8 18 14 Clerk's Skeleton Notes and Meeting CallsCITY OF DUBUQUE, IOWA
CITY COUNCIL PROCEEDINGS
WORK SESSION
The Dubuque City Council met in special session at 5:00 p.m. on August 18, 2014 in
the Historic Federal Building, 350 W. 6th Stree
Present: Mayor'uuol; Council Members Co ors, Joifes, Lys h, Renick, Sutton; City
Ifanager Van Milligen, City Attorneyyindahl
Mayor Buol reade'call and stated this is a work session of the City Council called for
the purpose of conducting a Quarterly Sustainable Dubuque work session
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Adjournment
Yays 7
Nays
Lynch
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Sutton
27,',"
Buol
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Connors
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Jones
WORK SESSION
p.m.
CITY OF DUBUQUE, IOWA
CITY COUNCIL PROCEEDINGS
REGULAR SESSION
The Dubuque City Council met in regular session at 6:30 p.m. on August 18, 2014 in
the Historic Federal Building, 350 W. 6th Street.
?resent: Mayor ol; Council Members Cor ors, JoKes, Lyth, Re rfiick, S ott City
anager Van Milligen, City Attorney Lin Ohl
Absent: Braig
Mayor Buol read the call and stated this is a regular session of the City Council called
for the purpose of conducting such business that may properly come before the City
Council.
PLEDGE OF ALLEGIANCE
PROCLAMATION(S)
1. United Way Campaign Time (2014-2015) was accepted by .
2. Welcome Students Week (August 18-22, 2014) was accepted by
CITY OF DUBUQUE, IOWA
CITY COUNCIL PROCEEDINGS
REGULAR SESSION
The Dubuque City Council met in regular session at 6:30 p.m. on August 18, 2014 in
the Historic Federal Building, 350 W. 6th Street.
Present: Mayor Buol; Council Members Connors, Jones, Lynch, Resnick, Sutton; City
Manager Van Milligen, City Attorney Lindahl
Absent: Braig
Mayor Buol read the call and stated this is a regular session of the City Council called
for the purpose of conducting such business that may properly come before the City
Council.
PLEDGE OF ALLEGIANCE
PROCLAMATION(S)
1. United Way Campaign Time (2014-2015)
2. Welcome Students Week (August 18-22, 2014)
CONSENT ITEMS
Yays
Nays
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Lynch
17-
Resnick
Sutton
Buol
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Connors
174_
Jones
1. Minutes and Reports Submitted
City Council Proceedings 8/4, Civic Center 7/28 and 8/4, Dubuque County Emergency
Management 5/6, Historic Preservation 7/17, Library Board 6/19, Parks and Recreation
7/8, Zoning Advisory 8/6, Zoning Board of Adjustments 7/24, Proof -City Council
Proceedings 7/21, Proof -List of Claims Summary of Revenue 6/30
Suggested Disposition: Receive and File
2. Notice of Claims and Suits
Rose Barton for property damage, Linda Lasoya for property damage, Jeremy and
Margart Pergande for vehicle damage, Lawrence Vize for property damage, Tim
Wittstock for property damage
Suggested Disposition: Receive and File; Refer to City Attorney
3. Disposition of Claims
City Attorney advising that the following claims have been referred to Public Entity Risk
Services of Iowa, the agent for the Iowa Communities Assurance Pool: Rose Barton for
property damage.
Suggested Disposition: Receive and File; Concur
4. Collective Bargaining Agreement Amendment - Operating Engineers
City Manager recommending approval of an Amendment to the Collective Bargaining
Agreement with the International Union of Operating Engineers, Local #234.
Suggested Disposition: Receive and File; Approve
5. SRF Sponsorship Project Application for Catfish Creek
City Manager recommending authorization to submit a $2,400,000 Clean Water State
Revolving Fund Sponsorship Project application to the Iowa Department of Natural
Resources in order to secure funding for the Catfish Creek Watershed Enhancement
Project.
