015 Includes unlimited bus service access Includes Marketing Budget Includes the following service: College Route Program (Friday & Saturday, evening and late night service) Extended Paratransit Service (Friday & Saturday, evening and late night service) Service: Cost of College Route Program Service including extended paratransit: $170,430 Cost Sharing City, State and Federal Share: College Share: Other Partner Share: $136,344.00 $11,362.00 $22,724.00 8 AMC Star Kohl's @Cinema Hy -Vee 0 dool Line 1 (Mystique) Line 2 (Port of Dubuque) Line 3 (Asbury Plaza) Une 4 (Wal-Mart) Jule Transfer Point Time Point O °`d CWRKE UMVFRS1Ttl E. a f ansfer Wol-Mort Save -A -Lor 0 To et K -Mort DUBU EXHIBIT C - COLLEGE ROUTE PROGRAM TRANSPORTATION AGREEMENT BETWEEN UNIVERSITY OF DUBUQUE AND THE CITY OF DUBUQUE, IOWA This Agreement ("Agreement"), made this /%'day of ,.741...:1 , 2014, is by and between City of Dubuque ("City"), through its Jule Transit System, and University of Dubuque ("College"). Whereas, the City is a municipal transit utility, with a principal mailing address of 2401 Central Avenue, Dubuque, Iowa, 52001; and the College is an educational institution with a principle mailing address of 2000 University, Dubuque, Iowa, 52001; and Whereas, the City provides regular service over established routes during published hours and at published frequencies; and Whereas, the City bus service provides a satisfactory means of transporting college students, faculty, and staff to and from the College campus to destinations in the community; and Whereas, use of the City bus service by College students, faculty, and staff is advantageous to the College in terms of minimizing the need for the College to construct costly parking facilities; and Whereas, College students' participation in the College Route Program (CRP) is contingent upon the approval of fees to pay for it. Now, therefore, be it resolved that the College wishes to encourage the use of the City bus service by College students, faculty, and staff. In exchange for the mutual covenants of the Agreement, it is understood by and between the parties hereinafter as follows: SECTION 1. UNLIMITED ACCESS PRIVILEGES FOR STUDENTS. 1.1 A current College Student Identification Card (CSIC) shall be valid for transportation seven (7) days a week, during all scheduled hours, on all City bus routes. A CSIC shall be accepted as proof of pre -paid bus fare when presented by the students. Students with disabilities who are unable to utilize the City fixed -route buses will have comparable access to paratransit services, called the City minibus. Eligibility for this service shall be based upon the criteria established by the American's with Disabilities Act. Students and participating faculty and staff presenting a current and valid City ADA Minibus ID Card in addition to their CSIC shall not be charged a fare. Mag07022013 1.2 The College agrees to establish appropriate procedures to assure that one and only one CSIC is distributed to each student enrolled at the college. If validation becomes an issue, the City and the College will mutually agree to an alternative to the identification card. 1.3 A CSIC is not transferable and not for resale, and shall be forfeited and confiscated if misused or presented for transportation by any person other than the person to whom it is issued. If a CSIC is forfeited, it will be returned immediately to the college. Any person violating these terms or conditions may be subject to disciplinary action or prosecution by the City and/or the College. SECTION 2. UNLIMITED ACCESS PRIVILEGES FOR FACULTY/STAFF. 2.1 A current Faculty/Staff Ride Card (FSRC) shall be valid for transportation seven (7) days a week, during all scheduled hours, on all City bus routes. A FSRC shall be accepted as proof of pre -paid bus fare when presented by participating faculty and staff members. 2.2 Participating faculty and staff with disabilities determined unable to utilize the City fixed -route buses will have comparable access to paratransit services, called the City minibus. Eligibility for this service shall be based upon the criteria established by the American's with Disabilities Act. Participating faculty and staff presenting a current and valid City ADA Minibus ID Card in addition to their FSRC shall not be charged a fare. 2.3 A FSRC is not transferable and not for resale, and shall be forfeited and confiscated if misused or presented for transportation by any person other than the person to whom it is issued. If a FSRC is forfeited, it will be returned immediately to the college. Any person violating these terms or conditions may be subject to disciplinary action or prosecution by the City and/or the College. SECTION 3. SERVICES. 3.1 The City shall provide its established and regularly publicized bus service and any additional bus service it may activate. 3.2 The City shall also operate additional campus -oriented bus service, known as the College Route Program (CRP), outlined in Exhibit A, during the following period: Nightrider service beginning no later than August 15, 2014 and ending May 23, 2015. 