Loading...
White Water Creek Bridge Relocation Phase IIITHE CITY ClF DLTB UE Masterpiece on the Mississippi MEMORANDUM May 7, 2007 TO: The Honorable Mayor and City Council Members FROM: Michael C. Van Milligen, City Manager SUBJECT: Historic White Water Creek Bridge Relocation Project Phase I -Bridge Relocation to Dubuque Industrial Center West On Thursday, May 3, 2007, there was an informal bid-letting for the Historic White Water Creek Bridge Relocation Project - Phase I Bridge Relocation to Dubuque Industrial Center West. There was one bid received in the amount of $76,080, which is significantly greater than the $17,600 estimate of probable cost. City Engineer Gus Psihoyos is recommending removal from the agenda of Items to be Set for Public Hearing Item #2, White Water Creek Bridge Relocation Project -Phase III. Gus Psihoyos recommends that Public Hearing Item #3, White Water Creek Bridge Project -Phase II -Lead Paint Removal, Cleaning and Painting, proceed so that the City can continue to refine cost estimates to determine possible funding sources. I concur with the recommendation and respectfully request Mayor and City Council approval. Michael C. Van Milligen MCVM/jh Attachment cc: Barry Lindahl, City Attorney Cindy Steinhauser, Assistant City Manager Gus Psihoyos, City Engineer THE CITY OF DuB E MEMORANDUM ~-~~ May 7, 2007 TO: Michael C. Van Milligen, City Manager '~ FROM: Gus Psihoyos, City Engineer SUBJECT: Historic White Water Creek Bridge Relocation Project Phase I -Bridge Relocation to Dubuque Industrial Center West On Thursday, May 3, 2007, there was an informal bid-letting for the Historic White Water Creek Bridge Relocation Project - Phase I Bridge Relocation to Dubuque Industrial Center West. There was one bid received in the amount of $76,080, which is significantly greater than the $17,600 estimate of probable cost. ACTION TO BE TAKEN Due to insufficient funding to complete this project, it is recommended that Historic White Water Creek Bridge Relocation Project -Phase III, Bridge Abutment & Relocation to Bergfeld Pond, that is to be initiated on May 7, 2007 be pulled from the City Council agenda. Additionally, at the May 7, 2007 City Council meeting, there is a public hearing scheduled on Phase II -Lead Paint Removal, Cleaning and Painting of this project. It is recommended that this public hearing and the subsequent bid- letting (May 10) be held to have a better understanding of the bid proposals for the Phase II work. Should there be insufficient funds, bids for the Phase II work will be rejected. Staff will then review alternate options to fund the project at a later date. cc: Jeanne Schneider, City Clerk Bob Schiesl, Assistant City Engineer THE CITY OF DUB E ~.~-~ MEMORANDUM April 30, 2007 TO: The Honorable Mayor and City Council Members FROM: Michael C. Van Milligen, City Manager SUBJECT: Historic White Water Creek Bridge Relocation Project -Phase III -Bridge Abutments and Relocation Over Bergfeld Pond City Engineer Gus Psihoyos recommends initiation of the bidding process for the Historic White Water Creek Bridge Relocation Project, Phase III -Bridge Abutments and Relocation Over Bergfeld Pond, and further recommends that a public hearing be set for May 21, 2007. I concur with the recommendation and respectfully request Mayor and City Council approval. V M chael C. Van Milligen MCVM/jh Attachment cc: Barry Lindahl, City Attorney Cindy Steinhauser, Assistant City Manager Gus Psihoyos, City Engineer THE CITY OF DuB E MEMORANDUM ~,-~-~ April 30, 2007 TO: Michael C. Van Milligen, City Mana FROM: Gus Psihoyos, City Engineer -~ . SUBJECT: Historic White Water Creek Bridge Relocation Project Phase III -Bridge Abutments and Relocation Over Bergfeld Pond INTRODUCTION The enclosed resolutions authorize the public bidding procedure for the Historic White Water Creek Bridge Relocation Project, Phase III -Bridge Abutments and Relocation Over Bergfeld Pond. BACKGROUND This historic bridge was constructed in 1872 as part of an approach span for a bridge over the Mississippi River at Dubuque. It later was relocated to White Water Creek near Cascade. In the 1990's Dubuque County determined the bridge was no longer able to handle vehicular traffic and had to be replaced. In 1998, the City of Dubuque agreed to accept ownership of the bridge from Dubuque County, and to preserve it through reuse on a bike/hike trail