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Aelap aqi •paAelap eq paroJd /kap s poom weseald Z Jo Z oged THE CITY OF Dui Masterpiece on the Mississippi TO: The Honorable Mayor and City Council Members FROM: Michael C. Van Milligen, City Manager SUBJECT: SRF Green Alley Bid Set 1 - Year 2 (CIP 7102450) DATE: July 29, 2014 Dubuque band AI -America City r 2007 • 2012 • 2013 City Engineer Gus Psihoyos recommends the City Council approve the plans, specifications, form of contract and the estimated cost of $916,106.95, and adopt the Resolution of Necessity and the Preliminary Schedule of Assessments for the SRF Green Alley Bid Set 1 — Year 2 Project. I concur with the recommendation and respectfully request Mayor and City Council approval. ",'I144 ,,,,,, Mic ael C. Van Milligen MCVM:jh Attachment cc: Barry Lindahl, City Attorney Cindy Steinhauser, Assistant City Manager Teri Goodmann, Assistant City Manager Gus Psihoyos, City Engineer THE CITY OF Dus Masterpiece on the Mississippi Dubuque 12±131 Au-Amedcaefly 11111F 2007 • 2012 • 2013 TO: Michael C. Van Milligen, City Manager FROM: Gus Psihoyos, City Engineer DATE: July 29, 2014 SUBJECT: SRF Green Alley Bid Set 1 — Year 2 (CIP 7102450) INTRODUCTION The enclosed resolution is in reference to the public hearing for the SRF Green Alley Bid Set 1 — Year 2 Project. DISCUSSION Bid Set 1 — Year 2 will involve the reconstruction of eight alleys in the Bee Branch Watershed. The alley locations are as follows: • Alley from • Alley from • Alley from • Alley from • Alley from • Alley from St. • Alley from • Alley from Custer St. Paul St. to Foye St. between Lowell St and Clarke Dr. Foye St. to Schroeder St. between Lowell St. and Clarke Dr. Clarke Dr. to Lowell St. between Schroeder St and Harold St. Prairie St. to Walnut St. between W. 11th St. and Chestnut St. Loras Blvd. to Wood St. between Mt. Pleasant St. and Wood St. University Ave. to N. Grandview Ave. between University Ave and Delhi Avoca St. to N. Algona St. between Green St and N. Grandview Ave.. Atlantic St. to N. Grandview Ave. between University Avenue and This project will reconstruct the first bid set of green alleys slated for year 2 in the Bee Branch Watershed. Currently, there are 18 alleys under contract. Of these 18 alleys, 3 alleys are under construction. Additionally, 2 additional alleys are in the process of being bid as part of the original year 1 alleys. This bid set was developed by MSA Professional Services. The Engineering Department retained three private consulting firms to work on the design and construction documents for a portion of the year 2 alleys. The reconstruction of the alleys will include: Removal of the existing alley pavement Excavation of the subgrade to allow the placement of clean washed stone for a storage medium Installation of a concrete border for the brick pavers Installation of concrete headers at the alley intersection with the intersecting streets. Reconstruction of the pavement surface with interlocking concrete pavers This project will reconstruct the alleys into green alleys. These alleys allow rainwater to infiltrate into the pavement rather than runoff into the storm sewers. This infiltration allows for filtering of the water and recharge back into the aquifer. Monitoring wells are also planned to be installed so that water quality improvements can be documented. The project construction documents will follow the Statewide Urban Design and Specifications (SUDAS) in the development of the construction documents. The Iowa Department of Natural Resources (IDNR) have reviewed and approved the plans so that the City cost can be covered with SRF funds. This project will have special assessments. RECOMMENDATION I recommend that the City Council approve the construction plans and specifications for the SRF Green Alley Bid Set 1 — Year 2 Project. BUDGET IMPACT The estimate of probable cost for the SRF Green Alley Bid Set 1 — Year 2 Project is as follows: Estimate Construction Contract $ 698,824.50 Contingency 69,882.45 Construction Engineering & Inspection 147,400.00 Total Project Cost $916,106.95 The project funding summary is as