3.3 The services provided under this Agreement will be open to all members of the general public at all times on an equal basis. 2 SECTION 4. TERM OF AGREEMENT. The term of this Agreement shall be August 1, 2014 through August 1, 2015. The City may provide the service in successive years subject to mutually agreeable re -negotiation of a contract each year. If the College desires to continue this program for a subsequent year, the City must receive written notification of this intent and expected levels of service by December 1, 2014. SECTION 5. COMPENSATION. For the bus services provided herein, the College shall pay the City an amount as detailed in Exhibit B shown as the College share. The College shall pay to the City the College Share as calculated in Exhibit B according to the following payment schedule: 1/2 College Share August 1, 2014 $5,681.00 1/2 College Share December 1, 2014 $5,681.00 SECTION 6. RECORDS. The City will keep ridership records of CRP usage and provide ridership reports to the College at the conclusion of each semester. The College and the City will work cooperatively to obtain and share any other information deemed necessary by either or both parties. SECTION 7. ADMINISTRATION. 7.1 The College does not have, and will not exercise any control over the City's operation in connection with providing bus service. The College will not exercise any control or supervision whatsoever over the drivers of the buses used in said service. These drivers are City employees and are subject to supervisions and control by the City only. The drivers are not agents or employees of the College. 7.2 Administration and management of the CRP are the sole responsibility of the City. 7.3 Marketing and promotion of the CRP are the mutual responsibility of the City and the College and both parties will incur administrative and management costs related to this responsibility. The parties will work cooperatively to develop a marketing plan to market the CRP. The College will be responsible for marketing the CRP to students and staff except that the transit manager will approve all CRP marketing materials that contain, or reference, the City trademark, images or properties. 7.4 The parties will cooperatively establish administrative policies and procedures that will effectively safeguard the interests of both parties. SECTION 8. TERMINATION. 8.1 If the College fails to make payment, as outlined in Section 5 above, the College will be in default. The City will provide the College with thirty (30) days to cure this 3 default by compensating the City fully for the amount that is past due under the Agreement. If the College fails to cure the default during this thirty (30) day period, the City, in its sole discretion, may terminate this Agreement on the thirtieth (30th) day. If such termination occurs, the College's CSIC and FSRC will not be honored by City on its buses, and the City will have the right to make legal claim for those monies outstanding, plus actual attorney's fees and costs. In the event of such termination, the City will not be liable to the College for any claimed damages, personal or property, including any consequential damages, resulting from the Toss of bus services under this Agreement. 8.2 If at any time during the term of this Agreement, either party fails to satisfactorily fulfill any obligations of this Agreement other than compensation, the party alleging the breach must notify the other party by certified mail, indicating in specific details the nature and basis of the breach. The party to whom the complaint is addressed will have forty-five (45) days to cure the alleged breach. If the breach cannot be cured within this time, the non -breaching party may terminate this agreement on forty-fifth (45th) day. 8.3 All accounts will be settled on a prorated basis in the event of early termination of this Agreement. SECTION 9. SEVERABILITY. If any term or provision of this Agreement is found to be void or invalid, such invalidity will not affect the remaining terms or provisions of this Agreement, which will continue in full force and effect. SECTION 10. EXHIBITS. All exhibits given reference in or attached to this Agreement and all attachments of mutually agreed upon modifications made by both parties are hereby incorporated as though fully set forth herein. SECTION 11. INDEMNIFICATION. 