SRF Green Alley Project_Bid Set 5 - Year 1 Public HearingTHE CITY OF
Dui
Masterpiece on the Mississippi
TO: The Honorable Mayor and City Council Members
FROM: Michael C. Van Milligen, City Manager
SUBJECT: SRF Green Alley Bid Set 5 - Year 1
(CIP 7102450)
DATE: July 29, 2014
Dubuque
band
AI -America City
r
2007 • 2012 • 2013
City Engineer Gus Psihoyos recommends the City Council approve the plans,
specifications, form of contract and the estimated cost of $138,880.63, and adopt the
Resolution of Necessity and the Preliminary Schedule of Assessments for the SRF
Green Alley Bid Set 5 — Year 1 Project.
I concur with the recommendation and respectfully request Mayor and City Council
approval.
",'I144 ,,,,,,
Mic ael C. Van Milligen
MCVM:jh
Attachment
cc: Barry Lindahl, City Attorney
Cindy Steinhauser, Assistant City Manager
Teri Goodmann, Assistant City Manager
Gus Psihoyos, City Engineer
THE CITY OF
Dui
Masterpiece on the Mississippi
TO: Michael C. Van Milligen, City Manager
FROM: Gus Psihoyos, City Engineer
DATE: July 29, 2014
SUBJECT: SRF Green Alley Bid Set 5 - Year 1
(CIP 7102450)
INTRODUCTION
Dubuque
AII-America CIIy
1111 I►
2007 • 2012 • 2013
The enclosed resolution is in reference to the public hearing on the SRF Green Alley Bid
Set 5 - Year 1 Project.
DISCUSSION
Bid Set 5 - Year 1 will involve the reconstruction of two alleys in the Bee Branch
Watershed. The alley locations are as follows:
• Alley from 24th Street to 25th Street (Between Central Avenue and White Street)
• Alley from 24th Street to 25th Street (Between White Street and Jackson Street)
This project will reconstruct the fifth set of alleys in year 1 for the SRF Green Alleys in the
Bee Branch Watershed. Currently, there are 18 alleys under contract. Of these 18 alleys,
7 alleys are under construction. Additionally, 8 additional alleys are in the process of
being bid as part of the original year 2 alleys. The Engineering Department and three
private consulting firms are working on the design and construction documents for the
remainder of the alleys. Additional construction bid sets will be developed in 2 to 10 alley
groupings. This year's alley reconstructions include no utilities, except sewer manhole
repairs where the project affects them.
The reconstruction of the alleys will include:
- Removal of the existing alley pavement
- Excavation of the subgrade to allow the placement of clean washed stone for a
storage medium
- Installation of a concrete border for the brick pavers
- Installation of concrete headers at the alley intersection with the intersecting
streets.
- Reconstruction of the pavement surface with interlocking concrete pavers
This project will reconstruct the alleys into green alleys. These alleys allow rainwater to
infiltrate into the pavement rather than runoff into the storm sewers. This infiltration allows
for filtering of the water and recharge back into the aquifer. Monitoring wells are also
planned to be installed so that water quality improvements can be documented.
The project construction documents will follow the Statewide Urban Design and
Specifications (SUDAS) in the development of the construction documents.
The Iowa Department of Natural Resources (IDNR) have reviewed and approved the
plans so the City cost can be covered with SRF funds.
This project will have special assessments.
RECOMMENDATION
recommend that the City Council approve the construction plans and specifications for
the SRF Green Alley Bid Set 5 — Year 1 Project.
BUDGET IMPACT
The estimate of probable cost for the SRF Green Alley Bid Set 5 — Year 1 Project is as
follows:
Estimate
Construction Contract $ 111,104.50
Contingency 11,110.45
Construction Engineering & Inspection 16,665.68
Total Project Cost $138,880.63
The project funding summary is as follows:
Fund
CIP No. Fund Description Amount
7102450 SRF Green AIIey Project $ 121,490.57
Special Assessment — AIIey Improvement, Residential 16,859.26
Special Assessment — AIIey Improvement, Commercial 530.80
Total Project Funding $138,880.63
PROPERTY ASSESSMENTS
Low- to moderate -income property owners subject to street assessment will be eligible for
financial assistance ranging from 20 to 100 percent of the street assessment for the
owner -occupied resident property depending on family size and income level. This
financial assistance program is made available through the One Percent Local Option
Sales Tax. City staff will review and process financial assistance applications for owner
2
occupied properties once final costs are developed for the project. The interest rate for
unpaid balances has recently been reduced from 9% to 3%. Any unpaid balances are
also paid for over a 15 year term.