follows: Fund CIP No. Fund Description Amount 7102450 SRF Green Alley Project $ 812,428.81 Special Assessment — Alley Improvement, Residential 92,971.59 Special Assessment — Alley Improvement, Commercial 10,590.62 Special Assessment — Residential Deficiency 115.33 2 Total Project Funding $916,106.95 PROPERTY ASSESSMENTS Low- to moderate -income property owners subject to street assessment will be eligible for financial assistance ranging from 20 to 100 percent of the street assessment for the owner -occupied resident property depending on family size and income level. This financial assistance program is made available through the One Percent Local Option Sales Tax. City staff will review and process financial assistance applications for owner occupied properties once final costs are developed for the project. The interest rate for unpaid balances has recently been reduced from 9% to 3%. Any unpaid balances are also paid for over a 15 year term. The average assessment based on the engineers estimate, including contingency and engineering is $1078.77. Attached is the financial assistance chart that the City uses in determining financial aid availability for your reference. This chart is updated every year based on the US Department of Housing and Urban Development (HUD) guidelines. PUBLIC OUTREACH Engineering Department staff held public information meetings for the affected property owners on May 28, 2014 and May 29, 2014. Prior to these meetings, city staff sent letters and a brochure to all affected property owners informing them of the meetings. City staff and MSA noted any concerns that property owners have. Common questions included property access, construction schedule and special assessments. City staff and the contractor will work with property owners to accommodate access to their property as much as possible during the construction phase. Also, city staff will answer special assessment questions and process financial assistance requests as they are received. REQUESTED ACTION The City Council is requested to approve the plans, specifications, form of contract and the estimated cost and to adopt the Resolution of Necessity and the Preliminary Schedule of Assessments for the SRF Green Alley Bid Set 1 — Year 2 Project. Prepared by Jon Dienst, PE cc: Jenny Larson, Budget Director Don Vogt, Public Works Director John Klostermann, Street & Sewer Maintenance Supervisor Deron Muehring, Civil Engineer II Denise Ihrig, Environmental Engineer 3 RESOLUTION NO. 238-14 APPROVAL OF PLANS, SPECIFICATIONS, FORM OF CONTRACT, AND ESTIMATED COST FOR THE SRF GREEN ALLEY BID SET 1 — YEAR 2 PROJECT NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF DUBUQUE, IOWA: That the proposed plans, specifications, form of contract and estimated cost for the SRF Green Alley Bid Set 1 — Year 2 Project, in the estimated amount $916,106.95, are hereby approved. Attest: Passed, adopted and approved this 4th day of August, 2014. 40er Kevin. S. Firnstahl, CMC, "`sty Clerk oy D. Buol, Mayor RESOLUTION NO. 239-14 RESOLUTION WITH RESPECT TO THE ADOPTION OF THE RESOLUTION OF NECESSITY PROPOSED FOR THE SRF GREEN ALLEY BID SET 1 — YEAR 2 PROJECT Whereas, the City Council has proposed a Resolution of Necessity for the SRF Green Alley Bid Set 1 — Year 2 Project and has given notice of the public hearing thereon as required by law; and Whereas, the public hearing has been held, all persons offering objections have been heard and consideration given to all objections and is pending before this Council; and Whereas, this is the time and place set as provided for the taking of action on the proposed Resolution of Necessity. NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF DUBUQUE, IOWA: That the proposed Resolution of Necessity described above is hereby: tr Adopted, without amendment, and all objections filed or made having been duly considered are overruled. Attest: Adopted as amended by the Preliminary Schedule of Assessments attached hereto as Exhibit A, and made a part hereof by reference. All objections filed or made having been duly considered are overruled. Deferred for later consideration to a