8 4 14 City Council AgendaROLL CALL ORDER FOR MEETING OF 8/4/2014
Jones, Lynch, Resnick, Sutton, Braig, Buol, Connors
CITY OF DUBUQUE, IOWA
CITY COUNCIL MEETING
Historic Federal Building
350 W. 6th Street
August 4, 2014
Council meetings are video streamed live and archived at
www.cRyon] ubuque.omint edia and on Dubuque's CityChannel on the
Mediacom cable system at Channel 8 (analog) and 85.2 (digital).
REGULAR SESSION
6:30 PM
PLEDGE OF ALLEGIANCE
PROCLAMATIONS)
1. Health Center Week (August 10-16, 2014)
Health Center Week Proclamation
CONSENT ITEMS
The consent agenda items are considered to be routine and non -controversial and all consent itemswill be normally voted upon in a single
motion without any separate discussion on a particular item. If youwould liketo discuss one of the Consent Items, please go to the microphone
and be recognized by the Mayor and state the itemyou would like removedfromthe Consent Agenda for separate discussion and
consideration.
1. Minutes and Reports Submitted
City Council proceedings of 7/21; Human Rights Commission of 6/14; Investment Oversight Advisory Commission of 7/23; Library
Board of Trustees Update of 7/24, Proof of Publicationfor City Council proceedings of 7/7
Suggested Disposition: Receive and File
Council Proceedings 7/21 Hum an Rights 6/14 IOAC of 7/23 Library Board Update 7/24 Proof -City Council Proceedings 717
2. Notice of Claims and Suits
Dwayne and Susan Murphy for properly damage, Andrew Schroeder for property damage, Zuhdija Zulic for property damage; City of
Dubuque vs. Dena Kurt et. al.
Suggested Disposition: Receive and File; Refer to City Attorney
Murphy Claim Schroeder Claim Zulic Claim City vs. Kurt et. al. Suit
3. Disposition of Claims
City Attorney advising that the following claims have been referred to Public Entity Risk Services of Iowa, the agent for the Iowa
CommunitiesAssurance Pool Dwayne and Susan M urphy for properly damage, Steve Maker for vehicle damage, Andrew Schroeder
for property damage, Zuhdija Zulic for property damage
Suggested Disposition: Receive and File Concur
ICAP Referrals
4. Government Finance Officers Assodation - Certificate of Achievement
City Manager transmitting the 26th consecutive Certificate of Achievement for Excellence in Financial Reporting from the Government
Officer's Finance Association (GFOA).
Suggested Disposition: Receive and File
GFOA Certificate of Achievement -MVM Memo GFOA Letter
5. Multicultural Family Center - Phase II Renovation
City Manager recommending approval of the consultant selection committee's recommendation for hiring Selser Schaefer Architects to
provide architectural design and construction administration servicesforthe Multicultural Family Center —Phase II Renovation Project.
Suggested Disposition: Receive and File; Approve
Multicultural Family Center Phase 11 Renovation - MVM Memo, Staff Memo, Selser Schaefer Architect Proposal,
6. Property Acquisition - 321 E. 22nd Street
City Manager recommending approval to purchase a residential dwelling located at 321 E. 22nd Street owned by Gary E. Bay and
Susan M. Bay as part of the acquisition program associated with the Bee Branch Creek Restoration Project.
RESOLUTION Approving the acquisition of real estate owned by Gary E. Bay and Susan M. Bay in the City of Dubuque
Suggested Disposition: Receive and File; Adopt Resolution(s)
Bee Branch Creek Restoration Proiect Property Acquisition 321 E. 22nd Street -MVM Memo Staff Memo Resolution, Offer to Buy, Exhibit A,
7. Quarterly Investment Report - June 30, 2014
City Manager transmitting the June 30, 2014 Quarterly Investment Report.