The average assessment based on the engineers estimate, including contingency and
engineering is $790.46.
Attached is the financial assistance chart that the City uses in determining financial aid
availability for your reference. This chart is updated every year based on the US
Department of Housing and Urban Development (HUD) guidelines.
PUBLIC OUTREACH
Engineering Department staff sent letters and Bee Branch Creek brochures to all affected
property owners informing them of the project. The letters list the Engineering Staff email
addresses and phone numbers to allow for questions and comment.
City staff and the contractor will work with property owners to accommodate access to
their property as much as possible during the construction phase. Also, city staff will
answer special assessment questions and process financial assistance requests as they
are received.
REQUESTED ACTION
The City Council is requested to approve the plans, specifications, form of contract and
the estimated cost and to adopt the Resolution of Necessity and the Preliminary Schedule
of Assessments for the SRF Green Alley Bid Set 5 — Year 1 Project.
Prepared by Jon Dienst, PE
cc: Jenny Larson, Budget Director
Don Vogt, Public Works Director
John Klostermann, Street & Sewer Maintenance Supervisor
Deron Muehring, Civil Engineer II
Denise Ihrig, Environmental Engineer
3
RESOLUTION NO. 235-14
APPROVAL OF PLANS, SPECIFICATIONS, FORM OF CONTRACT, AND
ESTIMATED COST FOR THE SRF GREEN ALLEY BID SET 5 — YEAR 1 PROJECT
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF DUBUQUE, IOWA:
That the proposed plans, specifications, form of contract and estimated cost for
the SRF Green Alley Bid Set 5 — Year 1 Project, in the estimated amount $138,880.63,
are hereby approved.
Attest:
Passed, adopted and approved this 4th day of August, 2014.
Kevin Firnstahl, CMC,'Git-y Clerk
Roy D. Buol, Mayor
RESOLUTION NO. 236-14
RESOLUTION WITH RESPECT TO THE ADOPTION OF THE RESOLUTION OF
NECESSITY PROPOSED FOR THE SRF GREEN ALLEY BID SET 5 — YEAR 1
PROJECT
Whereas, the City Council has proposed a Resolution of Necessity for the SRF
Green Alley Bid Set 5 - Year 1 Project and has given notice of the public hearing
thereon as required by law; and
Whereas, the public hearing has been held, all persons offering objections have
been heard and consideration given to all objections and is pending before this Council;
and
Whereas, this is the time and place set as provided for the taking of action on the
proposed Resolution of Necessity.
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF DUBUQUE, IOWA:
That the proposed Resolution of Necessity described above is hereby:
Adopted, without amendment, and all objections filed or made having been duly
considered are overruled.
Adopted as amended by the Preliminary Schedule of Assessments attached
hereto as Exhibit A, and made a part hereof by reference. All objections filed or
made having been duly considered are overruled.
Deferred for later consideration to a City Council meeting to be held on the 18th
day of August, 2014, at 6:30 p.m. in the Historic Federal Building Council
Chambers (second floor), 350 West 6th Street, with jurisdiction retained for further
consideration and action at the adjourned meeting.
Attest:
Abandoned.
Passed, adopted and approved this 4th day of August, 2014.
Kevin S. Firnstahl, CMC icy Clerk
Roy D. Buol, Mayor
RESOLUTION NO. 237-14
APPROVING SCHEDULE OF ASSESSMENTS AND ESTIMATE OF TOTAL COST
FOR THE SRF GREEN ALLEY BID SET 5 — YEAR 1 PROJECT
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF DUBUQUE, IOWA:
That the attached plat, schedule of assessments, and estimate of total cost for
the SRF Green Alley Bid Set 5 — Year 1 Project are hereby approved.
Passed, approved and adopted this 4th day of August, 2014.
