8 18 14 Work Session Susatainable DubuqueSUSTAINABLE
DUBUQUE
Quarterly Work Session
August 17, 2014
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SUSTAINABLE
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DUBUQUE
viable • livable • equitable
S M A R T E R
SUSTAINABL)))
DUBUQUE
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• Holistic, integrated approach
• Data measurement & management
• Process improvement
• Standard operating procedures
ISO 14001:
Environmental & Sustainability Management
System
Municipal Services Center
illa
City of Dubuque
Environmental & Sustainability
IL Management System
ISO 14001: ESMS
Creation of environmental management
systems and standards
Why ESMS?
Reduced negative impact of actions on the
environment
Savings in consumption of energy and materials
Reduced cost of waste management
Continuity of operations
Municipal Services Center Facility
Operated out of the Municipal Services Center, the Public Works
Department and Water Distribution Division is responsible for:
Fueling
Storage Building (Deicer)
Fleet Maintenance Area &Shoff
Office/Administration
Vehicle Storage
Utilities/Energy Use
Grounds
*1 al M M
Why ESMS?
Are environmental risks
being managed
effectively?
Are we complying
with environmental
regulations and will we
continue to do so?
Are we achieving
improvements in
environmental
performance?
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Objectives & Targets
and Programs
sources, Roles,
sponsibility and
ontrol of Document envy Preparednes
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easurement
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4.6 Management
Review
Management Review
valuation of Complianc
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Communication
continuous
improvement
establish
environmental
objectives &
programs
THE CITY OF
DUs
Masterpiece on the Mississippi
Dubuque
iiiip
2007 •.12 .201)
MUNICIPAL SERVICES CENTER
Environmental & Sustainability Commitment
SUSTAINABLE
DUBUQUE
viable • livable • equitable
The Municipal Services Center employees support the Sustainable Dubuque vision:
"Sustainable Dubuque is a viable, livable and equitable community. We embrace
Economic Prosperity, Social/Cultural Vibrancy, and Environmental Integrity in order to
create a sustainable legacy for generations to come."
This Environmental & Sustainability Commitment serves as the Municipal Services Center's
commitment to achieve the Sustainable Dubuque Vision.
The Public Works Department and Water Distribution Division, and any other departments located in
the Municipal Services Center, empowers each of its employees to fulfill our environmental
responsibilities and continually improve our environmental performance by:
✓ Striving for continued overall improvements in environmental consciousness and prevention o
pollution, with the goal of meeting or exceeding all environmental regulatory requirements.
�,.�''' ✓ Ensuring compliance with all applicable local, state and federal legal requirements and with
other requirements to which the organization subscribes which relate to its environmental
aspects.
✓ Minimizing significant environmental impacts in the ESMS by establishing environmental and
sustainability objectives, targets and programs.
Evaluating the effectiveness of the Municipal Services Center's environmental performart
through the periodic review of the ESMS to ensure that established objectives, targets and
programs are met.
Completing ongoing training and collecting employee and public input.
This commitment is communicated to all persons who work for, or on behalf of, the City . •ubuque
Public Works Department and Water Distribution Division, and is available to the general public.
Michael Van Milligen, City Manager Don Vogt, Public Works Director
Bob Green, Water Dept Manager Cori Burbach, Sustainable Community
Coordinator
Date:
This commitment is part of the Municipal Services Center's
Environmental & Sustainability Management System (ESMS)
Print Date: 11/12/2013 Previous versions or printed copies may be obsolete. Veriy current versions at T:IESMSI
compliance
with all legal
requirements
Performance
measurement
compliance
with all legal
requirements
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Objectives & Targets
and Programs
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rd
En
vironmental Imparts
ISO 14001 defines environmental
impact as:
t
"any change to the
environment,
whether adverse or
beneficial, wholly or
partially resulting
from an
organization's
activities, products
and services"
Creating a strategic plan
AFnagethe
Consider
improvement
Evaluate
IM significance
4 Identify the
1.
environmental
Identify the impacts
environmental
aspects
1 significant
aspects
I2
Aspects & Objectives
Reduce electricity and natural gas use by
implementing energy -efficiency conservation
action plans.
