US 20 Devon_Mendards Capacity ImprovmentsTHE CITY OF
DuB E
~-~~
MEMORANDUM
April 28, 2007
TO: The Honorable Mayor and City Council Members
FROM: Michael C. Van Milligen, City Manager
SUBJECT: US 20 (Devon Drive to Menards) Capacity Improvements Project -Phase
II, Traffic Signal and Intelligent Transportation System Improvements
(STP-A-020-9(187)--22-31)
The US 20 (Devon Drive to Menards) Capacity Improvements Project -Phase II, Traffic
Signal and Intelligent Transportation System Improvements was originally let through
the Iowa DOT on January 15, 2007; however, due to some omissions in the technical
specifications, all bids were rejected. Since that time the plans and specifications were
reviewed to ensure that the proper technical documentation is incorporated and the
Iowa DOT will be re-bidding the project.
City Engineer Gus Psihoyos recommends City Council approval of the plans,
specifications, form of contract and the estimated cost for the US 20 (Devon Drive to
Menards) Capacity Improvement Project-Phase II, Traffic Signal and Intelligent
Transportation System Improvements.
I concur with the recommendation and respectfully request Mayor and City Council
approval.
,~ ~ ~/ ~~
~,
Mic ael C. Van Milligen
MCVM/jh
Attachment
cc: Barry Lindahl, City Attorney
Cindy Steinhauser, Assistant City Manager
Gus Psihoyos, City Engineer
THE CITY OF
DuB E MEMORANDUM
~~-~
April 27, 2007
TO: Michael C. Van Milligen, City Manager
FROM: Gus Psihoyos, City Engineer
SUBJECT: US 20 (Devon Drive to Menards) Capacity Improvements Project -Phase
II, Traffic Signal and Intelligent Transportation System Improvements
(STP-A-020-9(187)--22-31)
INTRODUCTION
The enclosed resolution is in reference to the public hearing on the US 20 (Devon Drive
to Menards) Capacity Improvements Project -Phase II, Traffic Signal and Intelligent
Transportation System Improvements (STP-A-020-9(187)--22-31).
BACKGROUND
On July 7, 2006, the City Council approved (Resolution 270-06) an agreement with the
Iowa Department of Transportation (Iowa DOT) and the City of Dubuque (City) for the
funding of the US 20 Capacity Improvements Project for the use of Iowa Clean Air
Attainment Program (ICAAP) funding. Under ICAAP funding, 80 percent (80%) or
$260,370 of the total eligible project items are reimbursable.
Phase I of this project included the installation of fiber optic cable on US 20 from Devon
Drive to Hill Street and then on various City streets from US 20 and Hill Street to City
Hall. The Phase I contract was awarded to Volkens Excavating, Inc. in the amount of
$189,855.00. Work on Phase I began on April 2, 2007 and is expected to be completed
in 25 working days.
DISCUSSION
Phase II of this project involves camera installation and traffic signalization
improvements on US 20 at the Menard's entrance, Iowa 32 (Northwest Arterial), Wacker
Drive, John F. Kennedy Road, and Devon Drive.
This Phase II project was originally let through the Iowa DOT on January 15, 2007;
however, due to some omissions in the technical specifications, all bids were rejected
by the Iowa DOT and the City Council (Resolution No. 146-07). Since that time, the
plans and specifications were reviewed to ensure that the proper technical
documentation is incorporated and the Iowa DOT is re-bidding the project.
BUDGET IMPACT
The estimate of probable cost for the for the US 20 (Devon Drive to Menards) Capacity
Improvements Project -Phase II, Traffic Signal and Intelligent Transportation System
Improvements is summarized as follows:
Estimate
Construction Contract -Phase II $ 262,000
Contingency 26,200
Engineering 43,230
Project Cost -- Phase II 331 430
The estimated total cost for both Phase I and Phase II improvements is summarized as
follows:
Estimate
Phase I $ 229,664
Phase I I 331,430
Total Project Costs 561 094
The project funding summary for both Phase I and Phase II is as follows:
CIP No. Fund Description Fund Amount
Iowa Clean Air Attainment Program (ICAAP) Funding $ 260,370
3001266 Traffic Signal Interconnect 183,697
1021609 Fiber Optic Conduit -Private Subdivisions & Misc. Projects 117,027
Total Project Funding
561 094
Under the terms of the ICAAP funding agreement, 80 percent (80%) of the total eligible
project items are reimbursable or a maximum of $260,370. The remaining City matching
funds ($300,724) will be covered from the Traffic Signal Interconnect CIP and the Fiber
Optic Conduit -Private Subdivisions & Miscellaneous Projects CIP.
The Dubuque Metropolitan Area Transportation System (DMATS) has submitted the
funding into the Transportation Improvement Program (TIP) and the Iowa DOT has
submitted the funding into the Statewide Transportation Improvement Program (STIP)
for authorization of the federal funds.
RECOMMENDATION
I recommend that the City Council approve the plans, specifications, form of contract
and the estimated cost for the US 20 (Devon Drive to Menards) Capacity Improvements
Project -Phase II, Traffic Signal and Intelligent Transportation System Improvements
(STP-A-020-9(187)--22-31).
ACTION TO BE TAKEN
The City Council is requested to approve the plans, specifications, form of contract and
the estimated cost for the US 20 (Devon Drive to Menards) Capacity Improvements
Project -Phase II, Traffic Signal and Intelligent Transportation System Improvements
(STP-A-020-9(187)--22-31).
Prepared by Bob Schiesl, Assistant City Engineer
David Ness, Civil Engineer
cc: Roger Walton, District Staff Engineer, Iowa DOT
Jenny Larson, Budget Director
RESOLUTION NO. 269-07
APPROVAL OF PLANS, SPECIFICATIONS, FORM OF CONTRACT, AND
ESTIMATED COST FOR THE US 20 (DEVON DRIVE TO MENARDS) CAPACITY
IMPROVEMENTS PROJECT -PHASE II, TRAFFIC SIGNAL AND INTELLIGENT
TRANSPORTATION SYSTEM IMPROVEMENTS (IOWA DOT PROJECT NO. STP-A-
020-9(187)--2-31)
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF DUBUQUE, IOWA:
That the proposed plans, specifications, form of contract and estimated cost for
the US 20 (Devon Drive to Menards) Capacity Improvements Project -Phase II, Traffic
Signal and Intelligent Transportation System Improvements, Iowa DOT Project No.
STP-A-020-9(187)--22-31, in the estimated amount $331,430.00, are hereby approved.
Passed, adopted and approved this 7th day of May, 2007.
Roy D. Buol, Mayor
Attest:
Jeanne F. Schneider, CMC, City Clerk