01 21 02 Council Agenda IconsORDER OF ROLL CALL
FOR MEETING OF 1/21/02
CITY OF DUBUQUE, IOWA
CITY COUNCIL MEETING
MONDAY, JANUARY 21, 2002
4:45 P.M.
CLINE
CONNORS
DUGGAN
MARKHAM
MICHALSKI
NICHOLSON
- DINNER- LIBRARY ROTUNDA BUOL
5:15 P.M. - LIBRARY AUDITORIUM - STREETSCAPE DESIGh ,.,,,,~,,.~.~..__ _
6:30 P.M. - REGULAR MEETING
LIBRARY AUDITORIUM
INVOCATION
President Ken Daughters, Emmaus Bible College
CONSENT ITEMS (See Pages 9 - 16)
The consent agenda items are considered to be routine and non-controversial and all conS~ent
items will be normally voted upon in a single motion without any separate discussion on a
particular item. If you would like to discuss one of the Consent Items, please go to the
microphone and be recognized by the Mayor and state the item you would like removed from
the Consent Agenda for separate discussion and consideration.
BOARDS/COMMISSIONS
Appointments to the following Boards/Commissions
Human Rights Commission (Three vacancies for terms through 1/1/05 - Blau, Determan,
and Sutton)
Applicants: Sr. Corine Murray, PBVM; Lou Oswald; Bill Ross; Joseph Hopkins
Plumbing Board (Journeyman - Term of Papin to expire 11/2/03)
Applicant: Paul Papin
Bd and Comm List Overview Human Rights Apps Plumbing Bd App
PUBLIC HEARINGS
SUSPEND THE RULES
Loras College - Request to Amend the ID Institutional District
Proof of publication on notice of hearing to consider amending the ID Institutional
District located from Henion Street to 16t~ Street at the request of Loras College to allow
for construction of student apartments and Zoning Advisory Commission recommending
approval.
ORDINANCE Amending Appendix A (the Zoning Ordinance) of the City of Dubuque
Code of Ordinances by providing for the amendment of Ordinance 18-00 and approving
an amended Campus Development Plan for the Loras College ID Institutional District
Suggested Disposition: Receive and File; Motion B; Motion A
Loras - ZAC Ltr Loras - Staff Report Loras - Ordinance Loras Application Loras Exhibits
Loras G:[S Map Loras Parking Study Loras Site Plan Loras Letter
RPPD Ordinance Neighborhood Ltrs Proposed Motion
White Street Reconstruction Project
Proofs of publication on notice of hearing on plans and specifications, and notice to
bidders on the receipt of bids, and City Manager recommending adoption of the plans
and specifications and that a second public headng and award of the contract be
scheduled for February 18, 2002.
Communication from Ena Rae-Lienne Porter, 2268 White Street, expressing concern
regarding the cost of the improvements.
Communication from Brenda Lee Thurston Burke, objecting to the public improvement
assessment for reconstruction of White Street.
Communication from Karen M. and Mark J. Kuhle regarding the White Street
reconstruction project.
Communication of Ellis Swartz, 2665 Jackson Street, objecting to the assessments for
the reconstruction of White Street.
RESOLUTION Rescinding the preliminary schedule of assessments and approving a
revised preliminary schedule of assessments
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RESOLUTION With respect to the adoption of the Resolution of Necessity proposed for
the White Street Reconstruction Projec~ (with Option Three)
Suggested Disposition: Receive and File; Adopt Resolutions
White St Objections
NOTE: The Staff matedal for this item will be delivered as hard C~py on Friday.
515 Garfield Avenue - Request to Rezone
Proof of publication on notice of hearing to consider rezoning property located at 515
Garfield Avenue from R-2A Alternate Two-Family Residential District to OR Office
Residential District as requested by Scott Potter and Zoning Advisory Commission
recommending approval.