11.1 City agrees to defend, indemnify and hold harmless College, its officers, agents and employees, from any and all damages or claims whatsoever by reason of City's negligent operation or maintenance of the Jule bus service. College agrees to promptly give notice of any and all damages or claims against College under this section to permit City and/or its insurance carrier to investigate and defend the same. 11.2 College agrees to defend, indemnify and hold harmless City, its officers, agents and employees, from any and all damages or claims whatsoever by reason of College's negligence with respect to the Jule bus service. City agrees to promptly give notice of any and all damages or claims against City under this section to permit College and/or its insurance carrier to investigate and defend the same. SECTION 12. GOVERNING LAW AND VENUE. This Agreement is governed by, construed, and enforced in accordance with the laws of the State of Iowa. The parties agree, for any claim or judicial proceedings for whatever reason relating to this 4 Agreement to designate Dubuque County, Iowa as the appropriate venue for the hearing of these claims or judicial proceedings, to the exclusion of any other judicial district or jurisdiction that may have the right to hear such dispute. SECTION 13. PARAGRAPH HEADINGS. The titles to the paragraphs of this Agreement are solely for the convenience of the parties and shall not be used to explain, modify, simplify, or aid in the interpretation of the provisions of this Agreement. SECTION 14. MODIFICATION. Any modification of this Agreement or additional obligation assumed by either party in connection with this Agreement shall be binding only if evidenced in writing signed by each party or an authorized representative of each party and attached to the original of this Agreement. SECTION 15. PARTIES BOUND. This Agreement binds and inures to the benefit of and applies to the respective successors and assigns of the parties. All references in this Agreement to College or City shall be deemed to refer to and include successors and assigns of College or City without specific mention of such successors or assigns. SECTION 16. FORCE MAJEURE. In the event that either party hereto shall be delayed or hindered in or prevented from the performance of any act required hereunder by reason of strikes, lockouts, walk outs, labor troubles, orders of civil authorities, unavailability or excessive price of fuel or equipment, significant United States or State of Iowa Department of Transportation funding reductions, power failure, riots, insurrection, war, terrorist activities, chemical explosions, hazardous conditions, fire, weather or acts of God, or by reason of any other cause beyond the exclusive and reasonable control of the party delayed in performing work or doing acts required under the terms of this Agreement, then performance of such act shall be excused for the period of the delay and the period for the performance of any such act shall be extended for a period equivalent to the period of such delay. SECTION 17. ENTIRE AGREEMENT. All prior proposals, understandings, and other agreements, whether oral or written between the parties that relate to this subject matter are hereby superseded and merged into this Agreement. This Agreement may not be modified or altered except in writing by an instrument duly executed by authorized officers of both parties. SECTION 18. NOTICE. All notices, demands, or other writings in this Agreement provided to be given or made or sent, or which may be given or made or sent, by either party to the other, shall be deemed to have been fully given or made or sent when made in writing and deposited in the United States mail, registered and postage prepaid, and addressed as follows: To City: Candace Eudaley, Jule Transit Director City of Dubuque 5 2417 Central Avenue Dubuque, Iowa 52001 To College: University of Dubuque Attn: Michael (Mick) Miyamoyto 2000 University Avenue Dubuque, Iowa 52001 The address to which any notice, demand, or other writing may be given or made or sent to any party as above provided may be changed by written notice given by the party as above provided. In witness whereof, the parties hereto have caused this Agreement to be signed by duly authorized representatives the day and year aforesaid. THE CITY OF D - BUQUE UNIVERS TY OF ' UBUQUE By: (9 L.f' .4 - Mayor �- oy Buol /11'ec4,4'E2.-,y. 77-2 ya,ovzf /-2-.G Date: g/� / ATTEST: By:f/ri%, Ke in irnstahl, Ci y Cler Date: %//y// By: EXHIBIT A— SERVICE College Route Program Start End Hours Days Total Hours Friday: Thirty (30) minute service between Clarke, Loras and UD campuses and west end and downtown destinations 6:00 pm 11:00 pm 5 40 200 Friday: Thirty (30) minute service between Clarke, Loras and UD campuses and downtown destinations 11:00 pm 2:40 am 3.5 40 140 Report Time: .5 40 20 Saturday: Thirty (30) minute service between Clarke, Loras and UD campuses and west end and downtown destinations 6:00 pm 11:00 pm 5 40 200 Saturday: Thirty (30) minute service between Clarke, Loras and UD campuses and downtown destinations 11:00 pm 2:40 am 3.5 40 140 Report Time: .5 40 20 7 EXHIBIT B — BUDGET Budget Worksheet For the Period August 1, 2013 — August 1, 2014 Includes unlimited bus service access Includes Marketing Budget Includes the following service: College Route Program (Friday & Saturday, evening and late night service) Extended Paratransit Service (Friday & Saturday, evening and late night service) Service: Cost of College Route Program Service including extended paratransit: $135,565.00 Cost Sharing City, State and Federal Share: College Share: Other Partner Share: $101,479.00 $11,362.00 $22,724.00 8 Kohl's 0 �I S Hy -Vee 0 �t4s Got AMC Star ()Cinema Nightrider Line 1 (Mystique) .....i.... Line 2 (Port of Dubuque) Line 3 (Asbury Plaza) m.01,1" Line 4 (Wal-Mart) Jule Transfer Point Time Point CLA {RKE UNIVERSITY YII! f Caci'o0 t �(j e•.