within the City. In 2005, the State Historical Society of Iowa (SHSI) awarded a $30,000 Historic Resource Development Program (HRDP) grant to the City for relocation of the historic bridge from its current Cascade location to the Bergfeld Recreation Area in the Dubuque Industrial Center West. In 2006, the SHSI awarded the City an additional $55,250 from the Historic Site Preservation Grant (HSPG) Program to rehabilitate the bridge. The HSPG program provides funds to acquire, repair, rehabilitate, and develop historic sites that preserve, interpret, or promote Iowa's cultural heritage. DISCUSSION The Historic White Water Creek Bridge Relocation Project consists of three (3) phases. - Phase I will relocate the bridge from its current Cascade location to temporary staging area at the Bergfeld Recreation Area. Through an informal bid process, bid proposals will be received on May 3~d for Phase I. - Phase II will include the removal and disposal of lead paint, cleaning and applying new paint on the bridge structure. Bid proposals will be received on May 10, with City Council award approval scheduled for May 21. - Phase III will construct new bridge support abutments and the relocation and placement of the bridge over the Bergfeld Pond, on the north side, near the playground area and restroom facilities. The final phase will also include the installation of new bridge decking, approach sidewalks and pedestrian railing along with interpretive signage and lighting. Attached is an aerial location map which shows the proposed placement location of the bridge at Bergfeld Pond. The City has retained NNW, Inc. of Iowa City, Iowa, to assist with the preparation of the construction documents for the Historic White Water Creek Bridge Relocation Project. The City has also received all the appropriate permits and approvals from the Corps of Engineers, Iowa DNR and the State Historical Preservation Office to proceed with the project. PROJECT SCHEDULE The schedule for the Phase II project is as follows: Initiate Public Bidding Process -Phase III May 7, 2007 Publish Notice to Bidders, Advertise for Bids May 11, 2007 Publish Public Hearing Notice on Plans & Specs May 11, 2007 .Public Hearing on Plans & Specs May 21, 2007 Pre-Bid Construction Conference May 22, 2007 Receipt of Bid Proposals (Bid-Letting) June 7, 2007 Award Construction Contract -Phase III June 18, 2007 Project Completion Date -Phase III September 14, 2007 BUDGET IMPACT The estimate of probable cost for the for the Historic White Water Creek Bridge Relocation Project, Phase III -Bridge Abutments and Relocation Over Bergfeld Pond is summarized as follows: Estimate Construction Contract -Phase III $ 85,500 Contingency 7,500 Project Cost -Phase III 93 000 The estimated total cost for the project is summarized as follows: Cost Phase I -Bridge Relocation to Dubuque Industrial Center West 17,600 Phase II -Lead Paint Removal, Cleaning and Painting 30,800 Phase III -Bridge Abutments and Relocation Over Bergfeld Pond 93,000 Total Project Costs 141 400 The project funding summary is as follows: CIP No. Fund Description Fund Amount 2005 Historic Resource Development Program (HRDP) Grant $ 30,000 2006 Historic Site Preservation (HSPG) Grant 55,250 3001634 White Water Creek Bridge Relocation Total Project Funding 55,250 140 500 Although the preliminary estimate of total cost for the Historic White Water Creek Bridge Relocation Project is slightly greater than the available funding, the cost estimate includes a 10% contingency and staff is optimistic that bid proposals will be within budget. RECOMMENDATION I recommend that the City Council give approval of the construction documents and the estimate of probable cost and to establish May 21, 2007 as the date of the public hearing and hereby authorize the City Clerk to advertise for bid proposals. ACTION TO BE TAKEN The City Council is requested to establish the date of the public hearing, and authorize the City Clerk to advertise for bid proposals through the adoption of the enclosed resolutions for the Historic White Water Creek Bridge Relocation Project, Phase III - Bridge Abutments and Relocation Over Bergfeld Pond. Prepared by Robert Schiesl, Assistant City Engineer cc: Jenny Larson, Budget Director Laura Carstens, Planning Services Manager Gil Spence, Leisure Services Manager i ;4 ;~ ° ~ ~ ~ ; w I RELOCATION OF ~ ~ ~ . , ~,~ ~ ~ ~ ~ ~ ~~~ ~ ~~ -~' WHITE WATER CREEK BRIDGE ~" ; TO TH E ~ .3 ~- Restroom I ~~! BERGFELD RECREATION AREA _ y, ~ ~ \ Chavenelle R ___ --- - oad a ~ ~"~',:, ,,:; A ~ ~_ 7 Mi_ _ ,~ New Bridg e Relocation Sitej ~ - ~~,---_ _ Parking Lot ~ 1 ~.