Elm Street Parking Lot Project_Public HearingTHE CITY OF
Dui
Masterpiece on the Mississippi
TO: The Honorable Mayor and City Council Members
FROM: Michael C. Van Milligen, City Manager
SUBJECT: Elm Street Parking Lot
DATE: July 29, 2014
Dubuque
band
AI -America City
r
2007 • 2012 • 2013
Parking Division Manager Tim Horsfield recommends City Council approval of the
plans, specifications, form of contract and estimated cost of $567,068.76 for the Elm
Street Parking Lot Project.
I concur with the recommendation and respectfully request Mayor and City Council
approval.
7.-
Mic ael C. Van Milligen
bc./114X tvii
MCVM:jh
Attachment
cc: Barry Lindahl, City Attorney
Cindy Steinhauser, Assistant City Manager
Teri Goodmann, Assistant City Manager
Tim Horsfield, Parking Division Manager
THE CITY OF
Dui
Masterpiece on the Mississippi
TO: Michael C. Van Milligen, City Manager
FROM: Tim Horsfield, Parking Division Manager
SUBJECT: Elm Street Parking Lot
DATE: July 23, 2014
Dubuque
bitetri
All -America City
1 r
2007 • 2012 • 2013
INTRODUCTION
The enclosed resolution is in reference to the public hearing for the construction of an
82 stall public parking lot within the Historic Millwork District. This parking lot will
provide a portion of the parking included in the development agreement with Novelty
Iron Works.
DISCUSSION
The Capital Improvement Budget includes $3,280,151 to begin the development of
public parking within the Historic Millwork District. The parking will be constructed with
concrete curb and gutter and asphalt pavement. The parking lot will have lighting that
matches the street lighting used throughout the District and will be gate controlled.
A Phase I and Phase II Environmental Site Assessments (ESA) were completed for the
area, of the proposed parking lot, in May and June of this year. The Phase II ESA
found two areas that show elevated levels of contaminants above the Statewide
Standard for Contaminants in Soil. The environmental engineer provided the City with a
map documenting the extent of the impacted soils and made recommendations for
disposal of the impacted soils. The recommendation is to dispose of the impacted soils
at a landfill that is able to accept the material.
The Dubuque Metropolitan Area Solid Waste Agency (DMASWA) is capable of
accepting this material. The estimated volume of impacted soils to be disposed at a
landfill is approximately 1,600 tons. DMASWA quoted a price of $76.84 per ton for
disposal. Engineering has estimated that an additional $6.25 per ton would be needed
for trucking to this facility. The total fee per ton is estimated to be $83.09 per ton.
DMASWA does provide a rebate to the City of $6.73 per ton after three months. This
would reduce the fee to$76.36 per ton.
The City is exploring other options for the disposal of the impacted soils, in an attempt
to reduce project costs.
The quantity of impacted soils may vary depending on what is or isn't found during
construction. Excavation, along with additional soil sampling and testing, may find
additional impacted soils or determine a lessor amount of impacted soils needing to be
disposed of at a landfill.
The current construction estimate is based on disposal of the impacted soil at the
DMASWA facility until further testing can be completed during construction.
RECOMMENDATION
I recommend that the City Council approve the construction plans and specifications for
the Elm Street Public Parking Lot Project.
BUDGET IMPACT
The estimate of probable cost for Elm Street Parking Lot Project is summarized as
follows:
Construction Cost Estimate
Contingency (10%)
Engineering & Inspection
Parking Lot
$448,275.70
44, 827.57
73.965.49
Total Estimate Project Cost $567,068.76
The project funding summary is as follows:
CIP No. FY Fund Description
3602250 2014 Millwork District Parking
Total Project Funding
Fund Amount
$3,280,150.77
$3,280,150.77
The Elm Street Parking Lot project will be funded through the Millwork District Parking
capital improvement project appropriation in the amount of $567,068.76.
ACTION TO BE TAKEN
The City Council is requested to approve the plans, specifications, form of contract and
the estimated cost for the EIm Street Parking Lot project.
Prepared by Todd Irwin
Cc: Jenny Larson, Budget Director
Maurice Jones, Economic Development Director
Gus Psihoyos, City Engineer
Jon Dienst, Civil Engineer II
Todd Irwin, Engineering Technician
2
RESOLUTION NO. 234-14
APPROVAL OF PLANS, SPECIFICATIONS, FORM OF CONTRACT, AND
ESTIMATED COST FOR THE ELM STREET PARKING LOT PROJECT
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF DUBUQUE, IOWA:
That the proposed plans, specifications, form of contract and estimated cost for
the Elm Street Parking Lot Project, in the estimated amount $567,068.76, are hereby
approved.
Passed, adopted and approved this 4th day of August, 2014.
Attest:
KevineS. irnstahl, C , City Clerk
Roy D. Buol, Mayor
W.30\14\14-260\14-2130 Ldwg. SR wx
nm r+c .nal.