Attest:
Kevin '. Firnstahl, CMC's Clerk
D. Buol, Mayor
Masterpiece on the Mississippi
2535
2540
2517 2515
SRF Green Alleys Bid Set 5 - Year 1
\2511C2509�
103
2501
Area Map
DAGIS
...DE al. 4f04./..IC Ixf Oxn Anon Sit'rh
I
2523
/2521
2518
2459
2457
2451
2503
2447
2499"v
2500
2452
2444
2417
2415
2413
241
2410
2406
2368
2430
12428
2413
2429
2425
2400
DISCLAIMER: This Information was compiled
using the Dubuque Area Geographic Information System
(DAGIS), which Includes data created by both the City of
Dubuque and Dubuque County. It is understood that, while
the City of Dubuque and participating agencies utilized the
most current and accurate Information available, DAGI5 and
it's suppliers do not warrant the accuracy ar currency of the
information or data contained herein. The City and participating
agencies shall not be held liable for any direct, indirect, incidental,
consequential, punitive, or special damages, whether foreseeable or
unforeseeable, arising out of the authorized or unauthorized use of
this data or the Inability to use this data or out of any breach of
wafrTnry ,„hrr[„Pver
1 inch = 108 feet
100 50 0
100 Feet
W E
2371
120 �2367�2349
2373
2369
2352
2350
/2346
Map Prepared by
City of Dubuque
Engineering Divisior
50 West 13th Stree
Dubuque, Iowa 52001
Phone: (563) 589-427C
Fax: (5631589-420,
STATE OF IOWA {SS:
DUBUQUE COUNTY
CERTIFICATION OF PUBLICATION
1, Suzanne Pike, a Billing Clerk for Woodward Communications, Inc.
of the Telegraph Herald,a newspaper of general circulation published
of Dubuque and State of Iowa; hereby certify that the attached notice
on the following dates: July 11 & 18, 2014, and for which the charge
, an Iowa corporation, publisher
in the City of Dubuque, County
was published in said newspaper
is $43.34.
Subscribed to before me a Notary Public in and for Dubuque County, Iowa,
this el -5j day of , 20 /5‘..
CITY OF DUBUQUE
OFFICIAL NOTICE
NOTICE OF PUBLIC
HEARING ON PLANS,
SPECIFICATIONS,
FORM OF CONTRACT,
AND ESTIMATED
COST FOR THE SRF
GREEN ALLEY BID SET
5 - YEAR 1 PROJECT
NOTICE IS HEREBY
GIVEN: The City Coun-
cil of the City of Dubu-
que, Iowa will hold a
public hearing on. the
proposed plans, speci-
fications, form of con-
tract and estimated
cost for the SRF Green
Alley. Bid Set 5 - Year 1
Project, in accordance
with the provisions of
Chapter 26, Code of Io-
wa, at 6:30 p.m., on the
4th day of August,
2014, in the Historic
Federal Building Coun-
cil Chambers (second
floor); 350 West 6th
Street, Dubuque, Iowa.
Said proposed plans,
specifications, form of
contract and estimated
cost are now on file in
the office of the City
Clerk. At said hearing
any interested person
may appear and file
objections thereto.
The scope of the Proj-
ect is as follows:
Reconstruction of the
following alleys:
• Alley from 24th
Street to 25th Street
(Between Central Ave-
nue and White Street)
• Alley from 24th
Street to 25th Street
(Between White Street
and Jackson Street)
Including:
- Removal of the exist-
ing alley pavement
- Excavation of the
Notary Public in and for Dubuque County, Iowa.
subgrade to allow the
placement of clean
washed stone for 'a
storage medium
- Installation of a con-
crete border for the
brick pavers
- Installation of con-
crete headers at the al-
ley intersection with
the intersecting
streets.
- Reconstruction of
the pavement surface
with interlocking con•
crete pavers
Any visual or hearing-
impaired persons
needing special assis-
tance or persons with
special accessibility
needs should contact
the City Clerk's office
at (563) 589-4120 or
TDD at (563) 556-9948
at least 48 hours prior
to the meeting.
Published by order of
the City Council given
on the 7th day of July,
2014.
