Encephalitis Monitoring Memo of UnderstandingTHE CITY OF
DUB E MEMORANDUM
Masterpiece on the Mississippi
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May 15, 2007 ~ ~ -< ±-n
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TO: The Honorable Mayor and City Council Members ~ ~ °-° 0
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FROM: Michael C. Van Milligen, City Manager
SUBJECT: Encephalitis Monitoring Memorandum of Understanding (MOU) with the
Iowa Department of Public Health
Public Health Specialist Mary Rose Corrigan is recommending approval of a
Memorandum of Understanding with the Iowa Department of Public Health for
Encephalitis monitoring related activities.
I concur with the recommendation and respectfully request Mayor and City Council
approval.
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Michael C. Van Milligen
MCVM/jh
Attachment
cc: Barry Lindahl, City Attorney
Cindy Steinhauser, Assistant City Manager
Mary Rose Corrigan, RN, Public Health Specialist
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THE CITY OF
DUB E MEMORANDUM
Masterpiece on the Mississippi
May 4, 2007
TO: Michael C. Van Milligen, 't Manager
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FROM: Mary Rose Corrigan'` ,Public Health Specialist
SUBJECT: Encephalitis Monitoring Memorandum of Understanding (MOU) with the
Iowa Department of Public Health (IDPH)
INTRODUCTION
This memorandum provides information regarding the Memorandum of Understanding
between the Iowa Department of Public Health and the City of Dubuque for services
related to Encephalitis/V11est Nile disease monitoring.
BACKGROUND
The Health Services Department has collected mosquitoes in traps and maintained a
Sentinel chicken flock for testing for various types of Encephalitis and West Nile Virus
for the past eleven summers. The Iowa Department of Public Health has limited funds
available to reimburse for services related to this Encephalitis monitoring.
DISCUSSION
The attached Memorandum of Understanding provides that the City will:
A. Maintain seronegative chickens for the Mosquito-Encephalitis Surveillance
Project;
B. Bleed and submit blood samples from the seronegative chickens to the
University Hygienic Laboratory every seven days; and
C. Establish a baseline bleed the week the chicken flock is received.
D. Collect mosquitoes from light traps every weekday and send the mosquitoes
weekly to ISU for speciation.
The City has performed these functions in the past and will do so with the
Environmental Sanitarians, Animal Control Officers, and public health intern.
BUDGET IMPACT
The amount received for the above-mentioned services is $1,120. This was anticipated
in the FY '08 budget.
RECOMMENDATION
It is recommended that the City Council authorize the City Manager to sign the attached
Memorandum of Understanding with the Iowa Department of Public Health on behalf of
the City of Dubuque.
COUNCIL ACTION
Authorize the City Manager to sign the attached Memorandum of Understanding with
the Iowa Department of Public Health for Encephalitis monitoring-related activities.
MRC/cj
Iowa Department of Public Health
Advancing Health Through the Generations
Y E A k 5. Chester J. Culver Patty Judge Thomas Newton, MPP, REHS
Governor Lt. Governor Director
MEMORANDUM OF UNDERSTANDING
MOU-2008-ELC04
BETWEEN THE
IOWA DEPARTMENT OF PUBLIC HEALTH
AND
CITY OF DUBUQUE
This Agreement is made and entered into by and between City of Dubuque, hereinafter called the
CONTRACTOR and the Iowa Department of Public Health, hereinafter called DEPARTMENT.
PURPOSE: It is the mutual desire of the CONTRACTOR and the DEPARTMENT to provide
surveillance for mosquito-borne diseases in Iowa.
I. The term of this Agreement shall be May 15, 2007 to November 1, 2007.
II. Contract Administrators
Mary Jones, Director, Division of Acute Disease Prevention and Emergency Response is the
Authorized State Official for this agreement. The Authorized State Official must approve any
changes in the terms, conditions, or amounts specified in this contract. Negotiations concerning
this contract should be referred to this person at telephone (515) 281-4355.
Michael C. Van Milligen has been designated by the CONTRACTOR to act as the Contract
Administrator. This individual is responsible for financial and administrative matters of this
contract. Negotiations concerning this contract should be referred to:
Name Michael C. Van Milli en
Business Name Cit of Dubu ue
Street Address 50 W. 13 St.
