Minutes Library Board 4 13 07
Carnegie-Stout Public Library
Board of Trustees’
Meeting Minutes of April 13, 2007
The Board of Trustees of the Carnegie-Stout Public Library (C-SPL) met in the
Library Board Room at 7:30 a.m. on Friday, April 13, 2007.
Present: President Alan Avery; Vice President Sue Lindsay; Trustee
Michael Shubatt; Trustee Kristen Smith; Trustee Diann Guns;
Library Director Susan Henricks; and Recorder Denette Kellogg.
Excused: Trustee Becky Hauder and Trustee Beverly Kolz
Guests: Telegraph Herald Publisher/Woodward Communications Vice
President and Library Capital Campaign Chairperson Jim
Normandin; Senior Partner Douglas Dillon and Campaign
Manager Maynard Phillips from the firm Jerold Panas, Linzy &
Partners, Chicago, Illinois.
1.Board President Alan Avery called the meeting to order at 7:31 a.m. and
welcomed guests Jim Normandin, Douglas Dillon and Maynard Phillips to the
meeting.
“Moved to adopt the meeting agenda of April 13, 2007.”
Motion: Guns
Second: Shubatt
Vote: Aye –5; Nay – 0
2.Library Building Renovation Project Fundraising Report:
A. Library Fundraising Consultant Interview - Avery reported on the Board’s
decision to hire a fundraising consultant for the Library’s building
renovation capital campaign and noted that the Board had received
information about the firm Jerold Panas, Linzy & Partners prior to this
meeting for review. Douglas Dillon, senior partner of Jerold Panas, Linzy
& Partners asked about the status of the campaign to date. Avery
provided the consultant with an update of the current status of the
campaign. Normandin reported that a prospect list had been completed.
Avery reported on the private event scheduled for April 27, 2007.
Normandin reported on the guest list for the cultivation event.
Normandin provided an overview of the positives and negatives of the
Library Board of Trustees
Minutes of April 13, 2007
campaign to date. He reported on the sophistication and high caliber of
the Dubuque community in regard to fundraising, and the need to review
all work completed to date. Normandin reported on the great energy felt
by the volunteers involved in the campaign and support for the project
itself.
Phillips asked if the Board is committed to the project with the Board
responding that they are one hundred percent invested in this project.
Dillon reported that the campaign is in two phases, the quiet phase in
which between 50-60% of the campaign goal is raised, and the public
phase. Phillips explained the steps leading up to the public phase.
Dillon reported that his company bills on a weekly rate for services
rendered, and that Phillips, Campaign Consultant, would live in Dubuque
full-time for whatever time it takes to complete the campaign.
The Board agreed on the urgency of getting a consultant on board quickly
so that momentum for the campaign is not lost. Dillon reported that
Phillips could be onsite providing services in two weeks. The group
discussed the need for the consulting firm to lead the campaign, utilize
any valid information collected, be intently involved in every aspect of the
campaign, provide supportive materials in advance of meeting and hands-
on training to any and all volunteers, ensure volunteers are informed and
keep the lines of communication open and flowing. Lindsay reported
on the need for the new firm to meet with the campaign cabinet as soon
as possible.
The Board discussed the success of the firm in relation to a campaign that
was completed for Mercy Hospital. The group discussed the need for the
John Donovan, Campaign Manager for that campaign, to possibly
introduce Phillips and to work with Phillips in regard to the Library’s
campaign. Dillon responded that Donovan is currently working on a
different campaign but that Donovan and Phillips would be in close
contact with each other.
B.Next Steps – The Board reported that it is ready to move forward quickly
and requested that the firm, if interested, provide a proposal for services
to the Library Board as quickly as possible. Avery reported that the Board
would hold a special meeting to review the proposal. Normandin asked
that the proposal include a timeline and detail of how to move forward
from this point.
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Library Board of Trustees
Minutes of April 13, 2007
The Board reported on the clerical support position created to assist the
campaign.
3. Library Board Adjournment - The Board adjourned at 8:56 a.m.
“Motion to adjourn.”
Motion: Guns
Second: Lindsay
Vote: Aye –5; Nay – 0
Kristen Smith, Board Secretary
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