RESOLUTION NO: "- Authorization to Submit A Clean Water SRF
Sponsorship Program Application to Provide Funding for the Catfish Creek Watershed
Enhancement Project
Suggested Disposition: Receive and File; Adopt Resolution(s)
6. Signed Contracts
IIW Engineers and Surveyors for Amendment No. 1 to design services for the English
Mill Road Water Main Extension and Pumping Facility project.
Suggested Disposition: Receive and File
Yays
Nays
Lynch
Resnick
Sutton
Buol
Connors
Jones
7. Pre -Annexation Agreement - Royal Oaks
City Manager recommending approval of a Pre -Annexation Agreement with Royal Oaks
Development Corporation and authorization for the Mayor to sign the agreement on
behalf of the City of Dubuque.
RESOLUTION NO: a-`--` ------Approving A Pre -Annexation Agreement Between
the City Of Dubuque, Iowa and Royal Oaks Development Corporation
Suggested Disposition: Receive and File; Adopt Resolution(s)
8. Civil Service Commission
Civil Service Commission submitting the Certified Lists for the positions of Assistant
Horticulturist, Maintenance Worker, Stock Clerk, and Truck Driver.
Suggested Disposition: Receive and File; Make Matter of Record
9. Environmental/Brownfield Consultant Selection
City Manager recommending entering into a contract negotiation with HR Green with an
anticipated range of $500,000 to $530,000, once a final scope of work has been
negotiated.
Suggested Disposition: Receive and File; Approve
10. Improvement Contracts and Maintenance Bonds
Visu-Sewer, Inc. for the FY15 CIPP Sewer Lining Project
Suggested Disposition: Receive and File; Approve
11. Code of Ordinances - Adoption of Supplement No. 14
City Clerk recommending adoption of Supplement No. 14 to the City of Dubuque Code
of Ordinances, which codifies Ordinance Nos. 16-14 through 22-14, 25-14 through 29-
14, 31-14, 32-14, 33-14, 35-14, 36-14, 37-14 and code change as adopted by the City
Council and enacted through June 16, 2014.
RESOLUTION NO: --- Adopting Supplement No. 15 to the Code of
Ordinances of the City of Dubuque, Iowa
Suggested Disposition: Receive and File; Adopt Resolution(s)
12. Subdivision Improvements in Timber Hyrst Estates No. 3
City Manager recommending acceptance of the public improvements that the
developers, North Cascade Road Developers, LLC, have recently completed in Timber-
Hyrst Estates No. 3.
RESOLUTION NO: -- Accepting Public Improvements in Timber-Hyrst
Estates No. 3 in the City of Dubuque, Iowa
Suggested Disposition: Receive and File; Adopt Resolution(s)
Yays
Nays
Lynch
Resnick
Sutton
Buol
Connors
Jones
13. Iowa Department of Transportation - Transfer of Jurisdiction for 9th -11th
Streets One -Way to Two -Way Conversion City Manager recommending
authorization for the Mayor to execute the Transfer of Jurisdiction Agreement
with the Iowa Department of Transportation.
RESOLUTION NO: --Z-1"-1-71- Approving the Iowa Department of Transportation
Agreement (Agreement No. 2014 -TJ -006) for the Transfer of Jurisdiction of Public Road
for the 9th and 11th Streets One -Way to Two -Way Conversion Project
Suggested Disposition: Receive and File; Adopt Resolution(s)
14. SB Development, LLC Agreement
City Attorney Barry Lindahl recommending the accepting of the Quit Claim Deed to the
Blum property on 16th Stree from SB Development, LLC.
RESOLUTION NO: --all Accepting the Quit Claim Deed to Certain Real
Estate in Dubuque County, Iowa From SB Development, LLC
Suggested Disposition: Receive and File; Adopt Resolution(s)
15. Iowa Economic Development Authority (IEDA) Solar Ready Iowa Award
City Manager recommending acceptance of an Iowa Economic Development Authority
(IEDA) Solar Ready award.
Suggested Disposition: Receive and File; Approve
16. Financial Advisor Selection
City Manager recommending approval of Independent Public Advisors for financial
advisor services for City of Dubuque in connection with issuing bonds for future
projects, bond refundings, and debt capacity, debt structuring and cashflow analysis.
