Iowa Locust Parking Ramp Restoration AcceptTHE CITY OF
DuB E
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MEMORANDUM
April 30, 2007
TO: The Honorable Mayor and City Council Members
FROM: Michael C. Van Mllligen, City Manager
SUBJECT: Parking Ramp Restoration Project Final Acceptance
Parking System Supervisor Tim Horsfield is recommending acceptance of the Parking
Ramp Restoration Project, as completed by Brent Anderson Associates, in the final
contract amount of $949,087.80, and recommending payment of the retainage in the
amount of $94,908.78 to Brent Anderson Associates.
I concur with the recommendation and respectfully request Mayor and City Council
approval.
ichael C. Van Milligen
MCVM/jh
Attachment
cc: Barry Lindahl, City Attorney
Cindy Steinhauser, Assistant City Manager
Tim Horsfield, Parking System Supervisor
THE CITY OF
DuB E MEMORANDUM
~r-~~
April 20, 2007
To: Michael C. Van Milligen, City Manager
From: Tim Horsfield, Parking System Supe or
Subject: Parking Ramp Restoration Project Final Acceptance
{ntroduction
This memo will provide you with information regarding the Parking Ramp Restoration
Project and fins{ acceptance of the project.
Background
On January 25, 2006, the City Council awarded a contract to Brent Anderson
Associates of Fridley, MN to perform the work as described in the restoration of the
Locust Street Parking Ramp and the Iowa Street Parking Ramp. The contract was
awarded in the amount of $960,955.00. As a part of this project, the City of Dubuque
issued a general obligation bond to be used as the funding source for the project.
The repayment of the project was to be drawn from the downtown Tax Increment Fund
for the first five years until the debt service was abated on the 5th Street Parking Ramp
at which time, debt service on this project would be assumed by the parking revenues
from the operating budget.
As the project progressed, it was determined that the costs associated with the
restoration of the Locust Street Ramp would be drawn from the Parking Construction
Capital Improvement Fund instead of from the general obligation bond funds. However,
the Iowa Street Ramp restoration costs would be drawn from the general obligation
bond proceeds as had been originally planned. This adjustment was made due to the
realization that the Locust Street Ramp was not located within the Downtown TIF
District at the time of the sale of the bonds.
Discussion
The final costs associated with Brent Anderson Associates are $949,087.80 which is
$11,867.20 under the actual contract award of $960,955.00.
As a part of this project, we had awarded a contract to Desman Associates Engineering
to monitor the project as they had completed the initial structural evaluation leading to
the restoration project. Attached to this memo, is a request for final payment and
retainage from the general contractor Brent Anderson Associates. Rs the
documentation indicates, Desman Associates engineers have given final approval to the
project and have also approved the final payment, being the retainage, of $94,908.78.
Parking Ramp Restoration Project Final Acceptance
April 20, 2007
Page II
As indicated earlier in this memo, the actual funding for this project was drawn from two
different sources. That breakdown is as follows:
Locust Street Ramp CIP # 730-1671: $419,781.90 (Parking Const. Fund)
Iowa Street Ramp CIP # 730-1670: $529,305.90 (General Obligation Bond)
Action Requested
With your approval, that final acceptance of the project and payment of retainage of
$94,908.78 for Brent Anderson Associates be submitted to the Mayor and City Council
for their approval.
cc: David Heiar, Economic Development Director
Jennifer Larson, Budget Director
RESOLUTION NO. 246-07
ACCEPTING THE IOWA/LOCUST STREET PARKING RAMP RESTORATION
PROJECT AND AUTHORIZING THE PAYMENT OF THE CONTRACT
AMOUNT TO THE CONTRACTOR
Whereas, the Public Improvement Contract for the Iowa/Locust Street Parking
Ramp Restoration Project (the Project) has been completed and the City Engineer has
examined the work and filed a certificate stating that the Project has .been completed
according to the terms of the Public Improvement Contract and that the City Engineer
recommends that the Project be accepted; and
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF DUBUQUE, IOWA:
Section 1. The recommendation of the City Engineer is approved and the Project
is hereby accepted.
Section 2. The Finance Director is hereby directed. to pay to the Contractor from
the General Obligation Bond Proceeds and the Parking Construction Fund CIP
appropriation for the contract amount of $949,087.80 less any retained percentage
provided for therein as provided in Iowa Code chapter 573, and to pay such retainage
only in accordance with the provisions of Iowa Code chapter 573.
Passed, approved and adopted this 7th day of May, 2007.
Roy D. Buol, Mayor
Attest:
Jeanne F. Schneider, CMC, City Clerk
Form PI7, SA5
033007
CITY ENGINEER'S CERTIFICATE
OF FINAL COMPLETION OF THE IOWA/LOCUST STREET PARKING RAMP
RESTORATION PROJECT
The undersigned City Engineer of the City of Dubuque; Iowa, hereby certifies that
he has inspected the IOWA/LOCUST STREET PARKING RAMP RESTORATION
PROJECT, the Project has been performed in compliance with the terms of the Public
Improvement Contract, and that the total cost of the completed work is $949,087.80
Dated this 7th day of May, 2007.
Gus Psihoyos, City Engineer
Filed in the office of the City Clerk on the 7th day of May , 2007.
Jeanne F. Schneider, CMC, City Clerk