City, State, Zip Dubuque, Iowa 52001
Tel hone Number (563) 589-4110
E-mail address 'hilken cit ofdubu ue.or
III. The DEPARTMENT agrees:
A. To reimburse the CONTRACTOR for expenses incurred for bleeding seronegative
chickens on a weekly basis, not to exceed the contract amount of $1,120, for arboviral
surveillance.
B. To make available administrative services.
Lucas State Office Building, 321 E. 12th Street, Des Moines, IA 50319-0075 ^ 515-281-7689 ^ www.idph.state.ia.us
DEAF RELAY (Hearing or Speech Impaired) 711 or 1-800-735-2942
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IV. The CONTRACTOR agrees to:
A. Maintain seronegative chickens for arboviral surveillance.
B. Bleed seronegative chickens weekly and submit blood samples to the University
Hygienic Laboratory.
C. Establish a baseline bleed the week the chicken flock is delivered to the
CONTRACTOR site.
D. Collect mosquitoes from the New Jersey light traps every week day and send the
mosquitoes weekly to Iowa State University for speciation.
V. The total budget amount is $1,120. The budget is as follows.
Item Description Unit Cost Number of Units Maximum Budget
Baseline bleed: prior to June 9, 2007 $160 1 $160
Bleed for week-ending June 16, 2007 NO BLEED SKIP THIS WEEK
Bleed for week-ending June 23, 2007 $60 1 $60
Bleed for week-ending June 30, 2007 $60 1 $60
Bleed for week-ending July 7, 2007 $60 1 $60
Bleed for week-ending July 14, 2007 $60 1 $60
Bleed for week-ending July 21, 2007 $60 1 $60
Bleed for week-ending July 28, 2007 $60 1 $60
Bleed for week-ending August 4, 2007 $60 1 $60
Bleed for week-ending August 11, 2007 $60 1 $60
Bleed for week-ending August 18, 2007 $60 1 $60
Bleed for week-ending August 25, 2007 $60 1 $60
Bleed for week-ending September 1, 2007 $60 1 $60
Bleed for week-ending September 8, 2007 $60 1 $60
Bleed for week-ending September 15, 2007 $60 1 $60
Bleed for week-ending September 22, 2007 $60 1 $60
Bleed for week-ending September 29, 2007 $60 1 $60
Bleed for week-ending October 6, 2007 $60 1 $60
VI. It is mutually understood and agreed that:
A. Claim vouchers submitted for reimbursement shall:
1. be reported in budget line items as shown in Article VI,
2. reflect actual expenses, and
3. shall be received no later than 30 days from date of services.
B. This agreement can be amended by the mutual written consent of both parties only.
C. Federal and State funds made available under this contract shall be used to supplement
and increase the level of state, local and other non-federal funds that would in the absence of
such federal and State funds be made available for the programs and activities for which funds
are provided and will in no event take the place of state, local and other non-federal funds.
D. The disbursement of funds under this contract is contingent upon the continued
availability of federal, state, or private funds to the DEPARTMENT.
E. Any use of the DEPARTMENT'S name, logo, or other identifier must have prior written
approval from the DEPARTMENT.
F. The terms and provisions of this contract shall be construed in accordance with the laws
of the State of Iowa. Any and all litigation or actions commenced in connection with this
contract shall be brought in Des Moines, Iowa, in the Iowa District Court in and for Polk
County, Iowa. If, however, jurisdiction is not proper in the Polk County District Court, the
action shall only be brought in the United States District Court for the Southern District of
Iowa, Central Division, provided that jurisdiction is proper in that forum. This provision shall
not be construed as waiving any immunity to suit or liability that may be available to the
DEPARTMENT or the State of Iowa.
IN WITNESS WHEREOF the parties have signed their names effective the day and year first above
written.
City of Dubuque
BY
Michael C. Van Milligen, Manager
Iowa Department of Public Health
BY
Mary Jones, Director
Division of Acute Disease Prevention &
Emergency Response
DATE DATE