�I-�RIp15 Wal-Mart L Hy Ve*l$,0 Save•A-Loot e Target K -Mart ib Delhi Transfer UNIVERSITY OF DUBUQUE 0 Myt<ique Ice Alen° d Jo Casino Pat of Dubuque EXHIBIT C - COLLEGE ROUTE PROGRAM TRANSPORTATION AGREEMENT BETWEEN CLARKE UNIVERSITY AND THE CITY OF DUBUQUE, IOWA This Agreement ("Agreement"), made this /J day of In , 2014, is by and between City of Dubuque ("City"), through its Jule Transit System/and Clarke University ("College"). Whereas, the City is a municipal transit utility, with a principal mailing address of 2401 Central Avenue, Dubuque, Iowa, 52001; and the College is an educational institution with a principle mailing address of 1550 Clarke Drive, Dubuque, Iowa, 52001; and Whereas, the City provides regular service over established routes during published hours and at published frequencies; and Whereas, the City bus service provides a satisfactory means of transporting college students, faculty, and staff to and from the College campus to destinations in the community; and Whereas, use of the City bus service by College students, faculty, and staff is advantageous to the College in terms of minimizing the need for the College to construct costly parking facilities; and Whereas, College students' participation in the College Route Program (CRP) is contingent upon the approval of fees to pay for it. Now, therefore, be it resolved that the College wishes to encourage the use of the City bus service by College students, faculty, and staff. In exchange for the mutual covenants of the Agreement, it is understood by and between the parties hereinafter as follows: SECTION 1. UNLIMITED ACCESS PRIVILEGES FOR STUDENTS. 1.1 A current College Student Identification Card (CSIC) shall be valid for transportation seven (7) days a week, during all scheduled hours, on all City bus routes. A CSIC shall be accepted as proof of pre -paid bus fare when presented by the students. Students with disabilities who are unable to utilize the City fixed -route buses will have comparable access to paratransit services, called the City minibus. Eligibility for this service shall be based upon the criteria established by the American's with Disabilities Act. Students and participating faculty and staff presenting a current and valid City ADA Minibus ID Card in addition to their CSIC shall not be charged a fare. Mag07022013 1.2 The College agrees to establish appropriate procedures to assure that one and only one CSIC is distributed to each student enrolled at the college. If validation becomes an issue, the City and the College will mutually agree to an alternative to the identification card. 1.3 A CSIC is not transferable and not for resale, and shall be forfeited and confiscated if misused or presented for transportation by any person other than the person to whom it is issued. If a CSIC is forfeited, it will be returned immediately to the college. Any person violating these terms or conditions may be subject to disciplinary action or prosecution by the City and/or the College. SECTION 2. UNLIMITED ACCESS PRIVILEGES FOR FACULTY/STAFF. 2.1 A current Faculty/Staff Ride Card (FSRC) shall be valid for transportation seven (7) days a week, during all scheduled hours, on all City bus routes. A FSRC shall be accepted as proof of pre -paid bus fare when presented by participating faculty and staff members. 2.2 Participating faculty and staff with disabilities determined unable to utilize the City fixed -route buses will have comparable access to paratransit services, called the City minibus. Eligibility for this service shall be based upon the criteria established by the American's with Disabilities Act. Participating faculty and staff presenting a current and valid City ADA Minibus ID Card in addition to their FSRC shall not be charged a fare. 2.3 A FSRC is not transferable and not for resale, and shall be forfeited and confiscated if misused or presented for transportation by any person other than the person to whom it is issued. If a FSRC is forfeited, it will be returned immediately to the college. Any person violating these terms or conditions may be subject to disciplinary action or prosecution by the City and/or the College. SECTION 3. SERVICES. 3.1 The City shall provide its established and regularly publicized bus service and any additional bus service it may activate. 3.2 The City shall also operate additional campus -oriented bus service, known as the College Route Program (CRP), outlined in Exhibit A, during the following period: Nightrider service beginning no later than August 15, 2014 and ending May 23, 2015. 3.3 The services provided under this Agreement will be open to all members of the general public at all times on an equal basis. 