Area Residential Care AgreementTHE CITY OF
DUB E
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MEMORANDUM
May 1, 2007
TO: The Honorable Mayor and City Council Members
FROM: Michael C. Van Milligen, City Manager
SUBJECT: Agreement with ARC
Leisure Services Manager Gil Spence recommends City Council approval of an
agreement with Area Residential Care, Inc., Vocational Services to pick up trash at the
skate park, Allison-Henderson, Comiskey and Bunker Hill.
I concur with the recommendation and respectfully request Mayor and City Council
approval.
V ~
Michael C. Van Milligen
MCVM/jh
Attachment
cc: Barry Lindahl, City Attorney
Cindy Steinhauser, Assistant City Manager
Gil D. Spence, Leisure Services Manager
THE CITY OF
DuB E
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MEMORANDUM
April 26, 2007
TO: Michael C. Van Milligen, City Manager
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FROM: Gil D. Spence, Leisure Services Manager ;-
4' "
SUBJECT: Agreement with ARC
We have used the services of Area Residential Care, Inc., Vocational Services for a
number of years to pick up trash at the skate park, Allison-Henderson, Comiskey and
Bunker Hill. This arrangement has worked well for us and provides a good community
exposure for ARC.
Please sign both agreements and return them to me.
GDS:et
attachments
AGREEMENT
AREA RESIDENTIAL CARE, INC.
VOCATIONAL SERVICES
Agreement made this day of 2007 by and between Area Residential Care, Inc,
Vocational Services and Leisure Services . (hereinafter Customer).
Whereas, Area Residential Care maintains a supported employment contract/labor service on a
ongoing basis:
Whereas, Customer desires Area Residential Care to supply Litter pick up services to its
operation located at: See Appendix A (hereinafter called the area to be serviced).
THEREFORE, the parties agree as follows:
1. Beginning on the day of 2007 Area Residential Care will provide and
perform for the Customer, the services described in the schedule attached hereto, in the
buildings and areas to be serviced.
2. All personnel furnished by Area Residential Care will be employees of Area Residential Care
and Area Residential Care will pay all salaries and expenses of, and all federal, social
security, federal and state unemployment taxes, and any similar payroll taxes relating to such
employees, and will carry workmen's compensation insurance of such employees. Area
Residential Care will be considered, for all purposes, an independent contractor, and it will
not directly or indirectly, act as an agent, servant or employee of customer, or make any
commitments incur any liabilities on behalf of the customer without its express written
consent.
3. Area Residential Care will provide for all proper safeguards and shall assume all risks
incurred in performing its services hereunder.
4. Area Residential Care will provide insurance coverage set forth below, and deliver to the
Customer certificates of insurance upon request:
a. Comprehensive liability: $2 million.
b. Workmen's Compensation coverage: Statutory
5. Without limiting the responsibility of Area Residential Care for proper conduct of its
personnel and the services to be performed, the conduct of the personnel is to be guided by
the rules and regulations as agreed upon between the customer and Area Residential Care and
any additional special written instructions as may be issued by the customer to Area
Residential Care through its designated agent.
6. Area Residential Care is responsible for the direct supervision of its personnel through its
designated representative and such representative will, in turn, be available at all reasonable
times to report and confer with the designated agents of the customer with respect to services
rendered.
7. In exchange for performance of services, the Customer shall make payment to Area
Residential Care for services rendered hereunder at the rate of $ 8.75 per FTE,
payable on the first working day of the period following that in which services are rendered.
Area Residential Care will give the customer at least (30) days notice of any price change for
services rendered and the Customer will notify Area Residential Care of any changes in the
use of the areas covered by this agreement.
8. Area Residential Care will perform all services required hereunder, except when prevented by
strike, lockout, act of God, accident or other circumstances beyond its control.
This agreement shall continue in effect from the date services are to begin. It may be
terminated by either party if that party gives (30) days notice by registered mail addressed to
the other party. This agreement may be executed in any number of counterparts, and together
with the attached schedule contains all the covenants and agreements between said parties
with respect to the subject matter of this agreement.
10. All supplies to be used for safety purposes (masks, hearing protection, goggles, gloves, eye
protection, helmets) will be provided by the customer unless otherwise agreed upon.
'--" ~/u.~-C.~i Date ~/ `l Q~ Date
an Wuertzer
Director, Vocational Services, Customer representative
Area Residential Care
.y
Appendix A
4-25-07
Tasks to be done for Leisure Services, Parks and Recreation.
Leisure Services will supply trash bags and rakes. Crew leaves any trash picked up by the
trash cans at the Park. If it is rainy weather it is OK to reschedule the pick up on the next
day. Pop cans and bottles picked up are an Area Residential Care option on how to
dispose or redeem.
Locations•
1. Skate Park by McAleece Field on City Island. Pick up litter on Monday and
Thursday_Pick up the litter inside and out side the fence and around the parking
lot.
Estimated 2 FTE hours each day
2. Allison-Henderson Park by North Grandview & Delhi.
1St priority is raking of the wood chips by the playground equipment. Workers
should level the chips and make sure there is a safe amount under each piece of
equipment.
2°d Priority. As time is available pick up the litter by and around the park.
2 hours FTE, one day per week.
3. Comiskey Park on 25th and Jackson St. 1St Priority. Rake the wood chips under the
playground equipment.
2nd Priority. As time is available pick up litter in entire park.
2 hours FTE, one day per week.
4. Bunker Hill Offices. 1St Priority -Pick up all litter around buildings, garages, and
parking lots.
2"d Priority- Pick up litter along Grandview Ave by the golf course from the street
to the fence. 2 hours of FTE
Other tasks and areas as mutually agree upon.