~ _ __ ~ ~~ -~ ~ ' ~; ° ~ ~ ~ Bergfeld Recreation Area - Pavillion : ~' ~ ,,_ ~ ~ ~ -c} :~ RESOLUTION NO. PRELIMINARY APPROVAL OF PLANS, SPECIFICATIONS, FORM OF CONTRACT, AND ESTIMATED COST FOR THE HISTORIC WHITE WATER CREEK BRIDGE RELOCATION PROJECT - PHASE III, BRIDGE ABUTMENTS AND RELOCATION OVER BERGFELD POND NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF DUBUQUE, IOWA: That the proposed plans, specifications, form of contract and estimated cost for the Historic White Water Creek Bridge Relocation Project -Phase III, Bridge Abutments and Relocation Over Bergfeld Pond in the estimated amount $93,000.00, are hereby preliminarily approved and ordered filed in the office of the City Clerk for public inspection. Passed, adopted and approved this day of , 2007. Roy D. Buol, Mayor Attest: Jeanne F. Schneider, CMC, City Clerk RESOLUTION NO. FIXING DATE OF PUBLIC HEARING ON PLANS, SPECIFICATIONS, FORM OF CONTRACT, AND ESTIMATED COST FOR THE HISTORIC WHITE WATER CREEK BRIDGE RELOCATION PROJECT -PHASE III, BRIDGE ABUTMENTS AND RELOCATION OVER BERGFELD POND Whereas, the City Council of the City of Dubuque, Iowa has given its preliminary approval to the proposed plans, specifications, form of contract, and estimated cost for the White Water Creek Bridge Relocation Project -Phase III, Bridge Abutments and Relocation Over Bergfeld Pond (the Project) and ordered the same to be on file in the office of the City Clerk for public inspection. NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF DUBUQUE, IOWA: That a public hearing will be held on the 21St day of May, 2007, at 6:30 p.m. in the Public Library Auditorium at which time interested persons may appear and be heard for or against the proposed plans and specifications, form of contract and estimated cost of said Project, and the City Clerk be and is hereby directed to cause the attached notice of the time and place of such hearing to be published in a newspaper having general circulation in the City of Dubuque, Iowa, which notice shall be published not less than four days nor more than twenty days prior to the date of such hearing. At the hearing, any interested person may appear and file objections to the proposed plans, specifications, form of contract, or estimated cost of the Project. Passed, adopted and approved this day of , 2007. Roy D. Buol, Mayor Attest: Jeanne F. Schneider, CMC, City Clerk NOTICE OF PUBLIC HEARING ON PLANS, SPECIFICATIONS, FORM OF CONTRACT, AND ESTIMATED COST FOR THE HISTORIC WHITE WATER CREEK BRIDGE RELOCATION PROJECT - PHASE III, BRIDGE ABUTMENTS AND RELOCATION OVER BERGFELD POND NOTICE IS HEREBY GIVEN: The City Council of the City of Dubuque, Iowa will hold a public hearing on the proposed plans, specifications, form of contract and estimated cost for the White Water Creek Bridge Relocation Project -Phase III, Bridge Abutments and Relocation Over Bergfeld Pond, in accordance with the provisions of Chapter 26, Code of Iowa, at 6:30 p.m., on the 21st day of May, 2007, in the Public Library Auditorium, 360 West 11th Street, Dubuque, Iowa. Said proposed plans, specifications, form of contract and estimated cost are now on file in the office of the City Clerk. At said hearing any interested person may appear and file objections thereto. The scope of the Project is as follows: The Historic White Water Creek Bridge Relocation Project -Phase III will construct new bridge support abutments and the relocation and placement of the bridge over the Bergfeld Pond, on the north side, near the playground area and restroom facilities. This phase will also include the installation of new bridge decking, approach sidewalks and pedestrian railing along with interpretive signage and lighting. Any visual or hearing-impaired persons needing special assistance or persons with special accessibility needs should contact the City Clerk's office at (563) 589-4120 or TDD at (563) 690-6678 at least 48 hours prior to the meeting. Published by order of the City Council given on the day of , 2007. Jeanne F. Schneider, CMC, City Clerk RESOLUTION NO. ORDERING THE ADVERTISEMENT FOR BIDS WHITE WATER CREEK BRIDGE RELOCATION PROJECT ABUTMENTS AND RELOCATION