Minutes Library Board 4 10 07
Carnegie-Stout Public Library
Board of Trustees’
Meeting Minutes of April 10, 2007
The Board of Trustees of the Carnegie-Stout Public Library (C-SPL) met in the Library
Board Room at 4:00 p.m. on Tuesday, April 10, 2007.
Present: President Alan Avery; Vice President Sue Lindsay; Trustee Becky
Hauder; Trustee Kristen Smith; Trustee Diann Guns; Trustee Michael
Shubatt; Library Director Susan Henricks; and Recorder Denette
Kellogg.
Excused: Trustee Beverly Kolz
1.Board President Avery called the meeting to order 4:03 p.m. and the agenda was
adopted.
“Moved to adopt the meeting agenda of April 10, 2007 to include the
agenda item: Library Promotion Video Review.”
Motion: Guns
Second: Hauder
Vote: Aye – 6; Nay – 0
2.Library Building Renovation Project Fundraising Report:
A) Library Promotional Video Review – Henricks reported that the
promotional video, completed by Loras Productions, is in its final draft and
is ready for the Board’s review and approval or suggestions for editing.
Henricks showed the approximate ten-minute video. The Board approved
the video with one suggested revision concerning the discussion and
filming regarding natural light.
B) Review and Recommendation on Fundraising Report:
Before the Board began review of the agenda item, it was noted for the
record that Kurt Saterbak, Saterbak and Associates, Janesville, Wisconsin
had been invited to attend the meeting and was also contacted in regard
to the possibility of requesting a closed session. Henricks reported that
Saterbak declined attending the meeting due to a previous commitment
and when asked prior to the board meeting by phone, said he did not
require a closed session.
Avery reported on concerns received by the Campaign Chair Jim
Normandin in regard to the services provided by Saterbak and Associates.
The Board members then discussed their concerns and noted they felt that
Library Board of Trustees
Minutes of April 10, 2007
Saterbak and Associates had not fulfilled the services adequately, which
were outlined in the contract.
The Board discussed the need to terminate services with the firm.
“Moved to terminate the existing contract with Saterbak and
Associates on the basis that Saterbak and Associates has failed to
adequately perform the duties required by the contract; and that if
Saterbak is willing to enter into it, that we do so pursuant to the
termination agreement prepared by the City Attorney, for a total sum
paid to date of $68,000.”
Motion: Shubatt
Second: Lindsay
Vote: Aye –6; Nay – 0
“Moved to authorize to send a letter from the Board President to
Saterbak and Associates, notifying them of the termination of contract
including the proposed termination agreement.”
Motion: Shubatt
Second: Lindsay
Vote: Aye –6; Nay – 0
Henricks asked if the Board members would be interested in being official
greeters at the April 27, 2007 event and Board members willingly agreed.
3.Communications – Henricks reported on the meeting with OPN Architects on day
long Friday, April 13, 2007 in the ongoing review of the plans. Henricks reported
that the plans are near their final stages and invited any Board member interested
to attend. Avery and Lindsay have been attended these meetings on behalf of the
Board over the past months. Shubatt, Avery and Lindsay agreed to attend the
meeting to provide input. Henricks reported that she also would contact Kolz in
regard to attending the meeting.
4. Library Board Adjournment - The Board adjourned at 5:23 p.m.
“Motion to adjourn.”
Motion: Guns
Second: Hauder
Vote: Aye –6; Nay – 0
Kristen Smith, Board Secretary
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