Suggested Disposition: Receive and File
June 30, 2014 Quarterly Investment Report -MVM Memo, Staff Memo, Cash Investments and Investment Earnings Summary, Schedule of City
Funds, Monthly Investment Summary, Schedule of Certificates of Deposit and Accrued Interest
8. AmeriCorps Partners in Learning Grant Award 12-13 (Grant 12 -AC -13)
City Manager recommending approval of the grant agreement with the Iowa Commission on Volunteer Service for the City of Dubuque
AmeriCorps Program.
Suggested Disposition: Receive and File; Approve
AmeriCorps Partners in Leaminq Grant Aqreement-MVM Memo, Staff Memo, Grant Agreement,
9. Lamar Companies Lease
City Manager recommending approval of a Renewal Lease Agreement with the Lamar Companies for a term commencing July 1,
2014, and terminating June 30, 2015 to allow for a Lamar -owned sign on City property at 280 South Locust Street.
Suggested Disposition: Receive and File; Approve
Lamar Lease Agreement -MVM Memo Staff Memo Lamar Lease 2014
10. Stipulation of Settlement - AMC Showplace Theatres, Inc. Property Tax Appeals
City Attorney recommending approval of a Stipulation of Settlement with AMC Showplace Theaters, Inc., for property tax appeals.
Suggested Disposition: Receive and File; Approve
Staff Letter, Order Presenting Appeals, Stipulation of Settlement, Notice of Voluntary Settlement,
11. Approval of Plat - Aviation Drive
City Manager recommending approval of the plat of City property, which includes Aviation Drive, in order for Dubuque County to
formally recognize and assign the name.
RESOLUTION Approving the Plat of Roadway Easement for a Permanent Roadway Easement Located in the Northwest Quarter of
Section 35, Township 88 North, Range 2 East of the 5th Principal Meridian, Dubuque County, Iowa Hereinafter Known as Lot A of Said
Northwest Quarter
Suggested Disposition: Receive and File; Adopt Resolution(s)
Airport Land Acquisitions and Disposals -MVM Memo, Staff Memo , Aviation Drive Resolution, Aviation Drive Plat,
12. Approval of Plats - Jecklin Lane
City Manager recommending approval of the plats of City property for the relocated Jecklin Lane.
RESOLUTION Approving the Acquisition Plat for Tract A for the Relocation of Jecklin Lane and Tract B for the Vacation of Existing
County Road Right of Way in Lot 1 of the Replat of the Southwest Quarter of the Southwest Quarter in Section 22, Township 88 North,
Range 2 East of the 5th Principal Meridian, Dubuque County, Iowa
RESOLUTION Approving the Acquisition Plat for Tract A for the Relocation of Jecklin Lane in Lot 1 of the Replat of the Northwest
Quarter of the Northwest Quarter, and Tract B for the Vacation of Existing County Road Right of Way in the Northeast Quarter of the
Northwest Quarter, and In Lot 1 of the Northwest Quarter of the Northwest Quarter all in Section 27, Township 88 North, Range 2 East
of the 5th Principal Meridian, Dubuque County, Iowa
Suggested Disposition: Receive and File; Adopt Resolution(s)
Plat Approval for the Relocated Jecklin Lane -MVM Memo, Staff Memo , Resolution - Approval of Plat - Section 22, Plat- Jecklin Lane SW Sec.
22, Resolution - Approval of Plat- Sec. 27 Plat - Jecklin Lane NW Sec. 27,
Approval of Plat - Merlin Lane
13. City Manager recommending approval of the plat of City property that includes the relocated Merlin Lane.
RESOLUTION Approving the Acquisition Plat of Lot B for the Relocation of Merlin Lane Located in the Southeast Quarter of the
Northwest Quarter of Section 35, Township 88 North, Range 2 East of the 5th Principal Meridian, Dubuque County, Iowa
Suggested Disposition: Receive and File; Adopt Resolution(s)
Airport Merlin Lane Approval of Plan - MVM Memo, Staff Memo Resolution Merlin Lane Approval of Plat, Plat - Merlin Lane,
14. Mediacom Communications Company
Correspondence from Mediacom Communications Company advising the City of channel relocations that will take place on or about
September 1, 2014.
