Jule Transit Facility Roof and Sprinkler Repair Project_Award_REMOVEDMasterpiece on the Mississippi
TO: The Honorable Mayor and City Council Members
FROM: Michael C. Van Milligen, City Manager
SUBJECT: Jule Transit Facility Roof & Sprinkler Repair Project
(CIP 6001613)
DATE: July 14, 2014
Dubuque
band
AI -America City
11111r
2007 • 2012 • 2013
Sealed bids were received for the Jule Transit Facility Roof & Sprinkler Repair Project.
Director of Transit Operations Candace Eudaley recommends award of the contract for
the Jule Transit Facility Roof Repair Project to the low bidder, Bel Aire Home
Improvement, in the amount of $148,968.80, which is 43% under the engineer's
estimate of probable cost.
Candace further recommends award of the contract for the Jule Transit Facility
Sprinkler Repair Project to the only bidder, Continental Fire & Sprinkler, in the amount
of $54,925, which is 12% under the engineer's estimate of probable cost.
I concur with the recommendation and respectfully request Mayor and City Council
approval.
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Mic ael C. Van Milligen
MCVM:jh
Attachment
cc: Barry Lindahl, City Attorney
Cindy Steinhauser, Assistant City Manager
Teri Goodmann, Assistant City Manager
Candace Eudaley, Director of Transit Operations
Maurice Jones, Economic Development Director
THE CITY OF
Dui
Masterpiece on the Mississippi
TO: Michael C. Van Milligen, City Manager
FROM: Candace Eudaley, Director of Transit Operations
DATE: July 11, 2014
RE: Jule Transit Facility Roof & Sprinkler Repair Project
(C I P 6001613)
Dubuque
bitetri
All -America City
1 r
2007 • 2012 • 2013
INTRODUCTION
The enclosed resolution authorizes the award of the construction contract for the Jule Transit
Facility Roof & Sprinkler Repair Project.
DISCUSSION
This project will include upgrades to the sprinkler system, structural repairs related to the roof
replacement and full roof replacement. The roof and sprinkler components were bid as separate
contracts.
The construction work will involve gutter and downspout replacement, masonry repair, parapet
capos and metal flashing, rough lumber and sheathing with sprinkler head replacement, updated
fire department connection, wood beam replacement, wall sub -drain system, tuckpointing and
sealing, and column bollards.
BID RESULTS
The City of Dubuque received the following bids for the Jule Transit Facility Roof & Sprinkler
Repair Project on July 8, 2014:
Roof Replacement
Contractor
Base Bid
1
Bel Aire Home Improvement
$ 148,968.80
2
Geisler Brothers
$ 218,890.00
3
Giese Roofing & Architectural
$ 198,890.00
4
Jim Giese Commercial Roofing
$ 208,662.00
Sprinkler Replacement
Contractor
Base Bid
Alternates
Total
1
Continental Fire & Sprinkler
$ 39,775.00
$ 15,150.00
$54,925.00
RECOMMENDATION
I recommend that the contract for the Jule Transit Facility Roof Repair Project be awarded to Bel
Aire Home Improvement of Platteville, Wisconsin in the amount of $148,968.80 which is 43%
under the engineer's estimate of probable cost.
I recommend that the contract for the Jule Transit Facility Sprinkler Repair Project be awarded to
Continental Fire & Sprinkler of Davenport, Iowa, in the amount of $54,925.00 which is 12% under
the engineer's estimate of probable cost.
BUDGET IMPACT
The estimate of probable cost for the Transit Facility Roof & Sprinkler Repair Project is as follows:
Estimate
Roof Construction Contract $ 148,968.80
Contingency (10%) $14,896.88
Sprinkler Replacement Contract $54,925.00
Contingency (10%) $5,492.50
Design & Management 27,000.00
Total Project Cost $251,238.18
The project funding summary is as follows:
CIP No. Fund Description
6001613
Greater Downtown TIF
REQUESTED ACTION
Public Transit Infrastructure Grant
Urban Renewal General Obligation Bond
Total Project Funding
Fund Amount
$257,800.00
$64,450.00
$322,250.00
I recommend that the City Council adopt the attached resolution awarding the Jule Transit Facility
Roof Repair Project to Bel Aire Home Improvement in the amount of $148,968.80.
I recommend that the City Council adopt the attached resolution awarding the Jule Transit Facility
Sprinkler Repair Project to Continental Fire & Sprinkler in the amount of $54,925.00.
cc: Jenny Larson, Budget Director
Maurice Jones, Economic Development Director
Kelley Deutmeyer, ECIA Executive Director
2
F--4
fehassociates.com
FEH Associates Inc.