ORDINANCE Amending Appendix A (the Zoning Ordinance) of the City of Dubuque
Code of Ordinances by reclassifying hereinafter described property located at 515
Garfield Avenue from R-2A Alternate Two-Family Residential District to OR Office
Residential District
Suggested Disposition: Receive and File; Motion B; Motion A
Garfield - ZAC Ltr Garfield Staff Report Garfield - Ordinance Potter- Application
Garfield - Nap Proposed Notion
Holliday Drive - Request to Amend the Planned Unit Development
Proof of publication on notice of hearing to consider amending the Planned Unit
Development at the southwest corner of Asbury Road and Holliday Drive as requested
by A.J. Spiegel and Dr. Timothy Quagliano and Zoning Advisory Commission
recommending approval,
ORDINANCE Amending Appendix A (the Zoning Ordinance) of the City of Dubuque
Code of Ordinances by repealing Section 2(C)(2) of Ordinance No. 15-99 and enacting
a new Section 2(C)(2) in lieu thereof pertaining to access requirements of the PC
Planned Unit Commercial District for QHQ Properties
Suggested Disposition: Receive and File; Motion B; Motion A
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Holliday - ZAC Ltr Holliday - Staff Holliday - Ordinance QHQ AppJica~on
Report
QHQ Map QHQ Picture Ord 15-99 ZAC 1999 Minutes Proposed Motion
Dubuque Jaycees/Peosta Channel Trail Project
Proofs of publication on notice of hearing on plans and specifications, and notice to
bidders on the receipt of bids, and City Manager recommending that the City proceed
with the project.
RESOLUTION Adopting plans and specifications for the project
Suggested Disposition: Receive and File; Adopt Resolution
Treil - MVM Memo Trail - Staff Memo Trail I Resolutions
Trail Map
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Port of Dubuque Utility Relocation and Extension Project
Proofs of publication on notice of hearing on plans and specifications, and notice to
bidders on the receipt of bids, and City Manager recommending award of the contract
for the Port of Dubuque Utility Relocation and Extension Project to Fischer Excavating,
Inc., in the amount of $908,591.98.
RESOLUTION Adopting plans and specifications for the project
RESOLUTION Awarding contract to Fischer Excavating, Inc.
Suggested Disposition: Receive and File; Adopt Resolutions
Port - MVM Memo Port - Staff Memo Port - Resolution #1 Port - Resolution #2
Port - Bid Tab
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Watermain and Road Extension from Chavenelle Road at Radford Road to the
Industrial Park
Proof of publication on notice of hearing to consider approving a proposed public
improvement project to construct the Chavenelle Road watermain extension and to
acquire property for the extension of Chavenelle Road, and to acquire agricultural land
for the project and City Manager recommending adoption of the resolution approving
construction of the Chavenelle Road watermain extension and acquisition of property
for the extension through condemnation if necessary.
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RESOLUTION Approving a public improvement project to construct the Chavenelle
Road Watermain Extension, to acquire property for the extension of Chavenelle Road,
and to acquire agricultural land for the project
Suggested Disposition: Receive and File; Adopt Resolution
Watermain - HVH Resolution McFadden - MVM McFaddens - Staff Chavenelle - Staff
Hemo Memo Memo Memo
Planned Unit Development District - Text Amendment
Proof of publication on notice of hearing to consider an amendment to Section 3-5.5(B)
Planned Unit Development of the City of Dubuque Code of Ordinances as requested by
the City of Dubuque and Zoning Advisory Commission recommending approval.
ORDINANCE Amending Appendix A (the Zoning Ordinance) of the City of Dubuque
Code of Ordinances by repealing Section 3-5.5(B) and adopting a new Section 3-5.5(b)
in lieu thereof pertaining to general requirements of Planned Unit Developments
Suggested Disposition: Receive and File; Motion B; Motion A
PUD - ZAC Ltr PUD - Staff Memo PUD - Ordinance Proposed Motion
REINSTATE THE RULES
ACTION ITEMS
Greater Dubuque Development Corporation
Rick Dickinson, Executive Director of GDDC, to present their quarterly report.