Protect stormwater from potential
pollutants during daily maintenance
operations and in the case of spills or other
emergency events.
Ensure that all small containers used in
MSC are properly labeled to ensure
employee and environmental safety.
Improve handling of all deicer materials
during storm events and regular
maintenance activities.
Improve handling of fuel during delivery,
fueling and spill cleanup processes.
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Objectives & Targets
and Programs
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Objectives & Targets
and Programs
Resources, Roles,
Responsibility and
Control of Document -
nda
rd
Communication
Objectives &Targets
-
Strategies
A. 5% reduction in
electricity use by Dec
2015
B. 10% reduction in
peak electricity
demand by Dec 2016
• City Green Team
• Administrative
Policy 2.05
50% by 2030
Plan
Decrease energy use
& improve
management through
increasing data
analysis, capital
improvements, and
signage & training.
Targets &Timelines
Objectives &Targets
100% implementation
of stormwater
management plan by
Dec 2016
• Engineering
Dept
• NPDES Permit
Improve daily
operations & response
during significant rain
events to ensure
proper protection of
stormwater systems
that lead to Mississippi
River.
Targets &Timelines
Objectives &Targets
iML
Strategies
All small containers
purchased and stored
at MSC comply with
OSHA Hazard
Communication
Standard by Dec 2015
• Frontline Staff
• Purchasing
Coordinator
• Sustainable
Purchasing Policy
IIMMMM.M.
Targets &Timelines
Improve management
of chemicals stored in
small containers
through improved
handling procedures,
signage & training
Objectives &Targets
A.MEME
Strategies
100% implementation
of deicer material
management program
by Dec 2015
Improve handling of
dicer materials during
storm events and
regular maintenance
activities through
improved handling
procedures, signage
and training.
Targets &Timelines
Objectives &Targets
sem 1=k
100%
implementation of
fuel management
program by Dec
2015
Improve handling of
fuel delivery, storage
and dispensing
processes through
improved handling
procedures, signage
and training.
Targets &Timelines
Energy Management
A. 5% reduction in
electricity use by Dec
2015
B. 10% reduction in
peak electricity
demand by Dec 2016
Decrease energy use &
improve management
through increasing date
analysis, capital
improvements, and
signage & training.
1. Monthly facility
energy use tracking.
2. Conduct energy
audit.
3. Replace exterior
lights. (Dec 2016)
4. Replace thermostats
in vehicle storage
garage. (July 2016)
5. Complete employee
education. (ongoing)
Stormwater Management
100% implementation of
stormwater management plan
by Dec 2016
Improve daily operations &
response during significant
rain events to ensure proper
protection of stormwater
systems that lead to
Mississippi River.
I. Install sampling kits in catch
basins (July 2014)
2. Develop and implement
SOPS to ensure stormwater
protection during daily
operations. (Fall 2014)
- Regular sweeping
- Proper equipment storage
3. Purchase infrastructure/
equipment to ensure
protection during daily
operations & emergency
events. (Future budget
request)
Small Container Management
Objective
All small containers
purchased and stored at
MSC comply with
OSHA Hazard
Communication
Standard by Dec 2015
Strategies
Improve management of
chemicals stored in sm211
containers through
improved handling
procedures, signage &
training
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Targets &Timelines
1.Write & updated
SOPs regarding small
container purchasing &
management.
2. Complete inventory
of existing containers,
updating labels as
needed and disposing of
containers that do not
meet specifications.
3. Complete employee
training and post signage
as needed to ensure
compliance.
Deicer Management
100% implementation of
deicer material
management program by
Dec 2015
Improve handling of
dicer materials during
storm events and
regular maintenance
activities through
improved handling
procedures, signage an(
training.
1. Develop SOPS relating
to deicer material
management and related
employee training.
2. Purchase and
installation of materials
as necessary so that staff
can manage potential
spills.
Fuel Management
100% implementation
of fuel management
program by Dec 2015
Improve handling of
fuel delivery, storage
and dispensing
processes through
improved handling
procedures, signage
and training.
I. Development of
SOPs related to fuel
delivery, fueling of
vehicles, and spill
prevention and
management.