Suggested Disposition: Receive and File
Mediacom Correspondence
15. Improvement Contracts/Maintenance Bonds
Fred Jackson Tuckpointing Co., Inc. for the North Softening Basins Rehabilitation Project; Portzen Construction, Inc. for the John F.
Kennedy Rd. and Wacker Drive Traffic Signal Replacement Project
Suggested Disposition: Receive and File; Approve
Fred Jackson Tuckpointing Contract/Bond, Portzen Construction Contract/Bond,
16. Alcohol License Applications
City Manager recommending approval of annual liquor, beer, and wine licenses as submitted.
RESOLUTION Approving applications for beer, liquor, and/or wine permits, as required by City of Dubuque Code of Ordinances Title 4
Business and License Regulations, Chapter 2 Liquor Control, Article B Liquor, Beer and Wine Licenses and Permits
Suggested Disposition: Receive and File; Adopt Resolution(s)
Liquor License Renewals -MVM Memo, Staff Memo, Liquor Resolution
ITEMS TO BE SET FOR PUBLIC HEARING
These agenda items are being scheduled for a future public hearing on the date indicated.
1. Intent to Dispose of Property by Easement-Jecklin Lane
City Manager recommending setting a public hearing for August 18, 2014 on the disposition of a portion of Jecklin Lane.
RESOLUTION Setting a public hearing on the disposition of property by easement to Dubuque County.
Suggested Disposition: Receive and File; Adopt Resolution(s), Set Public Hearing 8118114
Jecklin Lane Disposal of Easement to County -MVM Memo, Staff Memo , Resolution - Airport Jecklin Lane Setting Date of Hearing Exhibit -
Airport Jecklin Lane Easement to County ,
2. Intent to Dispose of Property by Easement - Merlin Lane
City Manager recommending setting a public hearing for August 18, 2014 on the disposition of a portion of Merlin Lane.
RESOLUTION Setting a public hearing on the disposition of property by easement to Dubuque County
Suggested Disposition: Receive and File; Adopt Resolution(s), Set Public Hearing 8118114
Airport Merlin Lane Disposal of Easement to County -MVM Memo, Staff Memo , Resolution - Airport Merlin Lane Setting Date of Hearing,
Exhibit - Airport Merlin Lane Easement to County,
3. Dubuque Technology Park- Economic Development District Amendment
City Manager recommending approval of a Resolution of Necessity that finds that an Amended and Restated Urban Renewal Plan for
the Dubuque Technology Park Economic Development District is both necessary and appropriate, and sets a public hearing on the
proposed amendment for September 2, 2014.
RESOLUTION of Necessity finding that certain areas adjacent to the established Dubuque Technology Park Economic Development
District meet the definition of an Economic Development Area Under the Urban Renewal Law, that development of said area is
necessary in the interest of the residents of the City of Dubuque, Iowa, and setting dates of hearing and consultation on a proposed
amendment to the Amended and Restated Urban Renewal Plan for said District
Suggested Disposition: Receive and File; Adopt Resolution(s), Set Public Hearing for 912114
Dubuque Technology Park Urban Renewal Plan -MVM Memo, Staff Memo, Subarea Map, Existing Land Use Map, Proposed Land Use Map,
District Boundary Description Resolution of Necessity - Tech Park,
BOARDS/COMMISSIONS
Appointments to the following commissions to be made at this meeting:
Housing Commission
One, 3 -year term through August 17, 2017 (Expiring term of Baumhover)
Applicant: Rick Baumhover, 601 Garfield Ave #104
Human Rights Commission
One, 3 -year term through January 1, 2016 (Vacant term of Helgager)
Applicants:
Nikkole Nutter, 2897 Asbury Rd.
Susan Stone, 1384 Solon St.