Suggested Disposition: Receive and File; Approve
17. Delinquent Weed, Junk, and Garbage Collection Accounts
City Manager recommending the levy of special for first and second quarters of 2014
assessments for the Weed /Junk /Garbage Enforcement Programs .
RESOLUTION NO: -- 9 ----------Adopting the Schedule of Assessments for 2014
and Directing the City Clerk to Certify the Schedule of Assessments to the County
Treasurer and to Publish Notice Thereof
Suggested Disposition: Receive and File; Adopt Resolution(s)
Yays
Nays
Lynch
Resnick
Sutton
Buol
Connors
Jones
18. Delinquent Garbage Collection Accounts
City Manager recommending authorizing the City to certify garbage collection charges
to the Dubuque County Treasurer in order to establish real property liens for collection
of such charges.
RESOLUTION NO: ---(2SC) Authorizing the City to Collect Delinquent Garbage
Collection Charges In Accordance With Title 6-6-3C2O; Title 6-6- 4B3 & Title 6-6B of
the Code of Ordinances of the City of Dubuque, Iowa
Suggested Disposition: Receive and File; Adopt Resolution(s)
19. Delinquent Grass and Weed Cutting and Garbage Collection Accounts
City Manager recommending authorizing the City to certify grass and weed cutting and
garbage collection charges to the Dubuque County Treasurer in order to establish real
property liens for collection of such charges.
RESOLUTION NO: —' I Authorizing the City to Collect Delinquent Grass
and Weed Cutting and Garbage Collection Charges in Accordance With Title 6-6-
3C2O; Title 6-6-4B3 & Title 6-6B of the Code of Ordinances of the City of Dubuque,
Iowa
Suggested Disposition: Receive and File; Adopt Resolution(s)
20. Multi -Family Housing Production - Round 6 Community Development Block
Grant (CDBG) Application
City Manager recommending acceptance of two applications for CDBG Multi -Family
Rental Unit New Production — Round 6 funding to create multi -family rental units in the
Holy Ghost (old school and convent) and St. Mary's (old school) buildings.
RESOLUTION NO: a.52 of Support to the Iowa Economic Development
Authority, on Behalf of St. Mary's Church Corporation for Submittal of an Application for
A CDBG Disaster Multi -Family Unit Production Round 6 Application
RESOLUTION NO: 'S,aof Support to the Iowa Economic Development
Authority, on Behalf of Frantz Community Investors for Submittal of an Application for A
CDBG Disaster Multi -Family Unit Production Round 6 Application
Suggested Disposition: Receive and File; Adopt Resolution(s)
21. Community Housing Initiatives Agreement
City Manager recommending approval of an Agreement between Community Housing
Initiatives and the City of Dubuque's Housing and Community Development
Department.
Suggested Disposition: Receive and File; Approve
Yays
Nays
Lynch
Resnick
Sutton
Buol
Connors
Jones
22. Alcohol and Tobacco License Applications
City Manager recommending approval of annual liquor, beer, wine and tobacco licenses
as submitted.
RESOLUTION NO: --- Approving Applications for Beer, Liquor, and/or
Wine Permits, as Required by City of Dubuque Code of Ordinances Title 4 Business
and License Regulations, Chapter 2 Liquor Control, Article B Liquor, Beer and Wine
Licenses and Permits
RESOLUTION NO: ,9SS Approving Applications for Retail
Cigarette/Tobacco Sales Permits, as Required by Iowa Code 453A.47A
Suggested Disposition: Receive and File; Adopt Resolution(s)
BOARDS/COMMISSIONS
Review of applications to the following boards/commissions:
Applicants are invited to address the City Council regarding their desire to serve on the
following Boards/Commissions; applicant appointments will be made at the next City
Council meeting.
Housing Commission
One, 3 -year term through August 17, 2017 (Expiring term of Eudaley)
Applicant:
Amy Eudaley, 950 Wood St.