2. Purchase and
installation of materials
as necessary so that
staff and contractors
can manage potential
spills.
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Objectives & Targets
and Programs
sources, Roles,
sponsibility and
ontrol of Document envy Preparednes
nse
1I
u
onitoring &
easurement
Iltonconformity, Corrective
ction & Preventive Action
4.6 Management
Review
Management Review
valuation of Complianc
nda
rd
Communication
ESMS Value:
Triple Bottom Line
•Environmental Integrity
•Improved water quality
•Reduced carbon footprint
•Improved indoor & outdoor air quality
•Economic Prosperity
•Reduced energy & material costs
•Reduced waste disposal costs
•Avoided cost of cleanup and legal costs associated with
environmental events
•Social/Cultural Vibrancy
•Increased knowledge of effect of actions on the environment
•Reduced threat to employee & customer health
•Improved opportunities for employee awareness, involvement,
and empowerment
Impact: Energy Reduction
5% reduction in electricity use and 10%
reduction in peak electricity for the
Municipal Service Center(MSC)
July `14 MSC electricity bill:
Total use: 45,900 KWH
Demand: 185.8 KW@ $15.61/KW (+ $7.26
Regional Transmission Service)
Total cost: $6,579.80
Impact: Small Container Management
The Core Team will work with contractors
and City staff to identify current material
utilization, remove obsolete inventory, and
identify alternate,"green" products to
replace existing hazardous solvents.
This will increase purchasing efficiency and
improve maintenance of safety data.
sheets(SDS)
Fewer chemicals on the shelves decreases
the likelihood of a spill.
Impact: Storm Water Management
Storm Water Management focuses on ensuring proper
protection of storm water discharge that lead to the
Mississippi River from the MSC.Training and standard
operating procedures for spill prevention and
emergency response will help prevent costly fines and
non-compliance with environmental regulations.
If a spill or contamination effects the storm water
system, employees will be better trained to act quickly
and follow emergency response standard operating
procedures for safety, containment, and cleanup
minimizing the spread and cleanup cost.
Impact: Deicer Material Management
Deicer material management enhances
practices already in place at the MSC and
details standard operating procedures for
storing and loading deicer.
This aspect will help prevent deicer from
contaminating the storm water sewer and
save on expensive clean up.
It also implements a plan of best
management practices for clean up after
deicing operations or material load out.
Impact: Fuel Management
The City receives 7,500 to 8,000 gallons of fuel per
delivery with approximately 4 deliveries per month to
fuel its fleet of approximately 300 vehicles.
Although the MSC has had no reportable spills,
employees will be better trained to act quickly and
follow emergency response standard operating
procedures for safety, containment, and cleanup.
The future on-site availability of spill kits and
emergency drain cover spill mats should defray the
possibility of large-scale cleanup and remediation
activities resulting from accidental releases.
Knowledge is Power
A significant but intangible benefit of the
ESMS is the preservation of institutional
knowledge.
Ideas, information, and experiences are
preserved through written procedures,
standardized documentation, and efficient
and effective records management through
the ESMS.
Passage of such written and documented
information is priceless as long term City
employees approach retirement.
Next Steps & Future Opportunities
Completion of ICMA ESMS Institute
ISO 14001 Certification for Municipal
Services Center (FYI 6 budget request)
Expansion of ESMS SOPs to the activities
based out of the MSC
Evaluate opportunity to certify additional
facilities
Incorporate ESMS elements into
organization -wide procedures
DubuqueMetropolitan Area Solid Waste Agency
D MASWA
providing environmentally sound' solid waste solutions
Environmental
Management
cs, System
Committed to Continuous Improvement
Iowa's EMS Program Established By the
Legislature Through Its Passage of
HF 2570 in 2008
• Purpose: "To encourage responsible environmental
management and solid waste disposal and to enhance
efforts to promote environmental stewardship."
• Goal: "The goal of managing resources in a sustainable
manner is to increase the benefits to the communities
and society for the present and the future."
• Intent: "Encourage responsible environmental
management while promoting environmental stewardship
and continuous improvement."