Suggested Disposition: Receive and File
Housing Authority Governing Board
City Manager recommending approval of an amendment to the Code of Ordinances to
create a municipal housing agency governing board for administration of the City's
federal Section 8 rental assistance program.
ORDINANCE Amending Chapter 15, Community Development, of the City of Dubuque
Code of Ordinances by repealing Article II, Low-Rent Housing, Division I, Generally,
Section 15-11, Designation of Municipal Housing Agency and adopting a new Article II
Municipal Housing Powers, Division 1, Municipal Housing Agency, Section 15-11
Municipal Housing Agency and Governing Board; and by repealing Section 15-12,
Housing Program Supervisor
Suggested Disposition: Receive and File; Motion B; Motion A
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Housing - MVM Mem, Housing - Staff Housing - Ordinance Motion
Memo
Comprehensive Annual Financial Report (CAFR)
City Manager submitting the Fiscal Year 2001 Comprehensive Annual Financial Report
(CAFR), Parking Facilities Financial Statements, Management Letter and Response to
Management Letter.
Suggested Disposition: Receive and File
CAFR - MVM Memo CAFE - Staff Memo Mgmt Responses EideBaiIly Ltr Parking Report
NOTE: The CAER iSF~eiadbd as ~rd Copy
Sunset Ridge
Communication from Douglas Henry requesting that Sunset Ridge be declared a public
street and related correspondence.
Suggested Disposition: Receive and File; Council
Sunet Ridge
Way-Finding Signage
City Manager recommending approval of the Way-Finding Signage Task Force
recommendations with modifications.
Suggested Disposition: Receive and File
Wa~nding - MVM Wayfinding ~ Staff Wayfinding Slides Wayfinding Map
Memo Memo
National League of Cities
Communication from the National League of Cities appointing Council Member Dan
Nicholson to the 2002 Information Technology and Communications Steering
Committee and requesting that he accept the appointment.
Suggested Disposition: Receive and File; Approve Appointment
NLC LePer
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Iowa League of Cities
Communication from Iowa League of Cities appointing Council Member Patricia Cline to
serve as one of Iowa's representatives on the Public Safety and Crime Prevention
Policy Committee.
Suggested Disposition: Receive and File; Approve Appointment
League Ltr
Rail Feasibility Study
City Manager recommending that a portion of Fiscal Year 2002 funds programmed by
Keyline Transit as the local match for trolley vehicles be redirected as the matching
funds for the Rail Feasibility Study, which has been approved for funding by Congress.
Suggested Disposition: Receive and File; Approve
Keyline - MVM Mem¢ Keyline - Staff Memo
Fiscal Year 2003 Operating Budget and Capital Improvement Program
City Manager presenting the Fiscal Year 2003 Operating Budget and Capital
Improvement Program.
Suggested Disposition: Receive and File
Budget - MVM Memo
ITEMS TO BE SET FOR PUBLIC HEARING
Bond Sale to Support Main Street Reconstruction Project
City Manager recommending that a public hearing be set for Monday, February 4, 2002
to consider the sale of $1,000,000 General Obligation Bonds, Series 2002.
RESOLUTION Fixing date for a meeting on the proposition of the issuance of not to
exceed $1,000,000 General Obligation Bonds (for an Essential Corporate Purpose) of
Dubuque, Iowa, and providing for publication of notice thereof
Suggested Disposition: Receive and File; Adopt Resolution; Public Hearing
2/4/02
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Bonds - MVM Memo Bonds - Staff Memo Bonds - Resolution
Downtown Urban Renewal District
City Manager recommending adoption of a Resolution of Necessity finding that an
Amendment to the Urban Renewal Plan for the Downtown Urban Renewal District is
necessary and setting a public hearing for April 1,2002.
RESOLUTION of Necessity finding that the expansion of the Downtown Dubuque
Urban Renewal District is an area meeting the definitions of blight and economic
development and that development of said area is necessary in the interest of the
residents of the City of Dubuque, Iowa
Suggested Disposition: Receive and File; Adopt Resolution; Public Hearing
4/1/02
Downtown - MVM Downtown - Staff Downtown - Downtown Map
Memo Memo Resolution
Rezoning Request of Dennis and Lori Ansel
City Manager recommending that the public hearing to consider the rezoning request of
Dennis and Lori Ansel, which was tabled on October 16, 2000, be reset for hearing on
February 4, 2002.