2 SECTION 4. TERM OF AGREEMENT. The term of this Agreement shall be August 1, 2014 through August 1, 2015. The City may provide the service in successive years subject to mutually agreeable re -negotiation of a contract each year. If the College desires to continue this program for a subsequent year, the City must receive written notification of this intent and expected levels of service by December 1, 2014. SECTION 5. COMPENSATION. For the bus services provided herein, the College shall pay the City an amount as detailed in Exhibit 6 shown as the College share. The College shall pay to the City the College Share as calculated in Exhibit B according to the following payment schedule: 1/2 College Share October 1, 2014 $5,681.00 1/2 College Share March 1, 2014 $5,681.00 SECTION 6. RECORDS. The City will keep ridership records of CRP usage and provide ridership reports to the College at the conclusion of each semester. The College and the City will work cooperatively to obtain and share any other information deemed necessary by either or both parties. SECTION 7: ADMINISTRATION. 7.1 The College does not have, and will not exercise any control over the City's operation in connection with providing bus service. The College will not exercise any control or supervision whatsoever over the drivers of the buses used in said service. These drivers are City employees and are subject to supervisions and control by the City only. The drivers are not agents or employees of the College. 7.2 Administration and management of the CRP are the sole responsibility of the City. 7.3 Marketing and promotion of the CRP are the mutual responsibility of the City and the College and both parties will incur administrative and management costs related to this responsibility. The parties will work cooperatively to develop a marketing plan to market the CRP. The College will be responsible for marketing the CRP to students and staff except that the transit manager will approve all CRP marketing materials that contain, or reference, the City trademark, images or properties. 7.4 The parties will cooperatively establish administrative policies and procedures that will effectively safeguard the interests of both parties. SECTION 8. TERMINATION. 8.1 If the College fails to make payment, as outlined in Section 5 above, the College will be in default. The City will provide the College with thirty (30) days to cure this 3 default by compensating the City fully for the amount that is past due under the Agreement. If the College fails to cure the default during this thirty (30) day period, the City, in its sole discretion, may terminate this Agreement on the thirtieth (30th) day. If such termination occurs, the College's CSIC and FSRC will not be honored by City on its buses, and the City will have the right to make legal claim for those monies outstanding, plus actual attorney's fees and costs. In the event of such termination, the City will not be liable to the College .for any claimed damages, personal or property, including any consequential damages, resulting from the loss of bus services under this Agreement. 8.2 If at any time during the term of this Agreement, either party fails to satisfactorily fulfill any obligations of this Agreement other than compensation, the party alleging the breach must notify the other party by certified mail, indicating in specific details the nature and basis of the breach. The party to whom the complaint is addressed will have forty-five (45) days to cure the alleged breach. If the breach cannot be cured within this time, the non -breaching party may terminate this agreement on forty-fifth (451h) day. 8.3 All accounts will be settled on a prorated basis in the event of early termination of this Agreement. SECTION 9. SEVERABILITY. If any term or provision of this Agreement is found to be void or invalid, such invalidity will not affect the remaining terms or provisions of this Agreement, which will continue in full force and effect. SECTION 10. EXHIBITS. All exhibits given reference in or attached to this Agreement and all attachments of mutually agreed upon modifications made by both parties are hereby incorporated as though fully set forth herein. SECTION 11. INDEMNIFICATION. 11.1 City agrees to defend, indemnify and hold harmless College, its officers, agents and employees, from any and all damages or claims whatsoever by reason of City's negligent operation or maintenance of the Jule bus service. College agrees to promptly give notice of any and all damages or claims against College under this section to permit City and/or its insurance carrier to investigate and defend the same. 11.2 College agrees to defend, indemnify and hold harmless City, its officers, agents and employees, from any and all damages or claims whatsoever by reason of College's negligence with respect to the Jule bus service. City agrees to promptly give notice of any and all damages or claims against City under this section to permit College and/or its insurance carrier to investigate and defend the same. SECTION 12. GOVERNING LAW AND