Environmental Management System
Systematic Process for Managing
Environmental Risks and Continually
Improving Environmental Performance
Iowa EMS Program's Six Areas of
Emphasis (Components)
Yard Waste Management
Hazardous Household Materials Management
Water Quality Improvement
Greenhouse Gas Reduction
Recycling Services
Environmental Education
EMS Elements Applied to Each of the Six
EMS Program Components
Environmental Policy Statement
Measurable Environmental Impacts
Legal and Other Requirements
Objectives and Targets
Action Plan
Roles and Responsibilities Identified
Communication/Training/Awareness
Monitoring and Measurement
Assessment
Reevaluation and Modification
DMASWA Environmental Management Policy
In keeping with its mission, the Dubuque Metropolitan Area Solid Waste Agency (DMASWA) is committed to minimizing its
impact on the environment by mandating and encouraging environmentally -responsible behavior on the part of staff, business
associates and members of the Dubuque community - without detracting from its core services of solid waste management.
To meet this commitment, the DMASWA has implemented an environmental management system (EMS) to provide a framework
for evaluating its performance annually. We demonstrate our commitment through PRIDE:
Pollution prevention — identifying and minimizing environmental impacts from operations;
Regulatory compliance — meeting and exceeding community expectations;
Improvement — establishing and reviewing objectives, metrics and action plans;
Development — training and educating staff, business associates and members of the community concerning environmental
responsibility, including material management; and,
Evaluation — seeking continual improvement of environmental programs through root causal analysis.
The focus areas of this program include managing on-site greenhouse gases, hazardous waste and yard waste management,
energy conservation, environmental education and awareness, improvement of water and soil quality, and waste minimization.
The DMASWA Board of Directors recognizes that it owns land used for the landfill facility and tenant farming, and directly
controls the activities upon that land. We recognize our responsibility to influence waste and material management decisions
outside the Agency's property boundaries.
In order to influence those areas out of our control, we may provide material management outlets, establish contractual
relationships for operations and programs, partner with community organizations; and be a waste and material management
resource for our service area. The areas of influence for the DMASWA are the City and County of Dubuque, contract customers,
Delaware County and out of state customers.
A Core Team will be responsible for monitoring this program. This team will provide quarterly and annual progress reports to the
Board of Directors, landfill staff, and other interested parties.
DMASWA EMS Core Team
Agency Administrator John Foster (Team Leader)
Agency Facility Supervisor Doug Hughes
Agency Education and Communication Coordinator Bev
Wagner
Landfill Equipment Operator Wayne Ries
Resource Management Coordinator (Currently Vacant)
Public Works Director Don Vogt
EMS PROJECTS
Landfill Gas (Methane) Collection and Flaring
System
EMS PROJECTS
Solar -Powered Leachate Extraction Pumps
Used To De -Water Some of the DMASWA
Landfill's Methane Wells
EMS PROJECTS
Solar and Wind Powered "Off the Grid" Education
Pavilion
EMS PROJECTS
Event Recycling Receptacles Program
EMS PROJECTS
Additional Recycling Drop -Off Stations
Durango, 32nd & Jackson, U.S. 52 South
EMS PROJECTS
Surface Water Testing Equipment for University of
Dubuque Stream Monitoring Program
OtherAccomplishments To Date
• HHMRCC's Permanent Days/Hours of Operation
• Reduced Engine Emissions And Fuel Usage
Through Revised Equipment Idling Policy
• Sharps Collection and Disposal Partnership
Program With Area Pharmacies
• Asphalt Roofing Shingle Recycling Program
• Additional Wetlands Created And Stormwater
Detention Ponds Stocked With Fish
• Expanded Electronics Recycling Program
• Improved Songbird Habitat
• Quarterly Newsletter
EMS PROJECTS IN PROGRESS
• All LED Lighting
• Beneficial Use of Methane
• Expanded Iowa Waste Exchange Commercial
Cardboard Diversion Program
• Recycling Drop -Off Station for Northern
Dubuque County
• Reforestation of Border, Buffer, and Soil Borrow
Areas
• Future Land Use Master Plan
• Bicycle Recycling/Reuse Collection Facility
Dubuque, Metropolitan Area
D MASWA
SoIid\Waste Agency