Port of Dbq Utility Reloc Ph IIMEMORANDUM
January 16,2002
TO:
FROM:
SUBJECT:
The Honorable Mayor and City Council Members
Michael C. Van Milligen, City Manager
Port of Dubuque Utility Relocation and Extension Project - Phase II
Sealed bids were received for the Port of Dubuque Utility Relocation and Extension
Project - Phase Il. Public Works Director Mike Koch is recommending that the City
accept Alternate Bid C, which provides 100-year storm level protection for the Port of
Dubuque area. He further recommends that the contract be awarded to the Iow bidder,
Fischer Excavating, Inc. in the amount of $908,591.98. This is slightly below the
engineer's estimate. As it was not originally determined that there would need to be this
level of stormwater work in the Port of Dubuque project, the next two phases of work
does not, at this time, have funds budgeted. One of those phases will need to be done
this summer, at an estimated cost of $265,000 for storm sewer, and the final phase will
be built sometime in the future as development occurs in the Port of Dubuque. This
summer's project will be done with savings realized when existing construction projects
are bid, revenues which exceed expenditures, or rescheduling of current capital
improvement projects.
I concur with the recommendation and respectfully request Mayor and City Council
approval.
Michael C. Van Milligen
MCVM/jh
Attachment
cc: Barry Lindahl, Corporation Counsel
Cindy Steinhauser, Assistant City Manager
Michael A. Koch, Public Works Director
TO:
FROM:
SUBJECT:
CITY OF DUBUQUE, IOWA
MEMORANDUM
January 16, 2002
Michael C. Van Milligen, City Manager
Michael A. Koch, Public Works Director
Port of Dubuque Utility Relocation and Extension Project - Phase
INTRODUCTION
The enclosed resolution provides for the award of the construction contract for the
Port of Dubuque Utility Relocation and Extension Project - Phase I1.
DISCUSSION
The development of the utility infrastructure for the Port of Dubuque shall take
place in phases. Phase 1, which was completed in August, 2001, included the
relocation of City and public utilities within the footprint of the Mississippi River
Discovery Center, and the extension of the utilities to Bell Street. Phase II extends
sanitary sewer, storm sewer, watermain, and utility conduit to within five (5) feet
of the hotel as required by the agreement with Platinum Hospitality Group, LLC.
Phase 11 also extends sanitary sewer, watermain, storm sewer, and utility conduit
to the south side of the convention center. Future phases will extend the utilities
north along Bell Street as demanded by the convention center and other
developments.
Sealed bids were received on January 10, 2002. The Iow base bid was submitted
by Fischer Excavating Inc. of Freeport, Illinois in the amount of $800,093.77. The
bid is 0.98% over the engineer's base bid estimate.
The base bid included a storm sewer sized to convey the 10-year recurrence storm
event. Storm sewers designed to convey the 25- and 100~year recurrent storm
events were bid as Alternates B and C respectively. We are recommending that
the City select Alternate C, which includes all the additional materials and work to
build a storm sewer system to handle the 100-year return period storm event. The
difference between providing 10-year and 100-year protection is approximately
$137,000 for this phase.
Under the 100-year alternative, there would be very little stormwater on parking
lots and Iow spots during the 100-year storm. The storm sewer was designed
based on a river stage of 13 feet in the Harbor.
It is unlikely that any buildings would be flooded during a lO0-year event with a
storm sewer designed to convey the lO-year storm, There would be significant
ponding in the streets and in parking lots; however, based on the uncertainty of the
final layout and design of the remainder of the Port of Dubuque, it is recommended
that this phase of the project be designed with the 100-year design storm sewer to
allow for future flexibility in the design of the storm sewer system.
The following is a summary of the bid proposals received:
Base Bid
(1 O-Year Storm)
Alternate Bid C
(100-Year Storm)
Engineering Estimate
9792,360.63
911,860.43
Fischer Excavating, Inc.