Suggested Disposition: Receive and File; Set Public Hearing for 2~4~02
Ansel - MVM Memo Ansel - Staff Memo Ansel - Staff Report Ansel - Ordinance Ansel - Backup
Hazard Mitigation Plan Task Force
City Manager recommending that a public hearing be set for February 4, 2002 to
consider the City's Hazard Mitigation Plan as developed by the Hazard Mitigation Plan
Task Force.
Suggested Disposition: Receive and File; Public Hearing 2/4/02
Plan - MVM Memo ECIA Lb' Hazard Plan Draft
Cottingham and Butler - Irrevocable License
City Manager recommending that a public hearing be set for February 4, 2002 to
consider disposing of City-owned property to Cottingham and Butler to construct an
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underground tunnel in the public right-of-way from their current building to their buildings
at 823 and 835 Main Street.
RESOLUTION of Intent to dispose of interest in City-owned property to Cottingham and
Butler
Suggested Disposition: Receive and File; Public Hearing 2~4~02
Tunnel - MVM Hemc Tunnel - Staff Memo Tunnel - Resolution C & B Ltr
C & B License Tunnel Drawing
CONSENTITEMS
Minutes Submitted
City COuncil of 1/7; Civil Service Commission of 12/18; Historic Preservation
Commission of 12/20; Park and Recreation Commission of 12/11; Transit Board of
12/13; Zoning Advisory Commission of 12/19 and 1/2; Zoning Board of Adjustment of
12/20;
Finance Director submitting the City of Dubuque Financial reports for the month ending
December 31, 2001.
Printed Council Proceedings for November 2001.
Suggested Disposition: Receive and File; Approve as Printed
Coundl Civil Service HPC Park and Rec Transit Zoning Advisory
ZBA Proceedings
Notice of Claims/Suits
David Draper in estimated amount of $629.04 for vehicle damage; Carol Ernst in
estimated amount of $503.97 for vehicle damage; Farm Bureau Mutual Insurance in
undetermined amount for vehicle damage and personal injury of Ead Hinzman;
Leuwerke and Associates, Inc. in undetermined amount for property damage claim of
Ellen Close; Randy Rath in estimated amount of $800 for vehicle damage
Suggested Disposition: Receive and File; Refer to Legal for Investigation/Report
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Corporation Counsel advising that the following claims have been referred to Public
Entity Risk Services of Iowa, the agent for the Iowa Communities Assurance Pool:
Richard J. Hartig for property damage.; Joe A. Kubicek for personal injury; and SISCO
for personal injury claim of Jody Bradley.
Corporation Counsel recommending approval of the claim of Joe Chapman for property
damage in the amount of $15.00 and directing the Finance Director to issue the proper
payment.
Suggested Disposition: Receive and File; Finance Director to Issue Payment
Claims - [CAP Claims - Settled
Citizen Communications
Communication from John and Tina Perry requesting that the City vacate a portion of
Burlington and Stolz Street abutting their property.
Communication from Brendan T. Quann, representing the Sisters of Charity of the
Blessed Virgin Mary, requesting that the City vacate a portion of Carmel Drive abutting
property owned by the Sisters of Charity.
Communication from Kenneth J. Moore and Vince Kilburg requesting that parking be
allowed in the alley between Main Street and Iowa Street for tenants in building located
at 140 Loras Boulevard.
Suggested Disposition: Receive and File; Refer to City Manager
Perry Lb' BVM Lb' Moore Ltr
Civil Service Commission
Civil Service Commission submitting the certified list for the position of Stock Clerk and
amending the certified list for Equipment Operator Il.
