City Hall Third Floor Office Expansion ProjectTHE CITY OF
DuB E
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MEMORANDUM
April 30, 2007
TO: The Honorable Mayor and City Council Members
FROM: Michael C. Van Milligen, City Manager
SUBJECT: 3rd Floor Office Expansion Project -Dubuque City Hall
CIP 102-1822: Engineering Office Expansion - 3rd Floor
CIP 102-1820: Traffic Control Area on 3rd Floor of City Hall
Sealed bids were received for the 31d Floor Office Expansion Project -Dubuque City
Hall. City Engineer Gus Psihoyos recommends award of the contract to the low bidder,
Klauer Development Corporation, in the amount of $62,696, which is 6.24% under the
engineer's estimate of $66,869.
I concur with the recommendation and respectfully request Mayor and City Council
approval.
Michael C. Van Milligen
MCVM/jh
Attachment
cc: Barry Lindahl, City Attorney
Cindy Steinhauser, Assistant City Manager
Gus Psihoyos, City Engineer
THE CITY OF
DuB E MEMORANDUM
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April 30, 2007
TO: Michael C. Van Milligen, City Manager
FROM: Gus Psihoyos, City Engineer
SUBJECT: 3rd Floor Office Expansion Project -Dubuque City Hall
CIP 102-1822: Engineering Office Expansion - 3~d Floor
CIP 102-1820: Traffic Control Area on 3~d Floor of City Hall
INTRODUCTION
The enclosed resolution awards the construction contract for the 3rd Floor Office
Expansion Project -Dubuque City Hall to Klauer Development Corporation.
DISCUSSION
The 3rd Floor Office Expansion Project -Dubuque City Hall will consist of adding three
offices, a small conference room and a traffic control area on the east side of the 3~d floor of
City Hall. The new traffic control area will be used to house a traffic management center
that will be under development over the next several years with primary funding through
various Iowa Clean Air Attainment grants.
BID RESULTS
Sealed competitive quotations were received on the project on April 27, 2007. Klauer
Development Corporation of Dubuque, Iowa, submitted the low quotation in the amount of
$62,696.00. This amount is 6.24% under the engineer's estimate of $66,869.00. A
summary of the quotations received is as follows:
Contractor Name
Klauer Development Corporation
Stumpf Construction
Conlon Construction
Tricon General Construction
Portzen Construction
Total Quotation
$62,696.00
$65,503.00
$76,500.00
$82,100.00
$89,495.00
RECOMMENDATION
I recommend that the contract be awarded to Klauer Development Corporation in the
amount of $62,696.00.
PROJECT COST -BUDGET IMPACT
The estimate of probable costs for the 3rd Floor Office Expansion Project -Dubuque City
Hall is summarized as follows:
Contract Award
Construction Contract
Contingency
Construction Engineering and Design
The funding summary is as follows:
CIP No. Fund Descriution
102-1822 Engineering Office Expansion - 3`d Floor
102-1820 (FY07) Traffic Control Area on 3`d Floor of City Hall
102-1820 (FY08) Traffic Control Area on 3`d Floor of City Hall
Total Project Funding
ACTION TO BE TAKEN
$62,696.00
6,269.60
7,850.00
$76,815.60
Fund Amount
$19,000.00
29,500.00
32,000.00
$80,500.00
recommend that the City Council adopt the attached resolution awarding the contract for
the 3rd Floor Office Expansion Project -Dubuque City Hall to Klauer Development
Corporation in the amount of $62,696.00
Prepared by David Ness, Civil Engineer
cc: Jenny Larson, Budget Director
Don Vogt, Public Works Director
John Klostermann, Public Works
Bob Schiesl, Assistant City Engineer
RESOLUTION NO. 250-07
AWARDING PUBLIC IMPROVEMENT CONTRACT FOR THE 3RD FLOOR
OFFICE EXPANSION PROJECT -DUBUQUE CITY HALL
Whereas, sealed competitive quotations have been submitted by contractors for
the 3~d Floor Office Expansion Project -Dubuque City Hall (the Project); and
Whereas, said sealed competitive quotations were opened and read on the 27tH
day of April, 2007 and it has been determined that Klauer Development Corporation of
Dubuque, Iowa, with a quotation of $62,696.00, is the lowest responsive, responsible
quotation for the Project.
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF DUBUQUE, IOWA:
That a Public Improvement Contract for the Project is hereby awarded to Klauer
Development Corporation and the City Manager is hereby directed to execute a Public
Improvement Contract on behalf of the City of Dubuque for the Project.
Passed, approved and adopted this 7th day of May, 2007.
Roy D. Buol, Mayor
Attest:
anise F. Schneider, CMC, City Clerk