VENUE. This Agreement is governed by, construed, and enforced in accordance with the laws of the State of Iowa. The parties agree, for any claim or judicial proceedings for whatever reason relating to this 4 Agreement to designate Dubuque County, Iowa as the appropriate venue for the hearing of these claims or judicial proceedings, to the exclusion of any other judicial district or jurisdiction that may have the right to hear such dispute. SECTION 13. PARAGRAPH HEADINGS. The titles to the paragraphs of this Agreement are solely for the convenience of the parties and shall not be used to explain, modify, simplify, or aid in the interpretation of the provisions of this Agreement. SECTION 14. MODIFICATION. Any modification of this Agreement or additional obligation assumed by either party in connection with this Agreement shall be binding only if evidenced in writing signed by each party or an authorized representative of each party and attached to the original of this Agreement. SECTION 15. PARTIES BOUND. This Agreement binds .and inures to the benefit of and applies to the respective successors and assigns of the parties. All references in this Agreement to College or City shall be deemed to refer to and include successors and assigns of College or City without specific mention of such successors or assigns. SECTION 16. FORCE MAJEURE. In the event that either party hereto shall be delayed or hindered in or prevented from the performance of any act required hereunder by reason of strikes, lockouts, walk outs, labor troubles, orders of civil authorities, unavailability or excessive price of fuel or equipment, significant United States or State of Iowa Department of Transportation funding reductions, power failure, riots, insurrection, war, terrorist activities, chemical explosions, hazardous conditions, fire, weather or acts of God, or by reason of any other cause beyond the exclusive and reasonable control of the party delayed in performing work or doing acts required under the terms of this Agreement, then performance of such act shall be excused for the period of the delay and the period for the performance of any such act shall be extended for a period equivalent to the period of such delay. SECTION 17. ENTIRE AGREEMENT. All prior proposals„ understandings, and other agreements, whether oral or written between the parties that relate to this subject matter are hereby superseded and merged into this Agreement This Agreement may not be modified or altered except in writing by an instrument duly executed by authorized officers of both parties. SECTION 18. NOTICE. All notices, demands, or other writings in this Agreement provided to be given or made or sent, or which may be given or made or sent, by either party to the other, shall be deemed to have been fully given or made or sent when mad e in writing and deposited in the United States mail, registered and postage prepaid, and addressed as follows: To City: Candace Eudaley, Jule Transit Director City of Dubuque 5 2417 Central Avenue Dubuque, Iowa 52001 To College: Clarke University Attn: Kate Zanger 1550 Clarke Drive Dubuque, Iowa 52001 The address to which any notice, demand, or other writing may be given or made or sent to any party as above provided may be changed by written notice given by the party as above provided. In witness whereof, the parties hereto have caused this Agreement to be signed by duly authorized representatives the day and year aforesaid. THE CITY OF By. Date: Mayor UBUQUE oy Buol a/ ---/V ATTEST: 6 CLARKE UNIVERSITY By: %G e DaieH-a)Vorrion U. ee Pict s i'o(er)t Por 51vdel/f Life- 7- ife7- 1 5- /� Date: By: 'l�(/ kgfe Zanv Wee Pre 5,'ole V/I 1'( S --vole/t Lire, EXHIBIT A - SERVICE College Route Program Start End Hours Days Total Hours Friday: Thirty (30) minute service between Clarke, Loras and UD campuses and west end and downtown destinations 6:00 pm 11:00 pm 5 40 200 Friday: Thirty (30) minute service between Clarke, Loras and UD campuses and downtown destinations 11:00 pm 2:40 am 3.5 40 140 Report Time: .5 40 20 Saturday: Thirty (30) minute service between Clarke, Loras and UD campuses and west end and downtown destinations 6:00 pm 11:00 pm 5 40 200 Saturday: Thirty (30) minute service between Clarke, Loras and UD campuses and downtown destinations 11:00 pm 2:40 am 3.5 40 140 Report Time: .5 40 20 7 EXHIBIT B — BUDGET Budget Worksheet For the Period August 1, 2014 — August 1, 2015 Includes unlimited bus service access Includes Marketing Budget Includes the following service: College Route Program (Friday & Saturday, evening and late night service) Extended Paratransit Service (Friday & Saturday, evening and late night service) Service: Cost of College Route Program Service including extended paratransit: $170,430 Cost Sharing City, State and Federal Share: College Share: Other Partner Share: $136,344.00 $11,362.00 $22,724.00 8 AMC Star •C nemu - Cele 7 One 2 (Port of Dubuq� =Iron Ltne 3 (Asbury Plaza( - Ltne 4 (Wal-Mart) ® Jule Trevnsfer Point 0 Time Pain EXHIBIT C - COLLEGE ROUTE PROGRAM