Tschiggfrie
Connolly
W. C. Stewart
8O0,O93.77
810,344.93
859,879.47
948,494.80
908,591.98
910,794.67
922,507.47
1,058,358.62
The following intermediate and final completion dates have been established:
Storm Sewer
Sanitary Sewer
Watermain
Conduit
Completion
March 29, 2002
April 20, 2002
Apd120, 2002
June 1, 2002
July, 2002
RECOMMENDATION
I recommend that the construction contract be awarded to Fischer Excavating, Inc.
in the amount of 9908,591.98.
BUDGET IMPACT
The construction cost estimate for the Port of Dubuque Utility Relocation and
Extension Project - Phase II is as follows:
Estimate Bid
Sanitary Sewer Relocation Construction 9159
Watermain Relocation 156
Storm Sewer Reconstruction 264
Public Utility Conduit 127
Contingency 70
Engineering 116
485.88 9 204,601.05
298.14 236,299.74
854.93 381,020.36
899.33 86,670.84
853.83 70,853.83
908.82 116,908.82
Total Project Cost
9896,300.93 91,096,354.64
The Port of Dubuque Utility Relocation and Extension Project - Phase II will be
funded from the Water Fund, Sewer Fund, Cable Franchise Fees, and DRA
Distribution Funds in the amount of 9872,342, with the remaining balance coming
from sanitary sewer project savings.
Additional money for future phases will come from present and future construction
project savings, reallocation of current and future CIP projects, and revenues which
exceed expenditures.
ACTION TO BE TAKEN
The City Council is requested to adopt the attached resolution awarding the
construction contract to Fischer Excavating, Inc. through the adoption of the
enclosed resolution.
MAK/vjd
Prepared by Gus Psihoyos, Assistant City Engineer
Prepared by Michael A. Koch, PublicWorks Director Address: 50 W. 13· Street, Dubuque, IA 52001-4864 ·
RESOLUTION NO. 26-02
RESOLUTION ADOPTING PLANS AND SPECIFICATIONS
Whereas, on the 12th day of December, 2001, plans, specifications, form of contract
and estimated cost were filed with the City Clerk of Dubuque, Iowa for the Port of Dubuque
Utility Relocation and Extension Project - Phase II.
Whereas, notice of hearing on plans, specifications, form of contract, and estimated
cost was published as required by law.
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
DUBUQUE, IOWA:
That the said plans, specifications, form of contract and estimated cost are hereby
approved as the plans, specifications, form of contract and estimated cost for said
improvements for said project.
Passed, approved and adopted this 21sr. day of Januar.y
,2002.
Ann E. Michalski, Mayor Pro-Tem
Attest:
Jeanne F. Schneider, City Clerk
Prepared by: Michael A. Koch, Public Wo~.s Director Address: 50 W. 13~ Street, Dub~aue, IA 52001-4864
RESOLUTION NO. 27-02
AWARDING CONTRACT
Whereas, sealed proposals have been submitted by contractors for Port of Dubuque
Utility Relocation and Extension Project- Phase II, pursuant to Resolution No. and
notice to bidders published in a newspaper published in the City of Dubuque, Iowa on the
21st day of December, 2001.
Whereas, said sealed proposals were opened and read on the 10th day of January,
2002, and it has been determined that the bid of Fischer Excavating, Inc. of Freeport,
Illinois, in the amount of $908,591.98 was the lowest bid for the furnishings of all labor and
materials and performing the work as provided for in the plans and specifications.
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
DUBUQUE, IOWA:
That the contract for the above improvement be awarded to Fischer Excavating, Inc.
and the Manager be and is hereby directed to execute a contract on behalf of the City of
Dubuque for the complete performance of the work.
BE IT FURTHER RESOLVED:
That upon the signing of said contract and the approval of the contractor's bond, the
City Treasurer is authorized and instructed to return the bid deposits of the unsuccessful
bidders.
Passed, approved and adopted this 21 st. day of January/
,2002.
Ann E. Michalski, Mayor Pro-Tem
Attest:
Jeanne F. Schneider, City Clerk