City Council meeting to be held on the 18th day of August, 2014, at 6:30 p.m. in the Historic Federal Building Council Chambers (second floor), 350 West 6th Street, with jurisdiction retained for further consideration and action at the adjourned meeting. Abandoned. Passed, adopted and approved this 4th day of August, 2014. Kevin Si, Firnstahl, C C ty Clerk oy D. Buol, Mayor RESOLUTION NO. 240-14 APPROVING SCHEDULE OF ASSESSMENTS AND ESTIMATE OF TOTAL COST FOR THE SRF GREEN ALLEY BID SET 1 — YEAR 2 PROJECT NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF DUBUQUE, IOWA: That the attached plat, schedule of assessments, and estimate of total cost for the SRF Green Alley Bid Set 1 — Year 2 Project are hereby approved. Passed, approved and adopted this 4th day of August, 2014. Attest: Kevin S. Firnstahl, CMC Ierk oy D. Buol, Mayor THE CITY OF DUB Masterpiece on the Mississippi SRF Green Alleys Bid Set 1- Year 2 Alley Between UniversityAve. and N. Grandview Ave. DISCLAIMER: This i nformat,on was compiled using the Dubuque area Geographic Information System (DAGIS), which Includes data created by both the City of Dubuque and Dubuque County. It is understood that, while the City of Dubuque and participating agencies utlliZed the most current and accurate information available, DAGIS and it's suppliers do not warrant the accuracy or currency of the information or data contained herein. The City and participating agencies shall nor be held liable for any direct, indirect, incidental, consequential, punitive, or special damages, whether foreseeable or unforeseeable, arising out of the authorized or unauthorized use of this data or the inability to use this data or out of any breach of wa•rarity whalrocv, 1 inch = 65 feet 70 35 0 70 Feet W E 1600 500 625 Map Prepared by City of Dubuque Engineering Divisior 50 West 13th Stree Dubuque, Iowa 52001 Phone: (563) 589-427C Fax: (5631 589-420 Masterpiece on the Mississippi SRF Green Alleys Bid Set 1- Year 2 Alley Between Wood Street and Loras Blvd. Area Map DAGIS oa,ep�t.wf...IAPRIL I,rroMRnTION 3t5-rn 1 i 9`5 1760 1765 1755 — 1735 1738 1720 1645 1245 1620 1205' 1695 1150 1576 11111 1540 1195 _1:690 1670 1630 1669 1480 1'557 12 06� 555 - ® �► 1207 1553 1515 1495 1495 1470 11314 ` `" ^ 1380 1355 �1498� �,1475'� /1450 1.445'1435 1409 1389\ 1360.1345. DISCLAIMER: This Information was compiled using the Dubuque Area Geographic Information System (DAGIS), which includes data created by both the City of Dubuque and Dubuque County. It Is understood that, while the City of Dubuque and participating agencies utilized the most current and accurate Information available, DAGI5 and Ms suppliers do not warrant the accuracy or currency of the Information or data contained herein. The City and participating agencies shall not be held liable for any direct, Indirect, incidental, consequential, punitive, or special damages, whether foreseeable or unforeseeable, arising out of the authorized or unauthorized use of this data or the Inability to use this data or out of any breach of 1 inch = 135 feet 100 50 0 100 Feet W E Map Prepared by City of Dubuque Engineering Divisior 50 West 13th Stree Dubuque, Iowa 5200 Phone: (563) 589-427C Fax: (563) 589-420 THE CITY OF DUB Masterpiece on the Mississippi SRF Green Alleys Bid Set 1- Year 2 .a1.p(1.AREA .toCrAreIt I.rba.AnoN srt.rr, D SCLAIMER: This information was compiled us ng the Dubuque Area Geog aphic Information System (DAGIS), which Includes data created by both the City of Dubuque and Dubuque County It is understood that, while the City of Dubuque and pa mit Dating agencies utilized the most current and accurate Information available, OAGIS and it's suppliers do not warrant the accuracy or currency of the information or data contained herein. The City and participating agencies shall not be held liable for any direct, indirect, incidental, consequential, punitive, or special damages, whether foreseeable or unforeseeable, arising out of the authorized or unauthorized use of this data or the inability to use this data or out of any breach of wha na P` 1 inch = 162 feet W E 100 50 0 100 200 Feet Map Prepared by