Suggested Disposition: Receive and File; Make a Matter of Record
Stock Clerk Equipment Opt II
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City Precinct and Ward Plan
Communication from Chet J. Culver, Secretary of State, adviSing that the State has
approved the City Precinct and Ward Plan as submitted.
Suggested Disposition: Receive and File
Ward Plan
Dubuque Girls' Independent League
City Manager recommending approval of the first amendment to the lease agreement
between the City of Dubuque and the Dubuque Gids' Independent League for 11.6
acres of the Rip Row Valley property to cleady state when the general public will be
able to use the leased area.
RESOLUTION Approving an amendment to the lease agreement with the Dubuque
Gids' Independent League
Suggested Disposition: Receive and File; Adopt Resolution
Lease - MVM Memo Lease - Staff Memo Lease - Resolution
Phase III Historical/Architectural Survey Grant Agreement
City Manager recommending approval of a Certified Local Government (CLG) grant
agreement for Phase III of Dubuque's Architectural/Historic Survey/Evaluation.
Suggested Disposition: Receive and File; Approve Agreement
Grant - MVM Memo Grant - Staff Memo Grant Agreement
Final Plat - Lots 1 and 2 of C and Z Addition
Zoning Advisory Commission recommending approval of the final plat of Lots 1 and 2 of
C and Z Addition located at 605 and 611 South Grandview at the request of Roland
Clinton and Richard and Patricia Zahina.
RESOLUTION Approving the final plat of Lots 1 and 2 of C and Z Addition
Suggested Disposition: Receive and File; Adopt Resolution
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Plat - ZAC Ltr Plat - Staff Hemo Plat ~ Resolution Plat - Application
330 - 336 Main Street - Acceptance
City Manager recommending acceptance of the demolition project at 330 - 336 Main
Street in the final contract amount of $150,040 as completed by Tschiggfrie Excavating.
RESOLUTION Accepting improvement
RESOLUTION Approving final contract amount of $150,040
Suggested Disposition: Receive and File; Adopt Resolutions
Main St - MVM Hem( Main St - Staff Memc Main St - Resolutions
10.
Westside Intake Replacement Project - Acceptance
City Manager recommending acceptance of the Westside Intake Replacement Project
in the final contract amount of $39,704.11 as completed by Renaissance of Dubuque
Corporation.
RESOLUTION Accepting improvement
RESOLUTION Approving final contract amount of $39,704.11
Suggested Disposition: Receive and File; Adopt Resolutions
Westside - MV~ Westside ~ Staff Westside -
Memo Memo Resolution
11.
2001 CDBG Curb Ramp Installation -Acceptance
City Manager recommending acceptance of the 2001 Curb Ramp Installation (CDBG)
Project in the final contract amount of $31,052.28.
RESOLUTION Accepting improvement
RESOLUTION Approving final contract amount of $31,052.28
Suggested Disposition: Receive and File; Adopt Resolutions
CDBG - MVM Memo CDBG - Staff Memo CDBG - Resolutions
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12.
13.
2001 Sidewalk Assessment Project
City Manager recommending approval of the final assessment schedule for the 2001
Sidewalk Assessment Project.
RESOLUTION Adopting the final assessment schedule for the 2001 Sidewalk
Assessment Project including certain information required by the Code of Iowa,
specifically, the number of annual installments into which assessments are divided, the
interest on all unpaid installments, the time when the assessments are payable and
directing the Clerk to certify the final schedule and to publish notice thereof
Suggested Disposition: Receive and File; Adopt Resolution
Sidewalk - MVM Sidewalk - Staff Sidewalk - Resolut~or Assessments
Memo Memo
Dubuque Yacht Basin Lease Amendments
City Manager recommending approval of three corrected lease amendments between
the City and Dubuque Yacht Basin, Inc., which were approved on December 17, 2001.
Suggested Disposition: Receive and File; Approve Amendments
Leases - MVM Memo Lease - Staff Memo Amendment #1 Amendment #2 Amendment #3
14.
Dodds River Terminals - Lease Amendment
City Manager recommending approval of an amendment to the lease agreement
between the City of Dubuque and Dodds River Terminals for rail access.