50
WE
0 50 FEET
GRAPHIC SCALE IN FEET
SITE PLAN
PROPOSED SURFACE PARKING LOT
EAST 11th STREET AND
ELM STREET
DUBUQUE IOWA 52001
04/15/14
FEHR Q "
ENGINEERING & ENVIRONMENTAL
C613.1 154-01:13123
IWNOIS
IOWA
WISCONSIN
2014 FEHR GRAHAM
STATE OF IOWA {SS:
DUBUQUE COUNTY
CERTIFICATION OF PUBLICATION
I, Suzanne Pike, a Billing Clerk for Woodward Communications, Inc., an Iowa corporation, publisher
of the Telegraph Herald,a newspaper of general circulation published in the City of Dubuque, County
of Dubuque and State of Iowa; hereby certify that the attached notice was published in said newspaper
on the following dates: July 25, 2014, and for which the charge is $57.13.
Subscribed to before p e, a Notary Public in and for Dubuque County, Iowa,
this cati day o
Notary Public in and for Dub e County, Iowa.
ARY K WE5TERMEYER
Commission Number 154885
Mv Corun, w,,.,• ..:s;. • 1, 201'
CITY OF DUBUQUE
OFFICIAL NOTICE
NOTICE OF PUBLIC
HEARING ON PLANS,
SPECIFICATIONS,
FORM OF CONTRACT,
AND ESTIMATED
COST FOR THE ELM
STREET PARKING LOT
PROJECT
NOTICE IS HEREBY
GIVEN: The City Coun-
cil of the City of,Dubu-
que, Iowa will hold 'a
public hearing on the
proposed plans, speci-
fications form of _con- 1
tract and estimated
cost for the Elm Street
Parking Lot Project, in
accordance with the
provisions of Chapter
26, Code of Iowa, at
6:30 p.m., on the 4th
day. of August, 2014, in
the Historic Federal.
Building Council Cham
bers (second °,floor),
350 West 6th Street,
Dubuque, Iowa. Said
proposed plans, speci-.
fications, form of con-
tract and estimated
cost are now on file in
the office of the City
Clerk. At said hearing•
any interested person
may appear and file
objections thereto.,
The scope of the Proj-
ect is as follows:,
Construct an 82 stall,
public parking lot with-
in the Historic Millwork
Dis nct.
A6y visual or hearing-
impaired • persons
needing special assis-
tance or persons with
special accessibility
needs should contact
the City Clerk'soffice
at (563): 589-4120 or
TDD at .:(563) 556-9948
at least 48 hours prior
to the meeting.
Published by order of :
the City Council given
on the 21st day of July,
2014.
Kevin S. Firnstahl,
CMC, City Clerk
It 7/25 'i
NOTICE TO BIDDERS
CITY OF DUBUQUE
PUBLIC
IMPROVEMENT
PROJECT
ELM STREET
PARKING LOT
PROJECT
Time and Place for,
Filing Sealed Propos-
als Sealed bids for the
•
work comprising each
improvement as stated
below must be filed be-
fore 2:00 p.m. on. the
7th day of August,
2014, in the Office of
the City. Clerk, City Hall,l
- First Floor, 50 West
13th Street, Dubuque,
Iowa.
Time and Place
Sealed ' Proposals
Will be Opened and
Considered. Sealed
proposals':willbe
opened and bids tabu-
lated at 2:00 p.m. on
7th day of August,
2014, at City Hall -;Con-
ference ' Room A, 50
West 13th' Street, Du-
buque, Iowa, for con-
sideration
±by the City
Council (Council) at its
meeting on 18th day of
August, 2014. The, City
of. Dubuque, Iowa, re-
serves the right to re-
ject any and all bids.
Time for Com-
niencement and
Completion of Work.
,Work on each improve-
ment shall be com-
menced within 10 days
after the Notice to Pro-
ceed has been issued
and shall be fully com-
pleted by :1st day of
October, 2014.
Bid Security. Each
bidder shall .,accompa-
ny its bid, with a bid se-
curity as -.security that
the successful bidder
will 'enter into a con-
Jract for the work bid
upon and will furnish
after the award of con-
tract a corporate sure-
ty bond, acceptable to
the governmenal enti-
ty, for the faithful per-
formance of the con-
tract, in an amount
equal to one hundred
'percent of the amount
of the contract. The bid
security shall be in the
amount of ten percent
(10%) of the amount of
the contract and shall
be in the form of a
cashier's check or cer
tified check drawn on a
state -chartered orfed-
erally chartered bank,
or a certified • share
draft drawn on a state -
chartered or federally
` chartered credit union,
or the governmental
entity may provide for
a bidder's bond with
corporate surety satis-
factory to the govern-
mental entity. The bid
bond shallcontain no
conditions excepted as
provided in this sec-
tion.
Contract• Docu-
rents. Copies of the
construction docu-
ments may be obtained
at the Engineering De-
partment, City Hall -
Second Floor, 50 West
13th Street, Dubuque,
Iowa 52001. N.o plate
deposit is required.
Preference for Iowa
Products and Labor.
By virtue of statutory
authority, preference
willbe given to prod-
ucts and provisions
grown and coal pro
duced within the'State
of lowa, and'to' Iowa
domestic labor, 'td the
extent lawfully re- I
quired under Iowa stat-
utes.
Sales Tax.,The bidder
should not include
sales tax in its bid. A
sales tax ' exemption
certificate will; be avail
-
r for all material
purchased for incorpo-
ration`in the project.
General Nature of
Public Improvement.
Elm: Street parking Lot
Project
Construct an 82.stall
public parking lot with-
in the. Historic MillWork
District Published in
the Telegraph. Herald,
t5
day of July, 2014.
I ,