City of Dubuqu Engineering Divisio 50 West 13th Stree Dubuque, Iowa 5200 Phone: (563) 589-427 Fax: (563) 589-420 Masterpiece on the Mississippi SRF Green Alleys Bid Set 1- Year 2 Alley Between Prairie Street and Walnut Street 1295 Area Map 642 632 DAGIS,* 01)11.14 eats 4Eg6EenM14 NEOenntlrlN SYSTEM I 555 1105 662 656 646 694 - - X1'059 DISCLAIMER: This information was compiled using the Dubuque Area Geographic Information System (DAGIS), which includes data created by both the City of Dubuque and Dubuque County. It Is understood that, wnde the City of Dubuque and participating agencies utilized the most current and accurate Information available, DAGIS and IL's suppliers do not warrant the accuracy or currency of the Information or data contained herein. The City and participating agencies shall not be held liable for any direct, Indirect, Incidental, consequential, punitive, or special damages, whether foreseeable or unforeseeable, arising out of the authorized or unauthorized use of this data or the Inability to use this data or out of any breach of warrooty otrotOnaver 1 inch = 86 feet 90 45 0 90 Feet N W E Map Prepared by City of Dubuque Engineering Divisior 50 West 13th Stree' Dubuque, Iowa 5200' Phone: (563) 589-427C Fax: (563) 589-420' THE CITY OF DUB Masterpiece on the Mississippi SRF Green Alleys Bid Set 1 - Year 2 Alley Between Green Street and N. Grandview Avenue Area M out.. MkA ctousststc tatosestio0 scion 1985 2005 2250 2230 N GRANDVIEW AVE 1975 1961 1955 1945 1935 1933 X1921 1850 1840 1818 2145 2135 2125 2115 1800 2190 2170 GREENS 2150 2120 1911 2095 1895 D 2075 1845 1825 1947 0 0 v 1843 1835 1815 1805 179; 1720 1r71'U 2100 1775. -o DISCLAIMER: This information was compiled using the Dubuque Area Geographic Information System (DAGIS), which includes data created by both the City of Dubuque and Dubuque County. 0 0 understood that, while the City of Dubuque and participating agencies utilized the most current and accurate information available, DAGIS and Ws suppliers do not warrant the accuracy or currency of the information or data contained herein. The City and participating agencies shall not be held liable for any direct, Indirect, ,ncldental, consequential, punitive, or special damages, whether foreseeable or unforeseeable, arising out of the authorized or unauthorized use of this data or the Inability to use this data or out of any breach of 1 inch = 108 feet 100 50 0 100 Feet N Map Prepared by City of Dubuqu Engineering Divisio 50 West 13th Stree Dubuque, Iowa 5200 Phone: (563) 589-427 3 THE CITY OF DUB Masterpiece on the Mississippi SRF Green Alleys Bid Set 1 - Year 2 Alley Between Custer Street and University Avenue (Behind Fire Station 4) Area Ma, 1302 Ot1.0.1....GEOCAAPNIC .010,011. srsrEn 1 1303 cusTER ST 1776 UNIVERSITY AVE DISCLAIMER: This Information was compiled using the Dubuque Area Geographic information System (DAGIS), which includes data created by both the City of Dubuque and Dubuque County. It is understood that, while the City of Dubuque and participating agencies utilized the most current and accurate information available, DAGIS and It's suppliers do not warrant the accuracy or currency of the information or data contained herein. The City and participating agencies shall not be held liable for any direct, Indirect, incidental, consequential, punitive, or special damages, whether foreseeable or unforeseeable, arising out of the authorized or unauthorized use of the data or the inability to use ths data or out of any breach of whatsnpv, 1 inch = 54 feet 50 25 0 50 Feet W+ E Map Prepared by City of Dubuqu Engineering Divisio 50 West 13th Stree Dubuque, Iowa 5200 Phone: (563) 589-427 Fax: (5631 589-420 STATE OF IOWA {SS: DUBUQUE COUNTY CERTIFICATION OF PUBLICATION I, Suzanne Pike, a Billing Clerk for Woodward Communications, Inc., an Iowa corporation, publisher of the Telegraph Herald,a newspaper of general circulation published in the City of Dubuque, County of Dubuque and State of Iowa; hereby certify that the attached notice was published in said newspaper on the following dates: July 11 & 18, 2014, and for which the charge is $55.03. Subscribed to before a Notary Public in and for Dubuque County, Iowa, this 756f day of , 20 /;L . Notary Public in and for Dubuque County, Iowa. MARY K. W'ES T ERMEYER 154BB5 FEB. 1. 