This commission is subject to the State of Iowa Gender Balance Law.
9 Commissioners total; currently 6 males/2 females
Boards Overview Sheet, Latest Listings Vacancies, Housing Commission Application, Human Rights Commission Applications, Gender
Balance Law, Gender Balance Q&A sheet,
PUBLIC HEARINGS
Citizens are invited to address the City Council regarding the following agenda items. Please come to the podium and
state your name and address when the item you wish to speak to is being considered.
SUSPEND THE RULES
1. Elm Street Parking Lot Project
Proof of publication on notice of public hearing to consider approval of plans, specifications, form of contract, and estimated cost of the
Elm Street Parking Lot Project and the City Manager recommending approval.
RESOLUTION Approval of plans, specifications, form of contract, and estimated cost for the Elm Street Parking Lot Project
Suggested Disposition: Receive and File; Adopt Resolution(s)
Elm Street Parking Lot Project -MVM Memo, Staff Memo Resolution, Vicinity Map
2. SRF Green Alley Project Bid Set 5 - Year 1
Proof of publication on notice of public hearing to consider approval of plans, specifications, form of contract, and estimated cost of the
SRF Green Alley Project Bid Set 5 - Year 1 and the City Manager recommending approval.
RESOLUTION Approval of Plans, Specifications, Form of Contract, and Estimated Cost for the SRF Green Alley Bid Set 5 — Year 1
Project
RESOLUTION with Respect to the Adoption of the Resolution Of Necessity Proposed for the SRF Green Alley Bid Set 5 — Year 1
Project
RESOLUTION Approving Schedule of Assessments and Estimate of Total Cost for the SRF Green Alley Bid Set 5 — Year 1 Project
Suggested Disposition: Receive and File; Adopt Resolution(s)
SRF Green Alley Project Bid Set 5 Year 1 -MVM Memo, Staff Memo, Resolution, Area Map, Proof of Publication,
3. SRF Green Alley Project Bid Set 1 - Year 2
Proof of publication on notice of public hearing to consider approval of plans, specifications, form of contract, and estimated cost for
the SRF Green Alley Project Bid Set 1 - Year 2 and the City Manager recommending approval.
RESOLUTION Approval of Plans, Specifications, Form of Contract, and Estimated Cost for the SRF Green Alley Bid Set 1 — Year 2
Project
RESOLUTION with Respect to the Adoption of the Resolution of Necessity Proposed for the SRF Green Alley Bid Set 1 — Year 2
Project
RESOLUTION Approving Schedule of Assessments and Estimate of Total Cost for the SRF Green Alley Bid Set 1 — Year 2 Project
Suggested Disposition: Receive and File; Adopt Resolution(s)
SRF Green Alley Bid Set 1 -Year 2 - MVM Memo, Staff Memo, Resolution, Area Maps, Proof of Publication,
REINSTATE THE RULES
This action limits discussion to the City Council.
ACTION ITEMS
These are items where discussion is held by the City Council - public comments are not allowed except as authorized by
the Mayor.
1. Serenity Ridge Subdivision
Developer John Herrig requesting to address the City Council regarding the intersection of Plaza Drive and Derby Grange Road
related to Serenity Ridge Subdivision.
Suggested Disposition: Receive and File; Refer to City Manager
Request from John Herrig re Serenity Ridge -MVM Memo Letter from John Herriq, Information from Staff
2. Convention and Visitors Bureau Quarterly Report
Executive Director Keith Rahe to provide the quarterly report for the Dubuque Convention and Visitors Bureau
Suggested Disposition: Receive and File; Presentation
3. Code of Ordinances Amendment - Title 12 Airport Commissions
City Manager recommending approval of a new Title 12 for three ordinances which provides for administration and enforcement of the
Airport, creates the office of Airport Administrator, establishes general and Airport zoning regulations, and establishes the Airport
Commission, Airport Zoning Commission, and Airport Zoning Board of Adjustment.