Sister City Relationship Advisory Commission
One, 3 -year term through February 1, 2016 (Vacant term of Rhomberg)
Applicant:
Bryan Zygmont, 608 Clarke Dr.
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PUBLIC HEARINGS
SUSPEND THE RULES
Yays
Nays
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1. SRF Green Alley Project Bid Set 2 - Year 2
Proof of publication on notice of public hearing to consider approval of plans,
specifications, form of contract, and estimated cost of the SRF Green AIIey Project Bid
Set 2 - Year 2 and the City Manager recommending approval.
RESOLUTION NO: - Approval of Plans, Specifications, Form of
Contract, and Estimated Cost for the SRF Green AIIey Bid Set 2 — Year 2 Project
RESOLUTION NO: Resolution With Respect to the Adoption of the
Resolution of Necessity Proposed for the SRF Green AIIey Bid Set 2 — Year 2 Project
RESOLUTION NO: Approving Schedule of Assessments and Estimate of
Total Cost for the SRF Green AIIey Bid Set 2 — Year 2 Project
Suggested Disposition: Receive and File; Adopt Resolution(s)
Yays
Nays
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Resnick
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2. Request to Rezone - 1501 Jackson Street
Proof of publication on notice of public hearing to consider a request by Gronen
Restoration to rezone property at 1501 Jackson Street from R -2A Alternate Two Family
Residential to OR Office Residential and the Zoning Advisory Commission
recommending approval.
ORDINANCE NO: 63. Amending Title 16 of the City of Dubuque Code of
Ordinances, Unified Development Code, by Reclassifying Hereinafter Described
Property Located at 1501 Jackson Street From R -2A Alternate Two -Family Residential
District to or Office Residential District
Suggested Disposition: Receive and File; Motion B; Motion A
Suspend the Readings
Yays
Nays
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Final Reading and Adopt
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3. Request to Rezone - Holliday's 3rd Addition (Holliday Drive)
Proof of publication on notice of public hearing to consider a request by Brian lne
(WBBW Holliday Development, LLC) to rezone Lot 2 of 8, Lot 2 of 6 and Lot T; all in the
Holliday's 3rd Addition along Holliday Drive from C-2, Neighborhood Shopping Center
District, to C-3, General Commercial Zoning District and the Zoning Advisory
Commission recommending approval, with conditions.
ORDINANCE NO: SLI Amending Title 16 of the City of Dubuque Code of
Ordinances, Unified Development Code, by Reclassifying Hereinafter Described
Property Located Along Holliday Drive From C-2 Neighborhood Shopping Center
District With Conditions to C-3 General Commercial District With Conditions or
Suggested Disposition: Receive and File; Motion B; Motion A
Suspend the Readings
Yays
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Final Reading and Adopt
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4. Airport Merlin Lane Public Hearing
Proof of publication on notice of public hearing to consider the matter of the intent to
dispose of a portion of Merlin Lane on City roperty by roadway easement to Dubuque
County and City Manager recommending_
RESOLUTION NO: Disposing of an Interest in Real Property by
Easement to Dubuque County
Suggested Disposition: Receive and File; Adopt Resolution(s)
Yays
Nays
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Lynch
Resnick
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Sutton
Buol
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Connors
Jones
5. Airport Jecklin Lane Public Hearing
Proof of publication on notice of public hearing to consider the matter of the intent to
dispose of a portion of Jecklin Lane on City property by roadway easement to Dubuque
County and City Manager recommending.
RESOLUTION NO: Disposing of an Interest in Real Property by
Easement to Dubuque County
Suggested Disposition: Receive and File; Adopt Resolution(s)
Yays
Nays
/
Lynch
.
Resnick
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REINSTATE THE RULES
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ACTION ITEMS
1. Appointment of Fire Chief
City Manager recommending appointment of Dubuque Assistant Fire Chief Rick Steines
as the new Fire Chief.