2317 CITY OF DUBUQUE OFFICIAL NOTICE NOTICE OF PUBLIC HEARING ON PLANS, SPECIFICATIONS, FORM OF CONTRACT, AND ESTIMATED COST FOR THE SRF GREEN ALLEY BID SET 1 -YEAR 2 PROJECT NOTICE IS HEREBY GIVEN: The City Coun- cil of the City of Dubu- que, Iowa will hold a public hearing on the proposed plans, speci- fications, form of con- tract and estimated cost for the SRF Green Alley Bid Set 1 -Year 2 Project, in accordance with the provisions of Chapter 26, Code of Io- wa, at 6:30 p.m., on the 4th day of August, 2014, in the Historic Federal Building Coun- cil Chambers (second floor), 350 West 6th Street, Dubuque, Iowa. Said proposed plans, specifications, form of contract and estimated cost are now on file in the office of the City Clerk. At said hearing any interested person may appear and file objections thereto. The scope of the Proj- ect is as follows: • Reconstruction of the following alleys: • Alley from Paul St. to Foye St. between Low- ell St and Clarke Dr. • Alley from Foye St. to Schroeder St. be- tween Lowell St. and Clarke Dr. • Alley from Clarke Dr. to Lowell St. between Schroeder St and Har- old St. • Alley from Prairie St. to Walnut St. between W. 11th St. and Chest- nut St. • Alley from Loras Blvd. to Wood St. be- tween Mt. Pleasant St. and Wood St. • Alley from University Ave. to N. Grandview Ave. between Universi- ty Ave and Delhi St. • Alley from Avoca St. to N. Algona St. be- tween Green St and N. Grandview Ave.. • Alley from Atlantic St. to N. Grandview Ave. between Universi- ty Avenue and Custer St. Including: - Removal of the exist- ing alley pavement - Excavation of the subgrade to allow the placement of clean washed stone for a storage medium - Installation of a con- crete border for the brick pavers - Installation of con- crete headers at the al- ley intersection with the intersecting streets. - Reconstruction of the pavement surface with interlocking con- crete pavers Any visual or hearing- impaired persons needing special assis- tance or persons with special accessibility needs should contact the City Clerk's office at (563) 589-4120 or TDD at (563) 556-9948 at least 48 hours prior to the meeting. Published by order of the City Council given on the 7th day of July, 2014. Kevin S. Firnstahl, CMC, City Clerk It 7/11, 18 STATE OF IOWA {SS: DUBUQUE COUNTY CERTIFICATION OF PUBLICATION I, Suzanne Pike, a Billing Clerk for Woodward Communications, Inc., an Iowa corporation, publisher of the Telegraph Herald,a newspaper of general circulation published in the City of Dubuque, County of Dubuque and State of Iowa; hereby certify that the attached notice was published in said newspaper on the following dates: July 11 & 18, 2014, and for which the charge is $80.36. Subscribed to before me Notary Public in and for Dubuque County, Iowa, this „05'4;5 day of , 20 /f Notary Public in and for Dubuque County, Iowa. +cwt. ES E EF B EYEF Numbe 154885 Iv it , eau. FEB. 1. 2017 NOTICE TO PROPERTY OWNERS SRF GREEN ALLEY BID SET 1- YEAR 2 PROJECT Notice is given that there is now on file for public inspection in the office of the clerk of the City of Dubuque, Iowa, a proposed reso- lution of necessity, an estimate of cost and schedule showing the amounts proposed to be assessed against each lot and the valua- tion of each lot within a district approved by the City Council of the City of Dubuque, Iowa, for a public improve- ment of the type(s) and in the location(s) as follows: Reconstruction of the following alleys: • Alley from Paul St. to Foye St. between Low- ell St and Clarke Dr. • Alley from Foye St. to Schroeder St. be- tween Lowell St. and Clarke Dr. • Alley from Clarke Dr. to Lowell St. between Schroeder St and Har- old St. • Alley from Prairie St. to Walnut St. between W. llth St. and Chest- nut St. • Alley from Loras Blvd. to Wood St. be- tween Mt. Pleasant St. and Wood St. • Alley from University Ave. to N. Grandview Ave. between Universi- ty Ave and Delhi St. • Alley from Avoca St. to