RESOLUTION Approving the First Amendment to Lease and Agreement between
Dubuque Twine Company and the City of Dubuque dated Apd110, 1979
Suggested Disposition: Receive and File; Adopt Resolution
Dodds - MVM Memo Dodds - Staff Memo
Dodds - ResoluUon
Dodds Lease Dodds Ltr
15.
Authorized Depository Institutions
City Manager recommending increasing the maximum balance for the City's authorized
depository institutions (Firstar Bank N.A., Dupaco Community Credit Union, Premier
Bank, East Dubuque Savings Bank, and Liberty Bank) from $15,000,000 to
$20,000,000.
RESOLUTION Naming Depositories
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Suggested Disposition: Receive and File; Adopt Resolution
Depository - MVM Depositories - Staff Depositories -
Memo Memo Resolution
i6.
Dubuque Yacht Basin - Firstar Assignment
City Manager recommending approval of the assignment of real estate and lease
agreements for the Dubuque Yacht Basin to Firstar Bank.
Suggested Disposition: Receive and File; Approve
DYB - MVM Memo DYB - Staff Memo Assr City Mgr Memo DYB Agreement
17.
18.
Quarterly Investment Report
City Manager submitting the December 31, 2001 Quarterly Investment Report.
Suggested Disposition: Receive and File
Report - MVM Memo Report - Staff Memo Earnings Summary Investment Summar~
Schedule of CD's Schedule of City Schedule of
Funds Securities
Four Mounds Foundation
City Manager recommending support for a grant application by the Four Mounds
Foundation to the State Historical Society for repairs to the exterior of the Grey House
(Conference Center/Inn).
Suggested Disposition: Receive and File; Approve Support
Four Mounds - MVM Four Mounds Lb'
Memo
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19.
20.
Heartland Financial - Notice of No Significant Impact
City Manager recommending approval of a combined Notice of No Significant Impact on
the Environment and Notice of Intent to Request Release of Funds for the Heartland
Financial USA project.
RESOLUTION Authorizing publication of a Combined Notice of Finding of No Significant
Impact on the Environment and Notice of Intent to Request Release of Funds for Heartland
Financial USA Project
Suggested Disposition: Receive and File; Adopt Resolution
Heartland - MVM Heartland - Staff Heartland - Exhibit A
Memo Memo Resolution
Agreement Between the City of Dubuque and Delta Dental Plan of Iowa
City Manager recommending approval of the Administrative Services and Financial
Agreement between the City of Dubuque and Delta Dental Plan of iowa for services
related to the administration of the City's dental plan.
Suggested Disposition: Receive and File; Approve
Detta Dental - MVM Delta Dental I S~ff Delta Dental Agr
Memo Memo
21.
Iowa League of Cities Conference
City Manager recommending that the City submit a bid for the Iowa League of Cities
Conference scheduled for 2005 and 2006.
Suggested Disposition: Receive and File; Concur
League - MVM Memo Support Ltr
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22.
Business Licenses
RESOLUTION Granting issuance of a Class "C" Beer Permit to Dubuque Discount Gas,
Oky Doky #8, IOCO Speede Shoppe #33, and Liquor Depot of DUbuque
RESOLUTION Granting issuance of a Class "C" Beer/Liquor License to Town Clock
Inn, Tony's Place, and Goetz's; and a Class "B" Wine Permit to Liquor Depot of
Dubuque
Suggested Disposition: Adopt Resolutions
Resolution #~. Resolution #2
PUBLIC INPUT
At this time, anyone in the Council Chambers may address the Council on matters which are of
concern to that person and which are not an agenda item. Please take your place at the
microphone and state your name and address clearly. Proceed with your comments; however,
no formal action may be taken at this time on your comments because of the notice
requirements of the Iowa Open Meetings Law.
CLOSED SESSION
Pending Litigation and Acquisition of Property-Iowa Code Chapter 21.5(1)(c)(j)
Jeanne F. Schneider
January 17, 2002
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