Architecture 1 Structural Engineering 1 Interiors
June 11, 2014
Candace Eudaley-Loebach, MS
Director of Transit Operations
The Jule Public Transit
2401 Central Avenue
Dubuque, IA 52001
RE: Recommendation on Award of Construction Contracts
Candace Eudaley-Loebach,
1030 Main Street, Suite 101
Dubuque, Iowa 52001
515.583.4900
The Bids received on July 8, 2014 for the Roof Replacement and Sprinkler Updates for the Jule Transit
Facility indicated a lot of interest from local and area contractors. We have reviewed the 5 bid results for
the two contracts that were bid. The bids have indicated that the lowest responsive and responsible bidder
for the Roofing and Masonry Bid is Bel Aire Home Improvement Co. LLC, 63 Means Drive, Platteville,
Wisconsin, 53818. The lowest responsive and responsible bidder for the Sprinkler Bid is Continental Fire
Sprinkler Company, 1216 West 76th Street, Davenport, Iowa, 52806. They both have completed other
public projects of similar scope. Both are involved on projects we are currently working on or have
completed in the past.
We recommend that the Jule Public Transit accept the low bid submitted from Bel Aire Home Improvement
in the base bid amount of $148,968.80 for Contract No. 1. The Unit prices for the rigid roofing insulation
and plywood sheathing were $0.50/square foot and $0.40/square foot, respectively. These numbers are
acceptable and shall become part of the contract.
We recommend that the Jule Public Transit accept the bid submitted from Continental Fire Sprinkler
Company in the base bid amount of $39,775.00 for Contract No. 2. We had contacted both Continental
and Blackhawk, both Iowa firms, during the bid period to make them aware of the project. It is our
recommendation that the Alternate 1 — Replace Sprinkler Heads, submitted as an Add $15,150.00 of
should be accepted as part of the project. The total value of Contract No. 2 would be $54,925.00.
As part of our standard process in bidding, we reviewed the qualifications and information provided by the
low bidder and verified that they will honor their bid. Bel Aire Home Improvement Co. LLC, and Continental
Fire Sprinkler Company will honor their bid and have the qualifications to accomplish the work.
We are looking forward to the next stage in the renovation of the Jule Transit Facility and a very successful
project. Let us know when you would like us to issue a notice to proceed.
Respectfully,
Kevin J. Eipperle, AIA
Principal
Sioux City, Iowa
Des Moines, Iowa
Dubuque, Iowa
Delafield, Wisconsin
Collaborative Design 1 Innovative Solutions
RESOLUTION NO. -14
AWARDING PUBLIC IMPROVEMENT CONTRACT FOR THE JULE TRANSIT
FACILITY ROOF AND SPRINKLER REPAIR PROJECT
Whereas, sealed proposals have been submitted by contractors for the Jule
Transit Facility Roof and Sprinkler Repair Project (the Project) pursuant to Resolution
No. -14.
Whereas, said sealed proposals were opened and read by the City of Dubuque
on the 8th day of July, 2014, and it has been determined that Bel Aire Home
Improvement of Platteville, Wisconsin with a bid in the amount of $148,968.80, is the
lowest responsive, responsible bidder for the Roof Project.
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF DUBUQUE, IOWA:
That a Public Improvement Contract for the Project is hereby awarded to, Bel
Aire Home Improvement and the City Manager is hereby directed to execute a Public
Improvement Contract on behalf of the City of Dubuque for the Project.
Passed, approved and adopted this day of
Attest:
Kevin S. Firnstahl, CMC, City Clerk
, 2014.
Roy D. Buol, Mayor
RESOLUTION NO. -14
AWARDING PUBLIC IMPROVEMENT CONTRACT FOR THE JULE TRANSIT
FACILITY ROOF AND SPRINKLER REPAIR PROJECT
Whereas, sealed proposals have been submitted by contractors for the Jule
Transit Facility Roof and Sprinkler Repair Project (the Project) pursuant to Resolution
No. -14.
Whereas, said sealed proposals were opened and read by the City of Dubuque
on the 8th day of July, 2014, and it has been determined that Continental Fire &
Sprinkler of Davenport, Iowa with a bid in the amount of $54,925.00, is the lowest
responsive, responsible bidder for the Sprinkler Project
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF DUBUQUE, IOWA:
That a Public Improvement Contract for the Project is hereby awarded to,
Continental Fire & Sprinkler and the City Manager is hereby directed to execute a Public
Improvement Contract on behalf of the City of Dubuque for the Project.
Passed, approved and adopted this day of
Attest:
Kevin S. Firnstahl, CMC, City Clerk
, 2014.
Roy D. Buol, Mayor