ORDINANCE Amending City of Dubuque Code of Ordinances Title 12 Airport By Repealing Title 12 Airport and Adopting a New Title
12 Airport In Lieu Thereof Providing for Administration and Enforcement of the Airport; Creating the Office of Airport Administrator;
Establishing General Regulations for the Airport; Establishing Airport Zoning Regulations; Establishing the Airport Commission;
Establishing the Airport Zoning Commission; and Establishing the Airport Zoning Board of Adjustment
Suggested Disposition: Receive and File; Motion B; Motion A
Airport Boards and Commissions Update -MVM Memo, Staff Memo, Ordinance, Suggested Motion,
4. Code of Ordinances Amendment - Title 2 Investment Oversight Advisory Commission
City Manager recommending approval of an ordinance with a new Title 2, Chapter 3, which establishes the Investment Oversight
Advisory Commission and provides for the powers, operation, membership and meetings.
ORDINANCE Amending City of Dubuque Code of Ordinances Title 2 Boards and Commissions by Repealing Chapter 3 Investment
Oversight Advisory Commission and Adopting a New Chapter 3 Investment Oversight Advisory Commission in Lieu Thereof
Establishing the Investment Oversight Advisory Commission and Providing for the Powers, Operation, Membership, and Meetings
Suggested Disposition: Receive and File; Motion B; Motion A
Boards and Commissions -Investment Oversight Advisory Commission - MVM Memo, Staff Memo, Ordinance Suggested Motion
5. Iowa Department of Transportation - Safety Grant Application
City Manager recommending authorization for the City of Dubuque to submit a grant application to the State of Iowa for Traffic Safety
Improvement Program funding for the North Grandview Avenue and Delhi Street Roundabout Intersection Improvement
RESOLUTION Authorizing the Filing of a Grant Application with the Iowa Department of Transportation for Traffic Safety
Improvements funding for the City of Dubuque North Grandview Avenue and Delhi Street roundabout intersection improvement
Suggested Disposition: Receive and File; Adopt Resolution(s)
N. Grandview Ave and Delhi Street Roundabout -MVM Memo Staff memo Resolution, Attachment
6. Regional Conservation Partnership Program Competitive Pre -Application Proposal
City Manager recommending approval of the pre -proposal application for the USDA Regional Conservation Partnership Program.
Suggested Disposition: Receive and File; Approve
Regional Conservation Partnership Program Pre -Application Proposal -MVM Memo, Staff Memo, Pre -Application Proposal
7. Dubuque County Resource Enhancement and Protection (REAP) Plan and City Representative
City Manager recommending approval of the City of Dubuque's update of the Fiscal Year 2015 Dubuque County Resource
Enhancement and Protection (REAP) Plan, as well as the resolution and the Fiscal Year 2015 REAP Grant application for Phase 5 of
the Iowa 32 (Northwest Arterial) Bike/Hike Trail.
It is further recommended that the City Council confirm the City representative on the Dubuque County REAP Committee to attend the
committee meeting on August 12, 2014.
RESOLUTION Authorizing REAP Grant Application to Iowa Department of Natural Resources for Iowa 32 Bike/Hike Trail (Phase 5)
Suggested Disposition: Receive and File; Adopt Resolution(s), Confirm Representative
FY2015 Dubuque County REAP Plan -MVM Memo, Staff Memo, Plan Update Grant Application Resolution, REAP Committee Documents
COUNCIL MEMBER REPORTS
PUBLIC INPUT
At this time, anyone in the Council Chambers may address the Council on matters which are of concern to that person and which are not an
agenda item. Please take your place at the microphone and state your name and address clearly. Proceed with your comments; however, no
formal action may be taken at this time on your comments because of the notice requirements of the Iowa Open Meetings Law.
CLOSED SESSION
Pending Litigation and Property Acquisition - Chapter 21.5(1)(c), -(j) Code of Iowa
ADJOURNMENT