Sewer Pipeline Inspection Camera EquipmentTHE CITY OF _~„
DUB E
Masterpiece o~n the Mississippi
MEMORANDUM
May 17, 2007
TO: The Honorable Mayor and City Council Members
FROM: Michael C. Van Milligen, City Manager
SUBJECT: Sewer Pipeline Inspection Vehicle and Camera Equipment
Public Works Director Don Vogt recommends City Council approval to purchase a
sewer pipeline inspection vehicle and associated camera equipment from Cues Inc. in
the amount of $126,750. When factoring in the cost of the bid options, Cues' total bid
was $482 higher than the bid from Aries Industries; however, given the added capability
of more easily inspecting Dubuque's many 6" sanitary sewer lines, Cues is definitely the
preferred equipment. The price is $9,000 higher than the budget, but funds are
available from savings on earlier equipment purchases.
I concur with the recommendation and respectfully request Mayor and City Council
approval.
chael C. Van Milligen
MCVM/jh
Attachment
cc: Barry Lindahl, City Attorney
Cindy Steinhauser, Assistant City Manager
Don Vogt, Public Works Director
T}iE CITY OF
DUB E MEMORAND
UM
Masterpiece on the Mississippi
May 9, 2007
TO: Michael C. Van Milligen, City Manager
FROM: Don Vogt, Public Works Director ~-lv
SUBJECT: Sewer Pipeline Inspection Vehicle and Camera Equipment
INTRODUCTION
The purposes of this memorandum are to provide information and request your
approval of the purchase of a sewer pipeline inspection vehicle and associated camera
equipment from Cues Inc.
BACKGROUND
The Public Works Department's FY07 budget includes $135,000 for the replacement of
the department's current sewer pipeline inspection equipment. The inspection vehicle is
twenty-three years old. The vehicle's television inspection and recording equipment are
fifteen years old. The FY07 budget provides for replacing the current, VCR/tape
inspection and recording equipment with computer-based digital equipment. Two
months ago, you and the City Council approved the purchase of the hardware and
software for this system from Peninsular Technologies in the amount of $17,250. As a
result, $117,750 remained for the purchase of the vehicle and camera equipment.
DISCUSSION
The attached memorandum from Street and Sewer Maintenance Supervisor John
Klostermann details the process and team used to evaluate the two bids/equipment.
His memorandum then notes that the evaluation team recommends that the sewer
pipeline inspection vehicle and associated equipment, including two options, be
purchased in the amount of $126,750 from Cues Inc. As John has noted in his
memorandum, the two recommended options (#1 and #3) would prove invaluable to our
inspection operations. When factoring in the cost of the two options, Cues total bid is
only $482 higher (.4 of 1 %) than that from Aries Industries. Given the added capability
of more easily inspecting Dubuque's many 6" sanitary sewer lines, Cues is definitely the
preferred equipment. John proposes that the $9,000 shortfall be addressed through
surpluses already in hand from two other equipment purchases made earlier this year
from the same fund (#710).
ACTION STEP
I concur with John's recommendation and request your approval of same.
CC: Jennifer Larson, Budget Director
Attachment
THE CITY OF
DuB E MEMORANDUM
~-~-~
May 8, 2007
To: Don Vogt, Public Works Director
From: John Klostermann, Street/Sewer Maintenance Supervisor ~,
Subject: Hi -Cube Van and Pipeline Inspection Equipment
(CIP# 7101840)
Introduction
The purpose of this memorandum is to make my recommendation on the purchase of a
hi-cube van unit equipped with pipeline video inspection equipment.
Background
The Fiscal Year 2007 Capital Improvement Budget provides funds ($135,000) for the
purchase of a hi-cube van and pipeline inspection equipment. Peninsular Technologies
was selected and approved by the City Council for providing the software and computer
equipment for this unit at a cost of $17,250. The remaining fund balance of $117,750 is
reserved for the truck and video equipment.