Kevin S. Firnstahl,
CMC, City Clerk
lt 7/11,18
awe
MARY 1C W ATE:'-: YER
Commission Numbe; 154885
My Comm. Exp. 1. 2017
STATE OF IOWA {SS:
DUBUQUE COUNTY
CERTIFICATION OF PUBLICATION
I, Suzanne Pike, a Billing Clerk for Woodward Communications, Inc., an Iowa corporation, publisher
of the Telegraph Herald,a newspaper of general circulation published in the City of Dubuque, County
of Dubuque and State of Iowa; hereby certify that the attached notice was published in said newspaper
on the following dates: July 11 & 18, 2014, and for which the charge is $55.03.
Subscribed to before m a Notary Public in and for Dubuque County, Iowa,
this d50 day of , 20 /4 .
Notary Public in and for Dubuque County, Iowa.
MARY K. WESTERMEYER
Commission Number 154885
FAy Comm Exp. FEB. 1, 2017
NOTICE TO
PROPERTY OWNERS
SRF GREEN ALLEY
BID SET 5 -YEAR 1
PROJECT
Notice is given that
there is now on file for
public inspection in the
office of the clerk of
the City of Dubuque,
Iowa, a proposed reso-
lution of necessity, an
estimate of cost and
schedule showing the
amounts proposed to
be assessed against
each lot and the valua-
tion of each lot within a
district approved by
the City Council of the
City of Dubuque, Iowa,
for public improve-
ment of the type(s)
and in the location(s)
as follows:
Reconstruction of the
following alleys:
• Alley from 24th
Street to 25th Street
(Between Central Ave-
nue and White Street)
• Alley from 24th
Street to 25th Street
(Between White Street
and Jackson Street)
- Removal of the exist-
ing alley pavement
- Excavation of the
subgrade to allow the
placement of clean
washed stone for a
storage medium
- Installation of a con-
crete border for the
brick pavers
- Installation of con-
crete headers at the al-
ley intersection with
the intersecting
streets.
- Reconstruction of
the pavement surface
With interlocking con-
crete pavers
The proposed district
to be benefited and
subject to assessment
for the cost of such im-
provements is descri-
bed as follows:
• Alley from 24th
Street to 25th Street
(Between Central Ave-.
nue and White Street)
• Alley from 24th
Street to 25th Street
(Between White Street
and Jackson Street)
The City Council will
meet at 6:30 p.m. on
the 4th day of August,
2014, in the Historic
Federal Building Coun-
cil Chambers (second
floor), 350 West 6th
Street, Dubuque, Iowa,
at which time the own-
ers of property subject
to assessment for the
proposed improvement
or any other person
having an interest in
the matter may appear
and be heard for or
against the making of
the improvement, the
boundaries of the dis-
trict, the cost, the as-
sessment against any
lot, or the final adop-
tion of a resolution of
necessity. A property
owner will be deemed
to have waived all ob-
jections
bjections unless at the
time of hearing the
property owner has
filed • objections with
the clerk.
Any visual- or
hearing-impaired per-
sons needing special
assistance or persons
with special accessibil-
ity needs should con-
tact the City Clerk's of-
fice at (563) 589-4100
or TDD (563) 556-9948
at least 48 hours prior
to the meeting.
Kevin 5. Firnstahl,
CMC, City Clerk
2t 7/11, 18
Dubuque City Council
Subject: Alley from Between 24th St to 25th St (Between White St. and Central Avenue)
I own the Property at 2413 White St (Lot: E 67' of E 75' of Lot 2-172 L H Langworthy's
Add 2413-2417 White Parcel #1013378022), which is located on the corner of the alley
and White Street but does not utilize the alley for any reason. The property has an
extensive frontage along the alley, which does not benefit the property in any way, and
for that reason I request that the property be removed from the assessment or the
assessment be reduced. This property takes access for parking, entrance to building, and
garbage pick along White Street plus the down spouts drain to White Street (as shown in
the attached pictures). The property value will not increase due to the fact it cannot use
the alley for any reason.
Again, this property does not benefit from the project so I request that the property be
removed from the assessment or at least be reduced by 75 percent because it does not
take access to the alley and lack of ability to use the alley for any reason.
1 .V P1
Mike Felderman
McMahon Real Estate and Rental