OVER BERGFELD POND FOR THE HISTORIC - PHASE III, BRIDGE NOW THEREFORE, BE IT RESOLVED BY THE COUNCIL OF THE CITY OF DUBUQUE, IOWA: That the White Water Creek Bridge Relocation Project -Phase III, Bridge Abutments and Relocation Over Bergfeld Pond is hereby ordered to be advertised for bids for construction. BE IT FURTHER RESOLVED, that the amount of the security to accompany each bid shall be in an amount which shall conform to the provisions of the Notice to Bidders hereby approved. That the City Clerk is hereby directed to advertise for bids for the construction of the improvements herein provided, by publishing the attached Notice to Bidders to be published in a newspaper having general circulation in the City of Dubuque, Iowa, which notice shall be published more than twenty days but not more than forty-five days before the date for filing bids at 2:00 p.m. on the 21St day of May, 2007. Bids shall be opened and read by the City Clerk at said time and will be submitted to the City Council for final action at 6:30 p.m. on the 18th day of June, 2007, in the Public Library Auditorium, 360 West 11th Street, Dubuque, Iowa. Passed, adopted and approved this day of , 2007. Roy D. Buol, Mayor Attest: Jeanne F. Schneider, CMC, City Clerk NOTICE TO BIDDERS CITY OF DUBUQUE PUBLIC IMPROVEMENT PROJECT HISTORIC WHITE WATER CREEK BRIDGE RELOCATION PROJECT PHASE III, BRIDGE ABUTMENTS AND RELOCATION OVER BERGFELD POND Time and Place for Filing Sealed Proposals. Sealed bids for the work comprising each improvement as stated below must be filed before 2:00 p.m. on 7th day of June, 2007, in the Office of the City Clerk, City Hall -First Floor, 50 West 13th Street, Dubuque, Iowa. Time and Place Sealed Proposals will be Opened and Considered. Sealed proposals will be opened and bids tabulated at 2:00 p.m. on the 7 day of June, 2007, at City Hall - Conference Room B, 50 West 13th Street, Dubuque, Iowa, for consideration by the City Council (Council) at its meeting on the 18th day of June, 2007. The City of Dubuque, Iowa, reserves the right to reject any and all bids. Time for Commencement and Completion of Work. Work on each improvement shall be commenced within 10 days after the Notice to Proceed has been issued and shall be fully completed by September 14, 2007. Bid Security. Each bidder shall accompany its bid with a bid security as security that the successful bidder will enter into a contract for the work bid upon and will furnish after the award of contract a corporate surety bond, acceptable to the governmental entity, for the faithful performance of the contract, in an amount equal to one hundred percent of the amount of the contract. The bid security shall be in the amount of ten percent (10%) of the amount of the contract and shall be in the form of a cashier's check or certified check drawn on astate-chartered or federally chartered bank, or a certified share draft drawn on astate-chartered or federally chartered credit union, or the governmental entity may provide for a bidder's bond with corporate surety satisfactory to the governmental entity. The bid bond shall contain no conditions excepted as provided in this section. Contract Documents. Copies of the construction documents may be obtained at the Engineering Department, City Hall -Second Floor, 50 West 13th Street, Dubuque, Iowa 52001. No plan deposit is required. Preference for Iowa Products and Labor. By virtue of statutory authority, preference will be given to products and provisions grown and coal produced within the State of Iowa, and to Iowa domestic labor, to the extent lawfully required under Iowa statutes. Sales Tax. The bidder should not include sales tax in its bid. A sales tax exemption certificate will be available for all material purchased for incorporation in the project. General Nature of Public Im rovement. White Water Creek Bridge Relocation Project Phase III, Bridge Abutments and Relocation Over Bergfeld Pond The Historic White Water Creek Bridge Relocation Project -Phase III will construct new bridge support abutments and the relocation and placement of the bridge over the Bergfeld Pond, on the north side, near the playground area and restroom facilities. This phase will also include the installation of new bridge decking, approach sidewalks and pedestrian railing along with interpretive signage and lighting. Published in the Telegraph Herald, May 11, 2007.