Discussion
On April 18th bids were received from Aries Industries and Cues Inc. for the purchase of
the hi-cube van and pipeline inspection equipment. These firms are national leaders in
the development and production of pipeline inspection equipment. The bid package
included a base bid for the purchase of the hi-cube van and all necessary pipeline
equipment. The bid package also included five optional pieces of additional equipment
which would allow us the flexibility to purchase a complete pipeline inspection system
as the budget allowed. The bids received are listed below:
Base Bid Price
Optional Equipment
#1 -Additional Camera
#2 -Pole Camera
#3 -Portable Inspection Unit
#4 -Equipment Hoist
#5 -Large Pipe Transporter
Aries Industries Cues Inc.
$96,950 $99,000
$13,425 $12,850
$ 3,148 $ 4,600
$15,893 $14,900
$ 2,421 $ 2,650
$15,932 $12,990
I have also attached a complete bid breakdown for your review.
After the bid opening both firms were required to demonstrate the equipment that they
bid. Public Works employee Ron Gulyash and I evaluated both vendor's equipment by
having them televise one 6 inch and two 8 inch sanitary sewer pipelines along with one
30 inch storm sewer. The pipelines that were selected had various known defects which
provided different types of difficulty for the inspection equipment.
Based on the performance of the equipment bid, we are recommending that we
purchase the hi-cube van and pipeline inspection equipment from Cues Inc. While all
equipment performed well in larger pipe the Cues equipment outperformed the Aries
equipment in the smaller 6 inch sanitary sewer line. This is due to the overall length of
the transporter and camera. The Aries transporter/camera unit is 26'/2 inches long while
the Cues transporter/camera unit is 19'/2 inches long. With miles of 6 inch lines in our
system it is important that we have a unit that works well in these small lines. Ron and I
feel that the Cues equipment is the best equipment available to meet all of our pipeline
inspection needs.
If additional funds are available, I am recommending that we also purchase bid option
#1, an additional camera for the unit ($12,850) and bid option #3, a portable inspection
unit ($14,900). Based on our past experience we feel that it is important to have a
second camera available to use when the main camera is down in for repair. Due to the
miles of off road sanitary sewer lines I also feel it is necessary to have the capabilities to
performing off road pipeline inspections. This is only possible with the purchase of the
portable system that could be loaded onto our existing ATV unit and transported to an
off road site. The portable system will use the camera/transporter bid in the base bid
unit.
The total cost of the Cues base unit with bid option #1 and #3 is $126,750. I am
proposing that we fund the additional costs by using funds remaining from the
completed root control program CIP#7101341 ($3,000) and the Sewer Jet/Vac
purchase CIP#7101651($6,000).
Action Required
I am requesting that you recommend the purchase of the hi-cube van and pipeline video
inspection equipment including bid option #1 and #3 from Cues Inc., Orlando, Florida.
BID SUMMARY
Hi-Cube Body Van Chassis and Pipeline Video Inspection Equipment
Aries Industries Cues Inc.
Chassis 2007 Ford E45 Cutaway 2007 Ford E450 Diesel
Basic Warranty 3 Year/36,000 Miles 3 Year/36,000 Miles
Extended Warranty No Bid 5 Year/100,000 Mile Powertrain (+$3,200)
Camera Unit Aries PE 2710 Cues Oz III
Transporter Aries TR 3100 Compact Pipe Ranger
Basic Warranty 1 Year 2 Years
Extended Warranty 1 Year Included 3~d Year (+$1,500.00)
Delivery Price $112,500.00 $129,000.00
Government Discount $ 5,500.00 $ 5,000.00
Trade-In Credit $ 10,000.00 $ 25,000.00
Base Bid Price $ 96,950.00 $ 99,000.00
Optional Equipment
#1 -Additional Camera $ 13,425.00 $ 12,850.00
#2 -Pole Mounted Camera $ 3,148.00 $ 4,600.00
#3 -Portable Inspection Unit $ 15,893.00 $ 14,900.00
#4 -Equipment Hoist $ 2,421.00 $ 2,650.00
#5 -Large Pipe Transporter $ 15,932.00 $ 12,990.00
Dealer Added Options
DVD Player $ 859.00
Auto Payout -Video Cable real $ 3,000.00