N. Algona St. be- tween Green St and N. Grandview Ave.. • Alley from Atlantic St. to N. Grandview Ave. between Universi- ty Avenue and Custer St. - Removal of the exist- ing alley pavement - Excavation of the subgrade to allow the placement of clean washed stone for a storage medium - Installation of a con- crete border for the brick pavers • - Installation of con- crete headers at the al- ley intersection with the intersecting streets. - Reconstruction of the pavement surface with interlocking con- crete pavers The proposed district to be benefited and suoject to assessment for the cost of such im- provements is descri- bed as follows: • Alley from Paul St. to Foye St. between Low- ell St and Clarke Dr. • Alley from Foye St. to Schroeder St. be- tween Lowell St. and Clarke Dr. • Alley from Clarke Dr. to Lowell St. between Schroeder St and Har- old St. • Alley from Prairie St. to Walnut St. between W. llth St. and Chest- nut St. • Alley from Loras Blvd. to Wood St. be- tween Mt. Pleasant St. and Wood St. • Alley from University Ave. to N. Grandview Ave. between Universi- ty Ave and Delhi St. • Alley from Avoca St. to N. Algona St. be- tween Green St and N. Grandview Ave.. • Alley from Atlantic St. to N. Grandview Ave- between Universi- ty Avenue and Custer St. The City Council will meet on the 4th day of August, 2014, at 6:30 p.m. in the Historic Federal Building Coun- cil Chambers (second floor), 350 West 6th Street, Dubuque, Iowa, at which time the own- ers of property subject to assessment for the proposed improvement or any other person having an interest in the matter may appear and be heard for or against the making of the improvement, the boundaries of the dis- trict, the cost, the as- sessment against any lot, or the final adop- tion of a resolution of necessity. A property owner will be deemed to have waived all ob- jections unless at the time of hearing the property owner has filed objections with the clerk. Any visual or hearing- impaired persons needing special assis- tance or persons with special accessibility needs should contact the City Clerk's office at (563) 589-4120 or TDD at (563) 556-9948 at least 48 hours prior to the meeting. Published by order of the City Council given on the 7th day of July, 2014. Kevin S. Firnstahl, CMC, City Clerk 2t 7/11, 18 Page 1 of 2 Departmental Email City Clerk's - Withdrawal of Delay Request for Mt. Pleasant Alley From: Jean and Doug Cheever <jdcheever@msn.com> To: "ctyclerk@cityofdubuque.org" <ctyclerk@cityofdubuque.org> Date: 8/3/2014 2:45 PM Subject: Withdrawal of Delay Request for Mt. Pleasant Alley CC: Keith Kettler <info@mtpleasanthome.org>, Greg Stephenson <stephenson.g@m... To: Kevin S. Firnstahl, City Clerk Reference: SRF Green Alley Bid Set 1- Year 2 Project Mt. Pleasant no longer objects to approval of the Bid Set that includes the "Alley from Loras Blvd. to Wood St. between Mt. Pleasant St. and Wood St." The plans developed in the last week and reviewed by City Engineering and Mt. Pleasant Home staff and Board members make the alley project significantly more cost-effective for Mt. Pleasant Home. Thank you for your assistance. Sincerely, Doug Cheever Member, Mt. Pleasant Home Board of Directors Date: Sun, 27 Jul 2014 21:30:48 -0500 Subject: City Council Agenda August 4, 2014: Delay Request for Mt. Pleasant Alley From: jdcheever@msn.com To: ctyclerk@cityofdubuque.org CC: info@mtpleasanthome.org; stephenson.g@mchsi.com; kbraig@cityofdubuque.org; rjones@cityofdubuque.org; Isutton@cityofdubuque.org; dresnick@cityofdubuque.org To: Kevin S. Firnstahl, City Clerk Reference: SRF Green AIIey Bid Set 1- Year 2 Project Under which part of the August 4 City Council agenda will this Green AIIey Bid Set appear? Will this be under Public Hearing? Almost 200 feet of Mt. Pleasant Home's water line and sanitary sewer line run in the existing "AIIey from Loras Blvd. to Wood St. between Mt. Pleasant St. and Wood St." that is one of the eight alleys in the referenced bid set. Unless there is a breakthrough this week, Mt. Pleasant Home requests that the file:///C:/Users/kfimsta/AppData/Local/Temp/XPgrpwise/53 DE4AFCDBQ_... 8/5/2014