Suggested Disposition: Receive and File; Approve
Yays
Nays
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Lynch
Resnick
Sutton
Buol
Connors
1,4
Jones
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2. Code of Ordinance Amendment - Title 2 Environmental Stewardship Advisory
Commission
City Manager recommending approval of an ordinance with a new Title 2, Chapter 6
which establishes the Environmental Stewardship Advisory Commission and provides
for the powers, operation,
membership and meetings.
ORDINANCE NO: Amending City of Dubuque Code of Ordinances Title
2 Boards and Commissions by Repealing Chapter 6 Environmental Stewardship
Advisory Commission and Adopting A New Chapter 6 Environmental Stewardship
Advisory Commission in Lieu Thereof Establishing the Environmental Stewardship
Advisory Commission and Providing for the Powers, Operation, Membership, and
Meetings
Suggested Disposition: Receive and
Suspend the Read
ngs
Yays .
Nays
Nays
Lynch
Lynch
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Resnick
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Final Reading and Adopt
Yays
Nays
Lynch
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Resnick
Sutton
Buol
Connors
Jones
3. EIm Street Parking Lot Project Award
City Manager recommending award of the contract to the low bidder, Tschiggfrie
Excavating, for the Public Improvement Contract for the EIm Street Parking Lot Project.
RESOLUTION NO: Awarding Public Improvement Contract for the EIm
Street Parking Lot Project
Suggested Disposition: Receive and File; Adopt Resolution(s)
Yays
Nays
Lynch
Resnick
Sutton
Buol
17/
Connors
Jones
4. SRF Green Alley Project Bid Set 5 Year 1 - Award
City Manager recommending award of the contract to the low bidder, Drew Cook and
Sons Excavating, for the Public Improvement Contract for the SRF Green Alley Bid Set
5 — Year 1 Project.
RESOLUTION NO: ' Awarding Public Improvement Contract for the SRF
Green AIIey Bid Set 5 — Year 1 Project
Suggested Disposition: Receive and File; Adopt Resolution(s)
Yays�,,
Nays
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Lynch
Resnick
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5. SRF Green AIIey Project Bid Set 1 - Year 2 Award
City Manager recommending award of the contract to the low bidder, Drew Cook and
Sons Excavating, for the Public Improvement Contract for the SRF Green AIIey Bid Set
1 — Year 2 Project.
RESOLUTION NO: Awarding Public Improvement Contract for the SRF
Green Alley Bid Set 1 — Year 2 Project
Suggested Disposition: Receive and File; Adopt Resolution(s)
Yays ,.
Nays
Lynch
V"
Resnick
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Sutton
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6. Jule Transit Facility Roof and Sprinkler Repair Project Award
City Manager recommending award of the contract for the roof repair to the low bidder,
Bel Aire Home Improvement as well as recommending that the contract for the sprinkler
repair be awarded to the only bidder, Continental Fire & Sprinkler for the Public
Improvement Contract for the Jule Transit Facility Roof and Sprinkler Repair Project.
RESOLUTION NO: 4Le, "1 Awarding public improvement contract for the Jule
Transit Facility Roof and sprinkler Repair Project (Roof)
RESOLUTION NO: Awarding the public improvement contract for the
Jule Transit Facility Roof and Sprinkler Repair Project (Sprinkler)
Suggested Disposition: Receive and File; Adopt Resolution(s)
Yays
Nays
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Lynch
Resnick
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Buol
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Pendi g Litigation d Property Acquisition- Chapter 21.5(1)(c), -UI Code of Iowa
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I. ADJOURNMENT
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TO: Kevin S. Firnstahl, City Clerk
You are hereby directed to call a Regular Session of the City Council to be
held on Monday, August 18, 2014 at 6:30 PM in the Historic Federal Building for
the purpose of conducting such business that may properly come before the City
Council.
Consent Items: Pages 1-4
Roy D. Buol, Mayor
TO: Kevin S. Firnstahl, City Clerk
You are hereby directed to call a Special Session of the City Council to be
held on Monday, August 18, 2014 at 5:00 PM in the Historic Federal Building for
the purpose of conducting the Quarterly Sustainabile Dubuque Work Session .
Roy D. Buol, Mayor
Consent Items: Pages n/a